STATEMAP Technical (Final) Report

UNITED STATES DEPARTMENT OF THE INTERIOR
U.S. GEOLOGICAL SURVEY

-- STATEMAP -The State Component of the
National Cooperative Geologic Mapping Program
Authorized by The National Geologic Mapping Reauthorization Act of 2009
(Public Law 111-11)

PROGRAM ANNOUNCEMENT No. G18AS00006
For Fiscal Year 2018
ISSUE DATE: September 13, 2017
CLOSING DATE & TIME:

November 15, 2017 @ 3:00 p.m. EST

PLEASE READ THE ENTIRE ANNOUNCEMENT CAREFULLY AND NOTE ANY CHANGES
Paperwork Reduction Act Approval – OMB control number 1028-0088, Expiration Date 10/31/2018

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TABLE OF CONTENTS
TABLE OF CONTENTS

i

LIST OF ATTACHMENTS

i

PROGRAM ANNOUNCEMENT CHANGES

ii

PART I. Public Law, Program Priorities, and Geologic Map Products

1

A.
B.
C.
D.

The National Geologic Mapping Act
STATEMAP Component of the NCGMP
STATEMAP Proposals
Geologic Map Products

PART II. Timetables, Eligibility, Format Instructions, and Proposal Evaluation
A.
B.
C.
D.

Timetables
Eligibility – Who May Submit a Proposal
Proposal Format Instructions
Proposal Evaluation

1
1
2
2
3
3
4
4
11

PART III. Proposal Delivery and Submission Instructions

12

PART IV. General Provisions

13

A.
B.
C.
D.

General Provisions of the National Cooperative Geologic Mapping Program
Office of Management and Budget (OMB) Circulars
Publication
Funding

13
13
13
14

LIST OF ATTACHMENTS
Proposal Submission Forms and their Instructions
A.
B.
C.
D.
E.

STATEMAP Proposal Summary Sheet
Statement of Outcome
Budgets Sheets (for both entire proposal and individual projects)
Terms and Conditions
Instructions for Uploading Deliverables

Form required at the end of the project period (form is online only)
F. Standard Form 425 – Federal Financial Report (submitted through FedConnect); form is
available online at http://www.whitehouse.gov/omb/grants_forms/
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PROGRAM ANNOUNCEMENT CHANGES
New NCGMP Vision and Mission Statement inserted (Part I A)
New NCGMP Definition of a Geologic Map inserted (Part I D)
New guidelines regarding appropriate mapping scale and derivative maps included (Part I D)
New guidance and instructions for uploading digital deliverables included; new requirement to use
NCGMP Grants Management database for delivery of deliverables (Part I D, Attachment E)
Updated text on Digital STATEMAP Products (Part I D)
More detailed guidance on SMAC Letters included (Part II C 5)
Technical Section length requirement changes from 30 pages to 25 pages (Part II C 9)
Travel expenses not to exceed $2000 are allowable for a staff member to attend one scientific
conference/workshop. (Part II C 9.h and Part II C 11.c vii)
Matching funds are now only required for Total Direct Charges and Total (Direct and Indirect) Budget.
Matching funds are no longer required for each individual project. (Part II C 11.g)
Updated panel membership details (Part II D)
Evaluation Criteria 2 has changed from Purpose of geologic mapping to Purpose and Impact of
geologic mapping. The Statement of Outcome (Criteria 2d) has been included in this evaluation
criteria and the score weighting has changed from 15 points to 20 points. (Part II D)
The score weighting for Evaluation Criteria 3, Technical Quality of the Proposal, has changed from 30
points to 25 points. (Part II D)
More descriptive language about Evaluation Criteria 5, Products from previous USGS STATEMAP
cooperative agreements, has been included that specifies what previous products are reviewed by the
Panel. (Part II D)
Statement “Hard copies of the proposals are no longer required” has been removed (Part III)
Attachment D, Section A.5: National Geologic Map Database has been included to receive
publications.
Attachment E, Instructions for Uploading Deliverables, is new.

