A-SHOP Logbook

A-SHOP Observer Logbook
Name ___________________________________________________ Badge # _______________
Cruise # ______________ Contractor _______________________________________

This logbook is to be used to record all details of your deployment. Take a few minutes to look at each section
to familiarize yourself with the format. Each section has instructions on what information to include and how
to record it. Please refer to your sampling manual for more detailed instructions, such as documenting a
suspected violation.
In order to meet the expectations of the Observer Program for a successful deployment, the following
required sections of the logbook must be fully completed:
•

Vessel safety checklist for each vessel

•

Documentation of all sampling techniques and changes or difficulties with those techniques

•

All suspected violations

•

Any incidents of vessel interaction with seabirds or marine mammals

•

All total catch calculations

•

An entry in the Daily Notes section for each day of your deployment, including all non-fishing days and
days between vessel assignments

•

Sample station inspection checklist

•

MCP scale daily test for each day the MCP scale is used

Always date your entries so that the chronology of events can be traced in each section.
Your logbook is a valuable document. Please make the effort to maintain it, and keep it in a safe place.
All TEXT entries must be made in ink! Calculations may be made in pencil.
Complete the following information in chronological order for each of the vessels you are assigned to during
this deployment:
1.Vessel Name and Vessel Permit:_________________________________________________________
Captain Name:________________________________________From:___________To:_____________
Captain Name:________________________________________From:___________To:_____________
Captain Name:________________________________________From:___________To:_____________
Observer Name: ____________________________________________ Lead _______Second _______
Cruise #:________________________From:_______________________To:______________________
Observer Name: ____________________________________________ Lead _______Second _______
Cruise #:________________________From:_______________________To:______________________
Observer Name: ____________________________________________ Lead _______Second _______
Cruise #:________________________From:_______________________To:______________________

2.Vessel Name and Vessel Permit:_________________________________________________________
Captain Name:________________________________________From:___________To:_____________
Captain Name:________________________________________From:___________To:_____________
Captain Name:________________________________________From:___________To:_____________
1

Observer Name: ____________________________________________ Lead _______Second _______
Cruise #:________________________From:_______________________To:______________________
Observer Name: ____________________________________________ Lead _______Second _______
Cruise #:________________________From:_______________________To:______________________
Observer Name: ____________________________________________ Lead _______Second _______
Cruise #:________________________From:_______________________To:______________________

2

Table of Contents
Paperwork Reduction Act Statement for the At-Sea Hake Observer Program ............................................... 4
A-SHOP Gear Sheet ......................................................................................................................................... 5
Sampling Gear Checked Out from AK Program.............................................................................................. 6
Changes to Gear During Deployment ..............................................................................................................7
Disembark Checklist ........................................................................................................................................ 8
Vessel Safety Checklist .................................................................................................................................... 9
Transport Vessel Safety Profile......................................................................................................................... 15
Calendar ........................................................................................................................................................... 17
MARPOL Reporting ........................................................................................................................................ 19
Vessel Diagram Instructions ............................................................................................................................ 21
Sample Station Inspections and Inspection Reports ........................................................................................ 28
Daily Observer MCP Scale Test Log ............................................................................................................... 33
Catcher-Processor Catch Estimate Calculations

......................................................................................39

Mothership Catch Estimate and Discard Calculations ....................................................................................49
Additional Calculations ....................................................................................................................................63
Sample Design Detail Instructions ...................................................................................................................69
Sample Design Detail .......................................................................................................................................72
Observer Sampling Record (optional) ..............................................................................................................87
Daily Notes .......................................................................................................................................................91
Prohibited Species Collection Letter ...............................................................................................................128
USFWS Bird Salvage Permit ..........................................................................................................................129

3

Paperwork Reduction Act Statement for the At-Sea Hake Observer Program

Information collected through the observer program is used to: (1) monitor catch and bycatch; (2) understand
the population status and trends of fish stocks and protected species, as well as the interactions between them;
(3) determine the quantity and distribution of net benefits derived from living marine resources; (4) predict
the biological, ecological, and economic impacts of existing management actions and proposed management
options; and (5) ensure that the observer programs can safely and efficiently collect the information required
for the previous four uses. In particular, these biological and economic data collection programs contribute
to legally mandated analyses required under the Magnuson-Stevens Fishery Conservation and Management
Act (MSA), the Endangered Species Act (ESA), the Marine Mammal Protection Act (MMPA), the National
Environmental Policy Act (NEPA), the Regulatory Flexibility Act (RFA), Executive Order 12866 (EO 12866),
and other applicable law.

Most of the information collected by observers is obtained through “direct observation by an employee or
agent of the sponsoring agency or through non-standardized oral communication in connection with such
direct observations”. Under the Paperwork Reduction Act (PRA) regulations at 5 C.F.R. 1320.3(h)(3), facts
or opinions obtained through such observations and communications are not considered to be “information”
subject to the PRA. The public reporting burden for responding to the questions that observers ask and that are
subject to the PRA is estimated to average 20 minutes per trip, including the time for hearing and understanding
the questions, searching existing data sources, gathering and maintaining the data needed, and completing and
reviewing the collection of information. Send comments regarding this burden estimate or any other aspect
of this collection of information, including suggestions for reducing this burden, to: At-sea Hake Observer
Program, 2725 Montlake Blvd. East, Seattle, WA 98112.

Providing information related to observer and vessel safety is mandatory under regulations at 50 C.F.R.
600.746. However, all other requested information is voluntary. Although you are under no legal obligation to
answer non-safety related observer questions, we would appreciate your support as it ensures observer data can
be used for its intended purpose.

The information collected will be kept confidential as required under Section 402(b) of the MSA (18 U.S.C.
1881a(b)) and regulations at 50 C.F.R. Part 600, Subpart E. Notwithstanding any other provision of the law,
no person is required to respond to, nor shall any person be subject to a penalty for failure to comply with a
collection of information subject to the requirements of the Paperwork Reduction Act, unless that collection of
information displays a currently valid OMB Control Number.

OMB Control No. 0648-0593 Expires 12/31/2021

4

A-SHOP Gear Sheet
A-SHOP gear is issued PER VESSEL so each pair of observers needs to have one full set of A-SHOP gear
Name: _________________________________
Lead Cruise #:__________________

Date:____________
Second Cruise #:__________________

Hake Gear Bag

Sampling Manual

1

CWT salmon snout barcoded bags

25

Logbook

2

Genetics kit (scissors + forceps + sponge)

1

Wet Manual

1

Salmon genetics barcoded envelopes

250

A-SHOP Rockfish Guide

1

White genetics envelopes

100

A-SHOP Species ID Guide

1

Spiny dogfish barcoded bags

50

NPOP Manual (from AK Program)

1

Specimen collection labels (pack)

1

Sharpie / Red pencil

1 each

Books Packed in Baskets
Marine Mammal Guide

1

Rubber bands (pack)

1

Beached Bird Guide

1

Bags - various sizes

lots

Pacific Coast Fishes / Eschmeyer Guide 1

Scalpel handle / pack of blades

1

Halibut Viability - Trawl

Knife

1

Large knife + sheath

1

Large manila envelope for genetics

2

Quantity

Forms
packed in A-SHOP accordion folder

# at
Check-in

1

Other

Trip

3

Salmon Wand

VHF/OHF

20

Digital Camera

Deck Forms

300

Salmon Sampling Deck Form

50

Miscellaneous & Salmon Species ID

50

Rockfish Species ID

40

Flatfish Species ID

15

Skate Species ID

6

Seabird Species ID

10

Marine Mammal Interaction and Specimen

5

Marine Mammal Sighting

10

Bird Interaction, Activity, and Species

5

Bird Specimen and Tag

2

# at
Check-in

Quantity

Books

# at
Check-in

Quantity

Place a check in “Quantity” column once # is verified. To change # cross out and write in the correct #.

A-SHOP #

As an agent of your contractor, you are assuming responsibility for the satisfactory return of equipment issued
to you by the A-SHOP. All items need to be accounted for and cleaned prior to returning them to the A-SHOP.
5

Sampling Gear Checked Out from AK Program
Name: _________________________________

Date:____________

Cruise #:__________________

Employer:_____________________

Gear Check-out Location: Seattle

Immersion Suit / PFD
Serial #

Circle size

Immersion Suit

Imperial: Intermediate Universal Jumbo
Stearns: Small Universal Jumbo

PLB
PFD

SM / MD

L / XL

XXL / XXXL

Coveralls (Optional) - Brand / Size _____________________________________________
Place a check in “Quantity” column once # is verified. To change # cross out and write in the correct #. Optional items, record
the # checked out. Leave “# at Check-in” blank until gear check-in.

Basket Items

Quantity

Pencil Pouch

Quantity

Basket

3

Flash Drive

2

Basket Lid

1

Paper Clips (pack)

1

Calculator

1

Pen

3

Clipboard

2

Pencil - Mechanical

1

Hardhat (Optional)

1

Pencil - No. 2

3

Knife

1

Pencil - No. 3B Green/Blue

3

Knife Sheath

1

Pencil Leads (pack)

1

Line - 20 ft length (Optional)

1

Pencil Sharpener

1

Measuring Board (Optional)

1

Permanent Marker

1

Length Measuring Strip

2

Sample Box

Measuring Tape

1

Cotton Balls (pack)

1

Sponge

1

Earplugs (pair)

2

Strobe Light

1

Forceps

2

Vials - Bag of 100

3

Marine Mammal Sample Kit

1

Vial Block

1

Rubber Bands (pack)

1

Optional Equipment

Scalpel Handle

1

Ear Muff

Scalpel Blades (pack)

1

Zip Ties (bundle)

1

Flashlight
Gaff
Safety Glasses
Tie Down Strap
Other (Specify)
6

# at Check-in

# at Check-in

Changes To Gear During Deployment
(Losses, Transfers, Additions, etc.)
Name of Observer/
Donor

Date

Action:
Loss, Found,
Transfer, Checked
out, Checked In

Gear Item

Quantity

7

Disembark Checklist
Frozen
Marine mammal specimens
Seabird carcasses
Whole salmon
Whole fish
Salmon snouts
Spiny dogfish spines
Whole squid

Biospecimens
Otoliths
Salmon genetics
Rockfish genetics
Hake genetics

Data
Notification of estimated time of arrival in port sent
to contractor and in-season advisor
Transmit final non-fishing day and Trip End
Archive ATLAS data
Copies of vessel logbook pages (hake vessels
don’t use ELBs - make copies of logbook pages the
vessel uses to records haul data)
Copies of flow scale haul end weight print-outs
Completed data forms
Completed species ID forms

Gear
Salmon wand
Camera
PLB
Immersion suit
Refer to gear sheets in front of logbook

8

Vessel Safety Checklist
Vessel Name: _________________________________

Vessel permit:_______________

Ensure the USCG Commercial Fishing Vessel
Safety decal is not expired. The expiration date is
at the end of the month displayed.

Is the decal valid?

Survival Craft:

Y N

p. 10

Is hydrostatic release installed correctly?

