2020 CARES Progress Narrative Report

Forms and Documents

Document Name	Status
Form 1 2020 CARES Progress Narrative Report Form and Instruction	New
Template-CARES NGA.docx Supplementary Document	2020-04-13
CARES Award Instructions.pdf Supplementary Document	2020-04-13
2020 EAC-CARESPNR - Supporting Statement B.docx Supporting Statement B	2020-04-10
2020 EAC-CARESPNR - Supporting Statement A.docx Supporting Statement A	2020-04-10

IC Document Collections

IC ID	Document Title	Status
241314	2020 CARES Progress Narrative Report Form and Instruction	New

ICR Details

OMB Control No: 3265-0020	ICR Reference No: 202004-3265-001
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: EAC	Agency Tracking No:
Title: 2020 CARES Progress Narrative Report
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 04/13/2020
OIRA Conclusion Action: Approved with change	Conclusion Date: 04/13/2020
	Date Received in OIRA: 04/10/2020
Terms of Clearance: EAC will follow the requirements and schedule for public comment described in the emergency processing provisions of 5 CFR 1320.13. Annual hourly burden was clarified during review.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2020	6 Months From Approved
Responses	336	0	0
Time Burden (Hours)	168	0	0
Cost Burden (Dollars)	7,536	0	0

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Abstract: The CARES Act requires states to report 20 days after every primary and the general election. The U.S. Election Assistance Commission (EAC) must also roll up the reports and submit them to Congress after the general election. To meet this requirements we must establish a streamlined process that reduces the burden on states and makes clear what the expected content for this reporting will be. EAC will use the data collected to meet the reporting requirements set out in the CARES Act. Data from these progress report forms will also be used for grant monitoring, feedback to grantees and the public, long-term planning, and reporting to Congress. EAC has developed this form to collect quantitative data on program activities such as staffing, voting processes, security and training, communication and other activities unique to the CARES funding. These reports also collect qualitative data on the status of grantee progress, problems encountered and the grantees' assessments how they used the funds to address the pandemic and the challenges faced in responding to it.

Emergency Justfication: 2020 primary elections are currently taking place, states are required to report how they used their grant funds within 20 days of their primaries taken place.

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Authorizing Statute(s): PL: Pub.L. 116 - 136 Independent Agencies Name of Law: Coronavirus Aid, Relief, and Economic Security (CARES) Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
2020 CARES Progress Narrative Report	1	EAC CARES Form and Instructions

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	336	0	0	336	0	0
Annual Time Burden (Hours)	168	0	0	168	0	0
Annual Cost Burden (Dollars)	7,536	0	0	7,536	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: New statute (CARES Act) requires states to report how they spent election grant money.

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Annual Cost to Federal Government: $26,496

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/10/2020

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