Annual Parole Survey, Annual Probation Survey, Annual Probation Survey

Forms and Documents

Document Name	Status
Form CJ-7 Annual Surveys of Probation and Parole Form and Instruction	Modified
ASPP_CJ8A_2019_Updated.pdf Justification for No Material/Nonsubstantive Change	2019-09-30
ASPP_CJ8_2019_Updated.pdf Justification for No Material/Nonsubstantive Change	2019-09-30
ASPP_CJ7_2019_Updated.pdf Justification for No Material/Nonsubstantive Change	2019-09-30
ASPP nonsubstantive change memo_092719.docx Justification for No Material/Nonsubstantive Change	2019-09-30
Attachments.pdf Supplementary Document	2017-08-08
ASPP2017 Supporting Statement Part B.docx Supporting Statement B	2017-08-08
ASPP2017 Supporting Statement Part A.docx Supporting Statement A	2017-08-08

IC Document Collections

IC ID	Document Title	Status
227856	Annual Surveys of Probation and Parole Form and Instruction	Modified

ICR Details

OMB Control No: 1121-0064	ICR Reference No: 201909-1121-002
Status: Historical Active	Previous ICR Reference No: 201708-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Annual Parole Survey, Annual Probation Survey, Annual Probation Survey
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 10/10/2019
	Date Received in OIRA: 09/30/2019
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2020	10/31/2020	10/31/2020
Responses	506	0	506
Time Burden (Hours)	703	0	716
Cost Burden (Dollars)	0	0	0

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Abstract: Nonsubstantive change - The Bureau of Justice Statistics (BJS) is requesting two changes to the existing Annual Surveys of Probation and Parole (ASPP) (OMB Control No: 1121-0064, expires 10/31/2020). The first change would remove one question from the parole survey (CJ-7) and from the probation survey (CJ-8) about the number of individuals whose locations were tracked through a Global Positioning System (GPS). Data collected from this question have not been used for analysis in past survey cycles because of item low response rates and inconsistent counts reported year-to-year. The second is the addition of one question to both the CJ-7 and the CJ-8, asking respondents who report the number of cases rather than individuals under supervision to also provide an approximate ratio of cases to individuals. The Bureau of Justice Statistics (BJS) seeks approval to continue its Annual Surveys of Probation and Parole (ASPP) for the 2017-2019 data collection period. These establishment surveys provide BJS with the capacity to report annually on changes in the size and composition of the community corrections populations in the United States. The surveys also track key outcomes of offenders on probation or parole, such as completion of supervision terms and return to incarceration (or recidivism). Data are collected from the known universe of probation and parole supervising agencies, using central reporters wherever possible to minimize burden the public. The ASPP provides the only national level, regularly collected, data on the community corrections populations, and, as such, they inform this key stage of the criminal justice process.

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Authorizing Statute(s): PL: Pub.L. 90 - 351 301 Name of Law: The Omnibus crime control and safe streets act of 1968
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 19086	04/25/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 37615	08/11/2017
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Annual Surveys of Probation and Parole	CJ-7, CJ-7, CJ-8, CJ-8A, CJ-8A, CJ-8	2017 Annual Parole Survey ,   2017 Annual Probation Survey ,   2017 Annual Probation Survey (Short Form) ,   2019 Annual Parole Survey ,   2019 Annual Probation Survey ,   2019 Annual Probation Survey (short form)

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	506	506	0	0	0	0
Annual Time Burden (Hours)	703	716	0	-13	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Forms

Short Statement: The estimated total burden for the 2019 ASPP is 703 hours. This is a decrease of 13 hours compared with the burden approved by OMB in 2017. There are two aspects of this request that will change the respondent burden: 1) Removing the one question from each survey will decrease the burden for 455 probation data providers and 53 parole data providers by 2 minutes per response. 2) Adding the one question to each survey will increase the burden for approximately 147 probation agencies and 4 parole agencies by 1 minute. This estimate is based on the proportion of data providers that reported case counts in the reference year (RY) 2018 surveys as only respondents who report case counts will need to respond to the additional question.

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Annual Cost to Federal Government: $369,354

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/30/2019

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