CIMS Request Record Type 05

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year: 2019
Version: Approved
Release Date: 7/1/2018

CIMS Request
C5

Data Type

Max
Length

Format

C5
C5
C5
C5

1
2
3
4

Record Type Code
Reinsurance Year
Approved Insurance Provider
Policy Location State

Numeric
Numeric
Character
Numeric

2
4
2
2

C5

5

Policy Issuing Company

Numeric

3

9(3)

C5

6

Policy Number

Numeric

7

9(7)

C5

7

Crop Year

Numeric

4

9(4)

C5
C5
C5

8
9
10

Crop Code
Insurance Plan Code
Policy Location County

Numeric
Numeric
Numeric

4
2
3

9(4)
9(2)
9(3)

C5

11

FSA Admin State

Numeric

2

9(2)

C5

12

FSA Admin County

Numeric

3

9(3)

"*" = Output Only

Page 1 of 4

CCYY
9(2)

BUS
Key Req?

Rules
Required. Must be 05.
Required. The Reinsurance Year. CCYY format.
Required. Edit with AIP/Company table.
Required. Edit with FIPS State table.
Required. Edit with company table. Must be valid
Pic code for reinsurance year.
Required. Must be > zeros.
Required. Must be the crop year of the crops
reported under the policy. This will equal the
Reinsurance Year or Reinsurance Year +/- 1 for
applicable crop code.
Required; Edit with ADM2. See Exhibit 99-a.
Required; Edit with ADM2. See Exhibit 99-a.
Required; Edit with FIPS County Table.
FIPS code for FSA Administrative State if different
from Location State when reporting Common
Land Unit in Land Location. Optional. If no FSA
Admin State, Zero Fill.
FIPS code for FSA Administrative County if
different from Location County when reporting
Common Land Unit in Land Location. Optional. If
no FSA Admin County, Zero Fill.

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year: 2019
Version: Approved
Release Date: 7/1/2018

CIMS Request
C5

Data Type

Max
Length

C5

13

CIMS Request Flag

Character

1

C5

14

Statewide Application Indicator

Character

1

"*" = Output Only

Page 2 of 4

Format

BUS
Key Req?

Rules
Required. Must be:
P = Primary Insured Producer Information
S = Primary Insured and Reported SBI Producer
Information
B = Producer and Acreage for Primary Insured
Producer
A = Acreage only for Primary Insured Producer
C = Current Year Acreage only for Primary Insured
Producer
H= 5 years historical Acreage only for Primary
Insured Producer
E = Producer and Acreage (request year and all
prior years) for Primary Insured Producer
T = Producer and Acreage (request year and all
prior years) for Primary Insured Producer and
Reported SBIs.
Required. Must be:
Y = Policy was accepted by RMA as state
application.
N = Policy was not accepted by RMA as state
application.
A separate request will be required for each state
under a state wide application.

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

15

C5

Field Name

Zip Code ByPass Flag

File Type:
Reinsurance Year: 2019
Version: Approved
Release Date: 7/1/2018

CIMS Request
C5

Data Type

Character

Max
Length

Rules

1

Required. Enter an "N" unless a previous request
received an 012 Status code due to the policy zip
code not matching the SCIMS zip code. After the
AIP has verified that the zip code submitted on
the P10 record is correct, a "Y" may be submitted
and the zip code filter will be bypassed.
Required. Enter an "N" unless a previous request
received an 009 Status code due to the policy
entity type is not in the same category as the
SCIMS producers business type. After the AIP has
verified that the Policy entity type submitted on
the P10 record is correct, a "Y" may be submitted
and the entity difference filter will be bypassed.

16

Entity Code ByPass Flag

Character

1

17

Filler

Character

559

"*" = Output Only

Format

BUS
Key Req?

Page 3 of 4

Must be spaces.

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

CIMS Request
C5

Data Type

Max
Length

File Type:
Reinsurance Year: 2019
Version: Approved
Release Date: 7/1/2018

Format

BUS
Key Req?

Rules

Record Level Rules
The inside file name for the request should be in
the following format:
XXYRYYYYMMDDHHMMSS.REQ
XX= AIP Code
XX= AIP Code
YR= Reinsurance Year of the data requested
YYYY= Request Date Year
MM = Request Date Month
DD = Request Date Day
HH = Request Time Hour
MM = Request Time Minutes
SS = Request Time Seconds

The file must be zipped and the zip name must be
XXYRCIMS. ZIP
XX= AIP Code
YR= Reinsurance Year of the data requested

"*" = Output Only

Page 4 of 4