Appendix J1 Appendix J1 MyNAEP System Content

Description of MyNAEP: The school coordinators are responsible for preparing for the assessment in their school using the MyNAEP system, which is an online secure site that provides participating schools with a convenient way to prepare for the upcoming assessment. MyNAEP serves as the primary resource and action center throughout the assessment process. The site also offers school coordinators an electronic way to prepare for the assessment at their own pace. The NAEP field representative will schedule an initial call in December to pre-review the major areas of the MyNAEP system with the school coordinator. A description of the tasks completed in the MyNAEP system can be found in Part B. The content of the MyNAEP system is included in this appendix.

Notes on the organization of Appendix J1

Red text indicates descriptive notes and references to Appendices other than J1
Green text indicates text from hyperlinks or references within this document.
The Additional Resources section of this document (beginning on page 75) contains the text of hyperlinks

The confidentiality citation has been updated in September 2018 and is reflected in this document, consistent with what is provided in Part A.

MyNAEP Login Screen

Welcome

MyNAEP is a restricted-use website that contains information on the National Assessment of Educational Progress (NAEP), widely known as The Nation's Report Card.

Email or Username:

Password:

Forgot Username or Password |

Having trouble logging in?

First time visiting the 2019 MyNAEP site?

Please register

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this voluntary information collection is 1850-0928. The time required to complete this information collection is estimated to average 270 minutes for schools that do not submit student sample information or 390 minutes for schools that submit student sample information manually, plus an additional 10 minutes for each student identified as SD or ELL, including the time to review instructions, search existing data resources, gather the data needed, and complete and review the information collection. If you have any comments concerning the accuracy of the time estimate, suggestions for improving this collection, or any comments or concerns regarding the status of your individual submission, please write to: National Assessment of Educational Progress (NAEP), National Center for Education Statistics (NCES), Potomac Center Plaza, 550 12th St., SW, 4th floor, Washington, DC 20202.

OMB No. 1850-0928 APPROVAL EXPIRES 09/30/2021

National Center for Education Statistics (NCES) is authorized to conduct NAEP by the National Assessment of Educational Progress Authorization Act (20 U.S.C. §9622) and to collect students’ education records from education agencies or institutions for the purposes of evaluating federally supported education programs under the Family Educational Rights and Privacy Act (FERPA, 34 CFR §§ 99.31(a)(3)(iii) and 99.35).

Note: the NAEP data security and confidentiality citations have changed, as reflected below.

All of the information provided by participants may be used only for statistical purposes and may not be disclosed, or used, in identifiable form for any other purpose except as required by law (20 U.S.C. §9573 and 6 U.S.C. §151). By law, every NCES employee as well as every NCES agent, such as contractors and NAEP coordinators, has taken an oath and is subject to a jail term of up to 5 years, a fine of $250,000, or both if he or she willfully discloses ANY identifiable information about participants. Electronic submission of participant’s information will be monitored for viruses, malware, and other threats by Federal employees and contractors in accordance with the Cybersecurity Enhancement Act of 2015. The collected information will be combined across respondents to produce statistical reports.

Notice: You are accessing a U.S. Government information system.

This warning banner provides privacy and security notices consistent with applicable federal laws, directives, and other federal guidance for accessing this Government system, which includes all devices/storage media attached to this system. This system is provided for Government-authorized use only. Unauthorized or improper use of this system is prohibited and may result in disciplinary action and/or civil and criminal penalties.

If you have questions or need help accessing the website, please contact the NAEP help desk at 1-800-283-6237 or naephelp@westat.com Monday through Friday between 8 a.m. and 5:30 p.m. ET.

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Home page

Welcome to the National Assessment of Educational Progress!

The MyNAEP website will help you prepare for the assessment.

Assessment Details

Grade:

Subject(s):

Assessment Date:

Preassessment Review Call Date:

NAEP Representative:

MyNAEP Registration ID:

NAEP School Coordinator:

*If a school coordinator name does not appear above, then no one is currently assigned as school coordinator. Notify your NAEP State Coordinator, _________, at ________ if this information is missing. School coordinators must register their own MyNAEP account.

Prepare for Assessment

It's time to prepare for your school's upcoming assessment date.

The first step is to watch this quick tutorial video (https://bcove.video/2rHlh6v), which will give you an overview of the Prepare for Assessment menu.
Complete the activities in the menu before your scheduled preassessment review call.

What's Next?

Download teacher notification letters and student appointment cards in the Support Assessment Activities section.

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Provide School Information

Please use the links below to ensure that NAEP has the most up-to-date information about your school.

Complete the following:

School Contact Information

School name and address
Shipping address
Principal contact information
School coordinator contact information

School Characteristics Information

Student enrollment
Charter school status
Date school adjourns for winter break in December
Date school returns from winter break in January
School calendar type (traditional or year round)
School start and end times

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Prepare for Assessment

The list of students selected for NAEP will become available in early December. The school coordinator will need to complete some activities after the list is available. Completion of these activities will ensure a successful administration of NAEP. Use the links in the checklist on the left-hand menu under Prepare for Assessment to:

Review and verify the list of students selected for NAEP
Complete information about how students with disabilities and English language learners will participate in NAEP
Notify parents/guardians of sampled students
Manage school and/or teacher questionnaires
Plan assessment day logistics
Encourage participation and motivate students to do their best

Complete the following activity upon return from winter break…

Update the student list to include any new grade 8 students at your school

Your NAEP representative will contact the school coordinator in early December to explain how to complete these activities and to schedule a preassessment review call. Please complete all activities before the preassessment review call date.

A storage envelope and the Instructions for School Coordinator brochure will be mailed in early December. Store any printed reports that include student names and information in the NAEP Storage Envelope.

Additional Resources

Instructions for the School Coordinator (see Additional Resources section of this document)
Digitally-based Assessments (https://nces.ed.gov/nationsreportcard/dba/)

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Review and Verify List of Students Selected for NAEP

Note: The student list is initially submitted outside of the MyNAEP system and the information is loaded into MyNAEP for the school coordinator to review and verify for accuracy.

Prepare for Assessment

Review and Verify List of Students Selected for NAEP

NAEP reports results for student demographic groups, so it is important to collect accurate data. Review the list of students to be tested at your school and update their enrollment status and demographic information as needed.

Complete the following:

Watch the Review and Verify List of Students Selected for NAEP Tutorial (5:36) (https://bcove.video/2fEo6iA)
Review and Verify Student Information
Print Reports

Additional Resources

Information Needed to Review and Verify List of Students Selected for NAEP Coordinator

(see Additional Resources section of this document)

Dept. of Agriculture Memo Authorizing Release of NSLP to NAEP Coordinator

(see Additional Resources section of this document)

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Review and Verify Student Information

Print Worksheet – REV-INFO-1

Select Print Worksheet to review and note changes to student enrollment status and demographics on a hardcopy worksheet. Select Continue when you are ready to enter information into MyNAEP.

Some students may not be eligible to participate in NAEP. A list of possible reasons is available here.

(Note the content of the list is below for convenience of reviewing this appendix)

Reasons Student Cannot Take NAEP:

Withdrawn
Graduated
Expelled
Does not attend any academic classes on campus
Home schooled and receives limited services on campus
Student listed more than once
Not in tested grade
Foreign exchange student
Student deceased
Long-term illness/homebound
Parent notified about NAEP and refused NAEP testing
Student notified about NAEP and refused NAEP testing
Enrolled in U.S. schools less than one full academic year before the NAEP assessment and cannot access NAEP (applies only to English language learners)
Meets (or met) participation criteria for one or more state alternative assessments (applies only to students with disabilities)

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Review and Verify Student Information

Demographic Data-REV-INFO-2

Note: School coordinators will be asked to review and verify student demographic information (as shown in the screenshot below), and also to indicate whether students were displaced from a natural disaster (screen REV-INFO-6).

Review all demographic data for the students listed below.

Select the Edit pencil next to the student name to enter a student's correct or missing information, or indicate a reason the student cannot take NAEP.

If a student has a Section 504 Plan and requires an accommodation to be tested, change his or her Student with a Disability status to Yes, 504.
If there are missing data for a student, there will be an icon in the column. Hover over the icon to see how many students have missing data.
All columns can be sorted by clicking on the column header. Missing data will filter to the top.

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Review and Verify Student Information

Review and Verify Student Information-REV-INFO-5

The students listed below have been identified as American Indian or Alaska native. These students will complete an additional shorty questionnaire for the National Indian Education Study. Please review and confirm the race of each student.

Review and Verify Student Information

Print Summary Report-REV-INFO-6

Select Print Summary to print a record of the student information entered into MyNAEP. Keep this report in the NAEP Storage Envelope and refer to it during the preasessment review call.

Select Submit when you are finished with this section.

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Print Reports

Print Reports – REV-REP-1

Before entering student data in the system

Print this worksheet and use it to review and verify student enrollment status and demographics before entering the data into the system.

After entering student data in the system

Select Print Summary Report to print a record of the student information entered in the system. Keep this report in the NAEP Storage Envelope and refer to it during the preassessment review call.

