0841 SSB rev 040820_v2

Reinstatement with Change

Management Information System for

Comprehensive Cancer Control Programs

OMB # 0920-0841

Supporting Statement: Part B

Contact:

Floyd ‘Trey’ Bonner, M.P.H.

Phone: (770) 488-2799

E-mail: kfz5@cdc.gov

Division of Cancer Prevention and Control

National Center for Chronic Disease Prevention and Health Promotion

4770 Buford Highway, NE, MS F76

Atlanta, GA 30341

April 8, 2020

TABLE OF CONTENTS

Statistical Methods

1. Respondent Universe and Sampling Methods

2. Procedures for the Collection of Information

3. Methods to Maximize Response Rates and Deal with Nonresponse

4. Test of Procedures or Methods to be Undertaken

5. Individuals Consulted on Statistical Aspects and Individuals Collecting and/or Analyzing Data

List of Attachments

1. Authorizing Legislation for the National Comprehensive Cancer Control Program (NCCCP)

2. 60-Day Federal Register Notice

3. List of NCCCP Awardees

4a. MIS Data Elements for National Comprehensive Cancer Control Program (NCCCP) Awardees

4b. Summary of Proposed Changes to MIS Data Elements

4c. Data Entry Screenshot

4d. Login Page Screenshot4e. Privacy Narrative

4f. Privacy Impact Assessment

4g. Non-research Determination

4h. CDMIS User Guide: Action Plan tab

B. STATISTICAL METHODS

1. Respondent Universe and Sampling Methods

The National Comprehensive Cancer Control Program (NCCCP) provides funding to comprehensive cancer control programs in all 50 states, the District of Columbia, eight tribes/tribal organizations, and seven territories/U.S. Pacific Island jurisdictions (66 awardees under Notice of Funding Opportunity Announcement [NOFO] DP17-1701). A requirement of the NCCCP is submission of yearly progress reports from each CCC program. The information collection is authorized by the Public Health Service Act, Section 301, 241(a) (see Attachment 1). A list of the awardees may be found in Attachment 3. For the new OMB clearance period, annual progress reports to CDC will continue as a requirement for all awardees that receive funding under DP17-1701. Statistical sampling methods are not applicable to this data collection and cannot be used to accomplish the functions of the system.

Table 1-1. Number of NCCCP Programs Participating in Collection of Information

Type of Respondents	No. of Respondents	Expected Response Rate	Previous Response Rate
Program Director for State- or Territory-Based Cancer Prevention and Control Program	66	100%	100%
Total	66

2. Procedures for the Collection of Information

A database-driven Management Information System (MIS) for the collection of this information was developed and implemented in 2010 (Management Information System for Comprehensive Cancer Control Programs, OMB No. 0920-0841, exp. 6/30/2019). All 66 awardees will submit information on core data elements in MIS, including cancer control activities (see Attachment 4a). Information will be collected electronically yearly. All awardees currently have access to their own information and have decided the level of access for other users (e.g., local partners). Users log into the system at their worksite computers and provide progress reporting information through prompted data entry points.

Instructions to all awardees for completing policy information collection are built into related web pages. A manual has been developed and is updated periodically to guide users in data entry and other system applications (see attachment 4h) . Awardees and other MIS users will continue to receive training on use of the application and the required report content. Awardees will be informed of their reporting deadlines via annual notification letters received from the Office of Financial Resources (OFR) and via e-mails sent by the Comprehensive Cancer Control Branch to all known users of the system.

Awardees are currently required to submit reports electronically, including their annual performance reports. The requirement to submit an annual performance report serves as their continuation application for those receiving funding to implement DP17-1701 activities. Awardees can review the completeness of data necessary to submit required reports, enter basic summary information for required reports, and finalize and save required reports for upload to Grants Solutions. The MIS also supports the automatic generation of annual reports, as well as work plans. Awardees can transfer personnel and resource data from one year to another to minimize data re-entry. CDC staff can query the database to extract individual or aggregate awardee-related data for internal and external evaluation reports.

3. Methods to Maximize Response Rates and Deal with No Response

Awardees will be required to file yearly progress reports in order to continue to receive federal funding in support of their CCC programs. Currently, all awardees use the MIS to submit annual performance reports.

4. Test of Procedures or Methods to be Undertaken

Every component of the MIS for DP17-1701 data entry, including the new Leadership Team tab, has undergone rigorous application testing, including usability testing of system design, and accuracy and comprehension testing of proposed data elements. In addition, this testing is the basis for the estimated burden per response.

5. Individuals Consulted on Statistical Aspects and Individuals Collecting and/or Analyzing Data

Some members of the workgroup, that was originally established to assist contractors in development of the MIS, have continued to oversee updates to the web pages for DP17-1701. The CDC members, including NCCCP program consultants and epidemiologists, have provided input on content, functionality, and usability of the database.

The individuals responsible for enhancement to the data collection system include:

Trey Bonner, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, kfz5@cdc.gov, 770-488-2799

Jill Donnelly Garrett, Northrop Grumman (contractor), hud5@cdc.gov, 404-679-9311

Annette Garner, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, akg4@cdc.gov, 770-488-4234

Kristi Fultz-Butts, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, kgf3@cdc.gov, 770-488-4202

Lucretia McKenzie, Northrup Grumman (contractor), LMcKenzie1@cdc.gov, 404-679-9429

Angela Moore, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, ARMoore@cdc.gov, 770-488-3094

Trina Pyron, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, tpyron@cdc.gov, 770-488-0971

Julie Townsend, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, zmk4@cdc.gov, 770-488-3012

The individuals responsible for data analysis and evaluation include:

Shayne Gallaway, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, lnx7@cdc.gov, 404-498-0491

Mary Puckett, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, MPuckett1@cdc.gov, 770- 488-6451

Elizabeth Rohan, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, ERohan@cdc.gov, 770-488-3053

Sherri Stewart, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, awk5@cdc.gov , 770-488-4616

Julie Townsend, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, zmk4@cdc.gov, 770-488-3012,

Trey Bonner, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, kfz5@cdc.gov, 770-488-2799

Kristi Fultz-Butts, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, kgf3@cdc.gov, 770-488-4202

Angela Moore, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, ARMoore@cdc.gov, 770-488-3094

Trina Pyron, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, tpyron@cdc.gov, 770-488-0971

Monique P. Young, Comprehensive Cancer Control Branch, Centers for Disease Control and Prevention, myoung2@cdc.gov, 770-488-3434

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