Apppendix C QC Rule & ICR Burden Charts REVISED FOR AE79

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Overview

OMB# 0074 FNS 380
0074Individuals-Household Reprt
OMB#0303 275 regs
OMB#0299 FNS 380-1
existing vs new burden due to
burden and costs

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Sheet 1: OMB# 0074 FNS 380

Appendix C- OMB 0584-NEW for AE79- Burden Charts
Reporting Burden for State Agencies FNS 380, OMB 0584-0074
Reg. Section	Description of Activity	Estimated Number of Respondents	Estimated responses per respondent	REVISED Total Annual responses	REVISED Number of Burden Hours Per Response	REVISED  Estimated Total Burden Hours	Windows User: use these last 3 columns to reflect any decreases or increases. Previous Submission Total Hours	Difference Due to Program Changes	Difference Due to Adjustments
275.2(c)(1)(v)	Notification to discuss individual cases	5	1	5	0.08	0.4000	0.40	0
275.12 (b)	Household Case Record Review	53	1115.96	59,146	2	118,292	136490.37	-18,199
275.12 (c)	Field investigation	53	1115.96	59,146	2	118,292	159238.77	-40,947
275.12 (c)(1)	Personal interviews	53	1115.96	59,146	0.5	29,573	22748.40	6,825
275.12 (d)(1)	Variance identification	53	1115.96	59,146	0.5	29,573	40947.11	-11,374
275.12 (e)	Error analysis	53	1115.96	59,146	0.5	29,573	22748.40	6,825
275.12 (f)	Reporting of review findings	53	1115.96	59,146	0.25	14,786	n/a	14,786
275.12 (d)(3)	Reporting all variances to Local offices	53	1115.96	59,146	0.25	14,786	n/a	14,786
Sub Total Reporting Burden		53	7811.8143396	414,026	6.08	354,876	382,173	-27,298	0
Recordkeeping Burden for State Agencies FNS 380, OMB 0584-0074
FNS 380 Recordkeeping
275.4	Record Retention	53	1115.96	59,146	0.0236	1,396	1,073.73	322.113568
Grand Total Reporting & Recordkeeping Burden		53	8927.77433962264	473,172	0.752942888950074	356,272	383,247	-26,976	0
					6.0236	0.752942888950074	26,976	-26,976
					0.752942888950074	29573
Reporting Burden Hours for State Agencies FNS 380, OMB 0584-0074 STARTUP Hours First Year Only
Reg. Section	Description of Activity	Estimated Number of Respondents	Estimated responses per respondent	Startup Annual responses	Startup Number of Burden Hours Per Response	Startup Estimated Total Burden Hours	Previously Submission Total Burden	Ragland-Greene, Rachelle - FNS: these are the changes due to rulemaking which are the new hours needed for the start-up Differences Due to Program Changes	Differences Due to Adjustments
275.12 (d)(1)	Variance identification	53	1115.96	59,146	0.75	44,359.41	0.00	44,359.41	0.00
275.12 (e)	Error analysis	53	1115.96	59,146	0.75	44,359.41	0.00	44,359.41	0.00
275.12 (f)	Reporting of review findings	53	1115.96	59,146	0.5	29,572.94	0.00	29,572.94	0.00
275.12 (d)(3)	Reporting findings to Local offices	53	1115.96	59,146	0.75	44,359.41	0.00	44,359.41	0.00
275.12	Training State Agency QC reviewers on New Actives Process only	263	1	263	40	10,520.00	0.00	10,520.00	0.00
275.12 and 275.21 (b)(1)	Train reviewers on New Actives Process AND train new SNAPQCS users (reviewers) how to use SNAPQCS for 380	371	1	371	64	23,744.00	0.00	23,744.00	0.00
Grand Total STARTUP Hours Reporting Burden Only		687	345.294788937409	237,218	106.75	196,915.17	0.00	196,915.17	0.00
* burden changes associated with rulemaking identified in blue.
				710,390		553,186.69
Reg. Section	Description of Activity	Estimated Number of Respondents	Estimated responses per respondent	REVISED Total Annual responses	REVISED Number of Burden Hours Per Response	REVISED Estimated Total Burden Hours	Windows User: use these last 3 columns to reflect any decreases or increases. Previous Submission Total Hours	Difference Due to Program Changes	Difference Due to Adjustments
275.12 (c)(1)	Personal Interviews-Individuals or Households	59,146.00	1	59146.00	0.5	29,573	22,748.50	6,825
Individuals & Households Grand Total Reporting Burden Hours		59146.00		59146.00		29,573		6,825
						582,759.69
		0074		0299		0303	totals
	Ongoing revised total	385,844.52	Ongoing revised total	63,853.89	Ongoing revised total	2,825.99	452,524.40		422,951.40
	Ongoing previous	405,995.67	Ongoing previous	49,118.56	Ongoing previous	2,825.99	457,940.22
	Ongoing Difference	-20,151.14	Ongoing Difference	14,735.33	Ongoing Difference	0.00	-5,415.81
	Startup	196,915.17	Startup	742.00	Startup	2,120.00	199,777.17
	1st year grand total	582,759.69	1st year grand total	64,595.89	1st year grand total	4,945.99	652,301.57
	rev ong gr ttl	452,524.40	422,951.40
	startup ttl	199,777.17	652,301.57
	1st yr grand ttl	652,301.57