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Shape2 Sample of information included in the worksheet and summary report (note the worksheet is a resource to assist teachers in collecting the information that will be contained in the summary report)

Complete SD/ELL Student Information

Note: In this section the school coordinator will provide information to determine how students participate in NAEP (i.e., without accommodations, with accommodations, or do not test). The school coordinator will provide the Individuals with Disabilities Education Act (IDEA) disability status, English proficiency, primary language, grade-level performance, and accommodations, using the state-specific NAEP inclusion policies (see Appendices D1-8 and D1-9 for templates of the SD and ELL inclusion policies, which are customized by the NAEP State Coordinators). The purpose of providing this information is to make sure students have appropriate supports to access the NAEP assessment.

Prepare for Assessment

Complete SD/ELL Student Information

To ensure that NAEP reflects the educational progress of all students, students with disabilities (SD) and English language learners (ELL) must be included to the fullest extent possible.

NAEP provides accommodations only for SD and ELL. Therefore, this section only includes students whose SD status is "Yes, IEP" or "Yes, 504" or ELL status is "Yes, ELL." Changes to these status codes can only be made in the Review and Verify List of Students Selected for NAEP section.

The information that you provide in this section indicates how students will participate in NAEP and the accommodations they will receive.

Complete the following:

Watch Complete SD/ELL Student Information Tutorial (5:59) (https://bcove.video/2fECUxM)
Review NAEP Inclusion Policy
Give Access to SD and/or ELL Specialist(s) (optional)
Provide Information for Students Who Are Both SD and ELL
Provide Information for SD (IEP or 504 Plan) Only
Provide Information for ELL Only
Print Reports
Create Accommodation Sessions (Field Staff Only)

Additional Resources

Inclusion on NAEP Fact Sheet
Letter from Department of Education Encouraging Inclusion
Information Needed to Include SD/ELL Students

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Review NAEP Inclusion Policy

Review NAEP Inclusion Policy-COMP-INCL 1-1 (see Appendices D1-8 and D1-9)

NAEP Inclusion Policy for Students with Disabilities and English Language Learners

The policy provides inclusion expectations, lists the NAEP accommodations, and describes how the accommodations are administered.

SD Inclusion Policy (see Appendix D1-8)

ELL Inclusion Policy (see Appendix D1-9)

We expect most students with disabilities and English language learners to participate. The only students eligible for exclusion are:

Students who meet (or met) participation criteria for the State Alternate Assessment

English language learners who have been enrolled in U.S. schools less than 1 full academic year before the NAEP assessment and cannot access NAEP

All other SD and ELL students should participate with or without NAEP accommodations.

Monitoring Exclusions

Your NAEP State Coordinator will monitor exclusions and may contact you regarding excluded students. If you have any questions about how to include a student, contact your NAEP State Coordinator, NAME, at EMAIL ADDRESS.

I downloaded and reviewed the NAEP Inclusion Policy for Students with Disabilities and English Language Learners.

Yes No

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Give Access to SD and/or ELL Specialists

Please complete the Review and Verify List of Students Selected for NAEP section before giving access to SD and/or ELL Specialists

Give Access to SD and/or ELL Specialists-COMP-SPEC 1-1

The person most familiar with how students with disabilities (SD) and English language learners (ELL) are tested should provide the information for these students. Complete and submit the information below to give access to the Complete SD/ELL Student Information section for one or more SD/ELL specialists.

For confidentiality reasons, access is limited to you and five additional school staff.

Enter all names and email addresses then select Save.
Select the Send Email button for each record.
Select Submit.

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Provide Information for Students Who Are Both SD and ELL

Print Worksheet-COMP-BOTH-2

Select Print Worksheet to record the information for each student on a hardcopy worksheet. Select Continue when you're ready to enter information into MyNAEP.

Review the NAEP inclusion policy (see appendices D1-8 and D1-9) to see the universal design elements and accommodations for NAEP, and to determine how students should participate.

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ELL Details-COMP-BOTH-3

For each student listed below, record the following information by selecting the Edit pencil next to the student name. Review the NAEP inclusion policy (see appendices D1-8 and D1-9) prior to completing.

What is the student's primary language?
Including this year, how long has this student been receiving academic instruction primarily in English? (note a hover note displays in the system that reads: Instructor presents academic content in English and the student receives only occasional translation of words or explanation of ideas/concepts in his/her native language.)
At what grade level (note a hover note displays in the system that reads: For example, a grade 4 student is selected to take the NAEP math assessment who performs at a second-grade level should be marked as two or more years below grade level.) does this student perform in the NAEP subject?
How would you characterize this student’s English proficiency (note a hover note displays in the system that reads: How this student's English language proficiency compares to other ELLS in the same grade.) in listening comprehension, reading, speaking, and writing?

All columns can be sorted by selecting the column header.

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Shape3

SD Details-COMP-BOTH-4

For each student listed below, record the following information by selecting the Edit pencil next to the student name. Review the NAEP inclusion policy prior to completing.

Which of the following IDEA categories (see list below) best describes each student’s identified disability(ies)?
- Autism
- Deaf-blindness
- Developmental delay
- Emotional disturbance
- Hearing impairment, including deafness
- Intellectual disability
- Multiple disabilities
- Orthopedic impairment
- Other health impairment
- Specific learning disability
- Speech or language impairment
- Traumatic brain injury
- Visual impairment, including blindness
What is the degree (note that in the system a hover note appears that reads: The response should be based on the knowledge of the person most familiar with this student's disability(ies) and based on the professional judgment how it/they might compare to other students with similar) of each student's disability(ies)?

All columns can be sorted by selecting the column header.

Shape4
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How Students Should Participate-COMP-BOTH-5

For each student listed below, record the following information by selecting the Edit pencil next to the student name. Review the NAEP inclusion policy (see Appendices D1-8 and D1-9) prior to completing.

How is each student assessed on the state or classroom assessments in the NAEP subject?
How should each student be assessed on NAEP?
(If appropriate) What universal design elements and accommodations does the student need to access NAEP?
(If appropriate) Reason student cannot take NAEP?
(If appropriate) Is the decision to exclude each student a school decision or a parent/student decision?

All columns can be sorted by selecting the column header.

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Print Summary Report-COMP-BOTH-8

Select Print Summary to print a record of the student information entered into MyNAEP. Keep this report in the NAEP Storage Envelope and refer to it during the preassessment review call.

Select Submit when you are finished with this section.

Shape5
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Provide Information for SD (IEP or 504 Plan) Only

Print Worksheet-COMP-SD-2

Select Print Worksheet to record the information for each student on a hardcopy worksheet. Select Continue when you're ready to enter information into MyNAEP.

Review the NAEP inclusion policy (see Appendix D1-8) to see the universal design elements and accommodations for NAEP, and to determine how students should participate.

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SD Details-COMP-SD-3

For each student listed below, record the following information by selecting the Edit pencil next to the student name:

Which of the following IDEA categories (see list below) best describes each student’s identified disability(ies)? (Note: This question is not applicable to students marked as Yes, 504.)
- Autism
- Deaf-blindness
- Developmental delay
- Emotional disturbance
- Hearing impairment, including deafness
- Intellectual disability
- Multiple disabilities
- Orthopedic impairment
- Other health impairment
- Specific learning disability
- Speech or language impairment
- Traumatic brain injury
- Visual impairment, including blindness
What is the degree (note that in the system a hover note appears that reads: The response should be based on the knowledge of the person most familiar with this student's disability(ies) and based on the professional judgment how it/they might compare to other students with similar) of each student's disability(ies)?
At what grade level (note that in the system a hover note appears that reads: For example, a grade 4 student is selected to take the NAEP math assessment who performs at a second-grade level should be marked as two or more years below grade level) does this student perform in the NAEP subject?

All columns can be sorted by selecting the column header.

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How Students Should Participate-COMP-SD-4

For each student listed below, record the following information by selecting the Edit pencil next to the student name. Review the NAEP inclusion policy (see Appendix D1-8) prior to completing.

How is each student assessed on the state or classroom assessments in the NAEP subject?
How should each student be assessed on NAEP?
(If appropriate) What universal design elements and accommodations does the student need to access NAEP?
(If appropriate) Reason student cannot take NAEP?
(If appropriate) Is the decision to exclude each student a school decision or a parent/student decision?

All columns can be sorted by selecting the column header.

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Print Summary Report-COMP-SD-7

Select Print Summary to print a record of the student information entered into MyNAEP. Keep this report in the NAEP Storage Envelope and refer to it during the preassessment review call.

Select Submit when you are finished with this section.

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Provide Information for ELL Only

Print Worksheet-COMP-ELL-2

Select Print Worksheet to record the information for each student on a hardcopy worksheet. Select Continue when you're ready to enter information into MyNAEP.

Review the NAEP inclusion policy (see Appendix D1-9) to see the universal design elements and accommodations for NAEP, and to determine how students should participate.

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ELL Details-COMP-ELL-3

For each student listed below, record the following information by selecting the Edit pencil next to the student name. Review the NAEP inclusion policy (see Appendix D1-8) prior to completing.

