DOT/ALL 16 - Mailing Management System - 71 FR 35319 - June 19, 2006

Federal Register / Vol. 71, No. 117 / Monday, June 19, 2006 / Notices

jlentini on PROD1PC65 with NOTICES

19, 2006 in Room 1207 of the
Department of State, 2201 C Street, NW.,
Washington, DC. The briefing will be
open to the public up to the capacity of
the meeting room of 50.
Special attention will be paid to
further reform of the UPU, terminal
dues, priorities of the Consultative
Committee, the UPU’s efforts to measure
service performance and achievement of
UPU strategic plans, and the U.S.
Government policy toward
extraterritorial offices of exchange.
Dennise Mathieu, Director of the Office
of Technical Specialized Agencies of the
Department of State, will chair the
briefing.
Entry to the Department of State
building is controlled and will be
facilitated by advance arrangements. In
order to arrange admittance, persons
desiring to attend the briefing should,
no later than close of business on July
18, 2006, notify the Office of Technical
and Specialized Agencies, Bureau of
International Organization Affairs,
Department of State, preferably by fax.
The name of the meeting and the
individual’s name, Social Security
number, date of birth, professional
affiliation, address and telephone
number should be indicated. The fax
number to use is (202) 647–8902. Voice
telephone is (202) 647–1044. This
request applies to both government and
non-government individuals.
All attendees must use the main
entrance of the Department of State at
22nd and C Streets, NW. Please note
that under current security restrictions,
C Street is closed to vehicular traffic
between 21st and 23rd Streets. Taxis
may leave passengers at 21st and C
Streets, 23rd and C Streets, or 22nd
Street and Constitution Avenue. One of
the following means of identification
will be required for admittance: Any
U.S. driver’s license with photo, a
passport, or any U.S. Government
agency identification card.
Questions concerning the briefing
may be directed to Mr. Dennis
Delehanty at (202) 647–4197 or via email at delehantydm@state.gov.
Dated: June 12, 2006.
Dennise Mathieu,
Office Director for Postal Affairs, Department
of State.
[FR Doc. E6–9595 Filed 6–16–06; 8:45 am]

16:46 Jun 16, 2006

Jkt 208001

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; 49 U.S.C. 322.
Office of the Secretary

PURPOSE(S):

Privacy Act of 1974: System of
Records
Office of the Secretary, DOT.
Notice to establish a system of

AGENCY:
ACTION:

records.
DOT intends to establish a
system of records under the Privacy Act
of 1974.
EFFECTIVE DATE: July 31, 2006. If no
comments are received, the proposal
will become effective on the above date.
If comments are received, the comments
will be considered and, where adopted,
the documents will be republished with
changes.
FOR FURTHER INFORMATION CONTACT: Kara
Spooner, Department of Transportation,
Office of the Secretary, 400 7th Street,
SW., Washington, DC 20590, (202) 366–
1965 (telephone), (202) 366–7373 (fax),
kara.spooner@dot.gov (Internet
address).
SUMMARY:

The
Department of Transportation system of
records notice subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, has
been published in the Federal Register
and is available from the above
mentioned address.

SUPPLEMENTARY INFORMATION:

To provide individuals and other
government agencies, at their request,
with mailed copies of publicly available
information about DOT and its
operating administrations’ programs.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

(1) The address portion of the records
is compared against a master address
list of the United States Postal Service
to verify valid addresses; (2) to printing
services that are contracted by DOT to
print and mail the reports and other
publications.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records are stored manually in file
folders and electronically in mailing
management system applications and
databases.
RETRIEVABILITY:

DOT/ALL 16

Records are retrievable by customer
number, customer name, customer
address, mailing list title and
publication ID number.

SYSTEM NAME:

SAFEGUARDS:

Mailing Management Systems.
SECURITY CLASSIFICATION:

Unclassified, non-sensitive.
SYSTEM LOCATION:

Records are maintained at the
Department of Transportation (DOT) in
Washington, DC, the Volpe National
Transportation Systems Center in
Cambridge, Massachusetts, the
Transportation Safety Institute in
Oklahoma City, Oklahoma and the Saint
Lawrence Seaway Development
Corporation in Massena, New York.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Members of the public and
Department of Transportation and other
government agency employees who
have requested to receive one-time or
periodic mailings from DOT.
CATEGORIES OF RECORDS IN THE SYSTEM:

Individual name, contact information,
title and organization, if applicable,
details regarding the requested
publication and payment information
for those publications for sale.

BILLING CODE 4710–19–P

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DEPARTMENT OF TRANSPORTATION

35319

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Access to the system is limited to
individuals responsible for distributing
mailings of publications and the system
administrator through the use of user
IDs and passwords. Physical access to
the system and manual records is
restricted through security guards and
access badges to enter the facility where
equipment and records are located.
Records received in hard copy (e.g.,
requests submitted by letter or fax) are
kept in files stored in locked file
cabinets, with access limited to those
who conduct the distribution or
administer the system.
RETENTION AND DISPOSAL:

System records, with the exception of
those at the VOLPE center, are retained
until either the request has been met,
the individual requests removal from
the system, or the individual’s address
cannot be verified as valid by the United
States Postal Service, depending on the
database. Payment information
associated with publication requests for
which there is a charge is retained for
30 days or less. Records maintained at
the Volpe center are retained for up to
five years.

