Appendix A: Survey Announcment Email

Strengthening Our Circle

August 2020

Top Updates

• COVID-19 Grant Flexibilities: On March 30, 2020, the Administration for Children and Families (ACF) issued Information Memorandum: IM-ACF-OA-2020-01 to grant flexibilities in conducting human service activities related to or affected by COVID-19. Program Specialists are compiling a Frequently Asked Questions (FAQ) document as well as a list of Innovative Grantee Practices in response to the pandemic. If you have questions or have developed an innovative practice, please share this information with your program specialist.

• Grantee Glance: As mentioned on the Monthly Call ANA is creating short surveys to gain more information from grantees. The purpose of this month’s survey is to provide ANA with information on your experiences with combating COVID-19 and adapting. Your participation is voluntary, and the information provided will be kept private.

• Closeout Procedure: Projects ending in 2020 will have to complete several programmatic and financial reports for their closeout. As a reminder, the final OPR semi-annual report is due no later than 30 days after the end of the project period, and the Annual Data Report (ADR) is due no later than 90 days after the end of the project period. The second semi-annual Financial Status Report is due 30 days after the end of the project period and the final SF-425 financial report is due 90 days after the end of the project. Please look out for any closeout correspondence from your program specialist.

• No Cost Extensions (NCE): Grantees that anticipate an extension to their project after their closeout date may request an NCE. This allows grantees up to 12 months to complete incomplete activities with their remaining funds. Please reach out to your program specialist to receive more information on how to request and submit an NCE. Grantees should request their NCE 45 days prior to closeout.

• OPR Update: As a reminder, grantees funded in FY2018 or after should use the OPR awarded 2018+ form found in the OLDC.

• Training and Technical Assistance (TTA): All ANA grantees are entitled to TTA free of charge. Technical Assistance is available to ANA grant applicants and funded grantees to help you prepare for the challenges, navigate the process, and manage your community-based projects after acquisition. During the public health emergency, all TTA services will be available electronically. For more information on TTA, please reach out to your program specialist. Currently all TTA is being provided electronically.

• Grantee Volunteers Wanted: ANA is proud of all the hard work that our grantees are doing in their communities and would like to feature updates from a grantee during the Commissioner’s Monthly Grantee Call. ANA will provide a template to help grantees to prepare for the verbal presentation which will be no longer than 5-10 minutes. Please contact your Program Specialist if you would like to present during a future ANA Grantee Call.

News & Opportunities

• Grant Opportunity: Bureau of Indian Affairs announced that the Office of Indian Energy and Economic Development (IEED) is soliciting applications to the Living Languages Grant Program (LLGP). This $3 Million grant program will fund between 15 and 60 grants, ranging from $25,000-$200,000, to federally recognized American Indian tribes and Alaska Native entities to document, preserve and revitalize Native languages and build active speaker capacity. Applications will be accepted until 11:59 p.m. ET on August 24, 2020. IEED’s solicitation for LLGP funding and details on how to apply can be found in the Federal Register and at Grants.Gov.

• Grantee Highlights: Please send any project highlights, milestones, event photos, or media coverage to your assigned Program Specialist so ANA can tweet, share on our Facebook and/or blog about them. Please be sure you include the signed photo release waiver. Follow ANA’s Twitter @ANA_ACFgov and our Facebook account, @Administration for Native Americans - ANA.

Upcoming Reports

Report Name	Type of Report	Reporting Period	Report Due Date	Where to Submit
OPR*	Objective Progress Report	Semi-Annually	9/30 Grantees were due 5/30, 7/1 Grantees due 7/30	Online Data Collection (OLDC) Please note grantees funded in FY18 and after, should use the OPR for 2018+
Quarterly SF-425 (FCTR)*	Federal Cash Transaction Report	Quarterly	All Grantees: 1/30, 4/30, 7/30 and 10/30	Payment Management System (PMS)
Semi-Annual SF-425	Federal Financial Report	Semi-Annually	9/30 Grantees: were due 5/30, 7/1 Grantees: due 7/30	If awarded after 2016, submit to PMS. If awarded earlier, then submit as a Grant Note in Grant Solutions

*If you received a 2019 ANA award, you will not be required to report your first Semi-Annual OPR until 6 months into the project. You will have to complete the Quarterly SF-425 Federal Cash Transaction Report (FCTR) in the Payment Management System (PMS).

