SEA and LEA Self-Assessment and Monitoring Protocol

Forms and Documents

Document Name	Status
OSS SEA and LEA Self Assessment and Protocol Form and Instruction	New
Supporting_Statement_Part_A_OSSMonitoring1.31.18.docx Supporting Statement A	2018-02-05

IC Document Collections

IC ID	Document Title	Status
229105	OSS SEA and LEA Self Assessment and Protocol Form and Instruction	New

ICR Details

OMB Control No: 1810-0736	ICR Reference No: 201711-1810-001
Status: Active	Previous ICR Reference No:
Agency/Subagency: ED/OESE	Agency Tracking No: ED-2017-ICCD-0145
Title: SEA and LEA Self-Assessment and Monitoring Protocol
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/07/2018
	Date Received in OIRA: 02/05/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2021	36 Months From Approved
Responses	60	0	0
Time Burden (Hours)	16,800	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: OSS administers Title I, Sections 1001-1004 (School Improvement); Title I, Part A (Improving Basic Programs Operated by Local Educational Agencies); Title I, Part B (Enhanced Assessments Grants (EAG), and Grants for State Assessments and Related Activities); Title II, Part A (Supporting Effective Instruction); Title III, Part A (English Language Acquisition, Language Enhancement, and Academic Achievement); and School Improvement Grants (SIG). Annual fiscal reviews – annual phone or on-site conversations with a purposeful sample of SEA and LEA program directors and coordinators – help ensure that an SEA and its LEAs are making progress toward improving student achievement and the quality of instruction for all students and are ensuring requirements are met through the review of fiscal requirements to safeguard public funds from waste, fraud, and abuse. The information shared with the OSS also informs the selection and delivery of technical assistance to SEAs and aligns structures, processes, and routines so the OSS can regularly monitor the connection between grant administration and intended outcomes. Because grantees are monitored on a multiyear cycle, administration of this information collection, including the publication of fiscal review results, is necessary to enable the OSS to identify potential areas of noncompliance ahead of formal monitoring visits, decreasing the need for enforcement actions and minimizing burden for SEAs.

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Authorizing Statute(s): PL: Pub.L. 114 - 95 76 Name of Law: Elementary and Secondary Education Act, as amended by the ESSA
   PL: Pub.L. 107 - 110 200-299 Name of Law: Elementary and Secondary Education Act, as amended by the ESSA
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 56225	11/28/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 5086	02/05/2018
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
OSS SEA and LEA Self Assessment and Protocol	NA, NA	OSS SEA Self-Assessment and Protocol ,   OSS LEA Self-Assessment and Protocol

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	60	0	0	60	0	0
Annual Time Burden (Hours)	16,800	0	0	16,800	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new data collection, there is an annual burden hour increase of 16,800 annual burden hours.

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Annual Cost to Federal Government: $120,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/05/2018

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