ICR Attachment D CHP Agency 2019 2021

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Overview

D-1
D-2
D-3

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Sheet 1: D-1

	Hours and Costs Per Respondent Per Activity							Total Hours and Costs
	Mgr.*	Tech.*	Cler.*	Agency	Labor	Capital/		Number		Number of	Total
	$91.65	$58.18	$22.27	Hours/	Cost/	Startup	O & M	of	Responses/	Total	Cost/
INFORMATION COLLECTION ACTIVITY	Hour	Hour	Hour	Year	Year	Cost	Cost	Respondents	Year	Hours/Year	Year
Letter of Intent
From State/Local/Tribal Partners
Review LOI	0.00	0.25	0.00	0.25	$14.55	$0	$0	1	1	0.3	$15
Enter LOI information into Upshot/database	0.00	0.25	0.00	0.25	$14.55	$0	$0	1	1	0.3	$15
From Company and Institutional Partners
Review LOI	0.00	0.25	0.00	0.25	$14.55	$0	$0	9	1	2.3	$131
Enter LOI information into Upshot/database	0.00	0.25	0.00	0.25	$14.55	$0	$0	9	1	2.3	$131
SUBTOTAL										5.0	$291
CHP Project Information Reporting Forms
Prepare and send information spreadsheet to partners a	0.00	0.50	0.00	0.50	$29.09	$0	$0	413	1	206.5	$12,014
Call partners to request reporting information b	0.00	0.50	0.00	0.50	$29.09	$0	$0	103	1	51.5	$2,996
Review completed information spreadsheet	0.00	1.25	0.00	1.25	$72.73	$0	$0	413	1	516.3	$30,035
Enter information form into database and file copy of the form	0.00	1.25	0.00	1.25	$72.73	$0	$0	413	1	516.3	$30,035
SUBTOTAL										1,290.5	$75,081
Initiate Information updates
Call or email partner to request clarification of LOI or project reporting form b	0.00	0.25	0.00	0.25	$14.55	$0	$0	103	1	25.8	$1,498
Review and enter data after receipt of information	0.00	0.25	0.00	0.25	$14.55	$0	$0	103	1	25.8	$1,498
SUBTOTAL										51.5	$2,996
Receive Information updates
Review and enter contact or profile information updates received from partners via CHP Website c	0.00	0.25	0.00	0.25	$14.55	$0	$0	62	1	15.5	$901
SUBTOTAL										15.5	$901
Annual management review of CHP program d
Management Review	8.00	0.0	0.0	8.00	$733.20	$0	$0	1	1	8.0	$733
SUBTOTAL										8.0	$733
TOTAL e								423		1,370.5	$80,003
* Agency labor rates were taken from the source table: 2018 GS Salary Table of Annual Rates by Grade and Step from the Office of Personnel Management. Manager rates assumed a GS level 15 step 5; technical rates assumed a GS level 13 step 1; clerical rates assumed a GS level 5 step 1. A loaded hourly wage to account for benefits and overhead was calculated. GS Hourly wage = [GS annual salary($)/2080 (hours/year)]*1.6
											a All exisiting project developers, ESCOs, consulting engineers, and equipment manufacturers, and 33% of utilities review their project information and provide updates once per year. New partners receive a project form during the same year they join the CHP partnership. Of the estimated 423 partners at the end of 2018, 413 existing company/institutional partners and 10 new company/institutional partners that join in 2019 will receive a reporting form. State partners do not fill out a reporting form.
b Assumed 25% of the 10 new company/institutional partners completing their LOI, and one of the two new state partners will require follow-up. Additionally, 25% of the 413 partners completing CHP project forms or spreadsheets will require follow-up in order to correctly complete the form.
c Assumed 15% of new and existing company/institutional partners in the year 2019 and 15% of new and existing state partners, will update their information over the CHP website sometime during the calendar year.
d Assumed an annual EPA management review of CHP Partnership program information collection activities and success.
e The total number of unique company/institutional respondents submitting information in 2019 is 423, including 413 existing partners who are expected to complete project reporting spreadsheets, 10 new partners who will fill out both a LOI and project reporting form. The total number of unique state respondents submitting information in 2019 is 2, both of which are state/local/tribal government partners who will complete an LOI.