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Sheet 2: 0074Individuals-Household Reprt

Reg. Section	Description of Activity	Estimated Number of Respondents	Estimated responses per respondent	REVISED Total Annual responses	REVISED Number of Burden Hours Per Response	REVISED Estimated Total Burden Hours	Windows User: use these last 3 columns to reflect any decreases or increases. Previous Submission Total Hours	Difference Due to Program Changes	Difference Due to Adjustments
275.12 (c)(1)	Personal Interviews-Individuals or Households	59,146.00	1	59146.00	0.5	29,573	22,748.50	6,825
Individuals & Households Grand Total Reporting Burden Hours		59146.00		59146.00		29,573		6,825
* burden changes associated with rulemaking identified in blue.

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Sheet 3: OMB#0303 275 regs

275 Regs Reporting OMB 0584-0303
Reg. Section	Description of Activity	Estimated Number of Respondents	Estimated responses per respondent	REVISED Total Annual responses	REVISED Number of Burden Hours Per Response	REVISED Estimated Total Burden Hours	Windows User: use these last 3 columns to reflect any decreases or increases. Previous Submission Total Hours	Difference Due to Program Changes	Difference Due to Adjustments
275.11(a)(1)-(a)(2)	Sampling Plan	53	1	53	20	1060	1060	0	0
275.2(c)(1)(i)	Use of 3rd Party Contractors-Notification of intent to hire	3	1	3	0.25	0.75	0.75	0	0
275.2(c)(1)(ii)	Use of 3rd Party Contractors-Submission of signed contract and tasks	3	1	3	0.5	1.5	1.5	0	0
275.2(c)(1)(iii)	Use of 3rd Party Contractors-Submission of completed deliverables	3	1	3	0.5	1.5	1.5	0	0
275.2(c)(1)(iv)	Use of 3rd Party Contractors-Notification of training sessions	3	1	3	0.08	0.24	0.24	0	0
275.2(c)(4)	Arbitration Process	12	3	36	34	1224	1224	0	0
273.23(f)	Good Cause Process	1	1	1	160	160	160	0	0
275.23(h)	New Investment Plan Template Form FNS 74 A	9	1	9	32	288	288	0	0
275.23(h)(4)	New Investment Progress Report Template Form FNS 74 B	9	2	18	5	90	90	0	0
SUB-TOTAL REPORTING BURDEN		53	2.43396226415094	129	21.9068992248062	2825.99	2825.99	0	0
275 Recordkeeping OMB 0584-0303
275.4	Sampling Plan Record Retention	53	1	53	0.0236	1.2508	1.2508	0
275.4	Arbitration Process Record Retention	12	3	36	0.0236	0.8496	0.8496	0
275.4	Good Cause Process Record Retention	1	1	1	0.0236	0.0236	0.0236	0
275.4	New Investment Plan Template Form FNS 74 A Record Retention	9	1	9	0.0236	0.2124	0.2124	0
275.4	New Investment Progress Report Template Form FNS 74 B Record Retention	9	2	18	0.0236	0.4248	0.4248	0
Recordkeeping Total		Ragland-Greene, Rachelle - FNS: Jan 8 2021 - this should be 53 States agencies tiff 4-14-23: updated 53	2.20754716981132	117	0.0236	2.7612	2.7612	0
Grand Total REPORTING & RECORDKEEPING		53	4.64150943396226	246	11.4989886178862	2828.7512	2828.7512	0	0
	rounding
275 Regs Reporting STARTUP OMB CONTROL NUMBER 0584-0303
Reg. Section	Description of Activity	Estimated Number of Respondents	Estimated responses per respondent	REVISEDTotal Annual responses	REVISEDNumber of Burden Hours Per Response	REVISED Estimated Total Burden Hours	Windows User: use these last 3 columns to reflect any decreases or increases. Previous Submission Total Hours	Difference Due to Program Changes	Difference Due to Adjustments
275.11	Implement new sampling plan	53	1	53	40	2,120	0	2,120
Grand Total Reporting Burden		53	1	53	40	2,120		2120
* burden changes associated with rulemaking identified in blue.
				299		4,949
	Ongoing revised total	2828.7512
	Ongoing previous	2828.7512
	Ongoing Difference	0
	Startup	2,120
	1st year grand total	4,949

