Supporting Statement for VA Form 21-0819,
DoD Referral to Integrated Disability Evaluation System (IDES)
OMB #2900-0704
JUSTIFICATION:
Explain the circumstances that make the collection of information necessary. Identify legal or administrative requirements that necessitate the collection of information.
The Department of Veterans Affairs (VA) through its Veterans Benefits Administration (VBA) administers an integrated program of benefits and services, established by law, for Veterans, service personnel, and their dependents and/or beneficiaries. Title 38 U.S.C. 5101(a) provides that a specific claim in the form provided by the Secretary must be filed in order for benefits to be paid to any individual under the laws administered by the Secretary. This form is used in a joint effort between VA and the Department of Defense (DoD), as recommended by former President Bush’s Interagency Task Force on Returning Global War on Terror Heroes, to determine an injured or ill Global War on Terrorism (GWOT) service member’s military readiness fitness for military retention, level of disability for retirement, and VA Disability compensation.
VA Form 21-0819 has been updated, to include:
A new title.
New standardization data points; to include optical character recognition boxes. This is a non-substantive change.
The burden has been decreased from 30 to 15 minutes.
Indicate how, by whom, and for what purposes the information is to be used; indicate actual use the agency has made of the information received from current collection.
VA Form 21-0819 is used to gather the necessary information to determine eligibility for active duty service members who may be eligible for DoD Disability Evaluation Board and VA compensation. Without this information, determination of entitlement would not be possible.
Describe whether, and to what extent, the collection of information involves the use of automated, electronic, mechanical, or other technological collection techniques or other forms of information technology, e.g. permitting electronic submission of responses, and the basis for the decision for adopting this means of collection. Also describe any consideration of using information technology to reduce burden.
VA Form 21-0819 is available on the One-VA Website in a fillable electronic format. VBA is currently hosting this form on a secure server and does not currently have the technology in place to allow for the complete submission of the form. Validation edits are performed to assure data integrity. There currently is no utility process in place that will allow the data submitted on the form to be incorporated with an existing centralized legacy database.
Describe efforts to identify duplication. Show specifically why any similar information already available cannot be used or modified for use for the purposes described in Item 2 above.
Program reviews were conducted to identify potential areas of duplication; however, none were found to exist. There is no known Department or Agency which maintains the necessary information, nor is it available from other sources within our Department.
If the collection of information impacts small businesses or other small entities, describe any methods used to minimize burden.
The collection of information does not involve small businesses or entities.
Describe the consequences to Federal program or policy activities if the collection is not conducted or is conducted less frequently as well as any technical or legal obstacles to reducing burden.
VA Form 21-0819 is used to gather the necessary information to determine eligibility for active duty service members who may be eligible for DoD Disability Evaluation Board and VA compensation. Without this information, determination of entitlement would not be possible.
Explain any special circumstances that would cause an information collection to be conducted more often than quarterly or require respondents to prepare written responses to a collection of information in fewer than 30 days after receipt of it; submit more than an original and two copies of any document; retain records, other than health, medical, government contract, grant-in-aid, or tax records for more than three years; in connection with a statistical survey that is not designed to produce valid and reliable results that can be generalized to the universe of study and require the use of a statistical data classification that has not been reviewed and approved by OMB.
There is no special circumstance requiring collection in a manner inconsistent with 5 CFR 1320.6 guidelines.
If applicable, provide a copy and identify the date and page number of publication in
the Federal Register of the sponsor’s notice, required by 5 CFR 1320.8(d), soliciting comments on the information collection prior to submission to OMB. Summarize public comments received in response to that notice and describe actions taken by the sponsor in responses to these comments. Specifically address comments received on cost and hour burden.
The Department notice was published in the Federal Register on January 10, 2018, Volume 83, No. 7, pages 1285 and 1286. Two comments were received in response to this notice.
Comment # 1:
VBA received from Mr. Stephan Dillon, stating; There needs to be a way to record c&ps or have it witnessed by a third party this system is so advseral it's like the VA thinks we're stealing. In my case I haven't been able to work in over 10 years and at 80% we've lost everything our home cars the list is to long and depressing to go thru. And I am sorry in my case I find one out of ten that seems to give a damn about me or my health. I wished that the VA could hire private investigators because as for myself you would that I go weeks without leaving the house and when I do go outside I walk like I am 90 not to mention all the falls broken fingers scratches and bruises. And one last thing the veteran service offesirs that the VA subsidies are crap I use Jackson County vet here in Medford Oregon and no one has ever EVER called me back.
Response # 1:
Upon review of Comment #1 above, there is no specific question or comment based on this proposed information collection request. This comment reflects upon issues he’s having with his local VA hospital.
Comment # 2:
VBA received from Ms. Ashley Corn, stating; Veterans need benefits and healthcare. We need to give them access to the care they need when they are no longer active duty.
Response # 2:
Upon review of Comment #2 above, there is no specific question or comment based on this proposed information collection request. This commenter agrees that Veterans need benefits and healthcare access after release from active duty.
Explain any decision to provide any payment or gift to respondents, other than remuneration of contractors or grantees.
No payments or gifts to respondents have been made under this collection of information.
Describe any assurance of privacy to the extent permitted by law provided to respondents and the basis for the assurance in statute, regulation, or agency policy.