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Sheet 2: D-2

	Hours and Costs Per Respondent Per Activity							Total Hours and Costs
	Mgr.*	Tech.*	Cler.*	Agency	Labor	Capital/		Number		Number of	Total
	$91.65	$58.18	$22.27	Hours/	Cost/	Startup	O & M	of	Responses/	Total	Cost/
INFORMATION COLLECTION ACTIVITY	Hour	Hour	Hour	Year	Year	Cost	Cost	Respondents	Year	Hours/Year	Year
Letter of Intent
From State/Local/Tribal Partners
Review LOI	0.00	0.25	0.00	0.25	$14.55	$0	$0	1	1	0.3	$15
Enter LOI information into Upshot/database	0.00	0.25	0.00	0.25	$14.55	$0	$0	1	1	0.3	$15
From Company and Institutional Partners
Review LOI	0.00	0.25	0.00	0.25	$14.55	$0	$0	9	1	2.3	$131
Enter LOI information into Upshot/database	0.00	0.25	0.00	0.25	$14.55	$0	$0	9	1	2.3	$131
SUBTOTAL										5.0	$291
CHP Project Information Reporting Forms
Prepare and send information spreadsheet to partners a	0.00	0.50	0.00	0.50	$29.09	$0	$0	423	1	211.5	$12,305
Call partners to request reporting information	0.00	0.50	0.00	0.50	$29.09	$0	$0	100	1	50.0	$2,909
Review completed information spreadsheet	0.00	1.25	0.00	1.25	$72.73	$0	$0	423	1	528.8	$30,763
Enter information form into database and file copy of the form	0.00	1.25	0.00	1.25	$72.73	$0	$0	423	1	528.8	$30,763
SUBTOTAL										1,319.0	$76,739
Initiate Information updates
Call or email partner to request clarification of LOI or project reporting form b	0.00	0.25	0.00	0.25	$14.55	$0	$0	106	1	26.5	$1,542
Review and enter data after receipt of information	0.00	0.25	0.00	0.25	$14.55	$0	$0	106	1	26.5	$1,542
SUBTOTAL										53.0	$3,084
Receive Information updates
Review and enter contact or profile information updates received from partners via CHP Website c	0.00	0.25	0.00	0.25	$14.55	$0	$0	63	1	15.8	$916
SUBTOTAL										15.8	$916
Annual management review of CHP program d
Management Review	8.00	0.0	0.0	8.00	$733.20	$0	$0	1	1	8.0	$733
SUBTOTAL										8.0	$733
TOTAL e								433		1,400.8	$81,763
* Agency labor rates were taken from the source table: 2018 GS Salary Table of Annual Rates by Grade and Step from the Office of Personnel Management. Manager rates assumed a GS level 15 step 5; technical rates assumed a GS level 13 step 1; clerical rates assumed a GS level 5 step 1. A loaded hourly wage to account for benefits and overhead was calculated. GS Hourly wage = [GS annual salary($)/2080 (hours/year)]*1.6
											a All exisiting project developers, ESCOs, consulting engineers, and equipment manufacturers, and 33% of utilities review their project information and provide updates once per year. New partners receive a project form during the same year they join the CHP partnership. Of the estimated 423 partners at the end of 2018, 413 existing company/institutional partners and 10 new company/institutional partners that join in 2019 will receive a reporting form. State partners do not fill out a reporting form.
b Assumed 25% of the 10 new company/institutional partners completing their LOI, and one of the two new state partners will require follow-up. Additionally, 25% of the 418 partners completing CHP project forms or spreadsheets will require follow-up in order to correctly complete the form.
c Assumed 15% of new and existing company/institutional partners in the year 2019 and 15% of new and existing state partners, will update their information over the CHP website sometime during the calendar year.
d Assumed an annual EPA management review of CHP Partnership program information collection activities and success.
e The total number of unique company/institutional respondents submitting information in 2019 is 433, including 423 existing partners who are expected to complete project reporting spreadsheets, 10 new partners who will fill out both a LOI and project reporting form. The total number of unique state respondents submitting information in 2019 is 2, both of which are state/local/tribal government partners who will complete an LOI.

