Inspection, Repair and Maintenance

Forms and Documents

Document Name	Status
PRA-2126-0003 Supporting Statement 06.25.2018.docx Supporting Statement A	2018-06-25
FR Notice “Regulatory Review of Existing DOT Regulations” (76 FR 8940).pdf Supplementary Document	2018-06-25
E.O. 13563, “Improving Regulation and Regulatory Review” (76 FR 3821).pdf Supplementary Document	2018-06-25
Section 4118 of SAFETEA-LU.doc Supplementary Document	2018-06-25
30-Day FR for 2126-0003.pdf Supplementary Document	2018-06-21
60-Day FR for 2126-0003.pdf Supplementary Document	2018-06-21
Section 4136 of SAFETEA-LU(PubLaw109-59.doc Supplementary Document	2018-06-25
49 CFR 390.3.doc Supplementary Document	2018-06-25
49 CFR 390.5.doc Supplementary Document	2018-06-25
Transportation Equity Act for the 21st Century.html Supplementary Document	2018-06-25
49 CFR 393.doc Supplementary Document	2018-06-25
49 CFR 396.doc Supplementary Document	2018-06-25
49 U.S.C. 31137(g).doc Supplementary Document	2018-06-25
49 U.S.C. 31142.doc Supplementary Document	2018-06-25
49 U.S.C. 31136.doc Supplementary Document	2018-06-25
49 U.S.C. 31502.doc Supplementary Document	2018-06-25

IC Document Collections

IC ID	Document Title	Status
26028	Inspection, Repair and Maintenance	Removed
231920	Evidence of Brake Inspector Qualifications	New
231919	Records of Inspector Qualifications	New
231918	Periodic (Annual) Inspection of All CMVs Not Subject to State-Mandated Periodic Inspection Program	New
231917	Disposition of Roadside Inspection Reports for Motor Carrier to Examine, Certify, Mail, Retain, File Inspection Report	New
231916	Disposition of Roadside Inspection Reports for Driver to Mail Inspection Report	New
231915	Driver Vehicle Inspection Reports for Burden for No-Defect DVIRs for Passenger-Carrying Vehicles	New
231914	Driver Vehicle Inspection Reports for Defect DVIRs for All Vehicles, Including Carrier Passenger Vehicles	New
231913	Routine Inspection, Repair, and Maintenance for Intermodal Chassis	New
231912	Routine Inspection, Repair, and Maintenance Records for Emergency Exit Tests on Motor Coaches and School Buses	New
231911	Routine Inspection, Repair, and Maintenance Records for CMVs	New

ICR Details

OMB Control No: 2126-0003	ICR Reference No: 201806-2126-001
Status: Historical Active	Previous ICR Reference No: 201412-2126-002
Agency/Subagency: DOT/FMCSA	Agency Tracking No:
Title: Inspection, Repair and Maintenance
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/20/2018
	Date Received in OIRA: 07/31/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2021	36 Months From Approved	09/30/2018
Responses	346,148,110	0	271,486,025
Time Burden (Hours)	13,791,001	0	11,424,594
Cost Burden (Dollars)	527,366,247	0	433,383