EPIRB:

p. 17

Number of:________________________

(Visual inspection only. Please leave all testing/handling to crew)

Total capacity:_____________________

Location(s):____________________________________

# of crew & observers on board________

Battery exp. date: __________ (expires at end of month displayed)
Y N Hydrostatic release expiration date:______/______
(expires at end of month displayed)
Y N
Located in a Coast Guard approved location?:

Sufficient capacity?
Survival crafts stowed correctly? Float
free or otherwise in accordance with the Federal
Requirements for Commercial Fishing Industry
Vessels (p. 13)

Y N

NOAA Registration valid?

Y N

Exp. date: _________ (expires at end of month displayed)

Service Due decal exp. date:____/____
(expires at end of month displayedinflatables only)

Registered to this vessel (name of vessel displayed):

Y N

Alphanumeric code on decal matches code on EPIRB:

Y N

Hydrostatic release exp. date:___/_____
(expires at end of month displayed)

Signal tested (or asked to see station log in wheelhouse for
most recent test. Signal should be tested monthly):
Y N

Your survival craft assignment:___________

Fire Extinguishers:

Immersion Suit/PFDs:

Throwable Flotation Devices:
p. 16

# of distress signals meets federal requirements Y N
Location(s):____________________________
All distress signals within expiration date
(expires on date displayed)

YN

Extinguishers in “good and serviceable condition” (gauge in
Y N the green, low amounts of rust, canister in good condition,
unobstructed, hoses attached, service tags available)?

Location(s):________________________

Distress Signals:

p. 19

Extinguisher(s) found in every main area/corridor?

p. 6

Available for everyone on board?

9

Y N

Y N

YN

p. 8

Number of flotation devices appropriate for vessel size?

Y N

# of: Rings w/ line_________ Rings__________ Slings__________
Easily accessible?:

YN

Name of vessel displayed on each?

YN

Location(s):__________________________________

Communication Equipment:

Additional Safety Checks:
Factory hydraulic shut-off(s) - know location?

Y N

Watertight doors - do they close properly?

Y N

Hatches/passageways - are they unobstructed?

Y N

Discussed safe places to work on deck and in
factory with captain/crew?

Y N

Discussed refrigerant leak procedures?

Y N

Type of refrigerant used_____________________

How many SSB and VHF radios?: _________ / ________
Are emergency call instructions posted?

Y N

Were procedures for making an emergency call discussed? Y N
List any additional communication systems onboard (satellite
phone, in Reach, etc.)________________________________
_______________________________________________
_______________________________________________

Station Bill:

To whom will you report marine casualties
or inoperative alarms? ______________________

Did you review the information on the Station Bill?

Did you hear the general alarm?

Y N

Safety Orientation:

p. 26

p. 29

Did you complete drills upon embarking?

Y N

Did the vessel conduct a safety orientation?

Y N

Describe your duties outlined in the station bill:
__________________________________________________
_________________________________________________
_________________________________________________
__________________________________________________

Emergency Drills and Date(s) Conducted:

Did vessel personnel address all of the items in
the safety checklist during the safety orientation?

Y N

Y N

p. 29

(Document only drills you actually witnessed)

Who gave the orientation? ___________________
(Detail what was covered in the comment section)

Fire____________________________________________

Where will you go during emergencies:

Man Overboard __________________________________

______________________________________

Vessel flooding/stabilization ________________________

Observer Personal Protective Equipment:

General alarm activation ___________________________

Personal Locator Beacon? Y N

Donning immersion suits ___________________________

PLB UIN: ________________________________

Radio/visual distress signals ________________________

Abandon Ship ___________________________________

Immersion Suit with Strobe Light and Battery?

Y N

Serial #:_______________________________

Y N

Did you participate in the drills?

Y N

Abandon Ship Plan:

Personal Flotation Device with Strobe Light
and Battery?

First Aid Materials:

Were the drills hands-on involving actual gear?

Y N

p. 24

Location(s):________________________________

From your muster station, how will you get to and board survival
craft? ______________________________________________
____________________________________________________

Who is designated to perform CPR/First Aid on board?

____________________________________________________

_________________________________________

____________________________________________________

Comments (All “N” responses require a comment):
______________________________________________________________________________________________________
______________________________________________________________________________________________________

Observer Name: _______________________________________________

Cruise #: _______________

Observer Signature: ____________________________________________

Date: __________________

Captain Name: ________________________________________________
10

Blue indicates “no go” items!

__
__

Vessel Safety Checklist
Vessel Name: _________________________________

Vessel permit:_______________

Ensure the USCG Commercial Fishing Vessel
Safety decal is not expired. The expiration date is
at the end of the month displayed.

Is the decal valid?

Survival Craft:

Y N

p. 10

Is hydrostatic release installed correctly?

EPIRB:

p. 17

Number of:________________________

(Visual inspection only. Please leave all testing/handling to crew)

Total capacity:_____________________

Location(s):____________________________________

# of crew & observers on board________

Battery exp. date: __________ (expires at end of month displayed)
Y N Hydrostatic release expiration date:______/______
(expires at end of month displayed)
Y N
Located in a Coast Guard approved location?:

Sufficient capacity?
Survival crafts stowed correctly? Float
free or otherwise in accordance with the Federal
Requirements for Commercial Fishing Industry
Vessels (p. 13)

Y N

NOAA Registration valid?

Y N

Exp. date: _________ (expires at end of month displayed)

Service Due decal exp. date:____/____
(expires at end of month displayedinflatables only)

Registered to this vessel (name of vessel displayed):

Y N

Alphanumeric code on decal matches code on EPIRB:

Y N

Hydrostatic release exp. date:___/_____
(expires at end of month displayed)

Signal tested (or asked to see station log in wheelhouse for
most recent test. Signal should be tested monthly):
Y N

Your survival craft assignment:___________

Fire Extinguishers:

Immersion Suit/PFDs:

Throwable Flotation Devices:
p. 16

# of distress signals meets federal requirements Y N
Location(s):____________________________
All distress signals within expiration date
(expires on date displayed)

YN

Extinguishers in “good and serviceable condition” (gauge in
Y N the green, low amounts of rust, canister in good condition,
unobstructed, hoses attached, service tags available)?

Location(s):________________________

Distress Signals:

p. 19

Extinguisher(s) found in every main area/corridor?

p. 6

Available for everyone on board?

11

Y N

Y N

YN

p. 8

Number of flotation devices appropriate for vessel size?

Y N

# of: Rings w/ line_________ Rings__________ Slings__________
Easily accessible?:

YN

Name of vessel displayed on each?

YN

Location(s):__________________________________

Communication Equipment:

Additional Safety Checks:
Factory hydraulic shut-off(s) - know location?

Y N

Watertight doors - do they close properly?

Y N

Hatches/passageways - are they unobstructed?

Y N

Discussed safe places to work on deck and in
factory with captain/crew?

Y N

Discussed refrigerant leak procedures?

Y N

Type of refrigerant used_____________________

How many SSB and VHF radios?: _________ / ________
Are emergency call instructions posted?

Y N

Were procedures for making an emergency call discussed? Y N
List any additional communication systems onboard (satellite
phone, in Reach, etc.)________________________________
_______________________________________________
_______________________________________________

Station Bill:

To whom will you report marine casualties
or inoperative alarms? ______________________

Did you review the information on the Station Bill?

Did you hear the general alarm?

Y N

Safety Orientation:

p. 26

p. 29

Did you complete drills upon embarking?

Y N

Did the vessel conduct a safety orientation?

Y N

Describe your duties outlined in the station bill:
__________________________________________________
_________________________________________________
_________________________________________________
__________________________________________________

Emergency Drills and Date(s) Conducted:

Did vessel personnel address all of the items in
the safety checklist during the safety orientation?

Y N

Y N

p. 29

(Document only drills you actually witnessed)

Who gave the orientation? ___________________
(Detail what was covered in the comment section)

Fire____________________________________________

Where will you go during emergencies:

Man Overboard __________________________________

______________________________________

Vessel flooding/stabilization ________________________

Observer Personal Protective Equipment:

General alarm activation ___________________________

Personal Locator Beacon? Y N

Donning immersion suits ___________________________

PLB UIN: ________________________________

Radio/visual distress signals ________________________

Abandon Ship ___________________________________

Immersion Suit with Strobe Light and Battery?

Y N

Serial #:_______________________________

Y N

Did you participate in the drills?

Y N

Abandon Ship Plan:

Personal Flotation Device with Strobe Light
and Battery?

First Aid Materials:

Were the drills hands-on involving actual gear?

Y N

p. 24

Location(s):________________________________

From your muster station, how will you get to and board survival
craft? ______________________________________________
____________________________________________________

Who is designated to perform CPR/First Aid on board?

____________________________________________________

_________________________________________

____________________________________________________

Comments (All “N” responses require a comment):
______________________________________________________________________________________________________
______________________________________________________________________________________________________

Observer Name: _______________________________________________

Cruise #: _______________

Observer Signature: ____________________________________________

Date: __________________

Captain Name: ________________________________________________
12

Blue indicates “no go” items!

__
__

Vessel Safety Checklist
Vessel Name: _________________________________

Vessel permit:_______________

Ensure the USCG Commercial Fishing Vessel
Safety decal is not expired. The expiration date is
at the end of the month displayed.

Is the decal valid?

Survival Craft:

Y N

p. 10

Is hydrostatic release installed correctly?

EPIRB:

p. 17

Number of:________________________

(Visual inspection only. Please leave all testing/handling to crew)

Total capacity:_____________________

Location(s):____________________________________

# of crew & observers on board________

Battery exp. date: __________ (expires at end of month displayed)
Y N Hydrostatic release expiration date:______/______
(expires at end of month displayed)
Y N
Located in a Coast Guard approved location?:

Sufficient capacity?
Survival crafts stowed correctly? Float
free or otherwise in accordance with the Federal
Requirements for Commercial Fishing Industry
Vessels (p. 13)

Y N

NOAA Registration valid?

Y N

Exp. date: _________ (expires at end of month displayed)

Service Due decal exp. date:____/____
(expires at end of month displayedinflatables only)

Registered to this vessel (name of vessel displayed):

Y N

Alphanumeric code on decal matches code on EPIRB:

Y N

Hydrostatic release exp. date:___/_____
(expires at end of month displayed)

Signal tested (or asked to see station log in wheelhouse for
most recent test. Signal should be tested monthly):
Y N

Your survival craft assignment:___________

Fire Extinguishers:

Immersion Suit/PFDs:

Throwable Flotation Devices:
p. 16

# of distress signals meets federal requirements Y N
Location(s):____________________________
All distress signals within expiration date
(expires on date displayed)

YN

Extinguishers in “good and serviceable condition” (gauge in
Y N the green, low amounts of rust, canister in good condition,
unobstructed, hoses attached, service tags available)?

Location(s):________________________

Distress Signals:

p. 19

Extinguisher(s) found in every main area/corridor?

p. 6

Available for everyone on board?