What is the student's primary language?
Including this year, how long has this student been receiving academic instruction primarily in English? (note a hover note displays in the system that reads: Instructor presents academic content in English and the student receives only occasional translation of words or explanation of ideas/concepts in his/her native language.)
At what grade level (note a hover note displays in the system that reads: For example, a grade 4 student is selected to take the NAEP math assessment who performs at a second-grade level should be marked as two or more years below grade level) does this student perform in the NAEP subject?
How would you characterize this student’s English proficiency (note a hover note displays in the system that reads: How this student's English language proficiency compares to other ELLS in the same grade.) in listening comprehension, reading, speaking, and writing?

All columns can be sorted by selecting the column header.

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How Students Should Participate-COMP-ELL-4

For each student listed below, record the following information by selecting the Edit pencil next to the student name. Review the NAEP inclusion policy (see Appendix D1-8) prior to completing.

How long has each student been enrolled in U.S. schools? (One full academic year is defined as one full school year before the assessment)
How should the student be assessed on NAEP?
(If appropriate) What universal design elements and accommodations does the student need to access NAEP?
(If appropriate) Reason student cannot take NAEP?
(If appropriate) Is the decision to exclude each student a school decision or a parent/student decision?

All columns can be sorted by selecting the column header.

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Print Summary Report-COMP-ELL-6

Select Print Summary to print a record of the student information entered into MyNAEP. Keep this report in the NAEP Storage Envelope and refer to it during the preassessment review call.

Select Submit when you are finished with this section.

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Print Reports

Print Reports-COMP-REP-1

Before entering student data in the system

Print the worksheets to record student information.

After entering student data in the system

Select Print Summary Report to print a record of the student information entered in the system. Keep this report in the NAEP Storage Envelope and refer to it during the preassessment review call. Print the Exclusion Report to discuss with the NAEP State Coordinator.

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Sample of information contained in worksheets and reports:

(note the worksheets are resources to assist teachers in collecting the information that will be contained in the summary reports)

Both SD and ELL

Worksheet page 1

W
orksheet page 2

W
orksheet Page 3

For SD Only

Worksheet Page 1

Worksheet Page 2

For ELL Only

Worksheet Page 1

Worksheet Page 2

Create Accommodation Sessions (Field Staff Only)

COMP-ACCOM-1

The Submit button will be greyed out until you have green checkmarks for all the following links:

Provide Information for Students Who Are Both SD and ELL
Provide Information for SD (IEP or 504 Plan) Only
Provide Information for ELL Only

Once you select Submit, the system will create accommodation sessions based on the accommodations recorded for each student.

Do not select Submit until you have confirmed the SD/ELL data for each student, as you can only complete this task once.

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Notify Parents

Note: In this section the school coordinator will download and customize the parent notification letter (see Appendix D2-12 [public schools] and D2-11 [private schools] for the template of the letter), upload the customized letter to the system, and certify the date parents were notified. This is to ensure that parents/legal guardians are notified of their student’s selection to participate in NAEP, which is a requirement of the Reauthorized Elementary and Secondary Education Act (ESEA).¹

Prepare for Assessment

Notify Parents

All parents and guardians of selected students must be notified in writing before NAEP can conduct the assessment.

Complete the following:

Watch Notify Parents Tutorial (3:46) (https://bcove.video/2xyrOUA)
Download Parent/Guardian Notification Template
Upload Letter
Verify Parent/Guardian Notification

Additional Resources

Parent's page on Nation’s Report Card website
What Every Parent Should Know About NAEP: PDF version
What Every Parent Should Know About NAEP: Video version
Sample Questions Booklets

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Download Parent/Guardian Notification Template

Download Parent/Guardian Notification Template-PAR-TMP-1

You can download, customize, and distribute the parent notification letter(s) below.

Parent/Guardian Notification Letter – (National 4&8) (see Appendices D2-11 and D2-12)

Here are some suggestions for notifying parents about NAEP:

Mail/email the letter to parents
Send the letter home with students
Include the letter on the school website or in a newsletter

Unable to download the template? Try disabling pop-up blockers or adding mynaep.com as a trusted site to your browser. Still having trouble? Contact the NAEP help desk at 1-800-283-6237.

Shape6 Screenshot

Upload Letter

Upload Letter-PAR-UPLD-1

1. When do you plan on distributing the letter?

2. Please upload the letter that you distributed to parents and guardians. If you distributed the letter in more than one language, just upload the English version.

Select Choose File or Browse... to locate and upload your file.

SC chose to provide hard copy parent letter

Unable to upload your letter? Try removing any large graphics such as school letterhead. Or you can give your NAEP representative a hardcopy on assessment day.

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Verify Parent/Guardian Notification

Verify Parent/Guardian Notification-PAR-VER-1

Please tell us a few details about how you notified parents of the assessment.

1. When did you notify parents?

2. How did you notify them?

Mailed/emailed letter to parents

Sent letter home with students

Posted notice in newsletter

Other

*If you answered Other to the above question, please explain.

3. Other than updating the placeholder text, did you make any changes to the letter?

Yes No

4. Who received a notification?

Parents/guardians of sampled students only

Parents/guardians of all grade 8 students

5. Please certify that you notified parents and guardians of the assessment by typing your name in the box.

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Manage Questionnaires

Note: In this section the school coordinator identifies respondents for school and teacher questionnaires, sends respondents links to online questionnaires, and monitors completion of questionnaires. Additionally, the school coordinator distributes information about NAEP to teachers (see Appendix D1-7). The results of the questionnaire are used to provide contextual data from schools and teachers in The Nation’s Report Card.

Prepare for Assessment

Manage Questionnaires

NAEP collects information using questionnaires to provide a context for reporting student performance.

School Questionnaires gather information on school policies and characteristics.
Teacher Questionnaires gather information on teacher training and instructional practices.

This section also allows you to monitor the completion of the questionnaires and to send reminders. Please note that each one of your questionnaire recipients will receive automatic reminder emails to complete the questionnaire weekly, so you will likely not need to send any reminders yourself.

Complete the following:

Watch Manage Questionnaires Tutorial (4:03) (https://bcove.video/2xiQOiX)
Identify Questionnaire Respondents
Send Welcome Emails and Questionnaires
Monitor Questionnaire Completion and Send Reminder Emails
Print Reports

Additional Resources

Measure Up News for the School Community (see Appendix D1-11)
Facts for Teachers (see Appendix D1-7)

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Identify Questionnaire Respondents

Identify Questionnaire Respondents-QX-RES-1

Check this box if all your teachers use the same email domain.

For example, @myschool.edu
What email domain do they use? @
Select Save to save the domain for all teachers.

Select the Add Teacher button to enter contact information for all teachers who teach mathematics or reading to grade 8 students. (Note: teacher’s first name, last name, and email address are entered by the school coordinator as shown in the screenshot below)

Please include special education, ESL, and resource teachers who teach mathematics or reading to grade 8 students.
Make sure each name and email address is correct.
- Select the pencil to make corrections.
- Select the red x to delete a teacher.
When finished entering all teachers, select Save and Continue.

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Identify Questionnaire Respondents-NIES-QX-RES-3

This year NAEP is also collecting information from teachers who teach Math or Reading to American Indian or Alaskan Native students. These teachers will complete an additional brief National Indian Education Study questionnaire.

The following grade 8 students were selected for NAEP and have been identified as American Indian or Alaskan Native. Please select each student’s math and reading teacher from the drop down list in the corresponding Math Teacher or Reading Teacher columns. Up to 10 students will be displayed at a time. Click the Save button frequently to avoid losing data. To see the next page of students (if applicable), click the Next 10 records button.

For more information about the National Education Study, watch the NIES video or read the NIES brochure.

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Identify Questionnaire Respondents-QX-RES-2

The School Questionnaire is used to gather information concerning school administration, staffing patterns, curriculum, and student services. It should be completed by the principal or another school official.

Make any necessary updates to the contact information of the School Questionnaire recipient by selecting the Edit Pencil. Make any updates in the pop-up box and select Save. When finished with all updates, select Submit.

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Send Welcome Emails and Questionnaires

Send Welcome Emails-QX-WEL-1

(see the Additional Resources section of this document for the text of the Welcome Email)

Now it's time to make sure that NAEP has the correct email addresses of your recipients. Select the Send buttons in the table below to send each person a welcome email.

Not sure if everyone received the welcome email?

Check to ensure each recipient received the email.
Double-check the email address. If the address is correct and the recipient still did not receive the email, the recipient should check his or her junk email folder.
To add, edit, or delete recipients, return to the Identify Respondents page.
Print a Hard Copy Reminder to place in recipients' mailboxes. (see the Additional Resources section of this document for the text of the Hard Copy Reminders)

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Monitor Questionnaire Completion and Send Reminder Emails

QX-MON-1

Please confirm that these are the correct teachers and the list is complete, showing all teachers who teach mathematics or reading to grade 8 students.
Monitor questionnaire completion using the Status column. Please ensure that all questionnaires have a status of "Completed" before your assessment day.
Select Send to send teachers and administrators email reminders.
Use the Print Hard Copy Reminder button to print reminders that you can place in teacher/administrator mailboxes.
If you need to add a teacher, select the Add Teacher button.

