Attachment H - 30-day FR

This document is scheduled to be published in the
Federal Register on 02/01/2021 and available online at
federalregister.gov/d/2021-02021, and on govinfo.gov

[4910-EX-P]
DEPARTMENT OF TRANSPORTATION
Federal Motor Carrier Safety Administration
[Docket No. FMCSA-2020-0111]
Agency Information Collection Activities; Revision of an Approved Information
Collection: Practices of Household Goods Brokers
AGENCY: Federal Motor Carrier Safety Administration (FMCSA), U.S. Department of
Transportation (DOT).
ACTION: Notice and request for comments.
SUMMARY: In accordance with the Paperwork Reduction Act of 1995, FMCSA
announces its plan to submit the Information Collection Request (ICR) described below
to the Office of Management and Budget (OMB) for review and approval.
DATES: Please send your comments by [Insert date 30 days after the date of
publication of this notice in the Federal Register]. OMB must receive your comments
by this date in order to act quickly on the ICR.
ADDRESSES: Written comments and recommendations for the proposed information
collection should be sent within 30 days of publication of this notice to
www.reginfo.gov/public/do/PRAMain. Find this particular information collection by
selecting "Currently under 30-day Review - Open for Public Comments" or by using the
search function.
FOR FURTHER INFORMATION CONTACT: Monique Riddick, Commercial
Enforcement and Investigations Division, U.S. Department of Transportation, Federal
Motor Carrier Safety Administration, West Building, 6th Floor, MC-ECC, 1200 New
Jersey Avenue, SE, Washington, DC 20590-0001. Telephone: 202-366-8045; e-mail
monique.riddick@dot.gov.

SUPPLEMENTARY INFORMATION:
BACKGROUND:
As a result of Title IV, Subtitle B of the Safe, Accountable, Flexible, Efficient,
Transportation Equity Act: A Legacy for Users (SAFETEA-LU) (Pub. L. 109-59) and a
petition for rulemaking from the American Moving and Storage Association,1 FMCSA
amended then-existing regulations for brokers in a final rule titled, “Brokers of
Household Goods Transportation by Motor Vehicles,” (75 FR 72987, Nov. 29, 2010).
The 2010 rule revised 49 CFR part 371 by providing additional consumer protection
responsibilities for brokers of Household Goods (HHG).
Section 4212 of SAFETEA-LU directs the Secretary to require HHG brokers to
provide potential shippers with information throughout the various stages of their
interaction. The below summarizes the information collection required of the HHG
broker at the various interaction stages between the HHG broker and shippers as laid out
by 49 CFR part 371, subpart B.
I.

First Phase: “Prospecting”

When HHG shippers are looking to procure HHG brokers’ services, brokers must collect
the following information and display it on their websites and solicitation materials:
•

Their physical address (49 CFR 371.107(a));

•

Their U.S. DOT number(s) and MC number (49 CFR 371.107(b));

•

A statement indicating that they will not transport the shipper’s goods but will

only arrange for goods to be transported by a registered motor carrier (49 CFR
371.107(c));

As of August 8, 2020, the American Moving and Storage Association (AMSA) announced AMSA will
join the American Trucking Associations (ATA) as the Moving & Storage Conference. Retrieved January
1, 2021 from: https://www.moving.org/amsa-to-become-conference-of-american-trucking-associations/
1

•

If brokers choose to publish rates on their websites or solicitation materials, the

broker must also publish a statement that the rates are based on a motor carrier’s publicly
available rates (49 CFR 371.107(d));
•

If brokers choose to publish a list of motor carriers with whom they work, the list

must only be a list of motor carriers with whom brokers have agreements (49 CFR
371.107(e)); and
•

Brokers must publish information regarding their cancellation policies, including

information on deposits and refunds (49 CFR 371.117(a)).
II.

Second Phase: “Contact”

When HHG shippers make reasonable requests seeking additional information about
broker services, the HHG brokers must collect the following information and distribute it
to HHG shippers:
1. A list of motor carriers with whom it has agreements (49 CFR 371.109(a)); and
2. A statement indicating the broker is not a motor carrier and that the broker is only
arranging transportation of the shipper’s goods (49 CFR 371.109(b)).
III.

Third Phase: “Estimate”

When HHG shippers request estimates, the HHG brokers must collect the following
information and distribute it to HHG shippers and/or store the information received:
1.

