Form SSA-604 Certificate of Incapacity

Form Approved
OMB No. 0960-0739

Social Security Administration

Certificate of Incapacity
PART A - TO BE COMPLETED BY EXAMINING PHYSICIAN
The Federal Employees Health Benefits Program covers adult children of an employee's family if
they are incapable of self-support because of a physical or mental disability. These children are over
the age of 26 whose disabilities existed before age 26. This provision of law has been construed as
applying to only the most serious types of disabilities, and then, only if the disability can be expected
to continue for at least one year and the child is incapable of self-support.
Complete the following only if you have examined the person and consider the person to have
such a disability.
1. Name of adult incapacitated child:
2. Diagnosis underlying the disability which makes the child incapable of self-support:

3. Date that this person's disability began:
4. At what age did the condition become so severe that it rendered the child unemployable and
incapable of self-support?
5. How long is the child's disability expected to continue?
6. Provide a brief history of the specific medical condition including pertinent findings from previous
examinations, test results, treatments, and responses to treatment.

7. List the clinical findings from the most recent physical examination, including results from
laboratory or imaging studies and psychological tests, if applicable. You may attach a legible
copy of your most recent entry in your medical record instead if it supplies or supports the
documentation.

8. Has there been a recent change in the individual's medical condition, including improvement or
deterioration? Please explain.

Form SSA-604 (12-2012)
Destroy Prior Editions

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9. List any special supervisory, physical assistance, or custodial care that the individual now
requires.

10. List any treatments, rehabilitation programs, educational training or occupational
accommodations that could help the child become self-supportive.

11. Additional comments:

I certify that the adult child listed on this certificate is incapable of self-support due to the
above disability. I declare under penalty of perjury that I have examined all the information on
this form, and on any accompanying statements or forms, and it is true and correct to the best
of my knowledge.
Date:

Doctor's Name:
Doctor's Signature:
Office Address:
Office Telephone Number:

PART B - TO BE COMPLETED BY EMPLOYEE
1. Employee's name and mailing address:

2. Last four digits of employee's social security number:
3. Health benefit plan code:
4. Adult child's relationship to employee:
5. Child's date of birth:
6. Has the child been employed during the last twelve months? If so, provide name of employer,
periods of employment, description of work performed, and total earnings:

7. If employed, was employment in a closely supervised environment such as a sheltered workshop?

8. List highest level of education of disabled child:
Form SSA-604 (12-2012)

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Privacy Act Statement
Collection and Use of Personal Information

See Revised Privacy
Act Statement

Title 5 CFR 890.302(c) authorizes us to collect this information. We will use the
information you provide to determine whether your adult disabled child is eligible for
health care benefits under the Federal Health Benefits Program (FEHB) beyond age 26.
Furnishing us this information is voluntary. However, failing to provide us with all or part
of the information could result in automatic termination of benefits for your child at age
26.
We rarely use the information you supply for any purpose other than the reason stated
above. However, we may use the information for the administration of our programs,
including sharing information:
1.

To comply with Federal laws requiring the release of information from

Social Security records (e.g., to the Government Accountability Office
and Department of Veterans Affairs); and,
2.

To facilitate statistical research, audit, or investigative activities necessary
to ensure the integrity and improvement of our programs (e.g., to the
Bureau of the Census and to private entities under contract with us).

A list of when we may share your information with others, called routine uses, is
available in the Office of Personnel Management (OPM) System of Records Notices
entitled, OPM/GOVT-1. Additional information about this and other system of records
notices and our programs, is available on-line at www.socialsecurity.gov or at your local
Social Security office.
We may share the information you provide to other agencies through computer
matching programs. Matching programs compare our records with records kept by other
Federal, State, or local government agencies. We can use the information from these
matching programs to establish or verify a person's eligibility for federally funded or
administered benefit programs and for repayment of incorrect payments or delinquent
debts under these programs.
Paperwork Reduction Act Statement - This information collection meets the
requirements of 44 U.S.C. § 3507, as amended by section 2 of the Paperwork
Reduction Act of 1995. You do not need to answer these questions unless we display a
valid Office of Management and Budget (OMB) control number. We estimate that it will
take about 45 minutes to read the instructions, gather the facts, and answer the
questions. Send only comments relating to our time estimate above to: SSA, 6401
Security Blvd, Baltimore, MD 21235-6401.

SSA will insert the following revised Privacy Act Statement into the form as soon
as possible:
Privacy Act Statement
Collection and Use of Personal Information
5 CFR 890.302(c) authorizes us to collect this information. Furnishing us this information is
voluntary. However, failing to provide us with all or part of the information may prevent an
accurate and timely decision on adult children’s eligibility for coverage under a parent’s Federal
Employee Health Benefits (FEHB) plan.
We will use the information to make a determination of eligibility for coverage under the FEHB
Program. We may also share this information for the following purposes, called routine uses:
•

To Federal, State, or local agencies (or agents on their behalf) for administering cash or
non-cash income maintenance or health maintenance programs; and

•

To student volunteers and other workers, who technically do not have the status of
Federal employees, when they are performing work for the Social Security
Administration (SSA), as authorized by law, and they need access to personally
identifiable information in SSA records in order to perform their assigned Agency
functions.

In addition, we may share this information in accordance with the Privacy Act and other Federal
laws. For example, where authorized, we may use and disclose this information in computer
matching programs, in which our records are compared with other records to establish or verify a
person’s eligibility for Federal benefit programs and for repayment of incorrect or delinquent
debts under these programs.
A list of when we may share your information with others, called routine uses, is available in
Office of Personnel Management’s (OPM) government-wide Privacy Act System of Records
Notice (SORN) OPM GOVT-1, entitled, General Personnel Records and our SORN 60-0239,
entitled Personnel Records in Operating Offices, as published in the Federal Registered (FR) on
January 11, 2006, at 71FR 1859. Additional information, and full listing of all our SORNs, is
available on our website at www.ssa.gov/privacy.