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PART I. Public Law, Program Priorities, and Geologic Map Products
A. The National Geologic Mapping Act
The 102nd Congress recognized that the USGS and the State Geological Surveys needed a coordinated
program to prioritize the geologic mapping requirements of the Nation, and to increase production of
these geologic maps. The National Geologic Mapping Act (Public Law 102-285) was signed into law
in 1992 and created the National Cooperative Geologic Mapping Program (NCGMP). The Act has
been re-authorized three times since then, most recently by the 111th Congress in 2009 (Public Law
111-11, sec. 11001). The Act recognizes that geologic maps are the primary database for virtually all
applied and basic earth-science investigations. To read copies of the original act and the two
reauthorizations, visit: http://ncgmp.usgs.gov/about/.
The objectives of NCGMP as outlined in the Act are to:
1. Determine the Nation’s geologic framework through the systematic development of geologic
maps; such maps will contribute to the National Geologic Map Database.
2. Develop complementary national databases (e.g., geophysical and paleontologic databases) that
provide value-added information to the National Geologic Map Database.
3. Apply cost-effective mapping techniques that assemble and disseminate geologic-map
information, and that render such information of greater application and benefit to the public.
4. Develop public awareness of the role and application of geologic-map information to the
resolution of national issues of land use management.
In 2016-2017, NCGMP went through a process of renewing its vision and mission by developing a
new strategic plan. The vision of the USGS NCGMP is to create an integrated, three-dimensional,
digital geologic map of the United States and its territories to address the changing needs of the Nation
by the year 2030. The mission of the USGS National Cooperative Geologic Mapping Program is to
characterize, interpret, and disseminate a national geologic framework model of the Earth through
geologic mapping and associated research in order to support the responsible use of land, water,
energy, and minerals and to mitigate the impact of geologic hazards on society, thereby facilitating
national security and economic growth through informed earth resource management. The
STATEMAP program continues to carry out NCGMP’s mission by developing a national geologic
framework through the development of three-dimensional geologic map databases.
B. STATEMAP Component of the NCGMP
The primary objectives of the STATEMAP component of the NCGMP are to establish the geologic
framework of areas determined to be vital to the economic, social, or scientific welfare of individual
States. The State Geologist shall determine mapping priorities in consultation with a multirepresentational State Mapping Advisory Committee. These priorities shall be based on: a) state
requirements for geologic-map information in areas of multiple-issue need or areas of compelling
single-issue need, and b) State requirements for geologic-map information in areas where mapping is
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required to solve critical earth-science problems. Priorities are not dependent on past agreements with
the USGS.
C. STATEMAP Proposals
Only one proposal will be accepted from each State each fiscal year. Proposals may contain a number
of new geologic mapping projects and may include (but are not required to include) one
compilation or digitization project. It is recommended that states submit no more than 4 projects
total. Projects may contain one or multiple quadrangles in an area. Each project should: (1) be clearly
defined and justified, and (2) be organized around a credible issue or area to be mapped. A 1:1
Federal/State funding match is required for the total budget. A graphic or index map showing the
project areas should be included in the proposal. While geologic mapping projects may take more than
one year to complete, a completely new proposal subject to full review must be submitted each year.
The STATEMAP Proposal Evaluation Panel will recommend a funding level for the entire proposal.
The evaluated strength and quality of proposals will be considered in making funding decisions. If full
funding is not granted, an applicant is required to submit to the STATEMAP Program Officer and
Grant Specialist a revised form SF 424, revised summary sheet, revised budget sheets, and revised
deliverables if they will change, limited to the projects and amount recommended for funding.
Alternatively, an applicant can decline to participate in the program.
D. Geologic Map Products
According to the new NCGMP strategy, the preferred optimal operational NCGMP definition of a
“geologic map” is one supported by a robust material-properties-based geologic framework model
database of geological features and strata that is regularly-updated, well-coordinated, multi-resolution,
seamless, and 3D, and that can be interpreted into various customized and user-friendly derivative map
products. At the minimum, a geologic map should include: (1) a clear and legible base (include base
map credit and map projection), (2) scale and contour interval, (3) north arrow and magnetic
declination, (4) title, authorship, publisher, and date, (5) location index map, (6) field data or field data
stations, (7) description of map units, (8) explanation of map symbols, and (9) unit symbols on map. A
geologic map also may include correlation or sequence of map units, stratigraphic columns, cross
sections, other down-hole or three-dimensional data, and text, but these additions are not required.
Geologic maps in digital form also may contain a variety of point data for specific sites, essentially
comprising a 3-dimensional database.
Two types of primary geologic map products are acceptable to the STATEMAP Program. One is for
new geologic mapping and one is digital map compilation. New geologic mapping should be done at
a scale deemed appropriate for the geologic problem being addressed. The result envisioned for
the digital compilation project is a 1:100,000 scale digital geologic map that will eventually become
part of the State database and the National Geologic Map Database (this does not include areas where
base maps of 1:100,000 scale are generally not available or where the State Mapping Advisory
Committee authorizes another scale). Derivative maps may augment the primary geologic map
products only if they provide additional value to the geologic problem being addressed.

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All STATEMAP deliverables are to be provided as a high quality digital Portable Document Format
(PDF or GeoPDF) file according to the guidelines outlined below (Digital STATEMAP Products). At
the end of an awarded cooperative agreement period of performance, a digital version of your
STATEMAP deliverable(s) is required to be delivered to the STATEMAP Program Officer.
Deliverables may be in draft form; however, they must include the parts of a geologic map listed
above. If the map is not yet published, the final updated published map (as an open-file or formal
series) must be made available to the STATEMAP Program Officer as soon as it is released.
Deliverables should be uploaded to the new NCGMP Grants Management database (Dropbox
will no longer be used). Please see Attachment E for instructions on uploading deliverables. Any
questions regarding the upload process can be addressed to the NCGMP Program Analyst, Mike
Marketti (mmarketti@usgs.gov).