For more information on reporting requirements, please visit our Reporting Requirements page.

Commissioner’s Monthly Grantee Call

We wish to acknowledge thank all who participated! We would also like to thank the Riverside- San Bernardino County Indian Health Center for volunteering to share their ANA funded project. So that we can acknowledge all participants, it is important to clearly pronounce the name of your organization and spell it out in order to be included in the call. If you were on the call, but your organization is not listed, please let us know. As a reminder, the monthly grantee call is held on the 4^th Tuesday of every month at 3PM ET. Also, please let us know if you find the calls helpful, or contact your assigned Program Specialist if you need any clarification or wish to discuss any specific topic from the call.

Alaska Native Justice Center

Aleutian Pribilof Island Association

American Indian Business Leaders

American Indian Health and Family Services

American Indian Science & Engineering Society

Angoon Community Association

Bdote Learning Center

California Indian Manpower Consortium

Capacity Builders Incorporated

Cherokee Nation

Chippewa Cree Tribe

Choctaw Nation of Oklahoma

Clare Swan Early Learning Center

Confederated Northern Mariana Islands Public School System

Confederated Salish and Kootenai Tribe

Cow Creek Band of Umpqua Tribe of Indians

Dakota Economic Corporation

Eastern Shawnee Tribe

Euchee (Yuchi) Language Project Incorporated

Fond du Lac Band of Lake Superior Chippewa

Halau Hula O Ka’eo

Hālau Keʻalaokamaile

Hawaiian Community Assets

Hualapai Tribe

INPEACE

Indian Business Council

Intersections Incorporated

Kaananiau

Ka’ehu

Kai Loa Incorporated

Kanehunamoku Voyaging Academy

Karuk Tribe

Keres Children's Learning Center

Kula No Na Po'e Hawaii

Little Big Horn College

Little Traverse Bay Bands of Odawa Indians

Lummi Indian Business Center

Maehnowesekiyah Wellness Center

Michigan Indian Legal Service

MIGIZI

Native American Connections

Native American Indian Center of Central Ohio

Native Pride

Native American Youth and Family Center

Nez Perce Tribe

Northwest Portland Area Indian Health Board

Oneida Indian Nation

Pascua Yaqui Tribe

Ponca Tribe of Nebraska

Red Lake Nation

Saint Regis Mohawk Tribe

Spokane Tribe of the Spokane Reservation

Sustainable Molokai

Tohono O’odham Community College

Tolowa Dee-ni' Nation

Trickster Art Gallery

Tuba City Regional Health Care Corporation

Tunica-Biloxi Tribe

Turtle Mountain Community College

Village of Iliamna

Waadookodading

Wopanaak Language Reclamation Project

Upcoming ANA Events

The 2020 HHS Annual Regional Tribal Consultation sessions will be virtual this year. These sessions are designed to provide Tribal leaders with the opportunity to address HHS on how the Department can improve Tribal outreach and coordination and to discuss programmatic and policy issues and concerns with Tribes. Please see below for the dates for each respective consultation session:

• August 18, 2020: Region 10

• August 26, 2020: Region 4

• August 27, 2020: Region 2

• September 1, 2020: Region 1

Details, points of contact, and draft agendas can be found at the registration linkVisit disclaimer page . In addition, we ask that if Tribal leaders are sending a representative to speak on their behalf at either session(s), they must provide a letter of delegation. These letters can be uploaded at the time of registration. In addition, please do not hesitate to contact Consultation@hhs.gov with any questions. We look forward to seeing you at these session(s).

Tip of the Month

Highlighting Language Resources

Questions?

If you are running into problems or have any questions regarding your project, reporting requirements, or are experiencing technical issues, please contact your Program Specialist, Grant Management Specialist, and/or your Training and Technical Assistance Provider. Each person is only a phone call away. We are happy to help.

*If you have a question about anything contained in the message above, please contact your program specialist directly.

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