Efnep Appenix 2 - Efnep Burden Data

EFNEP Appendix 2 EFNAP BURDEN DATA.docx

Expanded Food and Nutrition Education Program (EFNEP)

EFNEP APPENIX 2 - EFNEP BURDEN DATA

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Appendix 2: EFNEP Burden Data


The burden for respondents was estimated through feedback from a survey sent to nine EFNEP Coordinators and their data managers. Seven surveys were returned.


Collection Activity

Number of Respondents

Estimated Hours per response

Total Annual Burden Hours

EFNEP

75

1,158

15,540


To calculate this figure, each university responded to a survey with data on the total number of minutes it took regional users to enter one adult graduate (included checklists and recalls), one adult non-graduate (demographics only), one youth group, and all staff. The responses from each university were averaged together and then multiplied out by the total number of adults graduates, adult non-gradates, youth groups in the FY2014 Federal Dataset. Since staff were collected as a whole (all staff as opposed to one staff member), that figure was multiplied by the total number of reporting institutions.



Adult Grad

Adult Non-Grad

Youth Group

Staff

Average of Reported Values

43.8

22.6

42.2

24.6

Multiplier

80,312 Adult Grads (FY14)

41,538 Adult Non-Grads (FY14)

15,882 Youth Groups (FY14)

75 universities

Burden

3,517,665.6

938,758.8

670,220.4

1845


TOTAL REGIONAL BURDEN = 5,128,489.8 minutes / 60 minutes = 85,474.8 hours


The survey also collected the total number of minutes it took institution level users to review the data, submit the data, prepare the program plan, submit the program plan, prepare the budget, and submit the budget. These values were averaged and multiplied out by the total number of reporting institutions given that there is one submission per institution.



Data Review

Data Submission

Plan Prep

Plan Submission

Budget Prep

Budget Submission

Average of Reported Values

330

7.1

344.2

30.6

299.3

69.7

Multiplier

75 universities

75 universities

75 universities

75 universities

75 universities

75 universities

Burden

24,750

532.5

25,815

2292.9

22446.4

5228.6


TOTAL INSTITUTION BURDEN = 81,065.4 minutes / 60 minutes = 1,351.09 hours



Regional and Institution level figures were added together to determine the total annual burden and divided by the total number of respondents (75) to estimate the number of hours per response.


This data reveals that the new Web-Based Nutrition Education Evaluation and Reporting System (WebNEERS) reduced overall time burden for grantees by 7% (~6400 hours) from that of the previous system. This is particularly impressive because WebNEERS includes two entirely new sections: the EFNEP Program Plan and the EFNEP Budget/Justification. So, even with the inclusion of these reporting requirements (previously submitted as attachments through Grants.gov and via email) universities are saving time and money.

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File Typeapplication/vnd.openxmlformats-officedocument.wordprocessingml.document
File TitleJustification for Evaluation/Reporting System (E/RS4)
AuthorJason Hitchcock
File Modified0000-00-00
File Created2021-01-15

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