29 CFR 2560.502c2

1/7/2021

29 CFR § 2560.502c-2 - Civil penalties under section 502(c)(2). | CFR | US Law | LII / Legal Information Institute

29 CFR § 2560.502c-2 - Civil penalties under section
502(c)(2).
CFR

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§ 2560.502c-2 Civil penalties under section 502(c)(2).
(a) In general.
(1) Pursuant to the authority granted the Secretary under section 502(c)(2)
of the Employee Retirement Income Security Act of 1974, as amended (the
Act), the administrator (within the meaning of section 3(16)(A)) of an
employee benefit plan (within the meaning of section 3(3) and § 2510.3-1,
et seq.) for which an annual report is required to be filed under section
101(b)(1) shall be liable for civil penalties assessed by the Secretary under
section 502(c)(2) of the Act in each case in which there is a failure or
refusal to file the annual report required to be filed under section 101(b)(1).
(2) For purposes of this section, a failure or refusal to file the annual report
required to be filed under section 101(b)(1) shall mean a failure or refusal
to file, in whole or in part, that information described in section 103 and §
2520.103-1, et seq., on behalf of the plan at the time and in the manner
prescribed therefor.
(b) Amount assessed.
(1) The amount assessed under section 502(c)(2) of the Act shall be
determined by the Department of Labor, taking into consideration the
degree and/or willfulness of the failure or refusal to file the annual report.
However, the amount assessed under section 502(c)(2) of the Act shall not
exceed $1,000 a day (adjusted for inflation pursuant to the Federal Civil
Penalties Inflation Adjustment Act of 1990, as amended), computed from
the date of the administrator's failure or refusal to file the annual report
and, except as provided in paragraph (b)(2) of this section, continuing up to
the date on which an annual report satisfactory to the Secretary is filed.
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29 CFR § 2560.502c-2 - Civil penalties under section 502(c)(2). | CFR | US Law | LII / Legal Information Institute

(2) If upon receipt of a notice of intent to assess a penalty (as described in
paragraph (c) of this section) the administrator files a statement of
reasonable cause for the failure to file, in accordance with paragraph (e) of
this section, a penalty shall not be assessed for any day from the date the
Department serves the administrator with a copy of such notice until the
day after the Department serves notice on the administrator of its
determination on reasonable cause and its intention to assess a penalty (as
described in paragraph (g) of this section).
(3) For purposes of this paragraph, the date on which the administrator
failed or refused to file the annual report shall be the date on which the
annual report was due (determined without regard to any extension for
filing). An annual report which is rejected under section 104(a)(4) for a
failure to provide material information shall be treated as a failure to file an
annual report when a revised report satisfactory to the Department is not
filed within 45 days of the date of the Department's notice of rejection.
A penalty shall not be assessed under section 502(c)(2) for any day earlier
than the day after the date of an administrator's failure or refusal to file the
annual report if a revised filing satisfactory to the Department is not
submitted within 45 days of the date of the notice of rejection by the
Department.
(c) Notice of intent to assess a penalty. Prior to the assessment of any
penalty under section 502(c)(2), the Department shall provide to the
administrator of the plan a written notice indicating the Department's intent to
assess a penalty under section 502(c)(2), the amount of such penalty, the
period to which the penalty applies, and the reason(s) for the penalty.
(d) Reconsideration or waiver of penalty to be assessed. The
Department may determine that all or part of the penalty amount in the
notice of intent to assess a penalty shall not be assessed on a showing that
the administrator complied with the requirements of section 101(b)(1) of the
Act or on a showing by the administrator of mitigating circumstances
regarding the degree or willfulness of the noncompliance.
(e) Showing of reasonable cause. Upon issuance by the Department of a
notice of intent to assess a penalty, the administrator shall have thirty (30)
days from the date of service of the notice, as described in paragraph (i) of
this section, to file a statement of reasonable cause explaining why the
penalty, as calculated, should be reduced, or not be assessed, for the reasons
set forth in paragraph (d) of this section. Such statement must be made in