13

Y N

Y N

YN

p. 8

Number of flotation devices appropriate for vessel size?

Y N

# of: Rings w/ line_________ Rings__________ Slings__________
Easily accessible?:

YN

Name of vessel displayed on each?

YN

Location(s):__________________________________

Communication Equipment:

Additional Safety Checks:
Factory hydraulic shut-off(s) - know location?

Y N

Watertight doors - do they close properly?

Y N

Hatches/passageways - are they unobstructed?

Y N

Discussed safe places to work on deck and in
factory with captain/crew?

Y N

Discussed refrigerant leak procedures?

Y N

Type of refrigerant used_____________________

How many SSB and VHF radios?: _________ / ________
Are emergency call instructions posted?

Y N

Were procedures for making an emergency call discussed? Y N
List any additional communication systems onboard (satellite
phone, in Reach, etc.)________________________________
_______________________________________________
_______________________________________________

Station Bill:

To whom will you report marine casualties
or inoperative alarms? ______________________

Did you review the information on the Station Bill?

Did you hear the general alarm?

Y N

Safety Orientation:

p. 26

p. 29

Did you complete drills upon embarking?

Y N

Did the vessel conduct a safety orientation?

Y N

Describe your duties outlined in the station bill:
__________________________________________________
_________________________________________________
_________________________________________________
__________________________________________________

Emergency Drills and Date(s) Conducted:

Did vessel personnel address all of the items in
the safety checklist during the safety orientation?

Y N

Y N

p. 29

(Document only drills you actually witnessed)

Who gave the orientation? ___________________
(Detail what was covered in the comment section)

Fire____________________________________________

Where will you go during emergencies:

Man Overboard __________________________________

______________________________________

Vessel flooding/stabilization ________________________

Observer Personal Protective Equipment:

General alarm activation ___________________________

Personal Locator Beacon? Y N

Donning immersion suits ___________________________

PLB UIN: ________________________________

Radio/visual distress signals ________________________

Abandon Ship ___________________________________

Immersion Suit with Strobe Light and Battery?

Y N

Serial #:_______________________________

Y N

Did you participate in the drills?

Y N

Abandon Ship Plan:

Personal Flotation Device with Strobe Light
and Battery?

First Aid Materials:

Were the drills hands-on involving actual gear?

Y N

p. 24

Location(s):________________________________

From your muster station, how will you get to and board survival
craft? ______________________________________________
____________________________________________________

Who is designated to perform CPR/First Aid on board?

____________________________________________________

_________________________________________

____________________________________________________

Comments (All “N” responses require a comment):
______________________________________________________________________________________________________
______________________________________________________________________________________________________

Observer Name: _______________________________________________

Cruise #: _______________

Observer Signature: ____________________________________________

Date: __________________

Captain Name: ________________________________________________
14

Blue indicates “no go” items!

__
__

Transport Vessel Safety Profile
Use this page if you are boarding a vessel that is providing you with transportation to or from your vessel.
This vessel has volunteered to transport you and it is not subject to observer coverage safety regulations.
Regardless, your safety is your number one priority and the final decision to utilize this mode of transportation
is yours. This page is intended to help you identify and familiarize yourself with safety equipment and
emergency procedures while you are aboard this vessel. Always exercise your best judgment and follow the
7 Steps to Survival to evaluate every situation that may arise on a vessel to ensure the proper emergency
response.
TRANSPORT PLAN
Transport Vessel Name _____________________________ Vessel Type__________________________
Duration _________min

hrs

From_____________________

Distance ____________m

km

Can you see your destination? Y N

To ______________________________

Departure Time: ___________ Estimated Time of Arrival:___________

Date ___________________

Are your contractor and the A-SHOP aware of your Transport Plan? _______________________________
Trip and Weather Conditions
Assess the following to help you determine if it is appropriate to embark on this vessel. Do not embark a
transport vessel in rough seas, inclement weather, at night, or any other conditions that you feel are unsafe.
Beaufort scale ________

Meters of Visibility _________

Weather (circle): Clear

Cloudy Rain Fog

Safety on Board
Identify the following safety equipment to evaluate if it is appropriate based on your Trip and Weather
Condition observations. We recommend that you not embark on a transport vessel that is not equipped with
the safety equipment that will provide a sufficient inventory to address an emergency.
• PFDs

• Immersion Suits

• Survival Crafts

• Signals (general alarm, radios, distress signals)

• EPIRB/PLB

• Fire Extinguishers

• Throwable Flotation Devices

• First Aid

Additional Safety Procedures
• Safety Orientation: Request a safety orientation from the master of the vessel or crew member.
• Station Bill: If available, familiarize yourself with it and recognize your potential role in an emergency.
• Develop a plan of action for how you will respond to a fire, flood, MOB, or an abandon ship emergency.
• If the vessel is equipped with a survival craft , identify the muster station and where you would board the
craft in an emergency.
• Look for watertight doors and if you see them open while underway, inform a crew member and ask if it
should be closed.
• Look at the general vessel conditions; does the vessel appear to be in a condition appropriate for the trip?
Consider all observations listed above.
• If you are being transported on a commercial fishing vessel, refer to your Safety Checklist and the USCG
Federal Requirements for Commercial Fishing Industry Vessels Pamphlet provided in briefing/training for
additional information.
If you embark on additional transport vessel trips, please record transport plans on the following page.
15

TRANSPORT PLAN
Transport Vessel Name _____________________________ Vessel Type__________________________
Duration _________min

hrs

From_____________________

Distance ____________m

km

Can you see your destination? Y N

To ______________________________

Departure Time: ___________ Estimated Time of Arrival:___________

Date ___________________

Are your contractor and the A-SHOP aware of your Transport Plan? _______________________________
Beaufort scale ________

Meters of Visibility _________

Weather (circle): Clear

Cloudy Rain Fog

TRANSPORT PLAN
Transport Vessel Name _____________________________ Vessel Type__________________________
Duration _________min

hrs

From_____________________

Distance ____________m

km

Can you see your destination? Y N

To ______________________________

Departure Time: ___________ Estimated Time of Arrival:___________

Date ___________________

Are your contractor and the A-SHOP aware of your Transport Plan? _______________________________
Beaufort scale ________

Meters of Visibility _________

Weather (circle): Clear

Cloudy Rain Fog

TRANSPORT PLAN
Transport Vessel Name _____________________________ Vessel Type__________________________
Duration _________min

hrs

From_____________________

Distance ____________m

km

Can you see your destination? Y N

To ______________________________

Departure Time: ___________ Estimated Time of Arrival:___________

Date ___________________

Are your contractor and the A-SHOP aware of your Transport Plan? _______________________________
Beaufort scale ________

Meters of Visibility _________

Weather (circle): Clear

Cloudy Rain Fog

TRANSPORT PLAN
Transport Vessel Name _____________________________ Vessel Type__________________________
Duration _________min

hrs

From_____________________

Distance ____________m

km

Can you see your destination? Y N

To ______________________________

Departure Time: ___________ Estimated Time of Arrival:___________

Date ___________________

Are your contractor and the A-SHOP aware of your Transport Plan? _______________________________
Beaufort scale ________
16

Meters of Visibility _________

Weather (circle): Clear

Cloudy Rain Fog

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MAY 2021
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31

MARPOL Reporting
Discharge of all garbage, most importantly all forms of plastic, is prohibited into the navigable waters
of the United States and into all other waters except as specifically allowed below:
•

Within 3 nautical miles of land - discharge of all garbage is prohibited.

•

3-12 nautical miles from land - ground food waste that is able to pass through a screen with
openings no larger than 1 inch is permitted.

•

12 or more nautical miles from land - food waste, wash water, cargo residues and cleaning agents
not harmful to the marine environment are permitted.

Form Instructions:
•

Complete a form whenever you observer the dumping of plastics, discharge of oil or other petroleum
product, or dumping of any prohibited materials by the vessel.

•

Be as descriptive as possible. Make sure to record the date, location, and type of violation.

•

Definitions of descriptions of oil or petroleum product discharge:
Sheen - A very thin layer of oil floating on the water surface. Sheen is the most commonly observed
form of oil during the later states of a spill. Depending on the thickness, sheens range in color
from dull brown for the thickest sheens to rainbows, grays, silvers, and near-transparency in the
case of the thinnest sheens.
Sludge - Usually refers to oil that has mixed with other oils or other natural materials that it picks up as
it floats along. Sludge is usually seen with heavier oils and creates a substance that is thick and
gooey (think, sewer sludge).
Emulsion - The formation of a water-in-oil mixture. Different oils exhibit different tendencies to
emulsify, and emulsification is more likely to occur under high energy conditions (strong winds
and waves). An emulsified mixture of water in oil is commonly called a “mousse;” it’s presence
indicates a spill that has been on the water for some time. An emulsion can range in color from
dark brown to nearly red or tan, and typically has a thickened or pudding-like
consistency compared with fresh oil.
Discoloration - Oil that causes a discoloration to the water. Thicker oils in cold weather will tend to stick
together on the water and not create a “sheen” readily. The oil creates a distinct patch on the
water. Also, some heavier oils tend to sink below the surface and become suspended in the
water column, causing dark colored patches under the surface of the water.

•

If the oil spill that you observe does not fit any of these descriptions, then use your own descriptive terms to
define what you see. It is more important to report an accurate description of the spill than to make the spill
fit into one of these four categories.

•

If you need to make more room you may use the back of the form or your logbook pages. Make sure to
reference the page number of the logbook on the form.

•

Copies can be made of the forms.

19

Report of Marine Pollution from Commercial Fishing Vessels
At a minimum, provide information for the fields that are underlined.

General Information
Name of vessel

Permit Number

Name of Vessel Captain

Date of Incident

Location (Lat/Long) of incident

Name of NMFS Observer

Type of Discharge
Oil/Petroleum Product: Be as specific as possible, use the comments box to explain circumstances, attach
extra pages, or write on the back of this form, if necessary.
What did the
Sheen
Sludge
Emulsion
Discoloration
discharge look like?
Circle one and describe
below
Size of Sheen (ft X ft)
Amount if known (gallons):
Type of Oil: Circle One

Diesel

Lube Oil

Hydraulic Oil

Other (explain)

Source of Oil? Please explain. i.e. broken hydraulic line, engine leak, etc.

Path of Discharge: Explain route of discharge from origin to water, i.e. Bilge pump, scupper etc.

Plastics: Be as specific as possible, use the comments box to explain circumstances, attach extra pages, or
write on the back of this form, if necessary. Any plastic discharge is a violation
Type and amount of Plastic: i.e. 20 ft hose, 3 trash bags, one set of rain gear etc.

HAZMAT: Some chemicals can be discharged if below a certain amount (reportable quantity). For our
purposes, report anything that seems wrong to you. Be as specific as possible.
Type of HAZMAT: Provide chemical name. i.e. ammonia leak, Ask skipper, engineer if necessary.

Amount: Either in gallons if liquid or pounds if a solid. Estimate when necessary.

Comments: Use reverse side if necessary.

