Appendix A-B TRP and Record Matching

Appendix A-B B&B 2008-2018 TRPs & Record Matching.docx

2008/18 Baccalaureate and Beyond (B&B:08/18) Full-Scale

Appendix A-B TRP and Record Matching

OMB: 1850-0729

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2008/18 BACCALAUREATE AND BEYOND (B&B:08/18) FULL-SCALE

OMB # 1850-0729 v. 13



Appendixes A and B






Submitted by

National Center for Education Statistics

U.S. Department of Education









February 2018






Appendix A: Membership of the Technical Review Panel A-1

Appendix B: Confidentiality for Administrative Record Matching B-1




Appendix A
Membership of the Technical Review Panel






Technical Review Panel


Michael Bates
Assistant Professor of Economics
University of California, Riverside
3135 Sproul Hall
Riverside, CA 92521
Phone: (951) 827-1585
Email: michael.bates@ucr.edu


Maggie Cahalan

Vice President for Research COE & Director, Pell Institute

Council for Opportunity in Education

1025 Vermont Avenue NW, 9th Floor

Washington, DC 20005

Phone: (202) 347-7430
Email: margaret.cahalan@pellinstitute.org


Diane Cheng

Associate Research Director

The Institute for College Access and Success

405 14th Street, Suite 1100

Oakland, CA 94612

Phone: (510) 318-7900
Email: dcheng@ticas.org


Bradley Curs

Associate Professor

University of Missouri

202 Hill Hall

Columbia, MO 65211

Phone: (573) 882-2759
Email: cursb@missouri.edu


Thurston Domina
Associate Professor
University of North Carolina, Chapel Hill
119 Peabody Hall
Campus Box 3500
Chapel Hill, NC 27705
Phone: (919) 962-9197
Email: tdomina@unc.edu

Li Feng
Associate Professor
Texas State University
601 University Drive

McCoy 551
San Marcos, TX 78666
Phone: (512) 245-8462
Email: li.feng@txstate.edu


Michael Lovenheim
Associate Professor
Cornell University
102 Martha Van Rensselaer Hall
Ithaca, NY 14853
Phone: (607) 255-0705
Email: mfl55@cornell.edu


Hironao Okahana

Assistant Vice President, Research & Policy Analysis

Council of Graduate Schools

One Dupont Circle NW

Suite 230

Washington, DC 20036

Phone: (202) 696-1560

Email: hokahana@cgs.nche.edu


Cecilia Rios-Aguilar

Associate Professor/Director HERI

University of California, Los Angeles

3005C Moore Hall

405 Hilgard Avenue

Los Angeles, CA 90095

Phone: (310) 825-1925

Email: rios-aguilar@gseis.ucla.edu


Steven Rivkin

Professor

University of Illinois, Chicago

601 South Morgan Street

Chicago, IL 60607

Phone: (312) 413-2368

Email: sgrivkin@uic.edu


Jamey Rorison

Director of Research and Policy

Institute for Higher Education Policy

1825 K Street NW

Suite 720

Washington, DC 20006

Phone: (202) 861-8244

Email: jrorison@ihep.org


Jamin Speer

Assistant Professor

University of Memphis

Fogelman College of Business

Memphis, TN 38152

Phone: (806) 535-5751
Email: jspeer@memphis.edu

Jeff Strohl
Director of Research
Georgetown University Center on Education and the Workforce
3300 White Haven Street
Suite 3200
Washington, DC 20007
Phone: (202) 687-4945
Email: js787@georgetown.edu

Marvin Titus
Associate Professor, Higher Education
University of Maryland
Benjamin Building, 3209
College Park, MD 20742
Phone: (301) 405-2220
Email: mtitus@umd.edu

Jonathan Turk
Senior Policy Research Analyst
American Council on Education
One Dupont Circle NW
Washington, DC 20036
Phone: (202) 939-9321
Email: jturk@acenet.edu

Lesley Turner
Assistant Professor
Department of Economics

University of Maryland
3114 Tydings Hall
College Park, MD 20742
Phone: (301) 405-3512
Email: turner@econ.umd.edu


