FORM 402 Supporting Statement Uncompensated Registrar Appointment Form (3210-0010) Nov 2019r

SUPPORTING STATEMENT
FOR
SSS FORM 402
UNCOMPENSATED REGISTRAR APPOINTMENT FORM
(3240-0010)

1.

2.

All male citizens of the United States are required to register with the
Selective Service System within 30 days of their 18th birthday in
accordance with the provisions of the Military Selective Service Act and
presidential Proclamation 4771, as amended by Proclamation 7275.
a.

Within the United States the great majority of young men required
to register with the Selective Service System do so at their U.S.
Post Office, on the Internet (www.sss.qov), or through various
automated registration programs. However, the Selective Service
System has found the presence of official uncompensated
Registrars in certain locations, such as high schools, and/or
associated with Federal programs such as the Workforce
Investment Act training programs have resulted in registration of
many young men who, without the assistance of these volunteer
Registrars, would not have otherwise registered with the Selective
Service System.

b.

At any given time there will be a substantial number of U.S. citizens
in foreign countries who have a legal requirement to register. The
use of volunteer Registrars is of great importance providing an
opportunity for these young men to fulfill their legal obligation.

The Uncompensated Registrar Appointment Form, SSS Form 402,
provides means of (1) establishing authority for the volunteer to act
officially as a Selective Service Registrar; (2) of verifying that status and
performance of duty to Federal, state and local government agencies, and
the general public; and (3) of recording the volunteer's waiver of pay and
compensation and oath of office.
The SSS Form 402, Uncompensated Registrar Appointment, will serve
as a locator card for the Selective Service System and as verification
that the Registrar has met the requirements mandated by law and
Selective Service System regulations. The SSS Form 402 also
confirms the appointment of Registrars.
The Department of State (DOS) has a long standing agreement with
the Selective Service System to assist in the overseas registration of
U.S. citizens who reside abroad at the time they are required to
register. Unpaid volunteer citizens are appointed as Registrars to serve

in areas where the number of persons to be registered is a
consideration or where locations distant from DOS posts constitute a
further consideration. The senior consular official at each overseas
DOS post, within their areas of jurisdiction, contacts, facilitates
appointments of, and instructs these Registrars.
3.

No consideration has been given to the use of improved technology to
reduce the burden because of the simplicity of the form and the necessity
of obtaining the signature of each subject volunteer.

4.

The oath of office and waiver of pay items on this form make it unique
within the world and because of this uniqueness there can be no
duplication in the collection of information.

5.

There is no similar information available.

6.

The collection of information involves no small organizations.

7.

Without overseas Registrars, many U.S. citizens would not be able to
register while overseas and, consequently, would be in violation of the
Military Selective Service Act. Other Registrars assist in registering young
men who are candidates for Federal job training programs.

8.

Collection of this information conforms to the guidelines in 5 CFR 1320.6.

9.

No consultations have been made with persons outside the Agency.

10.

The confidentiality of this information is assured both by Agency policy
and Agency compliance with the provisions of the Privacy Act.

11.

The information provided on this form is given voluntarily, and may be, in
some cases, of a sensitive nature. However, without this information, an
applicant cannot be appointed.

12.

The annual cost for the collection and maintenance of this information is
estimated to be $6,204.
a.

The annual costs for processing, verifying, analyzing, and
maintaining the files (i.e., database maintenance) of
uncompensated Registrars are estimated to be $2,654.
(1)

The estimated cost of editing, online transactions, and
microfilm preparation is $2,000 (GS-9/5, 1 hour per week,
36.25% benefits).

b.

13.

(2)

The estimated cost of batching and microfilming is $340
(GS-6/5, 1 hour per month, 36.25% benefits).

(3)

The estimated cost for data entry is $182 (GS-4/5, 8 hours
per year, 36.25% benefits).

(4)

The estimated cost of data entry file creation for IT
processing is $132 (GS-5/5, 0.2 hours 26x per week,
36.25% benefits).

The annual costs for assisting the Department of Labor, other
Federal agency, and high school officials are estimated to be
$3,550.
(1)

The estimated cost of processing, verifying, analyzing and
maintaining the files of uncompensated Registrars is $3,049
(GS-13/5, 40 hour, 36.25% benefits).

(2)

The estimated USPS mailing cost is $501 (202 appointment
packets @ $2.48 ea.).

Estimate of the burden of the collection of information.
Respondents

202

Frequency

One time

Burden per Response

5 minutes

Estimated Burden

16.83 hours = (202 x 5)
60

The SSS is not required to use an information collection budget.
14.

Not applicable.

15.

Not applicable.

PROCEDURAL DIRECTIVE
UNCOMPENSATED REGISTRAR APPOINTMENT
SSS FORM 402
(PPPM)
1.

PURPOSE
To serve as a document to: (a) obtain basic data from persons under
consideration for appointment to uncompensated Registrar positions, (b)
appoint Registrars, and (c) record the Oath of Office and Waiver of Pay
required of uncompensated personnel of the Selective Service System.

2.

PREPARATION
The form is to be prepared in original only and signed with a black ink
ballpoint pen.
Each individual volunteering to perform the functions of a Registrar,
whether he or she is a compensated employee of the United States
government or working in private industry, will be required to provide the
information requested and then sign and date the Oath of Office and
Waiver of Pay and Travel Reimbursement statements.
The program coordinator (National Headquarters or Region Headquarters
personnel designated to-manage a special registration program for which
Registrars are appointed) is to verify the information submitted by the
applicant and upon completion of verification process the appointment of
the applicant as an uncompensated Registrar.

3.

DISTRIBUTION
Completed forms for Registrars located in one of the United States, its
territories or possessions will be forwarded to the appropriate Region
Headquarters, the Data Management Center, or National Headquarters.
Completed forms for Registrars located in a foreign country will be
forwarded to National Headquarters.
Completed forms received at any of the aforementioned locations are to
be filed alphabetically by state/country and special program code.

4.

DISPOSAL
The SSS Form 402 will be destroyed by shredding, macerating, or burning
five years after termination of appointment.