20

Vessel Diagram Instructions
Diagrams are useful documentation in every debriefing and many observer statements. They do not have to
look like they were drawn by an architect, but they should include the following basic features. Use different
colors of ink, if its helpful to demonstrate features.
Orientation: Label the sides and ends for your diagram as appropriate to indicate port and starboard,
bow and stern, overhead and deck.
Dimensions: Label each dimension using standard abbreviations (ft, m, cm, etc.).
Features: Label each feature carefully. Draw lines or arrows from each label to the feature it describes,
or write the label on the feature if there is enough room. You can use keys to label repeated features (such as
locations of factory workers) but make them clear and distinct.

Use the Sampling Area Diagram Features Checklist to ensure you include the following features:
•

flow of fish

•

sample collection location

•

incline belts

•

diverter board

•

flow scale and flow scale readout

•

MCP

•

sample table

•

hose location

•

discard / fish meal chutes

It is acceptable to use the vessel’s diagram but all of the above features need to be shown.

If applicable, you should draw diagrams of areas in which you witnessed violations.

21

Diagrams of Sampling Area
Vessel Name_____________Example of Trawl Factory Layout________________________
Sampling Area Diagram Features Checklist
X orientation
X diverter board
X flow of fish
X flow scale
X sample collection location X flow scale readout
X incline belts
X MCP

22

X sample table
hose location
X discard / fish meal chutes
hydraulic shut-off

Diagrams of Sampling Area
Vessel Name_____________Example of Trawl Factory Layout________________________
Sampling Area Diagram Features Checklist
X orientation
X diverter board
X flow of fish
X flow scale
X sample collection location X flow scale readout
X incline belts
X MCP

X sample table
X hose location
X discard / fish meal chutes
hydraulic shut-off

23

Diagrams of Sampling Area
Vessel Name___________________________________________________________
Sampling Area Diagram Features Checklist
orientation
diverter board
flow of fish
flow scale
sample collection location
flow scale readout
incline belts
MCP

24

sample table
hose location
discard / fish meal chutes
hydraulic shut-off

Diagrams of Sampling Area
Vessel Name___________________________________________________________
Sampling Area Diagram Features Checklist
orientation
diverter board
flow of fish
flow scale
sample collection location
flow scale readout
incline belts
MCP

sample table
hose location
discard / fish meal chutes
hydraulic shut-off

25

Diagrams of Sampling Area
Vessel Name___________________________________________________________
Sampling Area Diagram Features Checklist
orientation
diverter board
flow of fish
flow scale
sample collection location
flow scale readout
incline belts
MCP

26

sample table
hose location
discard / fish meal chutes
hydraulic shut-off

Diagrams of Sampling Area
Vessel Name___________________________________________________________
Sampling Area Diagram Features Checklist
orientation
diverter board
flow of fish
flow scale
sample collection location
flow scale readout
incline belts
MCP

sample table
hose location
discard / fish meal chutes
hydraulic shut-off

27

Sample Station Inspections and Inspection Reports
Vessels required by regulation to have an observer sampling station or motion compensated platform scale
must have those items certified. Observer sampling stations are certified by Fisheries Analysis and Monitoring
Division (FMA) staff and motion compensated platform scales are certified by NMFS Regional Office staff.
Certification is good for one year from the date the observer sampling station or motion compensated scale
was approved.

Observer Sampling Station Certification Verification
Request an Observer Sampling Station Inspection Report from the vessel. A faxed copy and original
inspection report was sent to each vessel’s home office following certification and the vessel should be able
to obtain a copy. Notify your inseason advisor if the vessel does not have a copy onboard. Document any
discrepancies between the inspection report and your verification on the Observer Sample Station Verification
Checklist.
Before you complete your inspection of the sampling station to verify that all requirements are met (table of
acceptable area and height, adequate work space, etc.), make sure the station is completely set up. Many
vessels store their motion compensated platform scales or disassemble the observer sampling station when
switching between fisheries. If possible, test the platform scale before your vessel embarks to make sure it
passes the daily test (see “Platform Scale Testing” in your Alaska manual). The scale should be turned on at
least 1/2 hour prior to testing so it can warm up. If the scale is not warmed up the display weight may drift.

28

Sample Station Verification Checklist
Vessel Name: ______________________________________ Permit Number:_____________
Date:____________________

Physical Characteristics of Sampling Station - Factory Vessels
Item
Sample Station
Location

If Sample Collection
Area is Within Sample
Station, Record as: 0.0.

Unobstructed Passage

Minimum Work Space

Requirement
Trawlers/Motherships - within
4.0 m of unsorted sample
Collection Area. From sample
Collection Area, observer must
be able to see that no fish have
been removed between the live
bin and flow scale.

Passageways between Sample
Station and Collection Area
must be at least 65 cm wide at
the narrowest point. In these
areas the Ceiling Height must
be at least 1.8 m from the
lowest point on the ceiling. No
tripping hazards exist between
Sample Station and Collection
Area.

Inspector Comments
Distance of Sample Station to
Sample Collection Area:

YES
NO

Location of Sample Collection
Area:

Passage Width(s):
YES
NO

Minimum Ceiling Height:
Obstructions:

Sample Station Work Area is
at least 4.5 square meters,
including sampling table
(multiple area measurements
may be necessary).
Has a work area at least 0.9 m
deep in front of the table and
MCP scale.

Accessible Belt Space

Complies?

Length(s):
Width(s):
YES
NO

Depth in Front of Table and MCP
Scale:

Please show all calculations;
use additional space if needed.

Unusable Space:

1.0 m or more of accessible
belt space, downstream of
flow scale, must be available
for observer use in sample
collections of all sizes.

Length of Belt Space:
YES
NO

29

Item
Diverter Board

Table

Observer Sampling
Scale (MCP Scale)

Flow Scale Display

Flooring

Lighting

Hose

Sample Sizes

Requirement
Conveyor belt carrying unsorted
catch must have a removable
(from flow of fish) and functional
board to divert fish into observer
baskets.
At least 0.6 m deep x 1.2 m
wide x 0.9 m high and not more
than 1.1 m high. Table must be
secured to floor or wall. (Area
for MCP scale is not included in
this space).
Electronic motion-compensated
platform scale with capacity of
at least 50 kg is within 1.0 m of
sampling table with weighing
surface no greater than 0.7 m
above flooring (scale need not
be present at inspection).

Inspector Comments
Description of Diverter Board:

YES
NO
Length:
YES
NO

Width:
Height:
Distance from MCP Scale to Table:

YES
NO

Scale Height (Estimate if Scale
Absent):

Flow scale display is readable
from where observer collects
unsorted samples.

YES

Display Location:

Grating, or other non-slip
material that drains well, located
throughout Sample Station, and
Collection Areas exposed to
wind and seas.

YES

Type:

NO

Condition:

Lighting adequate to allow
observer to collect samples
during day or night.

YES

Type:

NO

Number of Lights:

Hose supplying fresh or salt
water to the observer at the
Sample Station.

YES

Type:

NO

Location:

Sample Station and Collection
Area configuration allows
observer to weigh large
samples.

YES

Additional Comments/Calculations:

30

Complies?

NO

NO

Sample Station Verification Checklist
Vessel Name: ______________________________________ Permit Number:_____________
Date:____________________

Physical Characteristics of Sampling Station - Factory Vessels
Item
Sample Station
Location

If Sample Collection
Area is Within Sample
Station, Record as: 0.0.

Unobstructed Passage

Minimum Work Space

Requirement
Trawlers/Motherships - within
4.0 m of unsorted sample
Collection Area. From sample
Collection Area, observer must
be able to see that no fish have
been removed between the live
bin and flow scale.

Passageways between Sample
Station and Collection Area
must be at least 65 cm wide at
the narrowest point. In these
areas the Ceiling Height must
be at least 1.8 m from the
lowest point on the ceiling. No
tripping hazards exist between
Sample Station and Collection
Area.

Inspector Comments
Distance of Sample Station to
Sample Collection Area:

YES
NO

Location of Sample Collection
Area:

Passage Width(s):
YES
NO

Minimum Ceiling Height:
Obstructions:

Sample Station Work Area is
at least 4.5 square meters,
including sampling table
(multiple area measurements
may be necessary).
Has a work area at least 0.9 m
deep in front of the table and
MCP scale.

Accessible Belt Space

Complies?

Length(s):
Width(s):
YES
NO

Depth in Front of Table and MCP
Scale:

Please show all calculations;
use additional space if needed.

Unusable Space:

1.0 m or more of accessible
belt space, downstream of
flow scale, must be available
for observer use in sample
collections of all sizes.

Length of Belt Space:
YES
NO

31

Item
Diverter Board

Table

Observer Sampling
Scale (MCP Scale)

Flow Scale Display

Flooring

Lighting

Hose

Sample Sizes

Requirement
Conveyor belt carrying unsorted
catch must have a removable
(from flow of fish) and functional
board to divert fish into observer
baskets.
At least 0.6 m deep x 1.2 m
wide x 0.9 m high and not more
than 1.1 m high. Table must be
secured to floor or wall. (Area
for MCP scale is not included in
this space).
Electronic motion-compensated
platform scale with capacity of
at least 50 kg is within 1.0 m of
sampling table with weighing
surface no greater than 0.7 m
above flooring (scale need not
be present at inspection).

Inspector Comments
Description of Diverter Board:

YES
NO
Length:
YES
NO

Width:
Height:
Distance from MCP Scale to Table:

YES
NO

Scale Height (Estimate if Scale
Absent):

Flow scale display is readable
from where observer collects
unsorted samples.

YES

Display Location:

Grating, or other non-slip
material that drains well, located
throughout Sample Station and
Collection Areas exposed to
wind and seas.

YES

Type:

NO

Condition:

Lighting adequate to allow
observer to collect samples
during day or night.

YES

Type:

NO

Number of Lights:

Hose supplying fresh or salt
water to the observer at the
Sample Station.

YES

Type:

NO

Location:

Sample Station and Collection
Area configuration allows
observer to weigh large
samples.

YES

Additional Comments/Calculations:

32

Complies?

