Conflict of Interest Policy Record Type 51

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

Conflict of Interest
P51

Data Type

Max
Length

P51

1

AIP Code

Character

2

P51
P51

2
3

Reinsurance Year
Record Type Code

Numeric
Character

4
6

P51

4

AIP COI Key

Character

15

P51

5

AIP Adjuster Key

Character

15

P51

P51

"*" = Output Only
6/27/2018

6

7

AIP Insurance Agent Key

AIP Employee Key

Character

Character

15

15

Page 1 of 4

File Type:
Reinsurance Year:
Version:
Release Date:

Format

CCYY

BUS
Key Req?
Y

Y

Y

Y
Y
Y

Y

Y

Y

Delimited
2019
Approved
7/1/2018

Rules
AIP Code must be valid; edit with the AIP ICE,
"D00100".
Reinsurance Year must equal "2019".
Record Type Code must equal "P51".
AIP COI Key must be unique within the submitted
Conflict of Interest, "P51" records.
AIP Adjuster Key must match the corresponding
Adjuster, "P56" record for the Adjuster who
completed the COI Questionnaire.
AIP Adjuster Key is Required when AIP Insurance
Agent Key is empty and AIP Employee Key is
empty.
AIP Insurance Agent Key must match the
corresponding Insurance Agent, "P55" record for
the Agent who completed the COI Questionnaire.
AIP Insurance Agent Key is Required when AIP
Adjuster Key is empty and AIP Employee Key is
empty.
AIP Employee Key must match the corresponding
Employee, "P54" record for the company or
agency employee who completed the COI
Questionnaire.

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

Conflict of Interest
P51

Data Type

Max
Length

File Type:
Reinsurance Year:
Version:
Release Date:

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
AIP Employee Key is Required when AIP Insurance
Agent Key is empty and AIP Adjuster Key is
empty.
Policy Number must be exactly 7 characters in
length.
Policy Number must contain only numeric
characters.
Policy Number must not equal "0000000".
PIC Code must be valid; edit with PIC ICE,
"D00101".
Location State Code must be valid; edit with the
State ADM, "A00520".
Location State Code must be valid for the AIP
Code; edit with Plan of Ops/AIP Company table.
COI Question Code List must be valid; edit with
the COI Question ICE,"D00015".

P51

8

Policy Number

Character

7

Y

Y

P51

9

PIC Code

Character

3

Y

Y

P51

10

Location State Code

Character

2

Y

Y

P51

11

COI Question Code List

Character

50

12

First Submission Flag

Character

1

First Submission Flag must equal Yes, "Y" the first
time this record is submitted, otherwise No, "N".

Numeric

5

99999

Initial Accepted Batch Number is the original
sequence number assigned when this record was
first received at RMA.

Date/Time

21

CCYYMMDD
hh:mm:ss.fff

Initial Accepted Date is the original date assigned
when this record was first received at RMA.

P51

*

P51

*

13

Initial Accepted Batch Number

P51

*

14

Initial Accepted Date

"*" = Output Only
6/27/2018

Page 2 of 4

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

P51

*

15

Batch Received Date

P51

*

16

P51

*

P51

*

Conflict of Interest
P51

File Type:
Reinsurance Year:
Version:
Release Date:

Data Type

Max
Length

Date/Time

21

CCYYMMDD
hh:mm:ss.fff

Batch Number

Numeric

5

99999

17

Batch Record ID

Numeric

15

18

Process Result Code

Character

1

"*" = Output Only
6/27/2018

Field Name

Page 3 of 4

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
Batch Received Date is the date that the AIP file is
received by RMA.
Batch Number is a sequential number assigned
when an AIP file is received.
Batch Record ID is a sequential number assigned
to each record in the AIP file by RMA during
processing. Batch Record ID is unique within the
record type for the batch.
Process Result Code equals the final result code
as determined by PASS processing, refer to the
Process Result ICE , "D00002".

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

Conflict of Interest
P51

Data Type

Max
Length

File Type:
Reinsurance Year:
Version:
Release Date:

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules

Record Level Rules
The Conflict of Interest "P51" record will be
deleted if the corresponding Policy Producer,
"P10" record is deleted.
An Employee "P54", or Insurance Agent "P55", or
Adjuster "P56" record must exist prior to
submitting a Conflict of Interest "P51" record.
All Conflict of Interest "P51" records reported to
the RMA, will replace any previously reported
Conflict of Interest "P51" record.

1

2

3

Policy Delete "P49" record has no impact on the
Conflict of Interest "P51" record.
The Conflict of Interest, "P51" record will not be
accepted when processing has been suspended
for this record type per RMA directive.

4
5

"*" = Output Only
6/27/2018

Page 4 of 4