Privacy Act USDA/FS-29 YCC Enrollee Records

WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:agri_001-52]

USDA/FS-29

Federal Register: Vol. 40, No. 167, pg 38946, August 27, 1975

System name: Youth Conservation Corps (YCC) Enrollee Records,
USDA/FS.

System location: Forest Service Office responsible for
administration of the YCC Camp. Addresses of these offices are the
same as listed under 36 CFR 200.2, subpart A.
Categories of individuals covered by the system: Current and
former YCC Enrollees.
Categories of records in the system: Current enrollees:
Application Forms, Medical History Forms; copies of UC-507 Forms;
Evaluation of enrollee's performance by camp staff; Accident and
Injury Forms. Past enrollees: List of names and addresses. Current
alternates: Application Forms.
Authority for maintenance of the system: 16 U.S.C. 1702
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: (1) Enrollee
participation record for school credit. (2) Disclosure to a Federal,
State or local agency maintaining Civil, Criminal or other relevant
enforcement information or other pertinent information, such as
current licenses, if necessary to obtain information relevant to an
agency decision concerning the hiring or retention of an employee,
the issuance of a security clearance, the letting of a contract, or
the issuance of a license, grant or other benefit. (3) Disclosure to
a Federal agency, in response to its request, in connection with the
hiring or retention of an employee, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a contract, or the issuance of a license, grant, or other
benefit by the requesting agency, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter. Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Maintained in file folders.
Retrievability: Indexed by name of enrollee.
Safeguards: Stored in metal filing cabinets in locked office.
Retention and disposal: Records are maintained until the end of
the current program. At termination, a list of the names and
addresses of enrollees is retained, while the parental permission
portion of the Application Form, Medical History Form and any
Accident Forms are retained. All other information in the system of
records is destroyed. The list of enrollee names and addresses is
retained for 5 years and then destroyed. The application forms of
current alternates are destroyed at the termination of the current
program.
System manager(s) and address: Director, Staff of Manpower and
Youth Conservation Programs, U.S. Department of Agriculture, Forest
Service, Washington, DC 20250.
Notification procedure: Any individual may request information
regarding this system of records, or information as to whether the
system contains records pertaining to him, from the organizational
unit for which he performed work. A request for information
pertaining to an individual should contain: Name, address, dates when
work was performed, program under which enrolled, and location where
work was performed.
Record access procedures: Use same procedures as for requesting
Notification.
Contesting record procedures: Use same procedures as for
requesting Notification.
Record source categories: Information in this system comes
primarily from the individual himself, the sponsoring organization,
work supervisors, and other Forest Service officials.