NO

NO

Daily Observer MCP Scale Test Log
Vessel Name

Observer Name
Display Weight

Date

Time

10 kg
25 kg
50 kg
Pass/Fail
(9.95 to 10.05 kg) (24.88 to 25.13 kg) (49.75 to 50.25kg)

Observer
Initials

Instructions:
1. Scale should be tested daily
2. Test scale at 10 kg, 25 kg, and 50 kg
3. Display must be accurate to +/- 0.5 percent
33

Daily Observer MCP Scale Test Log
Vessel Name

Observer Name
Display Weight

Date

Time

10 kg
25 kg
50 kg
Pass/Fail
(9.95 to 10.05 kg) (24.88 to 25.13 kg) (49.75 to 50.25kg)

Instructions:
1. Scale should be tested daily
2. Test scale at 10 kg, 25 kg, and 50 kg
3. Display must be accurate to +/- 0.5 percent
34

Observer
Initials

Daily Observer MCP Scale Test Log
Vessel Name

Observer Name
Display Weight

Date

Time

10 kg
25 kg
50 kg
Pass/Fail
(9.95 to 10.05 kg) (24.88 to 25.13 kg) (49.75 to 50.25kg)

Observer
Initials

Instructions:
1. Scale should be tested daily
2. Test scale at 10 kg, 25 kg, and 50 kg
3. Display must be accurate to +/- 0.5 percent
35

Daily Observer MCP Scale Test Log
Vessel Name

Observer Name
Display Weight

Date

Time

10 kg
25 kg
50 kg
Pass/Fail
(9.95 to 10.05 kg) (24.88 to 25.13 kg) (49.75 to 50.25kg)

Instructions:
1. Scale should be tested daily
2. Test scale at 10 kg, 25 kg, and 50 kg
3. Display must be accurate to +/- 0.5 percent
36

Observer
Initials

Daily Observer MCP Scale Test Log
Vessel Name

Observer Name
Display Weight

Date

Time

10 kg
25 kg
50 kg
Pass/Fail
(9.95 to 10.05 kg) (24.88 to 25.13 kg) (49.75 to 50.25kg)

Observer
Initials

Instructions:
1. Scale should be tested daily
2. Test scale at 10 kg, 25 kg, and 50 kg
3. Display must be accurate to +/- 0.5 percent
37

Daily Observer MCP Scale Test Log
Vessel Name

Observer Name
Display Weight

Date

Time

10 kg
25 kg
50 kg
Pass/Fail
(9.95 to 10.05 kg) (24.88 to 25.13 kg) (49.75 to 50.25kg)

Instructions:
1. Scale should be tested daily
2. Test scale at 10 kg, 25 kg, and 50 kg
3. Display must be accurate to +/- 0.5 percent
38

Observer
Initials

Catcher-Processor Catch Estimate Calculations

mothership observers - use the Mothership Catch Estimate and Discard Calculations section
Use the pages in this section to document flowscale and total catch weight. Remember to add to the total
flowscale value the weight of any items that were too large to go over the flowscale. If you run out of room in
this section, continue your documentation in the Additional Calculations section of this logbook.

Vessel Name:__________________________________________________________________

Add Large Items not Weighed Rounded Total Catch
Haul # Flowscale Stop Minus Start
Estimate in Kilograms
Equals Total Flowscale Weight (kgs)
(kgs)
EXAMPLE:
1
56699 kgs
0
56699 kgs
2

45231 kgs

+150 kg (salmon shark)

45381 kgs

3

37362 kgs

0

37362kgs

39

Vessel Name:__________________________________________________________________

Haul # Flowscale Stop Minus Start
Add Large Items not Weighed Rounded Total Catch
Equals Total Flowscale Weight (kgs)
Estimate in Kilograms
(kgs)

Catcher-Processor Catch Estimate Calculations
40

Vessel Name:__________________________________________________________________

Catcher-Processor Catch Estimate Calculations

Add Large Items not Weighed Rounded Total Catch
Haul # Flowscale Stop Minus Start
Estimate in Kilograms
Equals Total Flowscale Weight (kgs)
(kgs)

41

Vessel Name:__________________________________________________________________

Haul # Flowscale Stop Minus Start
Add Large Items not Weighed Rounded Total Catch
Equals Total Flowscale Weight (kgs)
Estimate in Kilograms
(kgs)

Catcher-Processor Catch Estimate Calculations
42

Vessel Name:__________________________________________________________________

Catcher-Processor Catch Estimate Calculations

Add Large Items not Weighed Rounded Total Catch
Haul # Flowscale Stop Minus Start
Estimate in Kilograms
Equals Total Flowscale Weight (kgs)
(kgs)

43

Vessel Name:__________________________________________________________________

Haul # Flowscale Stop Minus Start
Add Large Items not Weighed Rounded Total Catch
Equals Total Flowscale Weight (kgs)
Estimate in Kilograms
(kgs)

Catcher-Processor Catch Estimate Calculations
44

Vessel Name:__________________________________________________________________

Catcher-Processor Catch Estimate Calculations

Add Large Items not Weighed Rounded Total Catch
Haul # Flowscale Stop Minus Start
Estimate in Kilograms
Equals Total Flowscale Weight (kgs)
(kgs)

45

Vessel Name:__________________________________________________________________

Haul # Flowscale Stop Minus Start
Add Large Items not Weighed Rounded Total Catch
Equals Total Flowscale Weight (kgs)
Estimate in Kilograms
(kgs)

Catcher-Processor Catch Estimate Calculations
46

Vessel Name:__________________________________________________________________

Catcher-Processor Catch Estimate Calculations

Add Large Items not Weighed Rounded Total Catch
Haul # Flowscale Stop Minus Start
Estimate in Kilograms
Equals Total Flowscale Weight (kgs)
(kgs)

47

Vessel Name:__________________________________________________________________

Haul # Flowscale Stop Minus Start
Add Large Items not Weighed Rounded Total Catch
Equals Total Flowscale Weight (kgs)
Estimate in Kilograms
(kgs)

Catcher-Processor Catch Estimate Calculations
48

49

1
2
3

Haul #

Poseidon
Siren’s Call
Sea Witch

Catcher Vessel
Name

37814 kg
39251 kg
44281 kg

CV discard
estimate (lb)

CV discards
(kg) = [C] x
0.4536 kg/lb

[C]
[D]
EXAMPLE:
37814 kg 1500 lb
680 kg
39251 kg ----44381 kg 500 lb
227 kg

[A] + Large
Items Not
Weighed on
Flowscale (kg)
[B]

+100 kg
salmon shark

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]
115 kg
89 kg
167 kg

[E]

MS discards
(kg)

Mothership Vessel Name ___________________________________________________________

795 kg
89 kg
394 kg

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

38494 kg
39251 kg
44608 kg

98%
100%
99%

record on
OHF
Observer
% of catch
Catch
delivered =
Estimate (kg) ([B] / [F]) x
= [B] + [D]
100
[F]

Use the pages in this section to document flowscale weight, total catch weight, the weight of any items that were too large to go over the flowscale,
and catcher vessel (CV) discards reported from the catcher vessel observer. Use these values to calculate Estimated Discard Weight and Observer
Catch Estimate. Also, calculate the percent of catch delivered for hauls with CV discards. If the percent of catch delivered is < 100%, you will need
to adjust the percent retained for all species from that haul on your decksheets and in ATLAS. If you run out of room in this section, continue your
documentation in the Additional Calculations section of this logbook.

Mothership Catch Estimate and Discard Calculations

50

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
MS discards
(kg)
[E]

CV discards
(kg) = [C] x
0.4536 kg/lb
[D]

Mothership Vessel Name ___________________________________________________________
record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
MS discards
(kg)
[E]

CV discards
(kg) = [C] x
0.4536 kg/lb
[D]

Mothership Vessel Name ___________________________________________________________

51

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

52

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
MS discards
(kg)
[E]

CV discards
(kg) = [C] x
0.4536 kg/lb
[D]

Mothership Vessel Name ___________________________________________________________
record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
MS discards
(kg)
[E]

CV discards
(kg) = [C] x
0.4536 kg/lb
[D]

Mothership Vessel Name ___________________________________________________________

53

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

54

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
MS discards
(kg)
[E]

CV discards
(kg) = [C] x
0.4536 kg/lb
[D]

Mothership Vessel Name ___________________________________________________________
record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
MS discards
(kg)
[E]

CV discards
(kg) = [C] x
0.4536 kg/lb
[D]

Mothership Vessel Name ___________________________________________________________

55

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

56

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
MS discards
(kg)
[E]

CV discards
(kg) = [C] x
0.4536 kg/lb
[D]

Mothership Vessel Name ___________________________________________________________
record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
MS discards
(kg)
[E]

CV discards
(kg) = [C] x
0.4536 kg/lb
[D]

Mothership Vessel Name ___________________________________________________________

57

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

58

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
MS discards
(kg)
[E]

CV discards
(kg) = [C] x
0.4536 kg/lb
[D]

Mothership Vessel Name ___________________________________________________________
record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
MS discards
(kg)
[E]

CV discards
(kg) = [C] x
0.4536 kg/lb
[D]

Mothership Vessel Name ___________________________________________________________

59

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

60

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
MS discards
(kg)
[E]

CV discards
(kg) = [C] x
0.4536 kg/lb
[D]

Mothership Vessel Name ___________________________________________________________
record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
MS discards
(kg)
[E]

CV discards
(kg) = [C] x
0.4536 kg/lb
[D]

Mothership Vessel Name ___________________________________________________________

61

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

62

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
MS discards
(kg)
[E]

CV discards
(kg) = [C] x
0.4536 kg/lb
[D]

Mothership Vessel Name ___________________________________________________________
record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Additional Calculations
Use the following blank pages to document calculations, including derivation of calculations of percent
retained and discard, and calculations of total catch weights. Please strive to be consistent and neat with your
documentation.

Vessel Name __________________________________________________

63

Vessel Name __________________________________________________

Additional Calculations
64

Additional Calculations

Vessel Name __________________________________________________

65

Vessel Name __________________________________________________

Additional Calculations
66

Additional Calculations

Vessel Name __________________________________________________

67

Vessel Name __________________________________________________

Additional Calculations
68

Sample Design Detail Instructions
Sampling design descriptions must be documented! Complete a Sample Design Description form each time
you change vessels or significantly alter your sampling approach. Consider your sampling options based upon
species diversity, storage space, and vessel assistance. Document both typical (low) bycatch and high
bycatch sample designs.
ALL ENTRIES MUST BE MADE IN INK!
For each vessel you must describe:
•

the flow of fish, detailing any biasing factors

•

the population from which you are sampling

•

the sample methods used

•

how samples are selected

•

any factors that impact your ability to sample randomly

Sample Design EXAMPLE:
Vessel Name:

McHakester

How do fish flow from the codend to the point where you collect your sample?
Fish are emptied from codend over the excluder bars into the bins. They flow from the bins up the
incline belt, over the flowscale, onto the sorting belt where I collect my samples, then to the sizesorting bins in the factory.

Species Composition Samples
What is the population of fish from which you are sampling? All fish in the codend; hauls have been clean
30-60 MT hauls.
How are you generating random numbers?

