Policy Period Record Type 10

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year:
Version:
Release Date:

Policy Producer
P10

Data Type

Max
Length

Format

BUS
Key Req?

P10

1

AIP Code

Character

2

P10
P10

2
3

Reinsurance Year
Record Type Code

Numeric
Character

4
6

P10

4

AIP Policy Producer Key

Character

15

P10

5

Policy Number

Character

7

Y

Y

P10

6

PIC Code

Character

3

Y

Y

P10

7

Location State Code

Character

2

Y

Y

P10

8

Tax ID

Character

9

"*" = Output Only
6/26/2018

Page 1 of 11

CCYY

Y

Y

Y

Y
Y
Y

Y

Delimited
2019
Approved
7/1/2018

Rules
AIP Code must be valid; edit with the AIP ICE,
"D00100".
Reinsurance Year must equal "2019".
Record Type Code must equal "P10".
AIP Policy Producer Key must be unique within
the submitted Policy Producer, "P10" record.
Policy Number must be exactly 7 characters in
length.
Policy Number must contain only numeric
characters.
Policy Number must not equal "0000000".
PIC Code must be valid; edit with PIC ICE,
"D00101".
Location State Code must be valid; edit with the
State ADM, "A00520".
Location State Code must be valid for the AIP/PIC
Code; edit with the AIP State table.
Tax ID must be a valid SSN when Tax ID Type Code
equals SSN "1", edit with SSN Table.
Tax ID must be a valid RMA Assigned Number
when Tax ID Type Code equals "3".

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year:
Version:
Release Date:

Policy Producer
P10

Data Type

Max
Length

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
Tax ID must be a valid Bureau of Indian Affairs
number when Tax ID Type Code equals BIA, "5",
edit the first five positions with the County ADM
"A00440". Positions 1-2 must be a valid Location
State Code, positions 3-5 must be a valid Location
County Code and positions 6-9 cannot contain any
spaces.

P10

9

Tax ID Type Code

Character

1

Y

Tax ID must contain only numeric characters.
Tax ID may not equal the Tax ID from the prior SII
Policy when Entity Type Code equals D, J, R, T and
SII Prior Policy Number is not empty.
Tax ID number must not equal "000000000".
Tax ID changes after the LRR Transaction Cutoff
Date will incur LRR.
Tax ID Type Code must be valid; edit with the Tax
ID Type ICE, "D00005".
The Policy Producer, "P10" Tax ID Type Code must
be valid for the Policy Producer Other Person,
"P10B" Tax ID Type Code; edit with the ID Type
Entity Type Primary Producer SBI ICE, "D00019".

P10
"*" = Output Only
6/26/2018

10

Entity Type Code

Character

1

Page 2 of 11

Y

Entity Type Code must be valid; edit with the
Entity Type ICE, "D00012".

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

P10

11

Field Name
Business Name

Policy Producer
P10

Data Type

Max
Length

Character

50

File Type:
Reinsurance Year:
Version:
Release Date:

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
Business Name is required when Last Name is
empty.
Business Name must be empty when Last Name
exists.
Business Name must be empty when not allowed
for the Entity Type Code; edit with ID Type Entity
Type Primary Producer ICE, "D00019".

P10

"*" = Output Only
6/26/2018

12

Last Name

Character

25

Page 3 of 11

Business Name must contain only alpha-numeric
characters and can include the following special
characters: ( ), (-), (,), (.), ('), (&), (%), (*), (+), (#),
(/).
Last Name is required when Business Name is
empty.
Last Name must be empty when Business Name
exists.
Last Name when required must include at least
two characters.
Last Name must contain only alpha characters
and can include the following special characters:
(-), (.), ( ), ('), (,).
Last Name must be empty when not allowed for
the Entity Type Code; edit with the ID Type Entity
Type Primary Producer ICE, "D00019".

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year:
Version:
Release Date:

Policy Producer
P10

Data Type

Max
Length

P10

13

First Name

Character

20

P10

14

Middle Name

Character

20

P10

15

Suffix

Character

10

P10

16

Title

Character

15

P10

17

Relationship Type Code

Character

1

"*" = Output Only
6/26/2018

Page 4 of 11

Format

BUS
Key Req?