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35320

Federal Register / Vol. 71, No. 117 / Monday, June 19, 2006 / Notices

SYSTEM MANAGER(S) AND ADDRESS:

NOTIFICATION PROCEDURE:

Individuals seeking to determine
whether their information is contained
in this system should address written
inquiries to the Department of
Transportation Freedom Of Information
Act and Privacy Act Office at 400
Seventh Street, SW., Washington DC
20590. Requests should include name,
address and telephone number and
describe the records you seek.
RECORD ACCESS PROCEDURES:

The
Department of Transportation system of
records notice subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, has
been published in the Federal Register
and is available from the above
mentioned address.

SUPPLEMENTARY INFORMATION:

DOT/ALL 17

CONTESTING RECORD PROCEDURES:

Same as ‘‘System Manager. ‘‘
RECORD SOURCE CATEGORIES:

Individuals provide their name and
mailing address directly as part of the
request to obtain copies of publications.
These requests are accepted by the
Department of Transportation, its
operating administrations, and its
contractors by telephone, fax, public
Web site, postal mail, and e-mail.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

Freedom of Information Act and
Privacy Act Case Files.
SECURITY CLASSIFICATION:

These records are located at
Department of Transportation (DOT)
Freedom of Information Act (FOIA) and
Privacy Act (PA) offices located in
Washington, DC, as well as FOIA
Coordination offices at regional
locations.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Individuals who submit FOIA and PA
requests and administrative appeals to
DOT.

DEPARTMENT OF TRANSPORTATION

This system contains records and
related correspondence on individuals
who have filed requests for information
under the provisions of the Freedom of
Information Act and Privacy Act of
1974, including requests for review of
initial denials of such requests; copies
of requested records and records under
administrative appeal.

Office of the Secretary

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Privacy Act of 1974: System of
Records

5 U.S.C. 552, Freedom of Information
Act, as amended, and 5 U.S.C. 552a, the
Privacy Act of 1974, as amended.

Dated: June 13, 2006.
Kara Spooner,
Departmental Privacy Officer.
[FR Doc. E6–9581 Filed 6–16–06; 8:45 am]
BILLING CODE 4910–9X–P

Office of the Secretary, DOT.
ACTION: Notice to establish a system of
records.
AGENCY:

DOT intends to establish a
system of records under the Privacy Act
of 1974.
SUMMARY:

VerDate Aug<31>2005

16:46 Jun 16, 2006

Jkt 208001

These records are maintained to
process individuals’ requests made
under the provisions of the Freedom of
Information Act and Privacy Act of
1974.

Frm 00072

DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:

Records are stored manually in file
folders and electronically in databases.
RETRIEVABILITY:

SAFEGUARDS:

Computer records are maintained in a
secure, password protected computer
system. Paper records are maintained in
lockable file cabinets. All records are
maintained in secure, access-controlled
areas or buildings.
RETENTION AND DISPOSAL:

Records are retained according to the
National Archives’ General Records
Schedule 14 for FOIA request, appeal,
control, reports and administrative files
and Privacy Act request, amendment
case, accounting of disclosure, control
and administrative files.
SYSTEM MANAGER(S) AND ADDRESS:

Freedom of Information Act Officer,
Department of Transportation, 400 7th
Street, SW., Room 5432, Washington,
DC 20590, for all elements of the
Department of Transportation except the
Federal Aviation Administration;
Freedom of Information Act Officer,
Federal Aviation Administration, 800
Independence Avenue, Washington, DC
20591.
NOTIFICATION PROCEDURE:

Same as ‘‘System Manager.’’

PURPOSE(S):

PO 00000

To another Federal agency (a) with an
interest in the record in connection with
a referral of a Freedom of Information
Act (FOIA) request to that agency for its
views or decision on disclosure, or (b)
in order to obtain advice and
recommendations concerning matters
on which the agency has specialized
experience or particular competence
that may be useful to DOT in making
required determinations under the
FOIA. See also Prefatory Statement of
General Routine Uses.

Records are retrieved by the name of
the individual who made the request or
FOIA case tracking or control number.

Unclassified, non-sensitive.

CATEGORIES OF RECORDS IN THE SYSTEM:

None.

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

STORAGE:

SYSTEM NAME:

SYSTEM LOCATION:

Same as ‘‘Notification procedure.’’

jlentini on PROD1PC65 with NOTICES

July 31, 2006. If no
comments are received, the proposal
will become effective on the above date.
If comments are received, the comments
will be considered and, where adopted,
the documents will be republished with
changes.
FOR FURTHER INFORMATION CONTACT: Kara
Spooner, Department of Transportation,
Office of the Secretary, 400 7th Street,
SW., Washington, DC 20590, (202) 366–
1965 (telephone), (202) 366–7373 (fax),
kara.spooner@dot.gov (Internet
address).
EFFECTIVE DATE:

Office of the Secretary of
Transportation Information Services,
Department of Transportation, 400
Seventh Street, SW., Washington, DC
20590; Federal Highway Administration
Office of Information Management, 400
Seventh Street, SW., Washington, DC
20590; Director, Office of
Administration, Volpe National
Transportation Systems Center, 55
Broadway, Cambridge, MA 02142;
Director, Transportation Safety Institute,
6500 South MacArthur Blvd., Oklahoma
City, Oklahoma 73169; Director, Office
of Administration, Saint Lawrence
Seaway Development Corporation at
180 Andrews Street, Massena, New
York 13662–0520.

Fmt 4703

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RECORD ACCESS PROCEDURES:

Same as ‘‘System Manager.’’
CONTESTING RECORD PROCEDURES:

Same as ‘‘System Manager.’’

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