CFOI Application CFOI Application

Application for CFOI Data – Page 4

The Census of Fatal Occupational Injuries (CFOI) Research File contains data collected from various data sources, in most cases under a pledge of confidentiality with the understanding that the information will be used for statistical and research purposes only. Although State codes and all personal identifiers have been excluded from the file, it may be possible to discover the identity of a decedent or business establishment. The CFOI Research File is available to those researchers who agree to protect the confidentiality of the data and who have safeguards in place to do so. Upon approval of this application, the Bureau of Labor Statistics (BLS) will prepare an agreement which must be approved and signed by a BLS official and an official of the recipient’s organization (specified below in part 6) prior to release of the research file. By signing the agreement, the researcher and the researcher’s organization agree to adhere to the BLS confidentiality policy, as applicable to the CFOI Research File. In addition, all individuals who will have access to the CFOI data (specified below in part 7) must sign an Agent Agreement (acknowledging their understanding of the BLS confidentiality policy) prior to accessing the CFOI data.

1. Applicant: To process your request for the CFOI Research File and to prepare the agreement, please provide the following information about the applicant(s):

Name:		Title:
Address:		Phone:
		Fax:
		Email:

2. Project: Please answer the following about your research project:

a. What is the title of your project?

2. Provide a detailed description of the project in the space below. Include details of the methodology, CFOI variables of interest, and goals to disseminate the results (peer-reviewed journal article, presentation, etc.). Attach additional pages if necessary.

2. How will the CFOI data be used in the research project? (Explain why other data sources will not meet your research
   needs.)

2. Is this project part of work being performed under contract with another organization? If yes, please elaborate.

e. The CFOI data may be authorized for one project of a limited term. What is the anticipated duration of the proposed research project?

3. Organization: The CFOI research file may only be used for statistical and research purposes. The file will not be released to organizations for investigatory, regulatory, or other purposes. Describe your organization and its mission:

4. Data Security: To ensure the confidentiality of CFOI data, BLS requires that security provisions be taken to protect the CFOI Research File and any outputs derived from it. By signing an agreement, the recipient organization agrees that the work described in the agreement will be performed at a specified location, and agrees that safeguards will be implemented to prevent unauthorized access, by electronic or physical means, to the CFOI Research File and electronic or other outputs created from it. The CFOI Research File must be in a locked receptacle when not in use; it may not be copied to and stored on personal computers, a network server, mainframe computer storage device, or other remote device unless specified in the agreement. You may access the data on your laptop when the data are stored on a server that is owned and maintained by the recipient institution and its employees. Storing or backing up data to a cloud provider is prohibited. Access must be password-protected. Further, the recipient must not attempt to link/match the CFOI Research File with individually identifiable records from any BLS or non-BLS data set.

Please answer the following questions pertaining to data/computer security and data confidentiality:

In what format are you requesting the data? Check one: ASCII EXCEL BOTH

The following data files are available on CD-ROM:

Fatal injury file for 1992 (6,217 records)		Fatal injury file for 2004 (5,764 records)
Fatal injury file for 1993 (6,331 records)		Fatal injury file for 2005 (5,734 records)
Fatal injury file for 1994 (6,632 records)		Fatal injury file for 2006 (5,840 records)
Fatal injury file for 1995 (6,275 records)		Fatal injury file for 2007 (5,657 records)
Fatal injury file for 1996 (6,202 records)		Fatal injury file for 2008 (5,214 records)
Fatal injury file for 1997 (6,238 records)		Fatal injury file for 2009 (4,551 records)
Fatal injury file for 1998 (6,055 records)		Fatal injury file for 2010 (4,690 records)
Fatal injury file for 1999 (6,054 records)		Fatal injury file for 2011 (4,693 records)
Fatal injury file for 2000 (5,920 records)		Fatal injury file for 2012 (4,628 records)
Fatal injury file for 2001 (5,915 records)		Fatal injury file for 2013 (4,585 records)
Fatal injury file for 2002 (5,534 records)		Fatal injury file for 2014 (4,821 records)
Fatal injury file for 2003 (5,575 records)		Fatal injury file for 2015 (4,836 records)
		Fatal injury file for 2016 (5,190 records)

1. Will the CFOI data file be copied to the storage device of a desktop computer, a network server, mainframe computer, or other remote device*? If yes, please specify the type and quantity of computers, servers, etc.