Y

Delimited
2019
Approved
7/1/2018

Rules
First Name is required when Business Name is
empty.
First Name must be empty when Business Name
exists.
First Name must include only alpha characters
and can include the following special characters:
(-), (.), ( ), ('), (,).
First Name must be empty when not allowed for
the Entity Type Code; edit with ID Type Entity
Type Primary Producer ICE, "D00019".
Middle Name must contain only alpha characters
and can include the following special characters:
(-), (.), ( ), ('), (,).
Middle Name must be empty if Last Name is
empty.
Suffix must contain only alpha characters and can
include the following special characters: (-), (.), (
), ('), (,).
Suffix must be empty if Last Name is empty.
Title must contain only alpha characters and can
include the following special characters: (-), (.), (
), ('), (,).
Title must be empty if Last Name is empty.
Relationship Type Code must be valid; edit with
the Relationship Type ICE, "D00004".

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year:
Version:
Release Date:

Policy Producer
P10

Data Type

Max
Length

P10

18

Branch Office Code

Character

2

P10

19

Uninsurable SBI Flag

Character

1

P10

20

USDA Common Customer ID

Character

6

P10

21

FSA RMA Entity Difference Code

Character

2

P10

22

Acreage Measurement Provided Code

Character

1

P10

23

Program Indicator Code List

Character

20

P10

24

Compliance Certification Code

Character

1

"*" = Output Only
6/26/2018

Page 5 of 11

Format

BUS
Key Req?
Y

Delimited
2019
Approved
7/1/2018

Rules
Branch Office Code must be valid; edit with the
AIP State table.
Uninsurable SBI Flag must be Yes, "Y" when an SBI
on the policy does not provide a valid Tax ID and
Insured Share has been reduced, otherwise No,
"N".
Reserved.
FSA RMA Entity Difference Code must be valid;
edit with the FSA Entity Difference ICE, "D00112".
Acreage Measurement Provided Code must equal
Not Provided, "N", otherwise empty.
Program Indicator Code List must be valid; edit
with the Program Indicator ICE, "D00154".
Program Indicator Code List may not contain 'BF'
when the Policy Producer and/or its associated
SBIs do not contain Producer Certification, "P75"
records.
Compliance Certification Code must be valid; edit
with Certification ICE, "D00159", when
Compliance Certification Code exists.
A record for the Tax ID and Tax ID Type Code
must not exist in the Conservation Compliance
ICE table when Compliance Certification Code is
one of the following values: 'A', 'B', 'C', 'D'.

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year:
Version:
Release Date:

Policy Producer
P10

Data Type

Max
Length

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
Compliance Certification Code must not exist
when the Primary Producer contains PASS or
eDAS history.
When the Compliance Certification Code equals
'D', the Policy Producer "P10" record Primary
Producer must have at least one year of SBI
history and no years of Primary Producer history.
Applied Program Indicator Code List will return
'CC' when the producer has either not filed an AD1026 or is in violation of one of the Conservation
Compliance provisions.
Initial Accepted Batch Number is the original
sequence number assigned when this record was
first received at RMA.

P10

*

25

Applied Program Indicator Code List

Character

20

P10

*

26

Initial Accepted Batch Number

Numeric

5

99999

P10

*

27

Initial Accepted Date

Date/Time

21

CCYYMMDD
hh:mm:ss.fff

Initial Accepted Date is the original date assigned
when this record was first received at RMA.

P10

*

28

Batch Received Date

Date/Time

21

CCYYMMDD
hh:mm:ss.fff

P10

*

29

Batch Number

Numeric

5

99999

Batch Received Date is the date that the AIP file is
received by RMA.
Batch Number is a sequential number assigned
when an AIP file is received.