Digital STATEMAP Products
As you prepare your geologic maps, compare the stratigraphic nomenclature used on your map to the
U.S. Geologic Names Lexicon (Geolex) (http://ngmdb.usgs.gov/Geolex/). In a document or
spreadsheet submitted with your deliverable maps, specify all discrepancies and provide guidance on
corrections or additions to be applied to Geolex. Include in this guidance any relevant bibliographic
citations (e.g., for names that have been introduced, modified, or abandoned) that are not in Geolex.
In order to support the goals of NCGMP, specifically the National Geologic Map Database (NGMDB),
you are strongly encouraged to provide your deliverables in the NCGMP09 database standard schema
(http://ngmdb.usgs.gov/Info/standards/NCGMP09/). Following eight years of test-implementation and
discussion with AASG partners, the (minor) revisions have been incorporated, and the document and
software tools are being prepared for formal publication as "GeMS" (Geologic Map Schema). When
published, this standard will be submitted to the FGDC as the proposed Federal Standard, and will
become required for all NCGMP deliverables. All correspondence concerning NCGMP09/GeMS
should be directed to Dave Soller (drsoller@usgs.gov). In addition, the use of the FGDC Digital
Cartographic Standard for Geologic Map Symbolization is strongly encouraged
(http://ngmdb.usgs.gov/fgdc_gds/).
In 2002, the Association of American State Geologists formally adopted an AASG/NGMDB Working
Group's recommendations for "Guidelines for Digital STATEMAP Products”
(http://ngmdb.usgs.gov/Info/standards/dataexch/STATEMAPguidelines.html). Although those
Guidelines are somewhat outdated, their general nature remains valid and should be consulted while
preparing your deliverable.
PART II. Timetables, Eligibility, Format Instructions, and Proposal Evaluation
A. Timetables
Proposal Announcement Date: September 13, 2017
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Closing Date and Time for Proposal Submission: November 15, 2017 @ 3:00 p.m. (EST)
B. Eligibility – Who May Submit a Proposal
Only State Geological Surveys are eligible to apply to the STATEMAP component of the National
Cooperative Geologic Mapping Program pursuant to the National Geologic Mapping Act (Public Law
111-11). Since many State Geological Surveys are organized under a State university system, such
universities may submit a proposal on behalf of the State Geological Survey.
State Geological Surveys must have a State Mapping Advisory Committee (or equivalent) that
meets annually to qualify for funding. This committee shall advise the State Geological Survey on
geologic mapping priorities within their State. A letter of support from the Chair of the State Mapping
Advisory Committee must accompany the proposal (see Section C5 below for more details).
State Geological Surveys that have been funded previously under STATEMAP must be in compliance
with requirements specified in previous STATEMAP awards and must have no outstanding
deliverables (transmittal letter, geologic maps, and technical reports) due. Failure to meet previous
award requirements will be grounds for ineligibility (see Attachment D, Section A.5 6).
C. Proposal Format Instructions
Proposals must be arranged according to the format and order provided below. Following this
format ensures that every proposal contains all essential information, and is evaluated equitably. All
documents should be combined and submitted as one Portable Document Format (PDF) file.
All proposals must include the following documents:
1. Standard Form 424, Application for Federal Assistance (mandatory form provided in
grants.gov). The person who electronically submits the SF-424 must have the authority to bind
the State to the terms of the assistance award.
2. Standard Form 424A, Budget Information – Non-Construction Programs (mandatory form
provided in grants.gov).
3. Standard Form 424B, Assurances—Non-construction Programs (mandatory form provided in
grants.gov).
4. Negotiated Rate Agreement/Indirect Cost Rate Agreement. Most States and Universities have a
rate agreement. They are usually titled “State and Local Rate Agreement” or “Colleges and
Universities Rate Agreement”. The document provides the rates approved for use on grants,
contracts and other agreements with the Federal Government. New regulations (2 CFR
200.414) went into effective in 2015 stating that a recipient must provide a federally approved
negotiated rate agreement or their indirect costs cannot exceed 10%. The language states the
agency will comply with the recipients approved rate, however, that is exempt for individual
program regulations that have restrictions regarding indirect costs. The program authority for
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STATEMAP has a cap of 18%. If you request fringe benefits that are not referenced in
your approved rate agreement or if you do not have a rate agreement to provide please
include a reference on how your fringe benefit rate(s) are determined for your
university/organization.
5. Letter from the Chair of State Mapping Advisory Committee (SMAC). The letter should
discuss state priorities, the long-term mapping plan, the process used to prioritize geologic
mapping projects selected for the current proposal, and how the proposed mapping fits into the
long-term mapping plans for the state. The date of the committee meeting and a list of
committee members who attended the meeting including their affiliations and expertise are also
required. This letter is NOT a summary of the proposed projects. SMAC letters are typically a
couple of pages long, and should be limited to no more than 4 pages (not including the list of