Paul Umbach

Professor, Higher Education

Department of Leadership, Policy, Adult and Higher Education

North Carolina State University

300 Poe Hall

Box 7801

Raleigh, NC 27603

Phone: (919) 515-9366

Email: paul_umbach@ncsu.edu


Federal Panelists


Elizabeth Ann Carson

OIRA Detailee

Office of Management and Budget

1800 G Street NW

Washington, DC 20001

Phone: (202) 395-2811

Email: Elizabeth_A_Carson@omb.eop.gov


Noah Mann

Office of Management and Budget

725 17th Street NW

Washington, DC 20503

Phone: (202) 395-3256

Email: nmann@omb.eop.gov


Lynn Milan

Project Officer

National Science Foundation, NCSES

2415 Eisenhower Avenue

Alexandria, VA 22314

Phone: (703) 292-2275

Email: lmilan@nsf.gov


Daniel Pollard

Senior Advisor, Enterprise Data

U.S. Department of Education, FSA

Office of the Chief Operating Officer

830 First Street NE

Washington, DC 20202

Phone: (202) 377-3389

Email: daniel.pollard@ed.gov


Robert Sivinski

Statistician

Office of Management and Budget

725 17th Street NW

Washington, DC 20503

Phone: (202) 395-1205

Email: robert_g_sivinski@omb.eop.gov


David Smole
Specialist in Education Policy
Congressional Research Service
101 Independence Avenue SE, Mailstop 7440
Washington, DC 20540
Phone: (202) 707-0624
Email: dsmole@crs.loc.gov


U.S. Department of Education, NCES


Sharon Boivin
Senior Advisor

U.S. Department of Education, NCES
550 12th Street SW
Potomac Center Plaza (PCP)
Washington, DC 20202
Phone: (202) 245-6637
Email: sharon.boivin@ed.gov

Peggy Carr
Acting Commissioner
U.S. Department of Education, NCES
550 12th Street SW
Potomac Center Plaza (PCP), Room 4061
Washington, DC 20202
Phone: (202) 245-6168
Email: peggy.carr@ed.gov

Chris Chapman
Associate Commissioner
U.S. Department of Education, NCES
550 12th Street SW
Potomac Center Plaza (PCP), Room 4054
Washington, DC 20202
Phone: (202) 245-7103
Email: chris.chapman@ed.gov

Elise Christopher
Statistician
U.S. Department of Education, NCES
550 12th Street SW
Potomac Center Plaza (PCP), Room 4005
Washington, DC 20202
Phone: (202) 245-7098
Email: elise.christopher@ed.gov


Tracy Hunt-White
Education Statistician
U.S. Department of Education, NCES
550 12th Street SW
Potomac Center Plaza (PCP), Room 4007
Washington, DC 20202
Phone: (202) 245-6507
Email: tracy.hunt-white@ed.gov

Kashka Kubzdela
OMB Liaison
U.S. Department of Education, NCES
550 12th Street SW
Potomac Center Plaza (PCP)
Washington, DC 20202
Phone: (202) 245-7377
Email: kashka.kubzdela@ed.gov

Gail Mulligan
Longitudinal Surveys Branch Chief
U.S. Department of Education, NCES
550 12th Street SW
Potomac Center Plaza (PCP), Room 4178
Washington, DC 20202
Phone: (202) 245-8413
Email: gail.mulligan@ed.gov


Cleo Redline

Senior Research Scientist

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP), Room 4065

Washington, DC 20202

Phone: (202) 245-7695

Email: cleo.redline@ed.gov


Richard Reeves

Branch Chief

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP), Room 4037

Washington, DC 20202

Phone: (202) 245-7690

Email: richard.reeves@ed.gov


David Richards

BPS Project Officer

U.S. Department of Education, NCES
550 12th Street SW
Potomac Center Plaza (PCP), Room 4037
Washington, DC 20202
Phone: (202) 245-6202
Email: david.richards@ed.gov


Marilyn Seastrom

Chief Statistician

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP), Room 4063

Washington, DC 20202

Phone: (202) 245-7766

Email: marilyn.seastrom@ed.gov


Sean Simone
Statistician
U.S. Department of Education, NCES
550 12th Street SW
Potomac Center Plaza (PCP)

Washington, DC 20202
Phone: (202) 245-7631
Email: sean.simone@ed.gov

Ted Socha
Mathematical Statistician
U.S. Department of Education, NCES
550 12th Street SW
Potomac Center Plaza (PCP), Room 4004
Washington, DC 20202
Phone: (202) 245-7071
Email: ted.socha@ed.gov