NMFS issued random number table (RNT)

Describe each element of your sample design:
Typical (low bycatch) haul:
How are you randomly selecting your sample(s) from the population? I divide the hail weight in half and
refer to the list of pre-chosen halves we generated using the RNT to determine which half to sample.
What units are you using? I have been using a spatial frame by dividing the estimated haul weight into
2 equal units (typically 15-35 MT), depending on the size of the bag.
What is your sampling method? I remove all bycatch from the sorting belt and weigh it on the MCP.
The hauls have been pretty clean, so there is little problem collecting large sample sizes.
Subsampling for two predominant species:
How are you randomly selecting your sample(s) from the population? I will use a spatial sample frame by
dividing the sample unit into subsample units of equal size. I use the RNT to randomly select which
units will be subsampled.
What units are you using? I will employ the ‘flowscale is my friend’ method using 1 MT units. If the 2nd
69

predominant species is closer to 50% of the catch, I will use baskets to try to get ~200kg for each
subsample.
What is your sampling method?
I will divide the sample into 3 equal units and randomly choose
a start point in the first unit, sampling systematically throughout the rest of the sample (e.g. haul is
30MT with some dogfish, randomly chose 1st half to sample, broke sample into 3 units of 5MT, used
RNT to pick #3, first subsample at 3MT, second subsample at 8MT, third subsample at 13MT). Size
of subsamples will either be ~200kg or ~1MT (using flowscale), depending on size and prevalence of
second predominant species.
High bycatch haul:
How are you randomly selecting your sample(s) from the population?_I divide the sample into equal-sized
units based on how much I think I can sample at one time. Then I use a random-systematic sample
frame to choose when to sample. Smaller sample sizes are employed for dirtier hauls
What units are you using? I have been using a spatial frame by dividing the sample into equal sized
units. Unit size depends upon how much bycatch is seen. Smaller sample sizes are employed for
dirtier hauls
What is your sampling method?
If species of concern present, I will get help and try to maintain
50% sample size. If no species of concern present or no help given, I will systematically sample
throughout my randomly chosen half (e.g. 30MT sample: sample 5MT, take 5MT off to work up
sample, repeat).
How are you accounting for potential incline belt bias (e.g. live tank doors closed before and after sample)?
For all species comp samples, I have the bleeder close the live tank doors and run out all the fish on
the belts after the doors at the beginning and end of each sample.
What factors affected the collection of your random sample (e.g. sorting, limited access)? For especially dirty
hauls, I am limited by how much bycatch can be stored. The excluder bars are preventing large
organisms from entering the tanks. I watch the bag dump when not sampling and asked the deck
crew to notify me so I can know when a large item has been kept from going into the tanks because
of the excluder bars.
Did you census for species composition? Y

N

Hake average weights / Flowscale-MCP weight test:
What is your method for collecting hake average weights / conducting the Flowscale-MCP test?
I randomly select a ton within my sample. When the flowscale hits my randomly chosen ton, I have
the bleeder stop the belts prior to the flowscale, I record the start flowscale weight, start the belts
and run ~50 fish onto the sorting belt, then stop the belts and I record the end flowscale weight. I
weigh the unsorted basket on the MCP, then count and weigh the hake for average weight. When
there are two predominant species, I randomly select one of my subsamples from which to collect
the average weight sample
Sex/Length Samples:
For HAKE:
What is the population of fish from which you are sampling? _All the fish in my average weight sample .
How are you generating random numbers?
70

NMFS issued random number table

How are you randomly selecting your sample(s) from the population?
average weight sample.
What is your sampling method?

I use my randomly collected hake

I basket dump to split the average weight sample to about 15 fish.

For NON-HAKE SPECIES:
What is the population of fish from which you are sampling? _All the fish in my sample (bycatch).
How are you randomly selecting your sample(s) from the population?_ When there are only a few
individuals of a species, I take sex/lengths from all of that species in my species comp sample
What is your sampling method? _ I set aside all the individuals of certain species from my species comp
sample to take sex/lengths
Which species?_ Spiny dogfish, bocaccio, darkblotched, POP, canary
If you use more than one method for selecting non-hake sex/lengths, describe them below.
How are you randomly selecting your sample(s) from the population?_When there are more individuals of a
species than is indicated on the priority list, I choose a random basket from my species comp sample
to take sex/lengths
What is your sampling method? As I count and weigh my species comp sample, I set aside separated
baskets of fish on the priority list . Then I choose a random basket take sex/lengths from.
Which species? Spiny dogfish, rougheye, widow, yellowtail
How are you randomly selecting your sample(s) from the population?
When there are a lot of a
particular species in a haul, I choose a random point in the sample and set aside the next ~20
individuals of that species to take sex/lengths from. .
What is your sampling method? I set aside the next ~20 individuals of that species right after my
hake average weight sample.
Which species?

Spiny dogfish, yellowtail

What factors affected the collection of your random sample (e.g. sorting, limited access)? There have been
no problems or factors affecting my ability to collect a random sex/length sample.
Biopecimen Samples (ages, genetics, etc.):
What is the population of fish from which you are sampling? All the fish in my sex/length samples.
How are you generating random numbers?

NMFS issued random number table

How are you randomly selecting your sample(s) from the population?
placed on my sample table and numbered sequentially.

My frame is spatial - fish are

What is your sampling method? I select the fish corresponding to the random numbers I have chosen
from the RNT.
What factors affected the collection of your random sample (e.g. sorting, limited access)? This method is
working great, with no problems to date.

Sample Design Detail
Vessel Name: __________________________________
How do fish flow from the codend to the point where you collect your sample?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Species Composition Samples
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Describe each element of your sample design:
Typical (low bycatch) haul:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? ___________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

72

Sample Design Detail

Subsampling for two predominant species:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? __________________________________________________________________
_______________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
High bycatch haul:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? __________________________________________________________________
_______________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Did you census for species composition? Y

N

Hake average weights / Flowscale-MCP weight test:
What is your method for collecting hake average weights / conducting the Flowscale-MCP test?
________________________________________________________________________________________
________________________________________________________________________________________
_______________________________________________________________________________________

Sample Design Detail

73

How are you accounting for potential incline belt bias (e.g. live tank doors closed before and after sample)?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Sex/Length Samples:
For HAKE:
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

For NON-HAKE SPECIES:
What is the population of fish from which you are sampling?_________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
74

Sample Design Detail

How are you randomly selecting your sample(s) from the population? ________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________
If you use more than one method for selecting non-hake sex/lengths, describe them below.
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________

What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Sample Design Detail

75

Biopecimen Samples (ages, genetics, etc.):
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________

What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

76

Sample Design Detail

Sample Design Detail
Vessel Name: __________________________________
How do fish flow from the codend to the point where you collect your sample?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Species Composition Samples
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Describe each element of your sample design:
Typical (low bycatch) haul:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? ___________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

77

Sample Design Detail

Subsampling for two predominant species:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? __________________________________________________________________
_______________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
High bycatch haul:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? __________________________________________________________________
_______________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Did you census for species composition? Y

N

Hake average weights / Flowscale-MCP weight test:
What is your method for collecting hake average weights / conducting the Flowscale-MCP test?
________________________________________________________________________________________
________________________________________________________________________________________
_______________________________________________________________________________________

Sample Design Detail

78

How are you accounting for potential incline belt bias (e.g. live tank doors closed before and after sample)?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Sex/Length Samples:
For HAKE:
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

For NON-HAKE SPECIES:
What is the population of fish from which you are sampling?_________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
79

Sample Design Detail

How are you randomly selecting your sample(s) from the population? ________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________
If you use more than one method for selecting non-hake sex/lengths, describe them below.
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
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Which species?____________________________________________________________________________

What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
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Sample Design Detail

80

Biopecimen Samples (ages, genetics, etc.):
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
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How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
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How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
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What is your sampling method?______________________________________________________________
________________________________________________________________________________________
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What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
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81

Sample Design Detail

Sample Design Detail
Vessel Name: __________________________________
How do fish flow from the codend to the point where you collect your sample?
________________________________________________________________________________________
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Species Composition Samples
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
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How are you generating random numbers?______________________________________________________
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Describe each element of your sample design:
Typical (low bycatch) haul:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
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What units are you using? ___________________________________________________________________
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What is your sampling method?______________________________________________________________
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82

Sample Design Detail

Subsampling for two predominant species:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
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What units are you using? __________________________________________________________________
_______________________________________________________________________________________
What is your sampling method?______________________________________________________________
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High bycatch haul:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
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What units are you using? __________________________________________________________________
_______________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
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Did you census for species composition? Y

N

Hake average weights / Flowscale-MCP weight test:
What is your method for collecting hake average weights / conducting the Flowscale-MCP test?
________________________________________________________________________________________
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Sample Design Detail

83

How are you accounting for potential incline belt bias (e.g. live tank doors closed before and after sample)?
________________________________________________________________________________________
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What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
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Sex/Length Samples:
For HAKE:
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
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How are you generating random numbers?______________________________________________________
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How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
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What is your sampling method?______________________________________________________________
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For NON-HAKE SPECIES:
What is the population of fish from which you are sampling?_________________________________________
________________________________________________________________________________________
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84

Sample Design Detail

How are you randomly selecting your sample(s) from the population? ________________________________
________________________________________________________________________________________
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What is your sampling method?______________________________________________________________
________________________________________________________________________________________
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Which species?____________________________________________________________________________
If you use more than one method for selecting non-hake sex/lengths, describe them below.
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
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What is your sampling method?______________________________________________________________
________________________________________________________________________________________
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Which species?____________________________________________________________________________
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
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What is your sampling method?______________________________________________________________
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Which species?____________________________________________________________________________

What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
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Sample Design Detail

85

Biopecimen Samples (ages, genetics, etc.):
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
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What is your sampling method?______________________________________________________________
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What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
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86

Sample Design Detail

Observer Sampling Record (optional)
Vessel Name:______________________________________________________
Haul#

Sample half:
(1st / 2nd)

Hake Otoliths Haul
(Y / N)

Bycatch Otoliths
(list species)

Specimens
(list specimens)

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87

Observer Sampling Record (optional)
Vessel Name:______________________________________________________
Haul#

Sample half:
(1st / 2nd)

Hake Otoliths Haul
(Y / N)

Bycatch Otoliths
(list species)

Specimens
(list specimens)

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88

Observer Sampling Record (optional)
Vessel Name:______________________________________________________
Haul#

Sample half:
(1st / 2nd)

Hake Otoliths Haul
(Y / N)

Bycatch Otoliths
(list species)

Specimens
(list specimens)

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89

Observer Sampling Record (optional)
Vessel Name:______________________________________________________
Haul#

Sample half:
(1st / 2nd)

Hake Otoliths Haul
(Y / N)

Bycatch Otoliths
(list species)

Specimens
(list specimens)

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90

Daily Notes
Use the following pages to record the day to day events that occur throughout your deployment. Your entries
should start on the day you are first deployed and end after you leave your assignment to debrief.
The importance of documentation cannot be stressed enough. Recording each incident is preferable to trying
to reconstruct events from memory months later. Making timely entries enhances the overall quality of your
data and will greatly ease your debriefing process by making your cruise self-explanatory.

All daily notes entries must be made in ink!

At the start of your deployment:
•

Record embark date, time, and location.

•

List key crew members (captain, factory manager, deck boss, etc.). Tip: Ask for a crew roster.

•

Record information regarding the safety orientation and drills.

•

Document plans regarding working with your observer partner (safety plan, shifts, data entry/checking, etc.)

