60-day FRN OME Responses to Public Comments

Information Collection Notice for MSIX User Application Form (OMB #1810-0686)

60-day FRN public comments and OME Responses

Comment period closed 4/23/2018

Regulations.gov ICN link:

https://www.regulations.gov/docketBrowser?rpp=50&so=DESC&sb=postedDate&po=0&dct=PS&D=ED-2018-ICCD-0020

Comment on FR Doc # 2018-03561

The is a Comment on the Department of Education (ED) Notice: Agency Information Collection Activities; Proposals, Submissions, and Approvals: Agency Information Collection Activities; Comment Request; Migrant Student Information Exchange User Application Form

ID: ED-2018-ICCD-0020-0007

Tracking Number: 1k2-91zq-5zr9

Submitter Information

Submitter Name: Sarah Seamount

City: Boise

Country: United States

State or Province: ID

Category: State educational agency

 Comment

Based on the need to also ensure that new MSIX users have taken security training and must renew this training annually, it would be very helpful if there were a method for tracking this in MSIX itself. This could be an assurance from the user (less work for states) or a function performed by the State Data Administrator. As many and LEAs and the SEA in Idaho already require annual security training, a method in MSIX for users tor self-report completion of security training would be much more efficient than asking SEAs to gather evidence. In either case, the indicator in MSIX that the user/applicant has attended security training should be date controlled so that State Data Administrators could periodically view a report showing who needs training. It would also be very helpful if MSIX provided an email reminder to individual users 30 days before the existing security training will expire. Although this seems to be asking for more data collection, it is actually a way to increase efficiency for data that already has to be collected in some other way.

OME Response: The MSIX User Access Guide and Application has been updated to include a box for the applicant to indicate “Cyber Security Training Date.” Instructions to applicants have been updated to include a description of the information to entered by the applicant. Additionally, instructions for the Verifying Authority has been updated to include the responsibility of ensuring that the applicant completed a basic cyber security awareness training prior to gaining access to MSIX. The suggestions from the commenter regarding annual updates to training dates, reporting features and email reminders are outside the scope of this information collection notice. Any changes to the MSIX application interface, reports and/or email alerts will be considered through the MSIX Change Management procedures.

Comment on FR Doc # 2018-03561

 

The is a Comment on the Department of Education (ED) Notice: Agency Information Collection Activities; Proposals, Submissions, and Approvals: Agency Information Collection Activities; Comment Request; Migrant Student Information Exchange User Application Form

 

ID: ED-2018-ICCD-0020-0004

Tracking Number: 1k2-91nb-lw94

Submitter Information

Submitter Name:Sarah Seamount

City:Boise

Country:United States

State or Province:ID

Category:State educational agency

 

Comment

View document:

The "intended use" choices should be described briefly in the instructions for the applicant. The first one is very clear (Migrant Education Program Participation, School Enrollment, Placement and Secondary Credit Accrual), but the others (US Dept of ED, OME Grant Management, MSIX Functional Support, and MSIX Technical Support) need a definition and example of who would select those.

Also, could people have more than one "intended use?" If yes, directions should state, "select all that apply." If no, directions should state "select one."

OME Response:

OME has reviewed the options listed under “Intended Use” section and removed “MSIX Functional Support” and “MSIX Technical support” as these options should not be selected by requestors from SEAs and LEAs. The option to choose “Other” and write-in a reason has been added instead. Instructions for the applicant have been updated to reflect this change on the form. The box on the form has been updated to include instructions to select one intended use, as suggested by the commenter. Further, boxes on the application form intended for use by US Department of Education only have been shaded in gray to make apparent that these are not for common use.