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Sheet 4: OMB#0299 FNS 380-1

								14413.2222
FNS 380-1 Reporting for State Agencies OMB Control Number 0584-0299
Reg. Section	Description of Activity	Estimated Number of Respondents	Estimated responses per respondent	Revised Total Annual responses	Revised Number of Burden Hours Per Response	Revised Estimated Total Annual Burden Hours	Windows User: use these last 3 columns to reflect any decreases or increases. Previous Submission Total Hours	Difference Due to Program Changes	Difference Due to Adjustments
275.12(f)	Reporting of Review Findings	53	1115.96	59,146	1.056	62,458.049	48,044.83	14,413.22
Grand Total Reporting Burden Hours Only		53	1115.96	59146	1.056	62,458.049		14413.22
FNS 380-1 Recordkeeping ongoing
Reg. Section	Description of Activity	Estimated Number of Respondents	Estimated responses per respondent	Annual responses	Ongoing Number of Burden Hours Per Response	Number of Annual Burden Hours Per Response	Previously Submission Total Burden	Differences Due to Program Changes	Differences Due to Adjustments
275.4	Record Retention	53	1115.96	59,146	0.0236	1395.842768	1,073.7292	322.1136
Grand Total Affected Public		53	2231.92	118,292	1.07960	63,853.892	49,118.56	14,735.33
FNS 380-1 Reporting for State Agencies OMB Control Number 0584-0299 STARTUP First Year Only
Reg. Section	Description of Activity	Estimated Number of Respondents	Estimated responses per respondent	Startup Annual responses	Startup Number of Burden Hours Per Response	Startup Number of Annual Burden Hours Per Response	Previously Submission Total Burden	Differences Due to Program Changes	Differences Due to Adjustments
275.21 (b)(1)	Train new State agency reviewers how to use SNAPQCS for 380-1	371	1	371	2	742		742
Grand Total STARTUP Hours Reporting Burden Only		371	1	371	2	742		742
* burden changes associated with rulemaking identified in blue.
				118,663		64,595.892
Ongoing revised total	63,853.89
Ongoing previous	49,119.00
Ongoing Difference	14,734.89
Startup	742.00
1st year grand total	64,595.89

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Sheet 5: existing vs new burden due to

CURRENTLY APPROVED BURDEN HOURS REFLECTING THE *DIFFERENCE DUE TO RULEMAKING. THE DIFFERENCE IS WHAT NEEDS TO BE REQUESTED TO ADD TO THE CURRENT OMB CONTROL NUMBERS & MERGED INTO THE CURRENTLY APPROVED COLLECTION
these charts updated 1/26/2024
OMB Control Number 0074; EXPIRES 07/31/2025			rule related revised ongoing	rule relatedNew startup
ESTIMATED TOTAL NO. RESPONDENTS		45,550	59,199	687						29573	hh reporting ongoing
ESTIMATED AVERAGE NO. RESPONSES PER RESPONDENT		6.991833	8.992010	345.295488						354876	380 reporting ongoing
ESTIMATED TOTAL ANNUAL RESPONSES		318,478.00	532,318.00	237,218						1396	380 recordkeeping
ESTIMATED AVERAGE HOURS PER RESPONSE		1.27	0.72	0.83						196915.17	380 startup reporting
ESTIMATED TOTAL ANNUAL BURDEN HOURS REQUIRED TO CARRY OUT ACTIVITIES		405,996	[Threaded comment] Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924 Comment: page 80 of rule PRA section 385,845	196,915.17
CURRENT OMB INVENTORY IN 0584-0074		405,996	405,996							62458.049	380-1reporting ongoing
6,150,628		0	(20,151)	196,915						1395.842	380-1 ongoing recordkeeping
				-6,825.00						742	380-1 startup
				-7,147.00
										2825.99	275 reporting ongoing
OMB Control Number 0299 exp 09/30/2026		current	rule related revised ongoing	rule relatedNew startup						2.7612	275 recordkeeping
ESTIMATED TOTAL NO. RESPONDENTS		53.00	53	371						2120	275 startup
ESTIMATED AVERAGE NO. RESPONSES PER RESPONDENT		1,716.868	2,231.920	1.000						652304.8122
ESTIMATED TOTAL ANNUAL RESPONSES		90,994.000	118,291.760	371								622731.8122	w/o hh
ESTIMATED AVERAGE HOURS PER RESPONSE		0.53980	0.53980	2.00000
ESTIMATED TOTAL ANNUAL BURDEN HOURS REQUIRED TO CARRY OUT ACTIVITIES		49,119.000	63854	742
CURRENT OMB INVENTORY 0584-0299		49,119	49,119
*DIFFERENCE DUE TO RULEMAKING		0	14,735	742
OMB Control Number 0303 exp 07/31/2025		current	rule related revised ongoing	rule relatedNew startup
ESTIMATED TOTAL NO. RESPONDENTS		53.00	53	53
ESTIMATED AVERAGE NO. RESPONSES PER RESPONDENT		4.6415	4.6415	1.0000
ESTIMATED TOTAL ANNUAL RESPONSES		246	246	53
ESTIMATED AVERAGE HOURS PER RESPONSE		11.5000	11.5000	40.0000
ESTIMATED TOTAL ANNUAL BURDEN HOURS REQUIRED TO CARRY OUT ACTIVITIES		2,829	2829	2120
CURRENT OMB INVENTORY 0584-0303		2,829	2829
*DIFFERENCE DUE TO RULEMAKING		0	0	2,120
			452,528	199,777
			(5,416)	199,777
Estimated Total Difference due to rulemaking needed to be added to existing OMB control Nos.				0
Estimated Total Start-up burden hours for OMB Control Nos. 0074; 0299 & 0303				199,777.17
			ongoing	startup
		total rule impact	(5,416)	199,777
		194,361

