SSN Justification Memo - DD Forms 2752, 2753

OVERSIGHT AND
COMPLIANCE

December 12, 2016
MEMORANDUM FOR THE NATIONAL SECURITY EDUCATION PROGRAM
PRIVACY OFFICE
SUBJECT:

Justification for the Continued Use of Social Security Numbers in DITPR Number
14164, Forms DD 2752 and DD 2753 associated with System of Records Notice
DHRA 09, National Security Education Program – Accepted

Thank you for completing your review of Social Security Number (SSN) use within your
system. After review, the Defense Privacy, Civil Liberties, and Transparency Division
(DPCLTD) has accepted your request to allow this system to continue using SSNs under
Enclosure 2.c.(8) of DoDI 1000.30, until such time as the applications to which they are linked
move to some other identifier as a primary means for transferring, matching, or checking
information. As a Computer Matching System, the DPCLTD requires that your system be reevaluated in two years. As stated in Enclosure 2.c.(8) of DoDI 1000.30, these applications shall
be rigorously scrutinized to determine the availability of some other means for conducting these
transactions.
While this system has been identified as requiring collection, maintenance, and use of the
SSN at this time, you must continue to ensure that this data is afforded the highest protections
practicable through use of appropriate administrative, technical and physical safeguards. Please
maintain a copy of your justification and this memo in your records.
If you have any questions, please contact Ms. Denise Washington, DPCLTD,
Management Analyst, at (703) 571-0026 or e-mail at: denise.f.washington.civ@mail.mil.

ALLARD.CINDY.L.1
231656614
Cindy L. Allard
Chief, Defense Privacy, Civil Liberties, and
Transparency Division
Digitally signed by ALLARD.CINDY.L.1231656614
DN: c=US, o=U.S. Government, ou=DoD, ou=PKI,
ou=WHS, cn=ALLARD.CINDY.L.1231656614
Date: 2016.12.12 15:46:41 -05'00'

cc:
ESD/RPDD/Privacy
ESD/DD/Forms