*The green check mark will only appear if the questionnaire status is Complete, Hard Copy, Refused, or No longer at school.

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Plan for Assessment Day

Note: In this section the school coordinator will determine assessment session times and locations, share cell phone policy to ensure security of NAEP items, and make a plan to encourage student participation. This is meant to ensure that the school is prepared for a successful administration of NAEP.

Prepare for Assessment

Plan for Assessment Day

In this section, record assessment details and provide logistical instructions for the NAEP team to ensure that assessment day runs smoothly.

Note: If less than 90% of the selected students attend the assessment, the NAEP team may need to return to your school for a makeup assessment at a later date. Your NAEP representative will discuss this with you after the original assessment has been conducted.

Complete the following:

Watch Plan for Assessment Day Tutorial (4:39) (https://bcove.video/2fDAvDb)
Record Assessment Details
Provide NAEP Team Instructions

Additional Resources

Suggested Testing Room Layouts

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Record Assessment Details

Text for Schools that take both Paper and DBA

Some students will take NAEP on tablets while others will take the assessment on paper. Representatives need to administer these assessments in separate locations.

Review the information below, then record locations and start times for each session.

Testing Locations

Select locations that…

Have enough seats and adequate space for all students
Are free of distractions and interruptions
Have a board available for the NAEP team to write information

For tablet sessions, select and location that…

Is on the first floor or is elevator-accessible (NAEP team will transport heavy equipment)
Has flat desks or tables (no slanted and/or small desks)
Has electrical outlets that are easily accessible

Click here to view photos of the NAEP equipment and ideal testing location.

Time Requirements

Locations should be available 60 minutes before the start time so that the NAEP team can set up.
Paper sessions will last about 90 minutes.
Tablet sessions will last about 120 minutes.
Allow 45 minutes between tablet sessions for equipment refresh.

Enter the time that grade 12 students take their lunch break, and include the length of their lunch break.

Screenshot

Text for schools with Paper-only sessions:

Students will take NAEP on paper

Review the information below, then record locations and start times for each session.

Testing Locations

Select locations that…

Have enough seats and adequate space for all students
Are free of distractions and interruptions
Have a board available for the NAEP team to write information

Time Requirements

Locations should be available 60 minutes before the start time so that the NAEP team can set up.
Sessions will last about 90 minutes.

Enter the time that grade 12 students take their lunch break, and include the length of their lunch break

Record Assessment Details-PLN-DET-1

Text for schools with DBA-only sessions:

Students will take NAEP on tablets.

Review the information below, then record a testing location and start times for each session.

Testing Locations

Select locations that…

have enough seats and adequate space for all students
are free of distractions and interruptions
has a board available for the NAEP team to write information
is on the first floor or is elevator-accessible (NAEP team will transport heavy equipment)
has flat desks or tables (no slanted and/or small desks)
has electric outlets that are easily accessible

Click here to view photos of the NAEP equipment and an ideal testing location.

Sample photo:

Time Requirements

Locations should be available 60 minutes before the start time so that the NAEP team can set up.
Sessions will last about 120 minutes.
Allow 45 minutes between tablet sessions for equipment refresh.

Enter the time that grade 8 students take their lunch break, and include the length of their lunch break.

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Record Assessment Details-PLN-DET-2

Warning: Tablet Session Timing Issue

Our team can only assess 25 students at a time.

Please edit the start times to allow at least 2 hours and 30 minutes between the start times for groups A and B.

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Record Assessment Details-PLN-DET-4

Combined Sessions

You’ve combined one or more sessions together.

To help the NAEP team conduct the assessment as smoothly as possible, please review these guidelines:

check the Number of Students column and make sure that your assessment location has enough seats
ask if a school staff member can help monitor room entrances during the assessment
provide a microphone for the NAEP team to use while giving instructions to the students

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Record Assessment Details-PLN-DET-5

Tips

Students taking NAEP with extended time should be placed in the group that allows ample time for their accommodation.
Students who will not be taking NAEP and students who will be assessed in separate sessions do not appear on this page.

Tablet Groups

NAEP has assigned each student taking the tablet assessment to a group. The maximum number of students per group is 25.

If there is a scheduling conflict, you may switch students between groups below. If you don't need to make any changes to the groupings, select Submit.

Group DS0801-A: 25 student(s)

Group DS0801-B: 25 student(s)

Group DS0802-A: 25 student(s)

Group DS0802-B: 25 student(s)

Group DS0803-A: 25 student(s)

Group DS0803-B: 25 student(s)

Total number of students taking the tablet assessment (includes students in accommodation sessions): 150

Shape7 Screenshot

Provide NAEP Team Instructions

Before the Assessment-PLN-TEAM-1

1. Where should the team park?

2. The team will bring their NAEP ID badges and check in at the front office. Do they need to follow any other school protocols?

3. The team will be bringing in several cases of tablets or laptops for testing the sampled students. Does your school have a suitable testing location on the first floor? If not, is there an available elevator that we can use when we arrive 60-90 minutes before testing is scheduled to begin (usually early morning)?

4. Where is the best place for the team to unload the equipment for testing that is closest to the testing location?

5. Before the assessment, your NAEP representative will need to briefly meet with you. Where will you be?

6. How and by what time does your school announce closings or delays?

7. The NAEP team wants to be sensitive to any special needs your students may have. Have there been any traumatic events with the students, the school, or the community during the last year?

8. Students respond more positively when they know that the school administration supports NAEP. Can the principal or other school staff member take a moment during the daily announcements or before the assessment to introduce NAEP, reinforce its importance, and ask students to do their best?

Yes

9. NAEP provides appointment cards (available in the Support Assessment Activities section) to remind students of the assessment. You can print out the cards yourself or we can mail them to you. Which do you prefer?

I'll print the cards myself

Please mail the cards to me

I won't be using them

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Provide NAEP Team Instructions

During the Assessment-PLN-TEAM-2

1. The law prohibits students from photographing or sharing NAEP questions. Please assist us with one of these security measures:

Notify students that cell phones are banned from the testing location

Notify students that cell phones must be turned off and placed under their seats

No assistance can be provided

2. In case of an emergency, who should the NAEP team contact for assistance?

3. Is there anything scheduled, such as a fire drill or assembly, that might interrupt the assessment?

4. Are there any procedures or protocols that the NAEP team should follow in the event of an emergency situation such as a lock-down or an extreme weather event?

5. How should the NAEP team handle restroom breaks? Do students need hall passes?

6. Is it possible for a school staff member to remain in the room(s) during the assessment? If not, how should NAEP representatives address disruptive students?

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Provide NAEP Team Instructions

After the Assessment-PLN-TEAM-3

1. NAEP grants 90 minutes of community service to students who take the assessment. How would you like to distribute the certificates of community service?

The NAEP team should give the certificates to students after the assessment

The NAEP team should give the certificates to me

We will not be offering certificates of community service to students

2. Students taking the paper assessment must be dismissed all together at the end of each session. Students in the tablet sessions may be dismissed either

as a group once the last student is finished (students with extended time or later arrivals will be dismissed later, if needed), or
individually as they finish after 70 minutes of testing

For either option, students may bring a book to read or complete schoolwork after they finish

Option 1: Dismiss as a group once the last student is finished (students may bring a book to read or complete schoolwork if they finish early)

Option 2: Dismiss students individually as they finish but no earlier than 70 minutes after students begin the assessment (students may bring a book to read or complete schoolwork if they finish early)

Additional Notes:

3. How should the NAEP team dismiss students who receive extended time, which may take up to three times as long?

4. Where should the NAEP team send students after the assessment?

5. After the assessment, your NAEP representative will need to briefly meet with you and access the red NAEP storage envelope. Where will you be?

(Note: School coordinators store student and teacher lists in the red NAEP storage envelope. The envelope and its contents are destroyed by the school at the end of the schools year.)

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Encourage Participation

Note: In this section the school coordinator can access resources to encourage participation among students to ensure that the administration is successful.

Prepare for Assessment

Encourage Participation

NAEP is successful because of your support, and we want NAEP to be a positive experience for everyone involved at your school. The more that teachers, parents, and students know about NAEP, the more smoothly assessment day will go.

If less than 90% of the selected students attend the assessment, the NAEP team may need to return to your school for a makeup assessment at a later date. Use the resources in this section to encourage students to attend and to do their best on NAEP.

Complete the following:

Watch Encourage Participation Tutorial (2:06) (https://bcove.video/2xyGZwU)
Review Resources
Select Strategies to Encourage Participation

Additional Resources

Measure Up News for the School Community (see Appendix D1-11)
Digitally-based Assessments (https://nces.ed.gov/nationsreportcard/dba/)

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Encourage Participation

Review Resources

ENC-RES-1

Explore the resources below to promote NAEP in your school. Schools that implement these strategies have higher student participation.