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Sheet 3: D-3

	Hours and Costs Per Respondent Per Activity							Total Hours and Costs
	Mgr.*	Tech.*	Cler.*	Agency	Labor	Capital/		Number		Number of	Total
	$91.65	$58.18	$22.27	Hours/	Cost/	Startup	O & M	of	Responses/	Total	Cost/
INFORMATION COLLECTION ACTIVITY	Hour	Hour	Hour	Year	Year	Cost	Cost	Respondents	Year	Hours/Year	Year
Letter of Intent
From State/Local/Tribal Partners
Review LOI	0.00	0.25	0.00	0.25	$14.55	$0	$0	1	1	0.3	$15
Enter LOI information into Upshot/database	0.00	0.25	0.00	0.25	$14.55	$0	$0	1	1	0.3	$15
From Company and Institutional Partners
Review LOI	0.00	0.25	0.00	0.25	$14.55	$0	$0	9	1	2.3	$131
Enter LOI information into Upshot/database	0.00	0.25	0.00	0.25	$14.55	$0	$0	9	1	2.3	$131
SUBTOTAL										5.0	$291
CHP Project Information Reporting Forms
Prepare and send information spreadsheet to partners a	0.00	0.50	0.00	0.50	$29.09	$0	$0	433	1	216.5	$12,596
Call partners to request reporting information	0.00	0.50	0.00	0.50	$29.09	$0	$0	100	1	50.0	$2,909
Review completed information spreadsheet	0.00	1.25	0.00	1.25	$72.73	$0	$0	433	1	541.3	$31,490
Enter information form into database and file copy of the form	0.00	1.25	0.00	1.25	$72.73	$0	$0	433	1	541.3	$31,490
SUBTOTAL										1,349.0	$78,485
Initiate Information updates
Call or email partner to request clarification of LOI or project reporting form b	0.00	0.25	0.00	0.25	$14.55	$0	$0	108	1	27.0	$1,571
Review and enter data after receipt of information	0.00	0.25	0.00	0.25	$14.55	$0	$0	108	1	27.0	$1,571
SUBTOTAL										54.0	$3,142
Receive Information updates
Review and enter contact or profile information updates received from partners via CHP Website c	0.00	0.25	0.00	0.25	$14.55	$0	$0	64	1	16.0	$931
SUBTOTAL										16.0	$931
Annual management review of CHP program d
Management Review	8.00	0.0	0.0	8.00	$733.20	$0	$0	1	1	8.0	$733
SUBTOTAL										8.0	$733
TOTAL e								443		1,432.0	$83,582
* Agency labor rates were taken from the source table: 2018 GS Salary Table of Annual Rates by Grade and Step from the Office of Personnel Management. Manager rates assumed a GS level 15 step 5; technical rates assumed a GS level 13 step 1; clerical rates assumed a GS level 5 step 1. A loaded hourly wage to account for benefits and overhead was calculated. GS Hourly wage = [GS annual salary($)/2080 (hours/year)]*1.6
											a All exisiting project developers, ESCOs, consulting engineers, and equipment manufacturers, and 33% of utilities review their project information and provide updates once per year. New partners receive a project form during the same year they join the CHP partnership. Of the estimated 423 partners at the end of 2018, 413 existing company/institutional partners and 10 new company/institutional partners that join in 2019 will receive a reporting form. State partners do not fill out a reporting form.
b Assumed 25% of the 10 new company/institutional partners completing their LOI, and one of the two new state partners will require follow-up. Additionally, 25% of the 418 partners completing CHP project forms or spreadsheets will require follow-up in order to correctly complete the form.
c Assumed 15% of new and existing company/institutional partners in the year 2019 and 15% of new and existing state partners, will update their information over the CHP website sometime during the calendar year.
d Assumed an annual EPA management review of CHP Partnership program information collection activities and success.
e The total number of unique company/institutional respondents submitting information in 2019 is 443, including 433 existing partners who are expected to complete project reporting spreadsheets, 10 new partners who will fill out both a LOI and project reporting form. The total number of unique state respondents submitting information in 2019 is 2, both of which are state/local/tribal government partners who will complete an LOI.