FMCSA’s published information materials: 1) “Ready to Move?-Tips for a

Successful Interstate Move” and 2) “Your Rights and Responsibilities When you Move”
(49 CFR 371.111(a)(1),(a)(2), & (a)(3));
2.

A document signed by the shipper, showing he/she received FMCSA’s published

information material (49 CFR 371.111(c));
3.

A written estimate based on the motor carrier’s physical survey of household

items (49 CFR 371.113(a)), with estimates based on published motor carrier rates (49
CFR 371.113(b));

4.

If applicable, the shipper must sign a “Waiver” receipt, showing he/she has

waived his/her right to a physical survey of his/her household items by the motor carrier.
The HHG broker must collect the “Waiver” receipt and store the record (49 CFR
371.113(b)).
IV.

Fourth Phase: “Agreement”

Should the shipper find the shipping estimate and broker services reasonable and wish to
contract the broker’s services, the two parties must enter into an agreement. At this point,
it is standard practice for shippers to pay either a deposit or make full payment. However,
before collecting any payment, the broker must collect the following information and
distribute it to the HHG shipper:
•

An agreement document with required specifications as laid out by 49

CFR371.115; and
•

An agreement document which highlights the broker’s and/or motor carrier’s

refund policy for cancellation of agreements (49 CFR 371.117(a)).
The information provided in phases I, II, III, and IV supports the requirements of
49 CFR part 371, Subpart B, and the Department’s secondary mission to support HHG
consumer protection.
The complete collection of information required by the referenced final rule
assists HHG shippers in their business dealings with interstate HHG brokers. The
information collected is used by prospective HHG shippers to make informed decisions
about contracts, services ordered, executed, and settled. The HHG broker is often the
earliest contact for individual HHG shippers in an interstate moving transaction;
therefore, it makes sense for HHG brokers to provide HHG shippers with consumer
protection information.
FMCSA revises the total annual burden to 72,808 hours. This is a 2,723 annual
burden hour increase from the currently approved 70,085 annual burden estimate. This

increase is due to the following: 1) the previous iteration did not account for the time
brokers use to complete a “waiver” should shippers choose to waive their rights to a
physical survey, if applicable to a shipper, as required by 49 CFR sections 371.113(c)(1),
(c)(2), and (c)(3); 2) the previous iteration did not clarify a reproducible frequency
formula used to calculate the number of times brokers collect information and submit
information to shippers. To produce a reproducible frequency formula, the updated
information collection introduced the concept of “phases,” which created a frequency
number based on business interactions between brokers and shippers as explained above;
and 3) FMCSA’s records indicate the number of household goods brokers increased from
543 brokers to 652 brokers.
In addition to the above, an adjustment was made to this ICR revision from the
previous ICR renewal with regards to the annual hourly burden estimate for broker
“transaction records” (49 CFR § 371.3). The annual hourly burden was removed from
this ICR revision because the burden is for the collection of information that the broker
would ordinarily record for other standard business practices such as tax purposes. As a
result, the associated annual hourly burden estimate is removed. The previous ICR
accounted 32,580 annual burden hours2 for “transaction records,” while this ICR revises
the annual burden to 0 hours.
Title: Practices of Household Goods Brokers.
OMB Control Number: 2126-0048.
Type of Request: Revision of currently approved collection.
Respondents: Brokers of Household Goods.
Estimated Number of Respondents: 652.
Estimated Number of Responses: 500,084 responses

FMCSA derived the annual hourly burden by applying the following formula: time spent on shipper
transaction record keeping per day × number of work days × the number of brokers. The calculation was 15
minutes per day × 240 workdays × 543 brokers, which resulted in an annual burden of 32,580 hours.
2

Expiration Date: January 31, 2021.
Frequency of Response: On occasion.
Estimated Total Annual Burden: 72,808 hours.
PUBLIC COMMENTS INVITED: You are asked to comment on any aspect of this
information collection, including: (1) whether the proposed collection is necessary for the
FMCSA to perform its functions; (2) the accuracy of the estimated burden; (3) ways for
the FMCSA to enhance the quality, usefulness, and clarity of the collected information;
and (4) ways that the burden could be minimized without reducing the quality of the
collected information.
Issued under the authority delegated in 49 CFR part 1.87 on:

Thomas P. Keane,
Associate Administrator,
Office of Research and Registration.
[FR Doc. 2021-02021 Filed: 1/29/2021 8:45 am; Publication Date: 2/1/2021]