Notify Students
Show NAEP Videos
Introduce Online Resources
Thank Students for their Participation

When you are finished, select the Submit button.

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Encourage Participation

Notify Students about NAEP-ENC-STDT-1

It’s important for students to know the importance of NAEP and that they have been selected to represent their peers across the country. Use the templates below to share information about NAEP, its importance, and details about the upcoming assessment.

Sample Morning Announcements - Grade 8
Sample Student Notification Letter - Grade 8
Social Media Posts - Grade 8

Note: See appendix D1-11 for Sample Morning Announcements, Sample Student Notification Letter, and Social Media Posts

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Encourage Participation

Videos-ENC-VID-1

See what real students and teachers have to say about NAEP. These videos share information about how NAEP results are used, and how students and teachers can make a difference through their participation.

Introducing NAEP to Teachers (4:27) (https://youtu.be/zR1_pUdSlFg)
Introducing NAEP to Students (4:36) (https://youtu.be/8drjkhe0iQU)
What Every Parent Should Know About NAEP (4:51) (https://youtu.be/RurH739zdN0)

Screenshot

Encourage Participation

NAEP Online-ENC-INOR-1

The Nation's Report Card website has resources for all audiences. (https://nces.ed.gov/nationsreportcard/)

Nation’s Report Card: Digitally Based Assessments (https://nces.ed.gov/nationsreportcard/dba/)

Learn how NAEP is using new technologies to assess students in a digital environment. Introduce this brief interactive tutorial (https://enaep-public.naepims.org/2018/Tutorial_Intro_Webpage/index.html) to students selected for the tablet assessments, so that they can become familiar with how to use the on-screen interactive tools.

Nation’s Report Card: Student’s page (https://nces.ed.gov/nationsreportcard/students/)

Students selected for NAEP can test themselves and answer real assessment questions (https://nces.ed.gov/nationsreportcard/nqt/) for different subject areas.

Nation’s Report Card: Educator's page (https://nces.ed.gov/nationsreportcard/educators/)

Teachers can create their own tests (https://nces.ed.gov/nationsreportcard/nqt/) using NAEP assessment items, and can also explore NAEP results.

Nation’s Report Card: Parent’s page (https://nces.ed.gov/nationsreportcard/parents/)

Parents can review what participation in NAEP means for their child (https://nces.ed.gov/nationsreportcard/parents/#sec2) and how results from assessments are used.

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Thank Students for Their Participation

Schools have been very creative in the variety of incentives used to encourage students to “show up” for the NAEP assessment. Many of their strategies did not cost the school anything. Examples of incentives that schools implemented include:

extra credit;
reduced-price or free school event tickets;
raffle of gift certificates; and
certificate for community service (provided by NAEP)

Work with your principal to consider ways to thank students for their participation.

Screenshot

Encourage Participation

Select Strategies to Encourage Participation

ENC-STRAT-1

Which strategies below have you used or do you plan on using at your school? This information helps us develop more effective resources for you.

Notify students
Show NAEP videos
Introduce NAEP online resources
Thank students for their participation
Other, specify
None

Screenshot

Update Student List

Note: In this section the school coordinator will identify any newly enrolled students since the original list of students was provided in the fall. The school coordinator will upload a current list of students via Excel or review original list and add newly enrolled students. This is meant to ensure all students have an opportunity to be sampled so NAEP can assess a representative sample of students.

Prepare for Assessment

Update Student List

A list of grade 8 students was submitted in the fall, and NAEP selected students from this list to participate. Any new students, or students who were mistakenly left off this list last fall, must have an opportunity to be selected.

In this section you will upload a list of all currently enrolled grade 8 students. The updated list should reflect January 2019 enrollment.

After you submit the current list, you will receive email notifications when you need to complete additional steps.

Complete the following:

Watch Update Student List Tutorial (8:29) (https://bcove.video/2xj4v1r)
Give Access for Student Data Specialist (optional)
Designate Method
Submit Current List

Additional Resources

Student List Requirements and Instructions

Screenshot

Update Student List

Give Access for Student Data Specialist

INES-SPE 1-1

The person at your school most familiar with creating a report of currently enrolled grade 8 students should submit the current roster in early January. The roster must be an Excel file, and it should include the following information for each student.

Student ID (optional, no SSNs)
First name
Middle name/initial (optional)
Last name
Month of birth
Year of birth

Use the table below if you would like to designate a student data specialist to complete this task.

After entering the name and email information select Save
Then select the Send Email button
Select Submit

Screenshot

Submit Current List

Designate Method to Update Student List-USL-DES-1

Designate how you would like to update the student list. You can submit an Excel file of all currently enrolled grade 8 students, or you can review the list that was submitted in the fall and add any missing students.

Review options:

Submit Current List of Students Using Excel
Add Newly Identified Students by Reviewing the Original List Submitted in the Fall

Select how you would like to identify newly enrolled students:

Submit Current List of Students (recommended for schools with more than 50 students enrolled in grade 8)

Add Newly Enrolled Students (recommended for schools with 50 or fewer students enrolled in grade 8)

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Submit Current List

Prepare File-USL-SUB-1

NAEP needs a complete and current list of all students in grade 8 (not just new students). The list should reflect January 2019 enrollment and will help NAEP identify any students who have enrolled since the fall of 2018. Include all students, even students who are commonly excluded from other testing programs.

To prepare your list:

Read the instructions.
Download the Excel template.
Read tips for formatting the Excel file.
Select Continue when you are ready to upload your file.

Note: the details for the bullets above can be found in the Additional Resources section of this document under Student List Requirements and Instructions section of this document.

Screenshot

Submit Current List

Upload File-USL-SUB-2

Does your student data file contain column headers?
Date list is accurate as of:

Click to show calendar (mm/dd/yyyy)

Select Choose File or Browse to locate and select the file on your computer. This must be an Excel file containing all currently enrolled grade 8 students at your school.
Select the Upload button.

Screenshot

Submit Current List-USL-SUB-3

How is each student name formatted in your Excel file?

Split across multiple columns (regardless of order)

For example:

First Name Last Name

Rosa Parks

First Name Middle Name Last Name

Rosa Louise Parks

Contained within a single column (regardless of order)

For example:

Name

Rosa Parks

Name

Rosa Louise Parks

Screenshot

Submit Current List-SCR-SUB-4

How is date of birth formatted in your Excel file?

Split across multiple columns (regardless of order)

For example:

Month Year

1 2015

Month Day Year

1 20 2015

Contained within a single column (regardless of order)

For example:

Date of Birth

1/20/2015

Screenshot

Submit Current List-SCR-SUB-8

How is month of birth formatted in your Excel file?

As a number (1 or 01)

As a word (January) or an abbreviation (Jan.)

Screenshot

Submit Current List-USL-SUB-9

How is year of birth formatted in your Excel file?

As four digits (2016)

As two digits (16)

Screenshot

Submit Current List

Identify Your Columns-USL-SUB-5

NAEP needs to know what student data is in each column of your Excel file.

We have matched your column headings (on the left) with our required categories (on the right). For example, if your file has a column called "FName," the system already matched that to our "First Name" category.

Review the matches in the table below, making any changes by selecting the drop-down menu.
If your Excel file contains information that NAEP doesn't need (like homeroom), mark those columns as Not Applicable.

Tip: Do the column headings on the left display student data (e.g., Rosa) instead of column headings (e.g., Name)?

Select the Back to Beginning button.
On the Upload File screen, specify that your file does not contain column headers by selecting No for question number 1.

Screenshot

Submit Current List

Final Review-USL-SUB-13

You're almost done!

Check to make sure that student names are in the appropriate columns and that months and years of birth appear correctly.
Select the Edit pencil to make changes to individual students.
If something looks wrong and you need to upload a new file, select Start Over.
To complete this task, select Submit.

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Submit Current List

Thank You – USL-SUB-14

Thank you for submitting your list. You will soon receive an email letting you know if any additional students are selected to participate in NAEP.

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Support Assessment Activities

Help students remember the date, time, and location of the assessment. Use the link below to print Student Appointment Cards and distribute them to the students.

Circulate the Measure Up newsletter and Teacher Notification Letter. Attach the Listing of Sampled Students to the letter so that teachers can direct students to the correct assessment location. This list is private and should be returned to you and placed in the red NAEP Storage Envelope after the assessment.

Complete the following:

Print Student Appointment Cards (see Additional Resources section of this document)
Print Teacher Notification Letter for distribution to teachers (see Additional Resources section of this document)
Print Listing of Sampled Students

Additional Resources

Measure Up News for the School Community (see Appendix D1-11)
Facts for Teachers (see Appendix D1-7)

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Wrap Up

The final task remaining for you is to securely store and eventually dispose of all NAEP materials. Please safeguard all materials until the date noted on the red NAEP storage envelope. You will receive an email reminder at that time to destroy the contents of the storage envelope in a secure manner.

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Note: The following content is the text that displays after clicking on the hyperlinks listed in the preceding pages of this document

Additional Resources

Prepare for Assessment

Instructions for the School Coordinator brochure

Instructions for the School Coordinator

Completing Preassessment Activities for NAEP 2018

Thank you for your support of the National Assessment of Educational Progress (NAEP) for 2018. We look forward to working with you to make NAEP a positive experience at your school. This begins with completing activities before the assessment.

