Fast Track Generic Submission Form - FVPSA Tribal Meeting

Request for Approval under the “Generic Clearance for the Collection of Routine Customer Feedback”

(OMB Control Number: 0970-0401 Expiration 05/31/2021)

TITLE OF INFORMATION COLLECTION: Family Violence Prevention and Services (FVPSA) 2020 Tribal Grantee Meeting

PURPOSE:

The Family Violence Prevention and Services Act (FVPSA) grant program is looking to solicit feedback from a few of our grantees to assist with the planning for the 2020 FVPSA Tribal Grantee Meeting that will be conducted in early 2020, location to be determined.

The FVPSA Tribal Grantee Meeting is a two and a half day meeting to provide training, technical assistance (TA), and mentoring for FVPSA-funded tribes and tribal organizations. This in-person meeting allows for in-depth TA focused on administrative, programmatic, and regulatory grant issues. Attendees will also share and hear from each other on promising practices and barriers to providing services that are unique to tribal communities, experiences, and programs. Focus groups, facilitated dialogue and presentations will be utilized as mechanisms for training.

For FY 2020, the FVPSA Program would like to invite FVPSA funded Tribal Consortiums partner Tribes to attend the Mentoring Meeting for the first time. Currently the FVPSA Program supports 9 Tribal Consortiums representing over 150 Tribes. The inclusion of Consortium partner Tribes expands opportunities for mentoring, peer leadership, and knowledge sharing.

This information collection aims to collect feedback from grantees about what would be beneficial to them at the FVPSA Tribal Grantee Meeting in order to provide them with an agenda that is relevant and supports their needs.

DESCRIPTION OF RESPONDENTS: FVPSA-funded Tribal Grantees.

TYPE OF COLLECTION: (Check one)

[ ] Customer Comment Card/Complaint Form [X] Customer Satisfaction Survey

[ ] Usability Testing (e.g., Website or Software [ ] Small Discussion Group

[ ] Focus Group [ ] Other: ______________________

CERTIFICATION:

I certify the following to be true:

1. The collection is voluntary. 

2. The collection is low-burden for respondents and low-cost for the Federal Government.

3. The collection is non-controversial and does not raise issues of concern to other federal agencies.         

4. The results are not intended to be disseminated to the public.  

5. Information gathered will not be used for the purpose of substantially informing influential policy decisions. 

6. The collection is targeted to the solicitation of opinions from respondents who have experience with the program or may have experience with the program in the future.

Name:_ Rickeya Franklin, Supervisory Program Specialist, Family and Youth Services Bureau, Administration for Children and Families

To assist review, please provide answers to the following question:

Personally Identifiable Information:

1. Is personally identifiable information (PII) collected? [ ] Yes [X] No

2. If Yes, will any information that is collected be included in records that are subject to the Privacy Act of 1974? [ ] Yes [ ] No

3. If Yes, has an up-to-date System of Records Notice (SORN) been published? [ ] Yes [ ] No

Gifts or Payments:

Is an incentive (e.g., money or reimbursement of expenses, token of appreciation) provided to participants? [ ] Yes [ X ] No

BURDEN HOURS

Category of Respondent	No. of Respondents	Participation Time	Burden
Tribal Questionnaire: FVPSA Funded Grantees	45	5 minutes	3.75 hours
Consortium Questionnaire: FVPSA Funded Grantees	15	5 minutes	1.25 hours
Totals	65	5 minutes	5 hours

FEDERAL COST: The estimated annual cost to the Federal government is $500

If you are conducting a focus group, survey, or plan to employ statistical methods, please provide answers to the following questions: N/A

The selection of your targeted respondents

1. Do you have a customer list or something similar that defines the universe of potential respondents and do you have a sampling plan for selecting from this universe? [X] Yes [ ] No

If the answer is yes, please provide a description of both below (or attach the sampling plan)? If the answer is no, please provide a description of how you plan to identify your potential group of respondents and how you will select them?

The survey will be administered to a sampling of the 253 FVPSA-funded Tribal Grantees.

Administration of the Instrument

1. How will you collect the information? (Check all that apply)

[ X ] Web-based or other forms of Social Media

[ X ] Telephone

[ ] In-person

[ ] Mail

[ X ] Other, Explain: Paper survey of the exact questions being used on the web-based platform for the meeting.

2. Will interviewers or facilitators be used? [ ] Yes [ X ] No

Please make sure that all instruments, instructions, and scripts are submitted with the request.

Instructions for completing Request for Approval under the “Generic Clearance for the Collection of Routine Customer Feedback”

TITLE OF INFORMATION COLLECTION: Provide the name of the collection that is the subject of the request. (e.g. Comment card for soliciting feedback on xxxx)

PURPOSE: Provide a brief description of the purpose of this collection and how it will be used. If this is part of a larger study or effort, please include this in your explanation.

DESCRIPTION OF RESPONDENTS: Provide a brief description of the targeted group or groups for this collection of information. These groups must have experience with the program.

TYPE OF COLLECTION: Check one box. If you are requesting approval of other instruments under the generic, you must complete a form for each instrument.

CERTIFICATION: Please read the certification carefully. If you incorrectly certify, the collection will be returned as improperly submitted or it will be disapproved.

Personally Identifiable Information: Provide answers to the questions. Note: Agencies should only collect PII to the extent necessary, and they should only retain PII for the period of time that is necessary to achieve a specific objective.

Gifts or Payments: If you answer yes to the question, please describe the incentive and provide a justification for the amount.

BURDEN HOURS:

Category of Respondents: Identify who you expect the respondents to be in terms of the following categories: (1) Individuals or Households;(2) Private Sector; (3) State, local, or tribal governments; or (4) Federal Government. Only one type of respondent can be selected per row.

No. of Respondents: Provide an estimate of the Number of respondents.

Participation Time: Provide an estimate of the amount of time required for a respondent to participate (e.g. fill out a survey or participate in a focus group)

Burden: Provide the Annual burden hours: Multiply the Number of responses and the participation time and divide by 60.

FEDERAL COST: Provide an estimate of the annual cost to the Federal government.

If you are conducting a focus group, survey, or plan to employ statistical methods, please provide answers to the following questions:

The selection of your targeted respondents. Please provide a description of how you plan to identify your potential group of respondents and how you will select them. If the answer is yes, to the first question, you may provide the sampling plan in an attachment.

Administration of the Instrument: Identify how the information will be collected. More than one box may be checked. Indicate whether there will be interviewers (e.g. for surveys) or facilitators (e.g., for focus groups) used.

Submit all instruments, instructions, and scripts are submitted with the request.

8