ATTACHMENT J. Program Data Collection Reminder Emails FINAL

ATTACHMENT J:

MULTI-SITE IMPLEMENTATION EVALUATION OF TRIBAL HOME VISITING (MUSE)

PROGRAM DATA COLLECTION REMINDER EMAILS

An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The OMB number for the described information collection is 0970-0XXX and the expiration date is XX/XX/XXXX.

MUSE Email Templates

Rapid Reflects

1. MUSE Email Template – Rapid Reflect Tickler

Subject: MUSE Rapid Reflect Reminder

Dear [program staff member name],

[Next/This] week is a Rapid Reflect week! Your program will be collecting Caregiver Rapid Reflects and completing Home Visitor Rapid Reflects on the MUSE tablets after ALL home visits with caregivers participating in MUSE during [next/this] week. A list of caregivers IDS for those caregivers participating in MUSE is attached to this email.

As a reminder, here are the two key Rapid Reflect steps (for more information, please see page [XX] of the MUSE Handbook):

1. Step 1: At the end of a home visit with a MUSE caregiver, the home visitor hands the caregiver the MUSE tablet to complete the Caregiver Rapid Reflect. The home visitor gives the caregiver enough space to answer the questions on the Rapid Reflect in privacy.

2. Step 2: Then, the home visitor uses the MUSE tablet to complete the Home Visitor Rapid Reflect immediately after the home visit ends.

Have questions? Contact the MUSE Team!

[MUSE Team contact information]

Thank you,

[MUSE team member name]

Implementation Logs

1. MUSE Email Template – Implementation Log Reminder

Subject: MUSE Implementation Log Reminder

Dear [program staff member name],

Thank you for your continued participation in MUSE. We could not do this study without you! As a reminder, please continue to complete the MUSE Implementation Logs at the beginning of every month to report on activities that took place during the previous month.

Below is a summary of your MUSE Implementation Log activity for the month of [Insert Month].

Staff Hires Log

Staff Departures Log

Training Log

Family Group Events Log

Group Supervision Log

One-on-One Supervision Log

Have questions? Contact the MUSE Team!

[MUSE Team contact information]

Thank you,

[MUSE team member name]

Caregiver Survey

1. MUSE Email Template – Caregiver Survey Report

Subject: MUSE Caregiver Survey Timeline

Dear [program staff member name],

The attached report lists the caregiver IDs for your program’s caregivers who are participating in the MUSE Caregiver Surveys. The report shows each caregiver’s MUSE Caregiver Survey data collection timeframe, and whether or not a survey has been completed. We have highlighted any caregivers that have four weeks or less to complete one of their MUSE Caregiver Surveys. Please use this report to assist your home visitors in conducting the MUSE Caregiver Surveys. If any of their caregivers are highlighted in the report, please remind your home visitors to conduct the MUSE Caregiver Survey during their upcoming home visits with those caregivers.

As a reminder, here are four key points about the MUSE Caregiver Surveys (for more information, please see page [XX] of the MUSE Handbook):

1. Each caregiver participating in the MUSE Caregiver Surveys will be asked to complete 3 surveys:

   1. Baseline Survey

   2. 6-month Survey

   3. 12-month Survey

2. Home visitors will hand their caregivers a tablet to complete the MUSE Caregiver Surveys

3. MUSE Caregiver Surveys are short (15-30 minutes)

4. Caregivers will receive a $10 gift card after completing the Baseline Survey, a $15 gift card after completing the 6-month Survey, and a $15 gift card after completing the 12-month Survey.

Have questions? Contact the MUSE Team!

[MUSE Team contact information]

Thank you,

[MUSE team member name]