Daily entries should be made at least once per day and include:
•

date for every entry and times, if you make more than one entry per day

•

information regarding your sampling efforts and data collection - include haul numbers and any problems
you may have encountered

•

specific notes on problems that occur while you are aboard the vessel

•

any illnesses or injuries you suffer

•

details regarding your safety orientation(s) and all safety drills

•

sampling methods you choose for catch estimation, species composition sampling, length and specimen
collections, halibut viability/injury assessments, as well as any other data collections completed

•

non-fishing days and unassigned days, including days in town between fishing trips

•

details regarding potential violations

At the end of your deployment:
•

Record disembark date, time, and location.

Additional sampling information that should be included for each deployment:
•

Detailed explanation on any missed hauls

•

Detailed explanation of changes to your sampling (e.g. ran out of space to store bycatch)

•

All sample designs attempted and all changes to a design
91

Enforcement issues / any type of potential violation
Your daily notes entries should also be used to record the circumstances surrounding any potential violations
you witness including:
•

interference with your duties

•

harassment

•

marine casualties

•

mishandling of prohibited species

•

harassing or harming marine mammals or seabirds

•

MARPOL (marine pollution) concerns

These pages should be used to document any problems you encounter and the actions taken by you or vessel
personnel. Document crew member’s names, their position or title, dates, locations, and the details of the
incident or conversation. Remember to include “who, what, when, where, and why.”
If an event seems significant only in hindsight, record the details on the day on which you document it. Include
the current date and the date of the event. For example, “July 17, 2015 - Three days ago, on July 14th at about
3:00 pm, I was on the bridge when...”

Document all marine casualties. Marine casualties are: Fire, Flooding, Man Overboard, Grounding,
Loss of Power, Loss of Steering, Crew Injury Beyond Regular First Aid, Lack of Safety Drills,
Refrigerant Leaks.
Include the following with each entry:

92

•

Vessel location, date, and time

•

Captain’s name

•

Where did the incident occur

•

Cause of the event

•

Injuries

•

Action taken by the vessel

•

Crew involved

•

Was a MAYDAY issued?

•

Did the general alarm sound?

•

Vessels involved

•

Resolution

Daily Notes Examples:
Beginning of deployment:
Vessel Name

McHakester

5/17/18 - Boarded the vessel at 2140. I’ll be acting as lead observer with Julia Pescada as
second. Crew threw lines and began steaming to grounds at 2315. Prior to leaving the dock,
I completed my vessel safety checklist and participated in a safety drill for abandon ship
(including donning my immersion suit). All looks good safety equipment wise. I checked the
ATLAS system on the observer computer and sent a message to my inseason advisor. Got
full crew roster from purser Dan deMan to help with daily notes.
5/18/18 - Still enroute to fishing grounds. Asked captain Mike McFisher if I could put one
of the boat’s immersion suits under the stairs that exit from the factory to the deck, since
that’s the way I’ll exit from sampling if there is an emergency. He agreed and had the
purser get a suit for me from the bow locker. Julia and I checked it over to make sure the
seams were all good and waxed the zipper before stashing it under the stairs.
5/19/18 - Brought up the first net (haul 1) just before midnight on 5/18. A large salmon
shark was in it, too large to go into the live tank. I measured the fork and natural length
and decided to try to cut it up to weigh on the MCP. Worked pretty well with a deckhand
helping. I recorded it on my decksheet as a presorted sample with a count of 1 and the
weights from all the pieces. In the wheelhouse, I summed the pieces to get a total weight
for the shark and added that to the final flowscale weight to get my observer estimate and
to the discard weight. I didn’t see any other sharks in the haul. I sampled hauls 2, 3(hake
otolith haul) and 4, and details on my sample design is on page 74.
5/20/18 - Rough weather today. The crew tested the flowscale 3 times before it passed.
Factory manager Jack Mackerel said the rough weather messed with the scale calibration.
I sent an ATLAS message to let my inseason advisor know that the scale had to re-tested
twice.

Mid-deployment example 1:
6/1/18 - Received my mid-cruise questions this morning and sent answers off after I entered
my data for the day.
6/2/18 - Went through otoliths we’ve collected thus far to make sure they’re all correctly
labeled with species and haul and bundled groups of hauls together in each species bag.
93

Mid-deployment example 2:
6/3/18 - All is pretty routine. Sampled hauls 291, 292, and 293. Got a yelloweye rockfish in
haul 293 so I collected the whole specimen for training.
6/4/18 -Sampled hauls 296, 297, and 298. Seeing quite a bit of dogfish so I’ve been using
large (1MT) subsamples, taken systematically throughout my sample. The bin operator
Jorge Eglesias is pretty helpful about stopping the belts and helping lift baskets when I need
it.
6/5/18 - When I went to my sampling station, I discovered someone had taken my clipboard
with my Deck Forms and pencil out of my basket. I had to look around for it for awhile and
it delayed my sampling start time by 20 minutes! It turns out one of the crew, Tom Foolery,
was playing a joke on me. I talked to the captain about it and he assured me he would
emphasize to the crew that they can’t touch my sampling equipment. I will need to discuss
this with my debriefer to see if I need to write a statement about this.

End of deployment:
6/12/18 - Steaming into port and I will be disembarking to go debrief. Let my contractor
know that we are done and expected to hit the dock tomorrow afternoon. Used the
Disembark Chekcklist to make sure we don’t forget anything before we disembark. Julia and
I checked our data one last time before archiving it. Sent a text message to A-SHOP to let
them know we were done and would be at NMFS tomorrow afternoon to drop off specimens
and data. Used the boat’s pressure washer to wash my sampling gear so hopefully won’t
have to do too much cleaning back in the lab. I put a big note to myself on the door so that I
remember to grab the fish and specimens from the freezer.
6/13/18 - Disembarked! Gonna grab a cab to NMFS to drop off frozen fish and turn in data.

94

Vessel Name __________________________________________________________________
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100

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101

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UNITED STATES DEPARTMENT OF COMMERCE
National Oceanic and Atmospheric Administration
NATIONAL MARINE FISHERIES SERVICE
Northwest Fisheries Science Center
2725 Montlake Boulevard East
Seattle, WA 98112-2097

To Whom It May Concern:
The certified At-Sea Hake Observer bearing this letter has permission from NOAA Fisheries to
collect fish and invertebrates, including species that the vessel is prohibited from retaining. These
species include: Pacific halibut, Dungeness crab, and all salmonid species. All fish collected are
for identification, verification, or teaching purposes for the at-sea hake briefing. Fish will be
frozen whole, tagged and each bag or box labeled “observer specimen collection” and returned to
the At-Sea Hake Observer Program, Seattle, Washington.
Any questions about this collection should be directed to the At-Sea Hake Observer Program:
Vanessa Tuttle, (206) 860-3479 or Vanessa.Tuttle@noaa.gov. This authorization expires
December 31, 2020.
Sincerely,

Jon T. McVeigh
Program Manager
At-Sea Hake Observer Program

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Page
1 of 2
SPECIAL PURPOSE - SALVAGE WITH IMPORT/EXPORT

Permit Number: MB40092B-0
Effective: 04/01/2017 Expires: 03/31/2020
Issuing Office:
Department of the Interior
U.S. FISH AND WILDLIFE SERVICE
Migratory Bird Permit Office
911 NE 11th Ave.
Portland, OR 97232
Tel: 503-872-2715 Fax: 503-231-2019
Permittee:
NORTHWEST FISHERIES SCIENCE CENTER
dba NATIONAL MARINE FISHERIES SERVICE
2725 MOUNTLAKE BOULEVARD EAST
SEATTLE, WA 98112
U.S.A.

LESLIE HENRY

Digitally signed by LESLIE HENRY
Date: 2017.03.23 13:38:30 -07'00'

POSSESSION PERMIT SPEC., MIGRATORY BIRD PERMIT OFFICE - REGION 1

Name and Title of Principal Officer:
THOMAS P. GOOD - RESEARCH FISHERY BIOLOGIST
Authority: Statutes and Regulations: 16 USC 703-712; 50 CFR PART 13, 50 CFR 21.27, 50 CFR 21.21.
Location where authorized activity may be conducted:

Salvage authority: Federal waters off the coasts of Washington, Oregon, and California.
Records maintained at Physical Location listed above; Specimens will be transferred to the necropsy labs listed in section D, below.
Import authority: Any port designated under 50 CFR 14.12

Reporting requirements:
Annual Reports: Due January 31.
Forms are available at: http://www.fws.gov/forms/3-202-3.pdf
Education Permit Exemption: See 50 CFR 21.12(b)(1) for record keeping requirements

Conditions and Authorizations:
A. General conditions set out in Subpart B of 50 CFR 13, and specific conditions contained in Federal regulations cited above, are hereby made a part of this
permit. All activities authorized herein must be carried out in accord with and for the purposes described in the application submitted. Continued validity, or
renewal of this permit is subject to complete and timely compliance with all applicable conditions, including the filing of all required information and reports.
B. The validity of this permit is also conditioned upon strict observance of all applicable foreign, state, local tribal, or other federal law.
C. Valid for use by permittee named above.
D.
Authorized to salvage migratory birds found dead in which the permittee had no part in killing. Any endangered or threatened species must be turned
over to the U.S. Fish and Wildlife Service within 48 hours of collection or return to port. Any dead bald eagle or golden eagle salvaged must be reported within
48 hours to the National Eagle Repository at (303) 287-2110 and to the issuing migratory bird permit office at permitsR1MB@fws.gov. The Repository will
provide directions for shipment of these specimens.
For a list of threatened and endangered species in your state, visit the U.S. Fish and Wildlife Service's Threatened and Endangered Species System (TESS) at:
http://www.fws.gov/endangered.
Must have current state permit for collection in territorial sea. Birds may be necropsied at Oikonos, Santa Cruz, CA or the Marine Wildlife Veterinary
Care and Research Center, Santa Cruz, CA.
E. You may not salvage and must immediately report to the U.S. Fish and Wildlife Service Office of Law Enforcement any dead or injured migratory birds that
you encounter that appear to have been poisoned, shot, electrocuted, have collided with industrial power generation equipment, or were otherwise injured as
the result of potential criminal activity. See USFWS OLE contact information below.
F. You are also authorized to import and export migratory birds salvaged under this permit. Additional authorization is required to import and export bald
eagles, golden eagles, threatened and endangered species, and species listed under CITES (Convention on International Trade in Endangered Species of Wild
Fauna and Flora).