Education Statistics Services Institute Network


Chris Cody

Senior Researcher

American Institutes for Research

1000 Thomas Jefferson Street NW

Washington, DC 20007

Phone: (202) 403-5000

Email: ccody@air.org


Aida Aliyeva

Researcher

American Institutes for Research

1000 Thomas Jefferson Street NW

Washington, DC 20007

Phone: (202) 403-5000

Email: aaliyeva@air.org


Kathryn Low

Research Associate

American Institutes for Research

1000 Thomas Jefferson Street NW

Washington, DC 20007

Phone: (202) 403-5000

Email: klow@air.org


RTI International


Melissa Cominole

Senior Research Education Analyst

RTI International
3040 East Cornwallis Road

P.O. Box 12194

Research Triangle Park, NC 27709
Phone: (919) 990-8456
Email: mcominole@rti.org

Jennifer Cooney
Research Statistician
RTI International
3040 East Cornwallis Road

P.O. Box 12194

Research Triangle Park, NC 27709
Phone: (919) 485-5570
Email: jgratton@rti.org


Erin Dunlop-Velez

Research Education Analyst

RTI International

701 13th Street NW, Suite 750

Washington, DC 20005

Phone: (202) 974-7879

Email: evelez@rti.org


Harper Haynes

Education Analyst

RTI International

3040 East Cornwallis Road

P.O. Box 12194

Research Triangle Park, NC 27709

Phone: (919) 541-6205

Email: hhaynes@rti.org


Antje Kirchner

Research Survey Methodologist

RTI International

3040 East Cornwallis Road

P.O. Box 12194

Research Triangle Park, NC 27709

Phone: (919) 316-3328

Email: akirchner@rti.org


Laura Knapp

Director, Education Research

RTI International
3040 East Cornwallis Road

P.O. Box 12194

Research Triangle Park, NC 27709
Phone: (919) 541-8027
Email: lgknapp@rti.org


Kimberly O’Malley

Senior Vice President, Education & Workforce Development

RTI International
3040 East Cornwallis Road

P.O. Box 12194

Research Triangle Park, NC 27709

Phone: (919) 316-3786
Email: komalley@rti.org


Nichole Smith

Research Education Analyst

RTI International

3040 East Cornwallis Road

P.O. Box 12194

Research Triangle Park, NC 27709

Phone: (919) 485-5735

Email: ndsmith@rti.org


Ashley Wilson

Education Analyst

RTI International

3040 East Cornwallis Road

P.O. Box 12194

Research Triangle Park, NC 27709

Phone: (919) 541-7092

Email: awilson@rti.org


Jennifer Wine

Senior Director, Education Survey Design

RTI International

3040 East Cornwallis Road

P.O. Box 12194

Research Triangle Park, NC 27709

Phone: (919) 541-6870

Email: jennifer@rti.org


































Appendix B
Confidentiality for Administrative Record Matching



B.1 Develop Linkages with Administrative Data Sources

Linkages will be developed with existing data sources to supplement the 2008/18 Baccalaureate and Beyond Longitudinal Study (B&B:08/18). NCES recognizes the great value added to the B&B:08/18 data file with the addition of data from specific administrative data sources given that certain data, such as specific financial aid amounts and associated dates, can only be accurately obtained from sources other than the student. NCES postsecondary studies, including previous cycles of the National Postsecondary Student Aid Study (NPSAS), the Beginning Postsecondary Student Longitudinal Study (BPS), and the Baccalaureate and Beyond Longitudinal Study (B&B), have included file merges with many existing sources of valuable data, including Department of Education’s (ED) Central Processing System (CPS) for Free Application for Federal Student Aid (FAFSA) data, the National Student Loan Data System (NSLDS), National Student Clearinghouse (NSC), ACT, and the Veterans Benefits Administration’s (VBA) data. For this study, NCES will perform file merges with the following datasets: CPS, NSLDS, NSC, and VBA.

As described in more detail in Section A.10 of the Supporting Statement Part A, which is a part of this request, the Family Educational Rights and Privacy Act (FERPA) (34 CFR Part 99) allows the disclosure of information without prior consent for the purposes of B&B:08/18 according to 34 CFR §99.31.