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29 CFR § 2560.502c-2 - Civil penalties under section 502(c)(2). | CFR | US Law | LII / Legal Information Institute

writing and set forth all the facts alleged as reasonable cause for the reduction
or nonassessment of the penalty. The statement must contain a declaration by
the administrator that the statement is made under the penalties of perjury.
(f) Failure to file a statement of reasonable cause. Failure of an
administrator to file a statement of reasonable cause within the thirty (30)
day period described in paragraph (e) of this section shall be deemed to
constitute a waiver of the right to appear and contest the facts alleged in the
notice of intent, and such failure shall be deemed an admission of the facts
alleged in the notice for purposes of any proceeding involving the assessment
of a civil penalty under section 502(c)(2) of the Act. Such notice shall then
become a final order of the Secretary, within the meaning of § 2570.61(g) of
this chapter, forty-five (45) days from the date of service of the notice.
(g) Notice of the determination on statement of reasonable cause.
(1) The Department, following a review of all the facts alleged in support of
no assessment or a complete or partial waiver of the penalty, shall notify
the administrator, in writing, of its determination to waive the penalty, in
whole or in part, and/or assess a penalty. If it is the determination of the
Department to assess a penalty, the notice shall indicate the amount of the
penalty, not to exceed the amount described in paragraph (c) of this
section. This notice is a “pleading” for purposes of § 2570.61(m) of this
chapter.
(2) Except as provided in paragraph (h) of this section, a notice issued
pursuant to paragraph (g)(1) of this section, indicating the Department's
intention to assess a penalty, shall become a final order, within the meaning
of § 2570.61(g) of this chapter, forty-five (45) days from the date of service
of the notice.
(h) Administrative hearing. A notice issued pursuant to paragraph (g) of
this section will not become a final order, within the meaning of § 2570.61(g)
of this chapter, if, within thirty (30) days from the date of the service of the
notice, the administrator or a representative thereof files a request for a
hearing under §§ 2570.60 through 2570.71 of this chapter, and files an
answer to the notice. The request for hearing and answer must be filed in
accordance with § 2570.62 of this chapter and § 18.4 of this title. The answer
opposing the proposed sanction shall be in writing, and supported by
reference to specific circumstances or facts surrounding the notice of
determination issued pursuant to paragraph (g) of this section.
(i) Service of notices and filing of statements.

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29 CFR § 2560.502c-2 - Civil penalties under section 502(c)(2). | CFR | US Law | LII / Legal Information Institute

(1) Service of a notice for purposes of paragraphs (c) and (g) of this section
shall be made:
(i) By delivering a copy to the administrator or representative thereof;
(ii) By leaving a copy at the principal office, place of business, or
residence of the administrator or representative thereof; or
(iii) By mailing a copy to the last known address of the administrator or
representative thereof.
(2) If service is accomplished by certified mail, service is complete upon
mailing. If service is by regular mail, service is complete upon receipt by the
addressee. When service of a notice under paragraph (c) or (g) of this
section is by certified mail, five (5) days shall be added to the time allowed
by these rules for the filing of a statement, or a request for hearing and
answer, as applicable.
(3) For purposes of this section, a statement of reasonable cause shall be
considered filed:
(i) Upon mailing, if accomplished using United States Postal Service
certified mail or Express Mail;
(ii) Upon receipt by the delivery service, if accomplished using a
“designated private delivery service” within the meaning of 26 U.S.C.
7502(f);
(iii) Upon transmittal, if transmitted in a manner specified in the notice of
intent to assess a penalty as a method of transmittal to be accorded such
special treatment; or
(iv) In the case of any other method of filing, upon receipt by the
Department at the address provided in the notice of intent to assess a
penalty.
(j) Liability.
(1) If more than one person is responsible as administrator for the failure
to file the annual report, all such persons shall be jointly and severally liable
with respect to such failure.
(2) Any person against whom a civil penalty has been assessed under
section 502(c)(2) pursuant to a final order, within the meaning of §
2570.61(g), shall be personally liable for the payment of such penalty.
(k) Cross-reference. See §§ 2570.60 through 2570.71 of this chapter for
procedural rules relating to administrative hearings under section 502(c)(2) of
the Act.
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29 CFR § 2560.502c-2 - Civil penalties under section 502(c)(2). | CFR | US Law | LII / Legal Information Institute

[54 FR 26894, June 26, 1989, as amended at 67 FR 777, Jan. 7, 2002; 68 FR
3734, Jan. 24, 2003; 81 FR 43453, July 1, 2016]

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29 CFR § 2560.502c-2 - Civil penalties under section 502(c)(2). | CFR | US Law | LII / Legal Information Institute

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