SSN Justification Memo

OFFICE OF THE DIRECTOR OF ADMINISTRATION AND MANAGEMENT
1950 DEFENSE PENTAGON
WASHINGTON, DC 20301-1950

May 12, 2021
Ref: SSNJ-2021-0021-DHRA
MEMORANDUM FOR THE FEDERAL VOTING ASSISTANCE PROGRAM, DEFENSE
PERSONNEL AND FAMILY SUPPORT CENTER
SUBJECT: Justification for the Use of Social Security Numbers in Standard Form (SF) 186,
Federal Write-In Absentee Ballot - Approval
Thank you for completing a review of Social Security Number (SSN) use within this form.
This office has reviewed and approved your request to include the SSN on the above-referenced
form for the following Acceptable Use: (13) Other Cases. The reference number for this action
is listed at the top of this memorandum. Please maintain a copy of your justification and this
approval in your records.
SSN use is approved indefinitely, until the form is superseded or rescinded or until all
states and territories require a reasonable alternative identifier instead of the SSN or truncated
SSN to verify individual identity.
If you have any questions, please contact Viki Halabuk in this office at
viki.l.halabuk.ctr@mail.mil.
KIRBY.LYN.M
.1590283483

Digitally signed by
KIRBY.LYN.M.1590283483
Date: 2021.05.12 11:39:16
-04'00'

Lyn M. Kirby
Chief, Defense Privacy, Civil Liberties,
and Transparency Division
cc:
DHRA Privacy Office
WHS/ESD/DD (forms)