Ins 121-01-01 - DHS Instruction 121-01-01 (Rev 2) - Organization of the Office of the Chief Security Officer

Department of Homeland Security
Instruction Number: 121-01-001
Revision Number: 02

Issue Date: 04/01/2019

ORGANIZATION OF THE OFFICE
OF THE CHIEF SECURITY
OFFICER
I.

Purpose

This Instruction defines the organizational structure within the Department of Homeland
Security (DHS) Office of the Chief Security Officer (OCSO), in accordance with DHS
Management Directive (MD) 0110, “Organizational Control System.”

II.

Scope

This Instruction applies to all OCSO employees, contractors supporting OCSO, and
personnel detailed from other agencies to support OCSO (collectively referred to as
"OCSO personnel").

III. Authorities
A.
Title 6, United States Code (U.S.C.), Section 341, “Under Secretary for
Management”
B.
Title 40, U.S.C., Section 1315, “Law Enforcement Authority of the
Secretary of Homeland Security for Protection of Public Property”
C.
Title 6, Code of Federal Regulations (CFR), Part 7, “Classified National
Security Information”
D.
Homeland Security Presidential Directive (HSPD) 12, “Policy for a
Common Identification Standard for Federal Employees and Contractors”
E.
DHS Delegation 00002, “Delegation to the Under Secretary for
Management”
F.
DHS Delegation 00003, “Management Directorate Succession Order and
Delegation of Authorities for Names Positions”
G.
DHS Delegation 12000, “Delegation for Security Operations Within the
Department of Homeland Security”
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H.

DHS Delegation 12003, “Cognizant Security Authority”

I.

DHS Directive 121-01, “Office of the Chief Security Officer”

IV. Definitions
A.
Branch: An organizational element within OCSO, responsible to a
Division Director. Headed by a Branch Chief and comprised of personnel
performing related functions in an integrated manner, subdivided into teams as
necessary.
B.
Chief of Staff (CoS): Is responsible for managing and leading “front
office” activities to include collaboration and coordination with Management’s
Chiefs’ of Staff, oversight of the executive secretary functions, communications,
and customer service operations.
C.
Chief Security Officer (CSO): The individual responsible to lead and
manage missions, roles, and functions delegated by the Under Secretary for
Management's Delegations 12000, 12003, and those delineated in 6 CFR part
7.10. The CSO reports to the Under Secretary for Management.
D.
Deputy Chief Security Officer (DCSO): The CSO’s principal deputy,
charged with day-to-day management of OCSO and represents the CSO when
not available.
E.
Division: The organizational units within OCSO, responsible to an
Executive Director or to the DCSO. Generally headed by a Division Director and
responsible for at least two Branches.
F.
Executive Director: A Senior Executive Service position within the
OCSO, responsible to manage principal portfolios as directed by the CSO.
G.
Executive Directorate: An organizational element within OCSO
responsible to an Executive Director.
H.
OCSO Senior Leadership: The Chief Security Officer, Deputy Chief
Security Officer, Executive Directors, Chief of Staff, Business Operations Division
Director, Budget Operations Director, Director of the Special Access Programs
Central Office, Division Directors and Deputy Directors.
I.
Office of the Chief Security Officer: The staff performing security and
administrative functions for the Department at the CSO’s direction.

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V.

Responsibilities
A.
The Chief Security Officer (CSO) is the head of OCSO, subject to the
guidance and direction of the Under Secretary for Management, and reports
directly to the Deputy Under Secretary for Management.
B.
The Deputy Chief Security Officer (DCSO) reports directly to the CSO
and exercises all duties and authorities vested in the CSO in his/her absence and
exercises responsibility over executive operations. Executive operations
includes strategic operations, business operations, budget office operations,
executive secretary operations, communications, and customer service
operations.
C.
The Executive Director, Enterprise Security Operations and Support
(ESOS) reports directly to the CSO, provides guidance and direction to assigned
subordinate personnel, and exercises the following duties and authorities:
1.
Monitoring Component compliance of OCSO policies and
standards;
2.

Establishing baseline security training requirements;

3.

Personnel security (PERSEC) policy and baseline standards;

4.
Information security (INFOSEC) security policy and baseline
standards;
5.

Industrial security policy and baseline standards;

6.

