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All the documents and forms you will need to administer your awards are accessible below.  Be certain to read the General
Terms and Conditions for IMLS Discretionary Awards; it is your responsibility to be familiar with this document and to
comply with its requirements. All forms are provided as fill-in PDF files or Microsoft Word documents.

Getting Started
If your award was made …
after March 1, 2016
between December 26, 2014 and
February 29, 2016
before December 26, 2014

Then refer to …
General Terms and Conditions for IMLS Discretionary Grant and Cooperative
Agreement Awards for Awards Made After March 1, 2016 (PDF, 279KB)
General Terms and Conditions for IMLS Discretionary Grant and Cooperative
Agreement Awards For Awards Made After December 26, 2014 (PDF, 345KB)
General Terms and Conditions for Awards Made Before December 26,
2014 (PDF, 664 KB)

Interim Reporting
Performance Reports
If your award was made ...

Then refer to ...

after October 1, 2015
Interim Performance Form (PDF, 124KB) 
Instructions for Preparing and Submitting an Interim Performance Report
Package (PDF, 180KB)

before September 30, 2015

https://www.imls.gov/grants/grant-recipients/administration-info[6/15/2016 8:09:14 AM]

Administration | Institute of Museum and Library Services

Cover Sheet for Performance Reports: PDF, 627KB, Word, 61KB
Guidance for Preparing and Submitting an Interim Performance Report
Package (PDF, 343KB)

Financial Reports
Federal Financial Report Form (SF425); (PDF-109KB)
Instructions for Federal Financial Report Form (SF425); (PDF-53KB)

Final Reporting
Final Performance and Financial Reporting for Native American Library
Services Basic Grants
Final Financial and Performance Report: Word, 97KB, PDF, 191KB

Performance Reports for All Other Discretionary Programs
If your award was made …

Then refer to …

after October 1, 2015
Final Performance Form (PDF-372KB)
Instructions for Preparing and Submitting a Final Performance Report Package
(PDF-192KB)

before September 30, 2015
Cover Sheet for Performance Reports: PDF-627KB, Word-61KB
Guidance for Preparing and Submitting a Final Performance Report
Package (PDF-357KB)

Financial Reports for All Other Discretionary Programs
Federal Financial Report Form (SF 425); (PDF-109KB)
Federal Financial Report Instructions (SF 425); (PDF-53KB)
Interim and final reports (reports of 20MB or less) should be emailed in PDF format to imlsreporting@imls.gov . The award
number must be referenced in the ‘Subject’ of the email. If you do not have the capability to email PDF documents, the
reports may be mailed to:
Institute of Museum and Library Services
Attn. Grants Administration

https://www.imls.gov/grants/grant-recipients/administration-info[6/15/2016 8:09:14 AM]

Administration | Institute of Museum and Library Services

955 L'Enfant Plaza, SW, Suite 4000
Washington, DC 20024-2135
Reports that exceed 20MB must be mailed.
Failure to submit reports on a timely basis may result in delayed payments and the suspension of action on pending
applications.

Requesting Payment
SF270 - Request for Advance or Reimbursement (PDF-159KB)
You will request payments with form SF270 - Request for Advance or Reimbursement and e-mail it in PDF format to IMLS
Grants Administration at Grantsadmin@imls.gov .
If you do not have the capability to email PDF documents, forms may be mailed to:
      Institute of Museum and Library Services
      Attn. Grants Administration
      955 L'Enfant Plaza, SW, Suite 4000
      Washington, DC 20024-2135
If your SF270 form is incomplete or inaccurate, your payment will be delayed.

Helpful Resource
Glossary to Support Grant Reporting (PDF-56KB)

Contact information for questions concerning the SF425 and
SF270 
Questions regarding financial reporting or payment information should be emailed to grantsadmin@imls.gov . The award
number must be referenced in the ‘Subject’ of the email. You can also reach an OCFO staff member at 202-653-4737.

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