For the upcoming assessments, the MyNAEP for Schools website will serve as your primary resource to prepare for the assessment. MyNAEP provides you with an electronic way to complete the preassessment tasks at your own pace. Visit the MyNAEP website at www.mynaep.com to get started. If you have not yet registered for MyNAEP, refer to the School Coordinator Responsibilities: A Guide to MyNAEP brochure you received earlier this fall for instructions, or your NAEP representative can assist you.

Your NAEP representative will follow up with you very soon to review the activities listed in this brochure and answer any questions you may have about completing these tasks. There are short video tutorials for each task, and we recommend reviewing them before completing the tasks.

If you need assistance before then, contact the NAEP help desk at

1-800-283-NAEP (6237) or by email at NAEPHelp@westat.com.

Thank you for your support of the National Assessment of Educational Progress!

December 4, 2017

On December 4, 2017, the sections of Prepare for Assessment on MyNAEP will be available to schools. At that time you can begin to complete the preassessment tasks listed below by selecting the Prepare for Assessment link.

Review and Verify List of Students Selected for NAEP

In this section, you will review the list of students selected for NAEP for accuracy and completeness. This section must be completed before completing the SD/ELL student information.

Update missing or incorrect student demographic data.
Update missing or incorrect classifications for students with disabilities (SD) and English language learners (ELL).
Indicate if there are students with a Section 504 Plan who need testing accommodations.
Identify any students who cannot take NAEP.

Complete SD/ELL Student Information

In this section, you will review the list of students identified as SD and/or ELL and provide information on what accommodations (if any) students require for NAEP.

Review NAEP inclusion policy.
Identify up to five specialists at your school to provide information for students with disabilities and English language learners.
Indicate how each student identified as SD and/or ELL should be assessed on NAEP.

Notify Parents/Guardians

By law, the parents/guardians of the students selected for NAEP must be notified in writing before the assessments can take place. In this section, you are given instructions for notifying parents/guardians about the assessment and will confirm that parents/guardians of the students selected for NAEP have been notified.

Notify parents/guardians as soon as possible using the Parent/Guardian Notification Letter (see Appendices D2-11 and D2-12) available to download in this section (available in both English and Spanish).
Verify parent/guardian notification.
Upload your Parent/Guardian Notification Letter and indicate when you plan to send the letter.

Manage Questionnaires

In this section, you will identify school staff members to complete online NAEP questionnaires and you will ensure that questionnaires are completed by the assessment date.

Identify who will complete Teacher Questionnaires and record their email addresses and which subjects they teach.
Confirm who will complete the School Questionnaire.
Send welcome emails and questionnaire links to questionnaire recipients.
Monitor completion of the questionnaires.
Grade 12 and TEL schools do not complete Teacher Questionnaires.

Plan for Assessment Day

In this section, you will provide information to help the NAEP team plan for assessments at your school.

Review the student group assignments for testing and provide the start time(s) and testing location(s).
Answer questions necessary to plan the assessment logistics.

Encourage Participation

In this section, you will review strategies that can help motivate students to participate on NAEP. There are links to videos and other promotional materials.

Record what strategies you plan to use in your school.
Note that makeup sessions may be needed if the assessment is canceled due to weather or if attendance at the assessment is less than 90 percent.

January 2, 2018

On January 2, 2018, the remaining section of Prepare for Assessment on MyNAEP will be available to schools.

Update Student List

In this section, you will update the list of students currently enrolled in the selected grade. NAEP will use this list to identify students who were not included on the original list of students submitted to NAEP in the fall.

You will be notified if any new students have been selected for NAEP as a result of updating the student list. For any newly sampled students, complete the “Provide Demographic Data for Newly Selected Students,” “Complete SD/ELL Information for Newly Selected Students” (if necessary), and “Notify Parents of Newly Selected Students.”

1 week before assessment

Approximately 1 week before your assessment, visit the Support Assessment Activities section.

Support Assessment Activities

In this section, you have access to material for notifying students and faculty about the NAEP assessment.

Print Student Appointment Cards to distribute to students to notify them of the date, time, and location of the assessment.
Print the Teacher Notification Letter and distribute to all teachers. This letter provides the date, time, and location for each assessment session.
Print the List of Students Selected for NAEP and the Measure Up newsletter and distribute them, along with the Teacher Notification Letter, to all teachers for the sampled grade.

Thank you for helping us make NAEP in your school a success!

Remember to visit the MyNAEP for Schools website at www.mynaep.com to receive details about the assessment activities in your school.

What Is NAEP?

The National Assessment of Educational Progress (NAEP) is the largest continuing and nationally representative assessment of what our nation’s students know and can do in core subjects. NAEP is congressionally mandated, and was first administered in 1969 to measure student achievement nationally. Teachers, principals, parents, policymakers, and researchers all use NAEP results to assess progress and develop ways to improve education in the United States.

For more information, visit http://nces.ed.gov/nationsreportcard or contact the NAEP help desk at 1-800-283-NAEP (6237) or by email at NAEPHelp@westat.com.

Brochure layout

Digitally-based Assessments

This resource is a hyperlink to the Nation’s Report Card site: https://nces.ed.gov/nationsreportcard/dba/.

Review and Verify List of Students Selected for NAEP

Information Needed to Review and Verify List of Students Selected for NAEP

You will review and confirm the following information for each selected student on your list. Please collect this information in advance.

Grade‐level
Enrollment status (have any students withdrawn?)
If the student is foreign exchange, or does not attend classes on campus
Student ID (optional)
Month of Birth
Year of Birth
Gender
Race/ethnicity
National School Lunch Program eligibility status – only if the information is shown (reduced price lunch, free lunch, student not eligible)
Student with disability classification (IEP, 504)
English Language Learner (Limited English Proficiency) status

Determine if any selected students cannot take NAEP

Please use the reasons in the bulleted list below to determine if any selected students cannot take NAEP.

Withdrawn
Graduated
Expelled
Does not attend any academic classes in campus
Home schooled and receives limited services on campus
Student listed more than once
Not enrolled in the tested grade
Foreign exchange student
Student deceased
Long-term illness/homebound (will not be in school during NAEP testing).
Parent notified about NAEP and refused NAEP testing.
Student notified about NAEP and refused NAEP testing.
Student meets (or met) participation criteria for the state alternate assessment (student is currently eligible or was eligible in the past to take the state alternate assessment).
Student is classified as an English language learner and has been enrolled in U.S. schools less than 1 full academic year before the NAEP assessment and cannot access NAEP.

Review and verify student demographic information

NAEP collects demographic information to report results for student groups. Please collect the information described below for each sampled student.

Race/Ethnicity:
- Hispanic, of any race: A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish (but not Portuguese) culture of origin, regardless of race.
- White, not Hispanic: A person having origins in any of the original peoples of Europe (except Spain), North Africa, or the Middle East.
- Black or African American, not Hispanic: A person having origins in any of the Black peoples of Africa.
- Asian, not Hispanic: A person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, including, for example, Cambodia, China, Japan, India, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
- American Indian or Alaska Native, not Hispanic: A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.
- Native Hawaiian or Pacific Islander, not Hispanic: A person having origins in any of the original people of Hawaii, Guam, Samoa, or other Pacific Islands.
- Two or More Races (Non-Hispanic): A person who identifies with two or more of the non-Hispanic categories above.
School Lunch Status – if column appears:
- Student not eligible to participate: Student is not eligible for free or reduced-price lunch.
- Free lunch: Student is eligible for free lunch. Schools participating in Provisions 2 or 3 of the National School Lunch Program (NSLP) should code all students as “free lunch.”
  - If it is not possible to distinguish between “free” and “reduced price” for some students, code these students as eligible for free lunch.
- Reduced price lunch: Student is eligible for reduced-price lunch.
- School not participating: School does not participate in the NSLP. When used, this code must be applied to all students.

Review and verify classifications of Students with Disabilities (SD) and English Language Learners (ELL)

Please indicate each student’s SD/ELL classification with these codes.

Students with disabilities (SD):
- Yes, IEP: Student has a formal Individualized Education Plan (IEP) or the student’s IEP is in progress.
- Yes, 504: Student has a 504 plan and needs accommodations to participate in NAEP (if the student does not need accommodations to be tested on NAEP, classify the student as No, not SD).
- No, not SD
English language learners (ELL):
- Yes, ELL
- No, Formerly ELL: Student is monitored for state reporting.
- No, not ELL

Dept. of Agriculture Memo Authorizing Release of NSLP to NAEP

This memo replaces the United States Department of Agriculture (USDA) Letter

^Date:School Year 2017-18

^To:School Nutrition Program Personnel

^From:National Assessment of Educational Progress (NAEP)

^Subject:Policy on Limited Disclosure of Children's Eligibility Information to NAEP

As stated in the Eligibility Manual for School Meals (Section 5 - Confidentiality and Disclosure, Disclosure Requirements), school food authorities may disclose, without parent/guardian consent, children’s names and eligibility status (whether they are eligible for free meals or free milk or reduced price meals) to persons directly connected with the administration or enforcement of a Federal or State education program, such as NAEP, as permitted by section 9(b)(6)(A)(ii)(I) of the Richard B. Russell National School Lunch Act.