The records are maintained in the appropriate Privacy Act System of Records identified as “Compensation, Pension, Education, and Vocational Rehabilitation and Employment Records-VA (58VA21/22/28),” published at 74 FR 29275 on June 19, 2009, and last amended at 77 FR 42593 (July 19, 2012).
Provide additional justification for any questions of a sensitive nature (Information that, with a reasonable degree of medical certainty, is likely to have a serious adverse effect on an individual's mental or physical health if revealed to him or her), such as sexual behavior and attitudes, religious beliefs, and other matters that are commonly considered private; include specific uses to be made of the information, the explanation to be given to persons from whom the information is requested, and any steps to be taken to obtain their consent.
There are no questions of a sensitive nature.
Estimate of the hour burden of the collection of information:
Number of Respondents is estimated at 14,000 per year.
Frequency of Response is one time.
Annual burden hours are 3,500 hours.
The estimated completion time for each form is 15 minutes.
The respondent population for VA Form 21-0819 is composed of individuals who are applying for benefits to DoD Disability Evaluation Board and VA compensation. VA cannot make further assumptions about the population of respondents because of the variability of factors such as the educational background and wage potential of respondents. Therefore, VBA used general wage data to estimate the respondents’ costs associated with completing the information collection.
The Bureau of Labor Statistics (BLS) gathers information on full-time wage and salary workers. According to the latest available BLS data, the mean weekly earnings of full-time wage and salary workers are $954.40. Assuming a forty (40) hour work week, the mean hourly wage is $23.86 based on the BLS wage code – “00-0000 All Occupations.” This information was taken from the following website: (https://www.bls.gov/oes/current/oes_nat.htm, May 2016).
Legally, respondents may not pay a person or business for assistance in completing the information collection. Therefore, there are no expected overhead costs for completing the information collection. VBA estimates the total cost to all respondents to be $83,510 (3,500 burden hours x $23.86 per hour).
Provide an estimate of the total annual cost burden to respondents or recordkeepers resulting from the collection of information. (Do not include the cost of any hour burden shown in Items 12 and 14).
This submission does not involve any recordkeeping costs.
Provide estimates of annual cost to the Federal Government. Also, provide a description of the method used to estimate cost, which should include quantification of hours, operation expenses (such as equipment, overhead, printing, and support staff), and any other expense that would not have been incurred without this collection of information. Agencies also may aggregate cost estimates from Items 12, 13, and 14 in a single table.
Estimated Costs to the Federal Government:
Grade |
Step |
Burden Time |
Fraction of Hour |
Hourly Rate |
Cost Per Response |
Total Responses |
Total |
7 |
3 |
30 |
0.50 |
$18.32 |
9.160 |
14,000 |
$ 128,240.00 |
Overhead at 100% Salary |
$ 128,240.00 |
||||||
9 |
3 |
15 |
0.25 |
$22.42 |
5.605 |
14,000 |
$ 78,470.00 |
Overhead at 100% Salary |
$ 78,470.00 |
||||||
11 |
3 |
15 |
0.25 |
$27.12 |
6.780 |
14,000 |
$ 94,920.00 |
Overhead at 100% Salary |
$ 94,920.00 |
||||||
|
|
||||||
Processing / Analyzing Costs |
$ 603,260.00 |
||||||
Printing and Production Cost |
$ 6,702.89 |
||||||
Total Cost to Government |
$ 609,962.89 |
||||||
Overhead costs are 100% of salary and are same as the wage listed above and the amounts are included in the total.
Note: The hourly wage information above is based on the hourly 2018 General Schedule (Base) Pay (https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2018/GS_h.pdf). This rate does not include any locality adjustment as applicable.
The processing time estimates above are based on the actual amount of time employees of each grade level spend to process to completion a claim received on this form. The within-grade step (3) of each employee represents the average experience of employees within each grade.
Explain the reason for any burden hour changes since the last submission.
The respondent burden has been decreased in half; from 30 to 15 minutes.
It has been determined that it can take upwards of 5 to 10 minutes per page to complete an information collection, thus rendering the previous burden estimate of 30 minutes excessive. Also, due to the joint effort between VA and the DoD, the respondent will have help completing the information collection. With this change, it was estimated that the prior assumption of 30 minutes was overly excessive, thus another reason to decrease the burden estimate to 15 minutes.
VA Form 21-0819 has been updated, to include:
A new title.
New standardization data points; to include optical character recognition boxes. This is a non-substantive change.
For collections of information whose results will be published, outline plans for tabulation and publication. Address any complex analytical techniques that will be used. Provide the time schedule for the entire project, including beginning and ending dates of the collection of information, completion of report, publication dates, and other actions.
The information collection is not for publication or tabulation use.
If seeking approval to omit the expiration date for OMB approval of the information collection, explain the reasons that display would be inappropriate.
We are not seeking approval to omit the expiration date for OMB approval.
Explain each exception to the certification statement identified in Item 19, “Certification for Paperwork Reduction Act Submissions,” of OMB 83-I.
This submission does not contain any exceptions to the certification statement.
B. Collection of Information Employing Statistical Methods
No statistical methods are used in this data collection.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Modified | 0000-00-00 |
| File Created | 2021-01-21 |