Physical security policy and baseline standards;

7.
HSPD-12 compliance and identity management, to include the
issuance of credentials; and
8.
Serving as the Accrediting Official for DHS for Special
Compartmented Information Facilities (SCIFs), except for the U.S. Coast
Guard.
D.
The Executive Director, Threat Management Operations (TMO) reports
directly to the CSO, provides guidance and direction to assigned subordinate
personnel, and exercises the following duties and authorities:
1.
Oversight and guidance for the Department’s Insider Threat
Program;
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2.
Complex investigations for the protection of classified information
and potential violations of law;
3.
Foreign Access Management mission, to include the screening,
tracking, correlation, and analysis of official and unofficial foreign access
to the Department and other partner agencies;
4.
Technical Surveillance Countermeasures services to the
Department, to include support to the Secretary’s travel, the Sensitive
Compartmented Information Facility (SCIF) life-cycle, high-threat/high-risk
foreign access to the U.S. Government, and investigations; and
5.
Implement the Department’s Operation Security (OPSEC) Program,
to include identifying vulnerabilities and risks associated with Department
critical programs and personnel, and developing and applying tailored
countermeasures.
E.
The Executive Director, Headquarters Support (HQS) reports directly to
the CSO, provides guidance and direction to assigned subordinate personnel,
and exercises the following duties and authorities:
1.
Personnel security execution, to include security clearance,
suitability, and fitness determinations for the Office of the Secretary and
Support Components;
2.
Classified National Security Information (CNSI) program
management to include SCIF management and operations, and physical
security services provided directly to the Office of the Secretary and
Support Components; and,
3.
Force protection responsibilities for the Nebraska Avenue Complex
(NAC) including visitor management, access control, and emergency
training and preparedness.
F.
The Director, Special Access Programs Central Office (SAPCO)
reports directly to the CSO, provides guidance and direction to assigned
subordinate personnel. Acts as Department of Homeland Security Special
Access Program focal point exercising duties and authorities for Special Access
Program execution and oversight.
G.
The Executive Director, Strategic Operations (StratOps) subject to the
guidance and direction of the DCSO:
1.
Oversees OCSO continuity of operations and emergency
preparedness policy and operations;
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2.
Provides oversight and coordination of OCSO policy initiatives at
the instruction level or higher (in accordance with DHS Directive 112-01,
“Directives System”);
3.
Manages and takes lead for all crosscutting issues and actions for
OCSO; and
4.
Provides direct oversight for the CSO Council and is the lead to
coordinate CSO Council actions and communications.
H.
The Director, Business Operations (BizOps) subject to the guidance
and direction of the DCSO:
1.
Manages the OCSO Human Capital program and oversees all
federal hiring;
2.
Manages OCSO procurements, monitoring contacts to ensure
deliverables are received and within the scope; and
3.
Inventories and tracks OCSO space and provide oversight of
personal property.
I.
The Director, Budget Operations subject to the guidance and direction
of the DCSO:
1.
Is the OCSO liaison to external offices regarding the planning,
programming, budgeting, and execution of resources appropriated by
Congress, to include those of the DHS Working Capital Fund and National
Intelligence Program, for the OCSO mission;
2.
Manages and reports OCSO performance measures in support of
the performance based budget; and
3.
In collaboration with the Director, Business Operations, provides
oversight and management of all financial transactions including working
capital and Congressionally appropriated funding, and offsetting
collections from other government agencies for security services.

VI. Content and Procedures
A.
This Instruction outlines the Executive Directorates, Divisions, and
Branches within OCSO (see Appendix A) as approved by the Under Secretary
for Management (see references, III.H). Approved OCSO organizational charts
are made available on DHS's OCSO intranet homepage.
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B.
This structure defines lines of leadership authority; provides unity of
command; integrates personnel management, procedures, and lines of
communication within a common organizational structure; allows standard
management of resources; and establishes consistent naming conventions
throughout OCSO.
1.
Names of leadership titles and organizational sub-units are used
consistently within the organization to avoid confusion.
2.
Any creation or dissolution of any organizational unit within OCSO
is conducted in accordance with DHS MD 0110 and then implemented via
revisions to this Instruction.
3.
The renaming or restructuring of any established organizational unit
within OCSO is approved by the CSO via revisions to this Instruction.
C.
All OCSO activities are organized into well-defined mission areas at the
Office, Division, and Branch levels. Each level serves a specific functional
mission within OCSO and is organized to most effectively accomplish its targeted
purpose within the authorized missions of OCSO, the Management Directorate,
and DHS.
D.

The current structure of OCSO is outlined in Appendix A.

E.
Nothing in this Instruction is intended to conflict with the supervisory
authorities of the DCSO, the Executive Directors, Division Directors, and Branch
Chiefs for areas under their cognizance.

VII. Questions
Address any questions or concerns regarding this Directive to the Office of the Chief
Security Officer, Executive Director of Strategic Operations, 202-447-5340.

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Appendix A: Office of the Chief Security Officer, Organizational Chart

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