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Sheet 6: burden and costs

Form or Citation	Description of Activity (Ongoing or Start up)	Estimated Number of Respondents	Estimated Annual Frequency of Responses	Annual responses	Number of Burden Hours Per Response	Estimated Total Burden Hours
380 SA	Ongoing	53	8,927	473,172	0.75295	356,275
380 I/H	Ongoing	59,146	1	59,146	0.5	29,573
380-1 SA	Ongoing	53	2,232	118,292	1.0796	127,708
275 Regulations SA	Ongoing	53	5.415	287	20	5,740
380 SA	Startup	53	4,463.85	236,584	2.75	650,606
380 SA Stafftraining on Review process	Startup	263	1	263	40	10,520
380 SA Staff training on Review process and SNAPQCS	Startup	371	1	371	64	23,744
380-1 SA Staff for SNAPQCS	Startup	371	1	371	2	742
275 Regulations SA	Startup	53	1	53	40	2,120
SA GRAND TOTAL REPORTING AND RECORDKEEPING BURDEN For Rule		59,886	14.8371739638647	888,539	1.35844110455478	1,207,027.90
Estimates of Annualized Cost to Federal Government
Reporting and Recordkeeping Cost for AE79 OMB 0584-new
Activities	Hours Spent on Collection	Costs or Hourly Wage Rage	Cost	Fringe Benefits Cost for Staff (0.33)	Overall Base Cost w/ Fringe Benefits for Staff	12 step1	32.73			Activities	Hours Spent on Collection	Costs or Hourly Wage Rage	Cost	Fringe Benefits Cost for Staff (0.33)	Overall Base Cost w/ Fringe Benefits for Staff
50% state costs-380			4,915,779.88	1,622,207.36	6,537,987.24					.Program Analyst GS 13 Step 1 Estimates of Annualized Cost to Federal Government for drafting, reviewing & approving ICR	100	$38.92	3,892.00	1,284.36	5,176.36
50% state costs- 380-1			888,528.41	293,214.38	1,181,742.79					Program Branch Chief Estimates of Annualized Cost to Federal Government for drafting, reviewing & approving ICR 14.1	10	$45.99	459.90	151.77	611.67
50% state costs- 275			67,603.34	22,309.10	89,912.44					Program Division Director Estimates of Annualized Cost to Federal Government for drafting, reviewing & approving ICR 15.1	5	$54.09	270.45	89.25	359.70
Automated system costs 380&380-1			360,000.00	0.00	360,000.00					Cost to Fed Govt	115		$4,622.35	$1,525.38	$6,147.73
50% state costs-380 STARTUP			3,644,296.06	1,202,617.70	4,846,913.76
50% state costs- 380-1 STARTUP			13,732.16	4,531.61	18,263.77
50% state costs- 275 STARTUP			67,402.54	22,242.84	89,645.38
380-1 Regional Federal Staff (GS 12 Step 6)	24698	$32.73	808,365.54	266,760.63	1,075,126.17					h
380 Regional Federal Staff (GS 12 Step 6)	150522	$32.73	4,926,585.06	1,625,773.07	6,552,358.13
275 Regional Federal Staff	193	$38.92	7,511.56	2,478.81	9,990.37	12.6	38.18
a .60 regional office Program Analyst GS 12 Step 2 Estimates of Annualized Cost to Federal Government for being trained on new rule provisions (80hrs)	4800	$33.82	162,336.00	53,570.88	215,906.88
					20,761,940.04
						12/2	33.82
a .Program Analyst GS 13 Step 1 Estimates of Annualized Cost to Federal Government for drafting, reviewing & approving ICR	120	$38.92	4,670.40	1,541.23	6,211.63	13/1	38.92
b. Program Branch Chief Estimates of Annualized Cost to Federal Government for drafting, reviewing & approving ICR	30	$45.99	1,379.70	455.30	1,835.00	14/1	45.99
