SSN Justification Memo

DEFENSE HUMAN RESOURCES ACTIVITY
HEADQUARTERS
4800 MARK CENTER DRIVE, SUITE 06J25-01
ALEXANDRIA, VA 22350-4000

MEMORANDUM FOR DEFENSE PRIVACY AND CIVIL LIBERTIES TRANSPARENCY
DIVISION THROUGH OSD/JS PRIVACY OFFICE HALABUK.VIKI
.L.1263083470

Digitally signed by
HALABUK.VIKI.L.1263083470
DN: c=US, o=U.S. Government,
ou=DoD, ou=PKI, ou=WHS,
cn=HALABUK.VIKI.L.1263083470
Date: 2017.01.24 08:51:03 -05'00'

SUBJECT: Justification for the Use of the Social Security Number (SSN) for DD Form 1172-2,
“Application for DEERS Enrollment/ID Card Issuance”
In accordance with DoD Instruction (DoDI) 1000.30, “Reduction of Social Security
Number (SSN) Use within DoD” this memorandum justifies the collection and continued use of
the SSN on the DD Form 1172-2 (TAB B) which is the application used for Defense Enrollment
Eligibility Reporting System (DEERS) enrollment and identification (ID) card issuance.
The DD Form 1172-2 is used by all eligible DoD personnel for DEERS enrollment,
including current, former and retired members of the uniformed services, DoD civilian
employees, contractors, foreign nationals, and other eligible individuals identified in DoD policy
(i.e., DoD Manual 1000.13, Volumes 1 and 2). In support of the Department’s SSN reduction
plan, collection of the SSN is only required for initial DEERS enrollment and the DoD ID
number may be used for any subsequent transactions.
The SSN that is collected on the DD Form 1172-2 is used in documented and published
computer matching agreements to verify an individual’s eligibility for benefits with other Federal
agencies (e.g., Social Security Administration and Department of Veterans Affairs). The
collection of SSN allows the DoD to minimize the risk of providing benefits to those that are not
eligible. A more detailed list of computer matching requirements and SSN use is available by
reviewing the DEERS Systems of Records Notice
http://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-ArticleView/Article/627618/dmdc-02-dod/. These requirements are consistent with the guidance for
acceptable SSN use as specified in DoDI 1000.30.
REGISTER.J
EFFREY.RA
YMOND.104
6072339

Digitally signed by
REGISTER.JEFFREY.RAYMON
D.1046072339
DN: c=US, o=U.S. Government,
ou=DoD, ou=PKI, ou=DODHRA,
cn=REGISTER.JEFFREY.RAYM
OND.1046072339
Date: 2016.10.05 08:21:02 -04'00'

Jeffrey R. Register
Deputy Director