Yes No

2. If stored on a computer storage device, will the data be password protected?

Yes No

c. Where will the original CFOI Research File be stored (please be specific, including room number**)?

d. Where will the work be performed (please be specific, including room numbers of all places of performance)?

e. Describe other data/computer security precautions that will be taken to protect the CFOI data:

__________

* Please note that the file cannot be copied onto a portable device, which includes but is not limited to laptops, external hard drives, and thumb drives. You may, though, access the data from a laptop provided the data is stored on a server that is owned and maintained by the recipient institution and its employees. Storing or backing up data to a cloud provider is prohibited.

** If stored in a computing center, computing center personnel who will have access to the CFOI data file must be listed as authorized persons in part 7.

5. Project Coordinator: Each applicant is required to name a Project Coordinator who will be responsible for the CFOI Research File. The Project Coordinator usually is the primary researcher on the project. However, if the primary researcher is a student, the Project Coordinator must be the student’s advisor. Any requests for changes to the agreement must be made in writing by the Project Coordinator. Provide the information requested below about your Project Coordinator (or note if it is the same as the individual identified in part 1):

Name:		Title:
Address:		Phone:
		Fax:
		Email:

6. Approving Official: The agreement must be signed by an individual who has the authority to represent your organization on matters of research, such as a Center Director, VP for Research, or similar official (note that a Department Chair is not acceptable). List below the name, title, and address of the Approving Official:

Name:		Title:
Address:		Phone:
		Fax:
		Email:

7. Authorized Individuals: By signing the agreement, the organization agrees that access to the confidential information (i.e., the CFOI Research File and any documents or other media produced as a result of the work on this project that contain or are derived from BLS information) will be restricted to agents whose names will appear in the agreement. “Agents” is defined as the following: individuals who are authorized access to the confidential information and have signed an Agent Agreement. List below (and use an additional sheet if necessary) all individuals who will be authorized access to the confidential data, e.g., researcher, assistants, reviewers, advisors, computing center personnel, etc. (any changes to the list must be requested in writing by your Project Coordinator and must be approved in advance and in writing by the BLS Project Coordinator). You must include an IT specialist on this list, even if you do not plan to store the CFOI Research File on a network or a computer connected to a network. For graduate students, include expected graduation dates.

Name:		Title:
Name:		Title:
Name:		Title:
Name:		Title:
Name:		Title:
Name:		Title:
Name:		Title:

8. BLS Coordinator: Direct questions to BLS Coordinator Eric Sygnatur at (202) 691-6170.

Forward this completed application to:

Eric Sygnatur

Bureau of Labor Statistics

2 Massachusetts Avenue, N.E., Room 3180

Washington, DC 20212

NOTE: You may return the application to Mr. Sygnatur via fax, (202) 691-7862, or email, cfoiresfile22 at bls.gov.

Privacy Act Statement. The information you provide will be used by staff at the Bureau of Labor Statistics (BLS) to determine your eligibility for access to confidential BLS data and for other administrative purposes. In accordance with the Privacy Act of 1974 as amended (5 U.S.C. 552a), details about routine uses can be found in the system of records notice,  DOL/BLS – 21, Data Sharing Agreements Database (81 FR 47418).  Providing the information on this form is voluntary; however, the BLS will not be able to grant access to confidential BLS data without this information. The information provided will be used to draft agreements with your institution, which upon full execution are public records. The BLS is authorized to request the information on this form under Title 5, United States Code, Section 301.

Paperwork Reduction Act Statement. This information is being collected to allow access to confidential information on a limited basis to eligible researchers for approved statistical analysis. We estimate that it will take an average of 35 minutes to complete this form. The responses to this collection of information are voluntary. According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to the U.S. Department of Labor, Bureau of Labor Statistics, Division of Management Systems, Attention: BLS Clearance Coordinator, 2 Massachusetts Avenue, N.E., Room 4080, Washington, DC 20212.

OMB Control Number: 1220-0180