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Abstract: It is generally recognized that there is a relationship between inspection, repair, and maintenance practices for CMVs and defect-related CMV accidents. CMVs are frequently operated in excess of 100,000 miles annually. Safety professionals, enforcement officials and personnel, and employees in the trucking and motorcoach industries recognize that documenting CMV inspection, repair, and maintenance is an important activity to the furtherance of highway safety. These records are also critically important in determining if a motor carrier's maintenance practices were causal factors in an accident. The purpose of the collection is to enable FMCSA and State enforcement personnel to evaluate a motor carrier's CMV maintenance program by the documentation of CMV inspection, repair, and maintenance. FMCSA will also be able to check the current level of regulatory compliance of the carrier at any point in its maintenance schedule or program. The information collection ensures that motor carriers have adequate records to document the inspection, repair, and maintenance of their CMVs, and to ensure that adequate measures are taken to keep their CMVs in safe and proper operating condition at all times. Compliance with the inspection, repair, and maintenance regulations helps to reduce the likelihood of accidents attributable, in whole or in part, to the mechanical condition of the CMV. FMCSA does not require inspection, repair and maintenance information to be submitted to the agency. The information collection is mandatory. Motor carriers and IEPs are required to maintain the equipment information at their facilities and to make the information available if requested during a compliance review or investigation. This information collection involves only one reporting requirement that has no confidentiality implications. All other components of this information collection are recordkeeping requirements. The recordkeeping requirements are minimal and there are no prescribed forms for carriers to use to meet these requirements. For some required records, motor carriers may either maintain them or cause a third party to do so. The regulations also permit the motor carrier to establish its own systematic CMV maintenance program on either a mileage or time basis. The information is used by the FMCSA and State officials during compliance and enforcement activities to verify that a motor carrier (and, for IME, an IEP) has established an inspection, repair, and maintenance program for its equipment which meets the standards in part 396. During these activities, FMCSA and State officials and representatives examine the information to determine whether the motor carrier systematically inspects, repairs, and maintains all CMVs subject to its control. The systematic program must include routine inspections and maintenance. The program must also include reports of vehicle defects by drivers, thorough inspections at least once per year by qualified individuals, and performance of work on brakes by qualified employees. This revision includes updated data regarding the number of motor carriers subject to the FMCSRs, vehicle counts, inspections, and other underlying data used to estimate the total burden hours. This revision corrects the manner in which: (1) the burden associated with routine inspection, repair and maintenance records is calculated by including non-powered CMVs in addition to power units; and (2) the burden associated with periodic inspection records is calculated by using only the records associated with the once-per-year inspection. This revision also corrects the calculation of the burden associated with DVIRs by including the 30 seconds required for motor carrier certification of corrective action for defect DVIRs that was inadvertently omitted in the calculation of this estimate in the December 2014 No-Defect DVIR rule.

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Authorizing Statute(s): US Code: 49 USC 31502 Name of Law: Requirements for qualification, hours of service, and equipment standards
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 14542	04/04/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 28900	06/21/2018
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 10

IC Title	Form No.	Form Name
Routine Inspection, Repair, and Maintenance Records for Emergency Exit Tests on Motor Coaches and School Buses
Routine Inspection, Repair, and Maintenance Records for CMVs
Routine Inspection, Repair, and Maintenance for Intermodal Chassis
Driver Vehicle Inspection Reports for Defect DVIRs for All Vehicles, Including Carrier Passenger Vehicles
Driver Vehicle Inspection Reports for Burden for No-Defect DVIRs for Passenger-Carrying Vehicles
Disposition of Roadside Inspection Reports for Driver to Mail Inspection Report
Disposition of Roadside Inspection Reports for Motor Carrier to Examine, Certify, Mail, Retain, File Inspection Report
Periodic (Annual) Inspection of All CMVs Not Subject to State-Mandated Periodic Inspection Program
Records of Inspector Qualifications
Evidence of Brake Inspector Qualifications
Inspection, Repair and Maintenance

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	346,148,110	271,486,025	0	0	74,662,085	0
Annual Time Burden (Hours)	13,791,001	11,424,594	0	0	2,366,407	0
Annual Cost Burden (Dollars)	527,366,247	433,383	0	0	526,932,864	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This revision includes updated data regarding the number of motor carriers subject to the FMCSRs, vehicle counts, inspections, and other underlying data used to estimate the total burden hours. In addition, this revision corrects the manner in which: (1) the burden associated with routine inspection, repair and maintenance records is calculated by including non-powered CMVs in addition to power units; and (2) the burden associated with periodic inspection records is calculated by using only the records associated with the once-per-year inspection. This revision also corrects the calculation of the burden associated with DVIRs by including the 30 seconds required for motor carrier certification of corrective action for defect DVIRs that was inadvertently omitted in the calculation of this estimate in the December 2014 No-Defect DVIR rule. As a result of the changes noted above, the estimated annual burden hours is increased from 11,424,594 to 13,791,001, and the number of responses is increased from 271,486,025 to 346,148,110.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/31/2018

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