c. Program Division Director Estimates of Annualized Cost to Federal Government for drafting, reviewing & approving ICR	10	$54.09	540.90	178.50	719.40	15/1	54.09			8,766.03	no icr
d .Program Analyst GS 13 Step 1 Estimates of Annualized Cost to Federal Government for drafting, reviewing & approving RULE	320	$38.92	12,454.40	4,109.95	16,564.35					20,449.81	no rule
e. Program Branch Chief Estimates of Annualized Cost to Federal Government for drafting, reviewing & approving RULE	40	$45.99	1,839.60	607.07	2,446.67					451,902.09	no implemtnt
f. Program Division Director Estimates of Annualized Cost to Federal Government for drafting, reviewing & approving RULE	20	$54.09	1,081.80	356.99	1,438.79
g .Program Analyst GS 13 Step 1 Estimates of Annualized Cost to Federal Government for Implementing rule (12 staff@ 522 ea)	6264	$38.92	243,794.88	80,452.31	324,247.19
h. Program Branch Chief Estimates of Annualized Cost to Federal Government for Implementing rule	2087	$45.99	95,981.13	31,673.77	127,654.90	481,117.94
Fed Grand Total Cost to Government					$21,243,057.98	SALARY TABLE 2022-GS (opm.gov)
Activities	Hours Spent on Collection	Costs or Hourly Wage Rage	Cost	Fringe Benefits Cost for Staff (0.33)	Overall Base Cost w/ Fringe Benefits for Staff		17597	#fed cases reviewed 2019
4. 380-1 Regional Federal Staff (GS 12 Step 6)	24698	$38.18	$942,969.64	$311,179.98	$1,254,149.62		22876.1	#est fed reviews for rule
4. 380 Regional Federal Staff (GS 12 Step 6)	150522	$38.18	$5,746,929.96	$1,896,486.89	$7,643,416.85
275 Regional Federal Staff (GS 12 Step 6)	193	$38.18	$7,368.74	$2,431.68	$9,800.42
					$8,907,366.89
burden-feds
Reg. Section	Description of Activity	Estimated Number of Respondents	Estimated responses per respondent	Total Annual responses	Number of Burden Hours Per Response	Estimated Total Burden Hours	Previous Submission Total Hours	Difference Due to Program Changes	Difference Due to Adjustments
275.12 (b)	Household Case Record Review	60	1	22,877	2	45,754
275.12 (c)	Field investigation	60	1	22,877	2	45,754
275.12 (d)(1)	Variance identification	60	1	22,877	0.5	11,439
275.12 (e)	Error analysis	60	1	22,877	0.5	11,439
275.12 (f)	Reporting of review findings	60	1	22,877	0.25	5,719
275.12 (d)(3)	Reporting all variances to Local offices	60	1	22,877	0.25	5,719
275.12(f)	Reporting of Review Findings	60	1115.96	22,877	1.056	24,158
380-1	380-1 review	60	1	22,877	1.056	24,158
Sampling Plan	oversight/review state submission	53	1	53	0	53
Arbitration Process	oversight/review state submission	36	1	36	18	54
Good Cause Process	oversight/review state submission	1	1	1	50	51
New Investment Plan Template Form FNS 74 A	oversight/review state submission	9	1	9	4	13
New Investment Progress Report Template Form FNS 74 B	oversight/review state submission	18	1	18	1.5	20
Sub Total Reporting Burden		60	2287.7000000	137,262	1.26905278955574	174,193	0	0	0
recordkeeping
380	Record Retention	60	381.2833333	22,877	0.0236	540
380-1	Record Retention	60	381.2833333	22,877	0.0236	540
275	Record Retention	60	1.9500000	117	0.0236	3
Grand Total Reporting & Recordkeeping Burden		240	763.054166666667	183,133	0.957092821064472	175,275	0	0	0