"*" = Output Only
6/26/2018

Page 6 of 11

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year:
Version:
Release Date:

Policy Producer
P10

Data Type

Max
Length

P10

*

30

Batch Record ID

Numeric

15

P10

*

31

Process Result Code

Character

1

"*" = Output Only
6/26/2018

Page 7 of 11

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
Batch Record ID is a sequential number assigned
to each record in the AIP file by RMA during
processing. Batch Record ID is unique within the
record type for the batch.
Process Result Code equals the final result code
as determined by PASS processing, refer to the
Process Result ICE , "D00002".

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

Policy Producer
P10

Data Type

Max
Length

Record Level Rules

"*" = Output Only
6/26/2018

File Type:
Reinsurance Year:
Version:
Release Date:

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules

1

Unless specifically approved by FCIC in writing,
FCIC will reject any eligible crop insurance
contract originally submitted by the Company
after the February monthly transaction cutoff
date following the Reinsurance Year.

2

For the Policy Producer, "P10" record to be
accepted, its associated Policy Producer Address,
"P10A" and Policy Producer Other Person, "P10B"
records must be accepted in the same batch.

3

Entity Type Code may change with in a category
without incurring LRR as long as the Tax ID does
not change.

4

An RMA issued Tax ID will use the same PASS
edits/requirements as an SSN.

5

Fields that must be accepted to meet timely
reporting of an Eligible Crop Insurance Contract
equal AIP Code, Location State Code, Policy
Number, Reinsurance Year or Reinsurance Year
plus or minus one for the applicable Commodity
Code, Tax ID.

Page 8 of 11

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

Policy Producer
P10

Data Type

Max
Length

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules

6

All Insured must have a valid Tax ID Type Code
otherwise, the AIP must obtain a valid RMA
assigned number for any Insurable entity without
a valid EIN or SSN. See MGR-05-008.

7

The AIP must notify all of its Employees and
Affiliates in writing of the duty to disclose to the
Company and in turn FCIC, any Business,
Financial, Legal, or Familial relationship with a
Policy Holder or a person with interest in the
policy, in accordance with Appendix IV, of the
SRA. See SRA, section IV, F, 4, H.

8

The combination of Tax ID Type Code and Entity
Type Code must be valid; edit with the ID Type
Entity Type Primary Producer ICE, "D00019".
The P10 record must have no less than the
minimum and no more than the maximum
number of child P10B records by Entity Type Code
and Tax ID Type Code combination.
The Policy Producer, "P10" record will not be
accepted when processing has been suspended
for this record type per RMA directive.

9

10

"*" = Output Only
6/26/2018

File Type:
Reinsurance Year:
Version:
Release Date:

Page 9 of 11

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

Policy Producer
P10

Data Type

Max
Length

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
The business key AIP Code, Reinsurance Year,
Policy Number, PIC Code, Location State Code
must not have been previously accepted for a
different record key (AIP Code, Reinsurance Year,
AIP Policy Producer Key).
This record must be unique in the batch using the
following key: AIP Code, Location State Code,
Policy Number and Reinsurance Year.
The SSA Death Master File indicates that the Tax
ID may be potentially invalid on the Policy
Producer, "P10" record.
The Policy Producer, "P10" record's Tax ID Type
Code and Tax ID must have a previously accepted
Producer Certification, "P75" record when the
Program Indicator Code List contains 'BF' and Tax
ID Type Code is not one of the following values:
EIN '2', BIA '5'.
The Policy Producer Other Person, "P10B" record
is required when the Entity Type Code on the
Policy Producer, "P10" record is one of the
following values: "S", "X", "P", "J", "R".

11

12

13

14

15

"*" = Output Only
6/26/2018

File Type:
Reinsurance Year:
Version:
Release Date:

Page 10 of 11

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

Policy Producer
P10

Data Type

Max
Length

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
When the Policy Producer, "P10" record operates
as both an "I", Individual or an "S",
Married/Spousal, and as an "R", Revocable Trust,
then the Revocable Trust must be reported as an
SBI on the Policy Producer Other Person, "P10B"
record and not a separate policy.

16

"*" = Output Only
6/26/2018

File Type:
Reinsurance Year:
Version:
Release Date:

Page 11 of 11