TANF Inst. 4

TANF Data Report - Section Four
Number of Families by Stratum for
States that Report Data Based on a Stratified Sample
INSTRUCTIONS AND DEFINITIONS
General Instruction: The State agency or Tribal grantee is to collect disaggregated data
(TANF Data Report - Sections One and Two) monthly and report the data quarterly. At
State (Tribal) option, a State (Tribe) may report the disaggregated data in the TANF Data
Report for its entire caseload or for a sample of families. If a State (Tribe) submits the
quarterly data based on a stratified sample, the State (Tribe) must also submit the total
number of families by stratum for each month of the quarter. The total number of
families by stratum is needed for estimating purposes (i.e., to weight disaggregated data
in estimating totals, averages, percentages, etc).
This report is not required from a State (Tribe) that reports the disaggregated data (in
TDR – Sections One and Two) for its entire caseload or reports the disaggregated data
based on a non-stratified sample.
1.

State FIPS Code: Enter your two-digit State code. Tribal grantees should leave this field
blank.

2.

Tribal Code: For Tribal grantees only, enter the three-digit Tribal code that represents
your Tribe (See Appendix E of the TANF Sampling and Statistical Methods Manual for a
complete listing of Tribal Codes). State agencies should leave this field blank.

3.

Calendar Quarter: The four calendar quarters are as follows:
First quarter .....January - March
Second quarter.... April - June
Third quarter......July - September
Fourth quarter.....October - December
Enter the four-digit year and one-digit quarter code (in the format YYYYQ) that
identifies the calendar year and quarter for which the data are being reported (e.g., first
quarter of 2007 is entered as "20071").
Information for Each Strata
The information for data elements #4 through #6 are required for each stratum that the
State (Tribe) uses in its stratified TANF sample(s) for TDR – Sections One and Two.

4.

TDR Section Indicator: Enter the 1-digit code that indicates whether the caseload data by
stratum is for active case sample (TDR – Section one) or for the closed case sample
(TDR – Section two).
1=
Active Case Sample

Effective 10/1/2008

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2=

Closed Case Sample

5. Stratum:
Guidance: In designing a stratified sample, a State (Tribe) divides its universe of
families into groups such that every family is in one and only one of the two or more
groups. These groups are referred to as strata. Sampling occurs within each stratum.
Valid stratum codes may range from "00" to "99." A State (Tribe) with a stratified
sample must complete data element six, Total Number of Families, for each stratum for
each reporting month.
Instruction: Enter the two-digit stratum code.
6.

Total Number of Families: Enter the number of families receiving assistance for stratum
coded in data element 5 under the State (Tribal) TANF Program for each month of the
quarter.
A. First Month: B. Second Month: C. Third Month:

Effective 10/1/2008

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