The relevant section from page 88 of the Eligibility Manual for School Meals is shown below:

Because NAEP is a Federal education program, LEAs may disclose, without parent or guardian consent, children’s names and eligibility status to persons directly connected to the administration or enforcement of NAEP. Additionally, LEAs may disclose children’s names and eligibility status to persons directly connected with the administration or enforcement of State educational assessment programs to the extent the State assessment is part of the NAEP. Other State education programs may access participants' names and eligibility status, without parent or guardian consent. However, in both situations, the program must be established at the State (not local) level.

The term “persons directly connected” for the purpose of disclosure to NAEP includes Federal, State, and local program operators responsible for NAEP administration or compliance, and their contractors. This does not imply that these persons have routine access to participants' eligibility status. There must be a "need to know" relating to the administration or enforcement of a Federal education program or for legitimate NAEP purposes.

The above information is available on the FNS website at https://www.fns.usda.gov/2017- edition-eligibility-manual-school-meals.

Complete SD/ELL Student Information

Inclusion on NAEP Fact Sheet

Inclusion on NAEP

Students with Disabilities and English Language Learners

WHAT IS NAEP?

NAEP is congressionally mandated, and was first administered in 1969 to measure student achievement nationally. Teachers, principals, parents, policymakers, and researchers all use NAEP results to assess progress and develop ways to improve education in the United States.

The Importance of Inclusion

The responses of students with disabilities and English language learners on NAEP represent those of hundreds of other similar students. Without them, information about how to best meet the educational needs of these students would be lost. NAEP incorporates inclusive policies and practices into every aspect of the assessment, including selection of students, participation in the assessment administration, and valid and effective accommodations. Such best practices are essential to ensuring an inclusive assessment that yields meaningful NAEP results for all students with disabilities and English language learners. By representing their peers across the nation on NAEP, students with disabilities and English language learners help to ensure that NAEP results can be used to inform efforts to improve educational programs.

To ensure that the National Assessment of Educational Progress (NAEP) reflects the educational progress of all students, students with disabilities and English language learners must be included to the fullest extent possible.

Selection

Students with disabilities and English language learners are selected to participate in NAEP just like any other student. NAEP is administered to a sample of students who represent the student population of the nation as a whole and of individual states and districts participating in the Trial Urban District Assessment (TUDA). Within each selected school and grade to be assessed, students are chosen at random to participate in NAEP. Regardless of race/ethnicity, socioeconomic status, disability, status as an English language learner, or any other factors, every student has the same chance of being chosen.

For more information about NAEP, visit http://nces.ed.gov/nationsreportcard

For More Information Contact your NAEP State Coordinator with specific questions about including students with disabilities and English language learners. Details of the National Assessment Governing Board’s policy on testing and reporting results on students with disabilities and English language learners on NAEP are available at http://www.nagb.org/ publications/inclusion- special-population-naep.pdf. Current NAEP accommodations and inclusion policies are posted on the website at http://nces.ed.gov/nationsreportcard/about/inclusion.asp.

Participation

Many students with disabilities and English language learners are able to participate in the assessment administration alongside their peers.

Participating in NAEP allows students with disabilities and English language learners to experience a large-scale assessment administration without high-stakes consequences. Since NAEP does not produce scores for individual students or results for schools, participation in NAEP is not tied to grades or evaluations of students, teachers, or schools.

Accommodations

Students with disabilities and English language learners are provided with testing accommodations so that they can demonstrate their content knowledge and skills on NAEP. NAEP offers a comprehensive set of accommodations to increase access to testing for students with disabilities and English language learners. To ensure that appropriate accommodations are determined for individual students, NAEP relies on school staff to make inclusion and accommodations decisions for those students selected for the assessment.

The accommodations allowed on NAEP and those allowed in states are often similar, but there may be some differences. Sometimes these differences result from the way that the subject being measured is defined in the NAEP frameworks. For example, NAEP does not allow read-aloud of any part of the NAEP reading test except the instructions, because decoding words is part of what the NAEP framework is measuring.

Your NAEP State Coordinator has developed inclusion guidelines for including students with disabilities and English language learners on NAEP and provided them to schools selected for the assessment. These instructions will highlight any differences between NAEP and your state’s policies and provide guidance on how to include and accommodate sampled students.

Brochure layout

Letter from Department of Education Encouraging Inclusion

Information Needed to Include SD/ELL Students

Information Needed to Include Students with Disabilities

You will enter the following information for each sampled student classified as a student with disability.

The IDEA category that best describes the student’s disability. The following categories are used by the Individual with Disabilities Education Act (IDEA).
- Specific learning disability
- Hearing impairment/deafness
- Visual impairment/blindness
- Speech or language impairment
- Intellectual disability
- Emotional disturbance
- Orthopedic impairment
- Traumatic brain injury
- Autism
- Development delay (age 9 or younger)
- Other health impairment (specify)

The degree of each student's disability.
- Mild
- Moderate
- Profound/Severe

Grade-level performance for the subject to be assessed.
- At or above grade level
- One year below grade level
- Two or more years below grade level
- Not receiving instruction in the designated subject (math or reading)

How is the student assessed on the state assessment? If your state does not offer a state assessment, use classroom assessments as a reference point.
- With accommodations
- Without accommodations
- With an alternate assessment, etc.

Testing accommodations that each student typically receives.

Information Needed to Include English Language Learners

You will enter the following information for each sampled student classified as an English Language Learner (Limited English Proficiency).

Each student’s primary language.

How long has each student received academic instruction in English?
- Does not receive instruction primarily in English
- Less than 1 year
- 1 to 2 years
- 2 to 3 years
- 3 years or more

Grade-level performance for the subject to be assessed.
- At or above grade level
- One year below grade level
- Two or more years below grade level
- Not receiving instruction in the designated subject (math or reading)

Each student’s English proficiency for listening, reading, speaking and writing.
- No proficiency
- Beginning
- Intermediate
- Advanced

How long has each student been enrolled in U.S. schools?
- Less than 1 full academic year
- 1 full academic year or more

Testing accommodations that each student typically receives.

Notify Parents

Parent’s page on Nation’s Report Card website

This resource is a hyperlink to the NCES site: https://nces.ed.gov/nationsreportcard/parents/.

What Every Parent Should Know About NAEP: PDF version

This brochure is available here on the NCES website: http://nces.ed.gov/nationsreportcard/pdf/parents/2012469.pdf.

What Every Parent Should Know About NAEP: Video version

This video is available here on the NCES website: http://nces.ed.gov/nationsreportcard/videos/parentvideo/.

Sample Questions Booklets

This resource is a hyperlink to all the sample questions booklets posted on the NCES site: https://nces.ed.gov/nationsreportcard/about/booklets.aspx.

Manage Questionnaire

Manage Questionnaires Welcome Email

Dear [Name],

Welcome to the National Assessment of Educational Progress (NAEP)! NAEP will be testing your [SMPGRD]th grade students on [ASSESSMENT DATE].

NAEP is the only ongoing national assessment of what American students know and can do in a variety of subjects.

In addition to conducting assessments, NAEP collects information using teacher questionnaires to provide a context for reporting student performance. The Teacher Questionnaire is used to gather information concerning years of teaching experience, frequency of assignments, use of teaching materials, and availability and use of computers.

Your school coordinator, [SCHOOLCOORDINATORNAME], has identified you as a respondent for the grade [SMPGRD] Teacher Questionnaire because you teach math, reading, socials studies, and/or writing to grade [SMPGRD] students.

Please click on the link below to verify that you received this email. We will then send your questionnaire link and password in two additional emails.

Verify Email

If you do not see the link, please copy and paste the following URL into your internet browser to verify your email address [VerifyURL]

You should receive these emails in the next week. If you think you have received this email in error please let [SCHOOLCOORDINATORNAME] know.

Manage Questionnaires Reminder Email

Dear [Name],

Thank you for your support of the National Assessment of Educational Progress (NAEP). Recently you received an email asking you to complete the NAEP Teacher Questionnaire. If you have already completed the questionnaire, please disregard this email.

NAEP collects information using questionnaires to provide a context for reporting student performance. The Teacher Questionnaire is used to gather information concerning years of teaching experience, frequency of assignments, use of teaching materials, and availability and use of computers. Teacher Questionnaires should be completed by grade [SMPGRD] teachers who teach math, reading, social studies, and/or writing. Your school coordinator, [SCHOOLCOORDINATORNAME], has designated you as a respondent for the [SUBJECTNAME] Teacher Questionnaire.

Below is the link to the questionnaire. You will need a password to access the site. For security purposes the password has been sent in a separate email with the following subject: NAEP Teacher Questionnaire Password.

