DIS Information

Document Image System

Document Image System
Overview/Benefits
• The Document Image System (DIS) facilitates automated submission of
documents and specific data by participating Trade Partners to CBP.
• The submitted documents are electronically processed and securely
stored by CBP.
• Submitted documents are made available for review by CBP and Partner
Government Agencies (PGAs) via the DIS application.
• DIS will facilitate a single automated gateway that will accept supporting
documents that may be needed during the cargo importation and entry
summary processes

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Document Imaging System

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DIS vs. PGA Message Set
Clarification of Application Roles and Usage
•

DIS and PGA Message Set are mechanisms that compliment each other.

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Their intent, scope and features do not overlap each other.

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Trade will not have to code for DIS submission now and then again code for PGA
Message Set submission for the same functionality.

•

The PGA Message Set has been designed to allow Trade to submit many of the
discrete data elements that may be required by CBP and PGAs, that are currently
submitted via a myriad of paper forms.

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DIS on the other hand is intended to replace all additional actual documents (not
discrete data) and Images that are currently submitted to CBP and PGAs in paper
form, and may be required as documents on-file.

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Document Imaging System

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DIS Document Transmission Mechanisms
Electronic Data Interchange (EDI) - The preferred mechanism of document
transmission in DIS is via an XML payload transmitted to CBP via any one of three EDI
technical mechanisms:
1. Secure FTP,
2. Secure Web Services, or
3. Existing ABI MQ mechanism
Note: EDI is of greater value in a fully automated scenario for technically advanced, high volume trade
partners since it is supported by a modern, robust, guaranteed delivery and processing infrastructure

Email - DIS allows certain documents to be transmitted via Email to support Export
Manifest and Simplified Entry.
• Only certain pre-approved documents can be submitted as
attachments on emails
• Associated meta data is sent in Subject line and Body of email
Note: Email is more suitable in scenarios that are ‘Quick-Easy-And-Interim’; Semi-Automated,
and Low-Volume (total email size including all attachments may not exceed 10MB).

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What is DIS Meta-Data
• Meta-data is associated data submitted by the trade along with a
transmitted document.
• Could be sent via EDI XML or in the Email subject line and body where
approved
• Meta-data elements are used to:
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–
–
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Link the document to supporting contextual data
Search for specific documents within DIS
Further describe a transmitted document
Provide specific transactional references for that document (Entry Summary,
Bill, etc.)

• Meta-data elements can be common header level elements (ex. Message
Sender, Sent date, etc.) or transaction specific (ex. Entry Summary
Number, etc.)

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Forms Initially Supported by DIS – CBP and PGA
Documents transmitted via EDI:
Packing List
Commercial Invoice
Invoice Worksheet
Ingredients List
Phytosanitary Certificate
Toxic Substances Control Act (TSCA) Import Certification Form
Environmental Protection Agency (EPA) Form 3520-21 Importation of Motor Vehicles and
Engines (off road)
EPA Form 3520–1 Importation of Motor Vehicles and Engines (on road)
EPA Form 3540–1 Notice of Arrival of Pesticides and Devices
EPA Pre-approved Vehicle/Engine Exemption Letter
EPA Pesticide Label
Animal and Plant Health Inspection Service (APHIS) Import Permit
APHIS Transit Permit
APHIS Notice of Arrival
APHIS Pre-Clearance 203
National Oceanic and Atmospheric Administration (NOAA) Form 370 Fisheries Certificate of
Origin
NOAA Toothfish Pre-Approval
NOTE: Only documents announced via a Federal Register Notice can be transmitted via EDI.

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Forms Initially Supported by DIS for SE
Documents transmitted via Email to support Simplified Entry:
Document Label
Packing List
Commercial Invoice
Other
Passport, D/L, Govt Issued ID
CBP-CF3299
CBP-CF4455
CBP-CF4457
CBP-CF3229
Vehicle title, certificates
Permit

Code
01
02
03
04
05
06
07
08
09
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Forms Initially Supported by DIS for Export Manifests
Documents transmitted via Email to support Export Manifest:

Documents
Export Manifest (1302A) including RO/RO Export Manifests
Bills of Lading
Declaration of Empties
Images, text files, or spreadsheet files
Any additional supporting documents; letters etc.
NOTE: Until formal notification by CBP, Ocean Carriers participating in the pilot
still need to submit paper versions of the CBP Forms 1300 and 1302 and any
other indicated documentation required by officers at participating ports.

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2013 DIS Enhancements
PGA documents added to DIS for EDI transmission:
• Center for Disease Control and Prevention (CDC) Form 0728 Permit to
Import or Transfer Etiological Agents or Vectors of Human Disease
• CDC Importation Permission Letter
• Defense Contract Management Agency (DCMA) Certificate of Duty Free
Entry
• Food Safety and Inspection Service (FSIS) 9010-1 Exported Goods
Returning
• FSIS 9060-5 Export Certificate
• FSIS 9540-4 Importation of Inedible Meat Product
• FSIS 9540-5 Importation of Samples

NOTE: Only documents announced via a Federal Register Notice can be transmitted via EDI.
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2013 DIS Enhancements
Allow the following to be submitted at time of manifest (submission of the bill of
lading):
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•
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•
•
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APHIS Notice of Arrival 368
APHIS Import Permit
APHIS Transit Permit
APHIS Pre-Clearance 203
Phytosanitary Certificates
Ingredients List
Commercial Invoice
Packing List

Allow transmission of annual permits, certificates, and licenses
Allow SE documents to be transmitted via EDI to support SE filings

Reduced required meta-data
NOTE: Only documents announced via a Federal Register Notice can be transmitted via EDI.
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DIS Future Enhancements
DIS future enhancements will include:
– Continue to support more documents types that are required by CBP
and PGAs during the cargo review and release process
– Bi-directional automation of data exchanges with Trade to provide ondemand queries for status and informational data
– Full integration of DIS with ACE, including end-to-end document
processing and review life-cycle; plus enhanced PGA and Trade access
functionality.
– Additional levels of integration and collaboration between CBP and
PGA systems to allow automated data and event exchanges between
CBP and other government agencies.

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Document Image System Access
• PGA participants may contact ITDS for Participating Government Agency
on boarding procedures or view the procedures on the ITDS secure
website.
• Trade participants may contact their local Client Representatives Branch
for trade on boarding procedures for transmitting documents to DIS via
EDI.
• Ocean Carriers interested in participating in the DIS Export Manifest pilot
should contact Adi Abel at Adi.Abel@cbp.dhs.gov.

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