Privacy Act Memo

DATE:

July 24, 2019

TO:

Augustina Boswell
Workforce Planning Branch
National Cancer Institute (NCI)

FROM:

NIH Privacy Act Officer

SUBJECT: Applicability of the Privacy Act: NCI Introduction to Cancer Research Careers (ICRC)
Application
I have reviewed the NCI submission to the Office of Management and Budget under the Paperwork
Reduction Act which proposes to collect personally identifiable information to help evaluate the merits
of candidates and their potential match for the Introduction to Cancer Research Careers (ICRC)
fellowship program. Specifically, the purpose of the ICRC Application is to assure that candidates for
the ICRC program meet basic eligibility requirements; to assess their potential as future scientists; to
determine where mutual research interests exist; and to make decisions regarding which applicants
will be proposed and approved for fellowship awards. The information is for internal use to make
decisions about prospective fellows and students that could benefit from the ICRC program.
The ICRC applications will collect name, date of birth, email, citizenship, address, academic
information/educational history, resume, and financial account information. Applicants voluntarily
submit their information and submission of an ICRC Application is required annually to be considered
for the program. The online application was developed in order to save time and resources, and to
lessen the burden to the applicants, references, and government employees accessing the
applications.
The applicant’s information is stored on information systems that are protected at all entry points by
firewalls and intrusion detection devices. Information collected is only made available once an NCI
account holder has requested access to the system. The ICRC Program manager will then grant
access to these NCI staff (typically scientific staff members or anyone who will be interviewing
candidates) who have requested access. Applications for current trainees will be kept in the system
for close to one year from the time they apply to when the new cycle opens.
I have determined that the Privacy Act will apply to this information collection request and is covered
by NIH Privacy Act System of Records 09-25-0014, “Clinical Research: Student Records.” If you
have any questions, please contact my office at (301) 402-6201.

Celeste Dade-Vinson
NIH Privacy Act Officer
Attachment
cc: Vivian Horovitch-Kelley, NCI