129

Page
2 of 2
SPECIAL PURPOSE - SALVAGE WITH IMPORT/EXPORT

Permit Number: MB40092B-0
Effective: 04/01/2017 Expires: 03/31/2020

G. All wildlife must be imported and exported through a wildlife designated port of entry/exit unless you have obtained a separate exception to designated port
permit from the USFWS Office of Law Enforcement.
H. You must notify the USFWS Wildlife Inspector at the port of import or export up to 3 days prior to import or export. See the attached Standard
Conditions for Migratory Bird Import/Export Permits for procedures specific to your activity.
I.
You must declare your specimens to USFWS using USFWS Declaration for Importation or Exportation of Fish or Wildlife (Form 3-177;
http://www.fws.gov/le/ImpExp/faqs.htm).
J. Within 10 days after import or export, you must furnish your permit issuing office with a completed form 3-177, Declaration of Importation or Exportation of
Fish and Wildlife.
K. Subpermittees: Employees of observer-providing companies: Northwest Observers, Inc.; Alaskan Observers, Inc.; Tech Sea Internation, Inc.; MRAG
Americas, Inc.; Employees of the National Marine Fisheries Service, Northwest Fisheries Science Center; and employees of University of Washington.
Any person who is
(1) employed by or under contract to you for the activities specified in this permit, or
(2) otherwise designated a subpermittee by you in writing, may exercise the authority of this permit.
L. You and any subpermittees must comply with the attached Standard Conditions for Special Purpose Salvage Permits and Standard Conditions for
Migratory Bird Import/Export Permits. These standard conditions are a continuation of your permit conditions and must remain with your permit.
For suspected illegal activity, immediately contact USFWS Law Enforcement at: 425-883-8122
A list of all USFWS wildlife inspection offices is available on-line at

130

Standard Conditions
Special Purpose - Salvage Permits
50 CFR 21.27
All of the provisions and conditions of the governing regulations at 50 CFR part 13 and 50 CFR 21.27 are
conditions of your permit. Failure to comply with the conditions of your permit could be cause for suspension of
the permit. The standard conditions below are a continuation of your permit conditions and must remain with your
permit. If you have any questions regarding these conditions, refer to the regulations or, if necessary, contact your
migratory bird permit issuing office. For copies of the regulations and forms, or to obtain contact information for
your issuing office, visit: http://www.fws.gov/migratorybirds/mbpermits.html.
1. This permit does not authorize personal use of any migratory bird(s) salvaged under the authority of this permit.
2.

You must tag each migratory bird specimen you collect or salvage. Each tag must include
(a) the date and location where the specimen was collected or salvaged, and
(b) the name of the person who collected or salvaged the the specimen.
The permit number under which the specimen was collected or salvaged must be recorded in the permanent
accession record.

3.

All migratory birds salvaged under this permit must be deposited with the repository designated on the face of this
permit within six (6) months of acquisition and/or by December 31 of that calendar year.

4.

Salvaged migratory birds, including parts, nests, and nonviable eggs unsuitable for donation must be completely
destroyed by burial or incineration.

5.

If you encounter a migratory bird with a Federal band issued by the U.S. Geological Survey Bird Banding
Laboratory, Laurel, MD, report the band number to 1-800-327-BAND or www.reportband.gov.

6.

This permit does not authorize salvage of specimens on Federal lands without additional prior written authorization
from the applicable Federal agency, or on State lands or other public or private property without prior written
permission or permits from the landowner or custodian.

7.

A subpermittee is an individual to whom you have provided written authorization to conduct some or all of the
permitted activities in your absence. Subpermittees must be at least 18 years of age. As the permittee, you are
legally responsible for ensuring that your subpermittees are adequately trained and adhere to the terms of your
permit. You are responsible for maintaining current records of who you have designated as a subpermittee,
including copies of designation letters you have provided. Other individuals, including those under the age of 18,
may conduct the permitted activities only if you or a designated subpermittee are present.

8. You and any subpermittees must carry a legible copy of this permit and display it upon request when exercising its
authority. Subpermittees must also carry your written subpermittee designation letter.
9. You must maintain records as required by 50 CFR 13.46 and 50 CFR 21.27. All records relating to the permitted
activities must be kept at the location indicated in writing by you to the migratory bird permit issuing office.
10. Acceptance of this permit authorizes the U.S. Fish and Wildlife Service to inspect any wildlife held, and to audit or
copy any permits, books, or records required to be kept by the permit and governing regulations.
11. You may not conduct the activities authorized by this permit if doing so would violate the laws of the
applicable State, county, municipal or tribal government or any other applicable law.
(SPSL - 12/3/2011)

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Standard Conditions
Migratory Bird Import/Export Permits
50 CFR 21.21
All of the provisions and conditions of the governing regulations at 50 CFR Parts 13 and 14, and 50 CFR 21.21 are
conditions of your permit. Failure to comply with the conditions of your permit could be cause for suspension of the
permit. The standard conditions below are a continuation of your permit conditions and must remain with your
permit. If you have any questions regarding these conditions, refer to the regulations or contact your migratory bird
permit issuing office. For copies of the regulations and forms, or to obtain contact information for your issuing
office, visit: http://www.fws.gov/migratorybirds/mbpermits.html.
1. This permit does not authorize import or export of bald eagles or golden eagles, species listed as threatened or
endangered under the Endangered Species Act (50 CFR 17), or species that require a U.S. import or export permit
under the Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES). For more
information, visit http://www.fws.gov/permits/overview/overview.html.
2.

Shipment of live migratory birds must comply with Humane Transport Standards in 50 CFR 14, Subpart J.

3. The container in which the migratory bird item(s) are shipped must be plainly marked with the following
information: (a) name and address of the person the shipment is going to; (b) name and address of the person the
shipment is coming from; (c) an accurate list of contents by species, and (d) number of each species.
4. You must attach a copy of this permit to the Declaration for Importation or Exportation of Fish and Wildlife
(Form 3-177) and submit it to the U.S. Fish and Wildlife Service/Customs upon entry/exit.
5. A subpermittee is an individual to whom you have provided written authorization to conduct some or all of the
permitted activities in your absence. Subpermittees must be at least 18 years of age. As the permittee, you are legally
responsible for ensuring that your subpermittees are adequately trained and adhere to the terms of your permit. You are
responsible for maintaining current records of who you have designated as a subpermittee, including copies of
designation letters you have provided.
6. You and any subpermittees must carry a legible copy of this permit and display it upon request when exercising
its authority. Subpermittees must also carry your written subpermittee designation letter.
7. You must maintain records as required in 50 CFR 13.46 and 50 CFR 14.62 (c) or (d). All records relating to
the permitted activities must be kept at the location indicated in writing by you to the migratory bird permit issuing
office. Records must document: (a) the date of shipment; (b) port of entry/exit; (c) method of shipment; (d)
country of origin, and (e) the scientific and common name and number of each species of migratory bird shipped.
8. Acceptance of this permit authorizes the Fish and Wildlife Service to inspect any wildlife held, and to audit or copy
any permits, books, or records required to be kept by the permit and governing regulations.
9. You may not conduct the activities authorized by this permit if doing so would violate the laws of the
applicable State, county, municipal or tribal government or any other applicable law.
10. The following procedures apply to migratory bird imports/exports (50 CFR 14 Subparts E & F), unless you
have obtained a separate exception to designated port permit from the USFWS Office of Law Enforcement.
(a) All exports:
All migratory birds must be exported through a designated port of entry. At least 48 hours prior to your
export, you must notify the wildlife inspection office at the intended port of entry of your intended arrival to
arrange for an inspection. You must declare your specimens on USFWS Form 3-177
(page 1 of 2)

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(http://www.fws.gov/le/ImpExp/faqs.htm) at the time of export to USFWS wildlife inspectors or Customs officers
on USFWS’ behalf. Customs may detain your specimens or require a formal USFWS clearance.
(b) Import accompanying baggage language:
If you plan to import dead, nonperishable specimens in your accompanying or checked baggage, you must
arrive at a designated port of entry during normal business hours, Monday-Friday, and not on Federal holidays. If
you plan to arrive outside normal business hours, on a weekend or a Federal holiday, you must arrange in advance
for a USFWS Wildlife Inspector to be present and must be willing to pay the overtime fees for this service. To
arrange for overtime service, contact the Wildlife Inspection office at your port of entry
(http://www.fws.gov/le/ImpExp/Contact_Info_Ports.htm).
If you plan to import live or perishable specimens in your accompanying or checked baggage, you must arrive
at a designated port of entry during normal business hours, Monday-Friday, and not on Federal holidays. At least
24 hours prior to your arrival, you must notify the wildlife inspection office at the intended port of entry of your
intended arrival to arrange for an inspection. If you plan to arrive outside normal business hours, on a weekend or a
Federal holiday, you must also arrange in advance for a USFWS Wildlife Inspector to be present and must be
willing to pay the overtime fees for this service. To provide prior notification or to arrange for overtime service,
contact the Wildlife Inspection office at your intended port of entry
(http://www.fws.gov/le/ImpExp/Contact_Info_Ports.htm).
You must declare your specimens on the Customs passenger declaration form and indicate you have items
subject to U.S. Fish and Wildlife requirements. In addition, you must declare your specimens on USFWS Form 3177 (http://www.fws.gov/le/ImpExp/faqs.htm) at the time of import to USFWS wildlife inspectors or Customs
officers on USFWS’ behalf. Customs may detain your specimens or require a formal entry for USFWS clearance.
(c) Import via air, ocean, truck or rail cargo, including express mail companies:
If you plan to import dead, nonperishable specimens via cargo, including express mail companies, your
shipment must be imported at a designated port of entry (some cargo shipments may move under customs bond to a
designated port for entry and clearance procedures). You must declare your specimens to USFWS using Form 3177 (http://www.fws.gov/le/ImpExp/faqs.htm). USFWS does not require you to have a broker to declare your
specimens; however, express mail companies such as Fed-Ex, UPS or DHL will generally declare your specimens
to USFWS on your behalf as part of their process. You will be required to pay a protected species premium fee
with your declaration. Your declaration will be processed during normal business hours, Monday-Friday. Contact
information for wildlife inspection offices can be found at: http://www.fws.gov/le/ImpExp/Contact_Info_Ports.htm.
If you plan to import live or perishable specimens via cargo, including express mail companies, your shipment
must be imported at a designated port of entry (some cargo shipments may move under customs bond to a
designated port for entry and clearance procedures). You must notify the USFWS wildlife inspection office at the
port of entry at least 48 hours in advance of the import. You must declare your specimens to USFWS using
Form 3-177 (http://www.fws.gov/le/ImpExp/faqs.htm). USFWS does not require you to have a broker to declare
your specimens; however, express mail companies such as Fed-Ex, UPS or DHL generally declare your specimens
to USFWS on your behalf as part of their process. If your shipment arrives outside normal business hours, on a
weekend or a Federal holiday, and your shipment cannot be appropriately maintained at the warehouse until normal
business hours, you will need to arrange for an overtime inspection and pay overtime fees. For all shipments, you
will be required to pay a protected species premium fee with your declaration. You will also be required to pay a
live premium fee for any live specimens. Contact information for wildlife inspection offices can be found at:
http://www.fws.gov/le/ImpExp/Contact_Info_Ports.htm
(d)

Import via international postal mail:
If you plan to import dead, nonperishable specimens via the international postal mail, you must label the
package to indicate that USFWS clearance is required. You should enclose a USFWS Form 3-177
(http://www.fws.gov/le/ImpExp/faqs.htm) that completely identifies the specimens in the package along with a copy
of this permit. If you receive your mail package without any indication on the package that USFWS has cleared the
shipment, do not open the package and immediately notify your closest wildlife inspection office. Contact
information for wildlife inspection offices can be found at: www.fws.gov/le/ImpExp/Contact_Info_Ports.htm

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