[NAEPQURL]

Please click on the link or copy and paste it into your browser. Enter the password to complete the Teacher Questionnaire by [DATE].

For technical assistance contact the NAEP help desk at 1-800-283-NAEP (6237) or NAEPHelp@westat.com

For more information about NAEP and how your responses contribute to NAEP’s ability to report on what our nation’s students know and can do, visit the NAEP website at http://www.nces.ed.gov/nationsreportcard.

Hardcopy Reminder

Dear Teacher or School Administrator:

Thank you for your support of the National Assessment of Educational Progress (NAEP). Recently you were sent an email asking you to complete a NAEP Questionnaire. If you have already completed the questionnaire, please disregard this email.

NAEP collects information using questionnaires to provide a context for reporting student performance. The School Questionnaire is used to gather information concerning school administration, staffing patterns, curriculum, and student services. It should be completed by the principal or another school official.

The Teacher Questionnaire is used to gather information concerning years of teaching experience, frequency of assignments, use of teaching materials, and availability and use of computers.

Your school coordinator has designated you as a respondent for either a teacher questionnaire or the school questionnaire.

If you did not receive the welcome email asking you to verify your email address, please contact your school coordinator. Questionnaires should be completed by the date of your school’s NAEP assessment.

If you need technical assistance contact the NAEP help desk at 1-800-283-NAEP (6237) or NAEPHelp@westat.com

Plan for Assessment Day

Suggested Testing Room Layouts

Room Layouts for NAEP Tablet Sessions

The following pages contain a series of diagrams that illustrate how NAEP staff may set up a room for tablet assessments. The diagrams encompass the following setups:

Classroom Style

Library or Media Center

Long Tables

U-shape with Tablets Facing Outward

U-shape with Tablets Facing Inward

Your NAEP representative will determine the best arrangement based on the characteristics of the room you identify. If setting up for the assessment requires rearranging any furniture, the NAEP team will put back the furniture when they are finished.

Classroom Style

eNAEP Network set up in a central location, typically the front of the classroom
Cables taped down anywhere students or staff might walk
Students monitored by walking between the rows
NAEP staff swap out tablets to charge between groups, if necessary

Library or Media Center

eNAEP Network set up in a central location
Cables taped down anywhere students or staff might walk
Students monitored by walking around and between the tables
NAEP staff swap out tablets to charge between groups, if necessary

Long Tables

eNAEP Network set up in a central location
Cables taped down anywhere students or staff might walk
Students monitored by walking around the tables
NAEP staff swap out tablets to charge between groups, if necessary

U Shape with Tablets Facing Inward

eNAEP Network set up in a central location, typically the front of the classroom
Cables taped down anywhere students or staff might walk
Students monitored by walking around the outside of the U
NAEP staff swap out tablets to charge between groups, if necessary

U Shape with Tablets Facing Outward

Typical Student Workstation

Most students will only need enough space for the tablet, earbuds, a stylus, and a scratch paper ancillary with pencil.

Shape9

Room Layouts for NAEP Paper Sessions

The following pages contain a series of diagrams that illustrate how NAEP staff may set up a room for paper assessments. The diagrams encompass the following setups:

Classroom Style
Library or Media Center
Cafeteria

Classroom Style

Shape10

Library or Media Center

Shape11

Cafeteria

Shape12

Encourage Participation

Measure Up: NAEP News for the School Community

This resource is a hyperlink to the Measure Up newsletter posted on the NCES website: https://nces.ed.gov/nationsreportcard/subject/about/pdf/schools/NAEP_Measure_Up_for_Public_Schools_Winter_2018.pdf

Digitally-based Assessments

This resource is a hyperlink to the Nation’s Report Card site: https://nces.ed.gov/nationsreportcard/dba/.

Update Student List

Student List Requirements and Instructions

NAEP 2018

Instructions for Preparing a Current List of Students

Part I: Requirements

NAEP needs a complete and current list of all students in the selected grade(s) to be assessed (not just new students).

The list should reflect January 2018 enrollment.
The list will help NAEP identify any students that were not included on the original list submitted in the fall of 2017.
Include all students, even students who are commonly excluded from other testing programs.
Your student list must be a Microsoft Excel file (version 95 or later). If your student information is available in a different format, you can simply copy and paste the data into Excel.
If you need assistance, call the NAEP Help Desk at 1-800-283-6237.

Include the following information for each student in the selected grade.

Student first name
Student last name
Month of birth
Year of birth

If available, please include…

Student middle name/initial
State unique student ID (do not use the student’s Social Security number)

Part II: List Format

You will need to answer questions about your Excel file’s format during the upload process. Will your file have all student information in separate columns? Good! That means you’re using the preferred format, pictured below.

NAEP will also accept student names and birth dates formatted in single columns.

During the upload, you’ll tell us how student names and birthdates are formatted.

You will specify the order of student names, whether or not the student name column includes middle names, and how the names are separated (by a space, comma, or other character). Middle names and initials are optional. The example below is last name, first name.

The same idea applies to birth dates, too. The example below is mm/dd/yyyy.

Part III: Pre-upload Checklist

Formatting errors can cause the file upload to fail. Save time by using this pre-upload checklist. If you can check off everything on this list, then you’re ready to upload your file.

The file was prepared after January 1st and contains all currently enrolled students in the selected grade.

Blank rows do not start until after the last student record. There are no blank cells or rows within the required student information (blanks for middle names and student IDs are ok).

The file has only one worksheet with data on it. The extra worksheets are blank.

The file does not have any footers or images at the bottom.

The header for my file is in a single row, and there are no images at the top.

The filename ends with .xls or .xlsx.

I understand how student names are formatted in my file.

I understand how month and year of birth are formatted in my file.

Part IV: Special Situations & Tips

The first row of data in your file will be read as the column headers. Each succeeding row will be considered a student record.

Use the most current enrollment information available, so that all students have an equal opportunity to be selected for NAEP.

If more than one grade-level is being assessed at your school, submit separate Excel files for each grade.

Year-round schools with multiple tracks of students should not include any students who will be on break on the scheduled assessment date.

If MyNAEP cannot process your file, try selecting the Back button and revising your answers about how the Excel file is formatted. In the example below, the user checked the wrong box for the number of digits in the birth year. The red text at the top of the screen will display the number of digits in the birth year (in this case, four).

Support Assessment Activities

Teacher Notification Letter

Appointment Cards

1 Please note that parents/legal guardians are required to receive notification of student participation but NAEP does not require explicit parental consent (by law, parents/guardians of students selected to participate in NAEP must be notified in writing of their child’s selection prior to the administration of the assessment).

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Appendix J1 Appendix J1 MyNAEP System Content

National Assessment of Educational Progress (NAEP) 2019 and 2020 Long-Term Trend (LTT) Update

Appendix J1 NAEP 2019-2020 MyNAEP System Content

National Assessment of Educational Progress (NAEP) 2019 and 2020 Long-Term Trend (LTT) Update

OMB: 1850-0928

Table of Contents

MyNAEP Login Screen

Note: the NAEP data security and confidentiality citations have changed, as reflected below.

Home page

Provide School Information

Prepare for Assessment

Review and Verify List of Students Selected for NAEP

Review and Verify Student Information

Print Reports

Complete SD/ELL Student Information

Review NAEP Inclusion Policy

Give Access to SD and/or ELL Specialists

Provide Information for Students Who Are Both SD and ELL

Provide Information for SD (IEP or 504 Plan) Only

Provide Information for ELL Only

Print Reports

Create Accommodation Sessions (Field Staff Only)

Notify Parents

Download Parent/Guardian Notification Template

Upload Letter

Verify Parent/Guardian Notification

Manage Questionnaires

Identify Questionnaire Respondents

Send Welcome Emails and Questionnaires

Monitor Questionnaire Completion and Send Reminder Emails

Plan for Assessment Day

Record Assessment Details

Provide NAEP Team Instructions

Encourage Participation

Review Resources

Select Strategies to Encourage Participation

Update Student List

Give Access for Student Data Specialist

Submit Current List

Support Assessment Activities

Wrap Up

Additional Resources

Prepare for Assessment

Instructions for the School Coordinator brochure

Digitally-based Assessments

Review and Verify List of Students Selected for NAEP

Information Needed to Review and Verify List of Students Selected for NAEP

Dept. of Agriculture Memo Authorizing Release of NSLP to NAEP

Complete SD/ELL Student Information

Inclusion on NAEP Fact Sheet

Letter from Department of Education Encouraging Inclusion

Information Needed to Include SD/ELL Students

Notify Parents

Parent’s page on Nation’s Report Card website

What Every Parent Should Know About NAEP: PDF version

What Every Parent Should Know About NAEP: Video version

Sample Questions Booklets

Manage Questionnaire

Manage Questionnaires Welcome Email

Manage Questionnaires Reminder Email

Hardcopy Reminder

Plan for Assessment Day

Suggested Testing Room Layouts

Encourage Participation

Measure Up: NAEP News for the School Community

Digitally-based Assessments

Update Student List

Student List Requirements and Instructions

Support Assessment Activities

Teacher Notification Letter

Appointment Cards