Sugar Imported for Export as Refined Sugar or as a Sugar- Containing Product, or used in the production of certain polyalcohols

FAS Change Control Form

This form documents a request to update or enhance an existing product
Details of Change(s)
[Business Owner, please complete blocks 1-10]

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Name of Requestor: William Janis
Division: OTP/IPERD
Phone Number: 720-2194
Room Number: 5626-S

2

Describe change(s): Create an “E-Auth” system for the SUGARS database for managing
the Sugar Re-Export Program.
1. “E-auth” would allow each of the 300+ licensees under SUGARS to have the
equivalent of its own on-line checking account.
2. In the software written to support an “E-Auth” environment, a new
mechanism would eliminate uploading via text files.
3. External SUGARS users would directly submit their valid entries of sugar
credits with software validating the data before each submission.
4. Like internal SUGARS users, external SUGARS users in an “E-Auth”
environment would be able to change their contact information, revise
company addresses, and access their data by chronological period (month,
quarter, calendar year, fiscal year, and all periods). This new “E-Auth”
format should include an option for external SUGARS users to download
their data into Excel.
5. The new software would prevent external SUGARS users from transmitting
overdue exports by SCP licensees and statements of use by POLY licensees.
A new message would instruct external SUGARS users to remove data
highlighted as overdue and only submit valid data. Then, external SUGARS
users would automatically receive a link to SUGARS@FAS.USDA.GOV to
request a waiver for the overdue entries. When a waiver is granted, FAS
could manually over-ride the new software to permit transmission of
overdue entries.
6. The new software would prevent sugar refiners from transferring sugar to
POLY and/or SCP accounts whose balances would go out of compliance due
to the transfer. This measure would prevent sugar refiners from submitting
such entries. A message would instruct them to contact the POLY and SCP
licensees in question. Refiners would then submit their transfers at a later
date when the POLY and/or SCP accounts have sufficient balances to accept
the transfers.
7. Incorporate new code to flag POLY and SCP licensees which has exceeded
the 18-moth limit for use and exports, respectively.
8. Improved software should automatically retain FAS e-mail replies from
SUGARS about accepting or rejecting submissions from licensees.
9. Improving the notes field of the master database record for each licensee.
Specific changes would include automatic date stamping of each entry and
basic word processing features.
10. Set downloading features to include both license numbers and company
names.

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FAS Change Control Form

This form documents a request to update or enhance an existing product
11. Correcting units of measure throughout SUGARS.
12. Correcting spelling throughout SUGARS.

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