Secure Data Transfers. In order to transfer data between the B&B:08/18 contractor and owners of the desired datasets, data files will undergo validated encryption and be transferred through a secure electronic data transfer system (https://transfer.ies.ed.gov/) using Secure Sockets Layer (SSL) technology. The entities sending and receiving the B&B:08/18 datasets must be registered users of the NCES Members Site with privileges set to allow them to use the secure data transfer service1. This service will be used for the file matching procedures described below, except in instances when the vendor already has a secure data transfer system in place.

B.2 File Merge with ED Central Processing System (CPS)

File merges will be performed by the data collection contractor with the CPS data containing federal student aid application information. The merge with CPS can occur at any time for any number of cases, provided that the case has an apparently valid SSN associated with it. A file will be sent to CPS and in return a large data file containing all matched students who applied for federal aid will be received. The data collection contractor has programs and procedures in place to prepare and submit files according to rigorous CPS standards, and to receive and process data obtained from CPS.

A file containing the SSN and the first two letters of the sample member’s last name (but no other information) will be electronically uploaded to the FAFSA secure website for matching. Access to the FAFSA data site for the upload is restricted to authorized users, who are registered and provide identification/authentication information. After the file is retrieved by CPS for linkage, the linked file, containing student-aid applications for matched records, is then made available to the B&B:08/18 contractor through a secure connection. Files will be downloaded directly into the contractor’s enhanced security network. All CPS files will be processed, edited, and documented for inclusion in the final restricted use file (RUF).

B.3 File Merge with National Student Loan Data System (NSLDS) Disbursement

A file merge using the secure data transfer system (https://transfer.ies.ed.gov/) will be conducted with NSLDS to collect federal loan and Pell grant data. The resulting file will contain cumulative amounts for each student’s entire postsecondary education enrollment.

B.4 File Merge with the National Student Clearinghouse (NSC)

The NSC will be used to obtain the Student Tracker data on institutions attended, enrollment dates, and degree completions for the B&B:08/18 sample. The data collection contractor will first set up an account with NSC which will enable sending and receiving of files securely over encrypted FTPS connections. The file containing PII will be encrypted and then submitted to the Clearinghouse using their secure FTP site. All files received by NSC will be securely stored using encryption, the US federal encryption standard. Matched files, containing data on enrollment dates, institution names, and degrees completed, will be returned to the data collection contractor using the same encrypted FTPS site.

B.5 File Merge with the Veterans Benefits Administration (VBA)

To identify veterans and their federal Veteran’s education benefits, a file merge using the secure data transfer system (https://transfer.ies.ed.gov/) will be performed with the VBA data. The resulting data will contain reliable military service records of all applicable sample members, so that variables pertaining to military service can be derived. The data obtained from VBA will also contain detailed information on veterans’ federal education benefit amounts and the enrollment information associated with those benefits.

B.6 Processing Administrative Data

The B&B:08/18 contractor will send files for matching during data collection. Files may need to be matched to a source (e.g., CPS or NSLDS) more than once during the full-scale study. All of the collected information may be used only for statistical purposes and may not be disclosed, or used, in identifiable form for any other purpose except as required by law (20 U.S.C. §9573 and 6 U.S.C. §151). The data from all of these sources, as allowed by the vendor, and stripped of direct identifiers, will be delivered for inclusion on the RUF and will be used for creating derived variables. The derived variables will be available on PowerStats, QuickStats, and TrendStats. Both direct-pull and derived variables will be documented thoroughly.

1 These privileges are set up and carefully controlled by the Institute of Education Sciences (IES) Chief Technology Officer (CTO). This service has been designed specifically for the secure transfer of electronic files containing personally identifiable information (PII), such as social security numbers (SSNs), names, and dates of birth of study sample members along with their survey IDs (different from the IDs used in the restricted-use data files), i.e., data protected under the Privacy Act or otherwise posing risk of disclosure. This service can be used for NCES-to-Contractor; Contractor-to-Subcontractor; Subcontractor-to-Contractor; and Contractor-to-Other-Agency data transfers. Matching of sample members to the external datasets will be initiated by: (a) the B&B:08/18 contractor creating a password-protected, encrypted file containing sample members’ PII; (b) uploading the electronic file to the file transfer system for pick-up by the external data source; and (c) the external data source processing the data on their database and providing the matched data on the file transfer system for secure download. The party uploading data into the file transfer system is responsible for deleting the file(s) after the successful transfer has been confirmed. Software has been developed to create the files for the merge and also to read the data received. All matching processes are initiated by the B&B:08/18 data collection staff providing a file with one record per sample member to be merged.

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