members). Voting SMAC members must not be listed on any projects as personnel.
6. STATEMAP Proposal Summary Sheet (Attachment A). Using the provided or similar format
in Attachment A, submit a proposal summary sheet that includes project dates, proposed
projects, deliverables, funds requested per project, and total funding requested..
7. Statement of Outcome (Attachment B). This should be one page with a bibliographic citation
showing how one of your state’s recently published STATEMAP products was used by another
organization or person. It is beneficial to include a letter from the organization stating that the
geologic map was a critical component of their decision-making process.
8. Table of Contents.
9. Proposal Technical Section. The technical section of the proposal is limited to 25 single space
pages, with no smaller than 11-point font size, and 1-inch margins. Proposals shorter than 25
pages are encouraged as long as they contain sufficient content. Remember that a graphic is
worth a thousand words, and the Proposal Evaluation Panel has many proposals to read.
Figures must be labeled, of high quality, and easy to read. References are included in this 25
page limit.
The technical section of your proposal includes the following:
a. Introduction. The introduction should include the relevance of the proposed projects to the
State’s long-range geologic mapping plan. It should give a clear and concise overview of
the project objectives and societal and scientific problems to be addressed. A graphic
showing how your long-range plan may relate to population growth, transportation
corridors, or some other societal need can be very helpful
b. Location and Geologic Setting. A clear, readable map (with scale) showing the location of
each project area should accompany the text. Please keep in mind that the Proposal
Evaluation Panel may not know your State’s geography as well as you. A separate
generalized geologic map of your State may also be helpful.
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c. Purpose and Justification. This section should answer a few simple, but important
questions. Why are you doing this mapping? Who are your customers? What are the
fundamental scientific contributions? What benefits will society receive from the mapping?
If geologic maps already produced nearby have been used by local or state agencies in
making decisions, reporting on these outcomes is encouraged.
d. Strategy for Performing the Geologic Mapping. This section should emphasize how the
geologic mapping will be accomplished, who will be mapping where, and for how long.
Please include a drilling or sample collection plan, and the logistics of how the geologic
mapping will be accomplished. Provide an explanation for more expensive work, such as
drilling or helicopter support. If a project is part of a multiyear effort, explain what will be
completed for each year. This section should be consistent with the budget justification and
budget itemization sections.
e. Preliminary Results and Prior Work. If you or others have done any work in the area,
especially funded by STATEMAP, include a brief summary of findings or outcomes.
f. Deliverable Geologic Maps. You should provide an explicit list of geologic maps that will
be delivered at the end of the one-year cooperative agreement period. If a project cannot be
completed in one year, interim or partial maps are still required at the end of the period of
performance that document significant progress. We recommend that these maps be labeled
according to the year of development, for example, Interim Map X (mapping year 1 of 2). If
a deliverable is a partial quad, you must indicate exactly which section of the quad will be
mapped and delivered. When maps are submitted at the end of the period of performance, it
is recognized that they may be in review, and not in final form. However, all necessary map
components must be included (see Part I, section D). Note: It is expected that all of your
map deliverables reflect what you propose and what your budget requests. For example, if
you request funding for GIS work, geochemistry, or geochronology, your map product must
include these components.
g. Project Personnel. Provide a table or list that includes information about the Principal
Investigator, staff, and support positions (such as geologist, field assistant, or cartographer).
Briefly discuss each person’s role on the project so that it links to the budget and mapping
strategy section. For each person give a brief statement of their background or vita, and
indicate whether the person works for your Survey or elsewhere (contractor or volunteer).
Unnamed personnel or unfilled positions should not be listed as a funding match. NCGMP
strongly encourages geologic mapping projects to be a team approach to promote safe field
practices.
h. Budget explanation and justification. This section should explain and justify in detail your
budget. It is important that you itemize your supplies, laboratory and drilling
expenses, travel expenses, and any unusual costs in this section for the proposal
evaluation panel. If travel to a conference is included, provide justification for this
particular trip with regards to geologic mapping in your state.
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10. USGS Data Management Plan
Proposals submitted to USGS must include a supplementary document of no more than two
pages labeled "Data Management Plan" (DMP). This supplementary document should
describe how the proposal will conform to USGS policy on the dissemination and sharing
of research results and associated data. A valid DMP may include only the statement that
no detailed plan is needed (e.g. “No data are expected to be produced from this project”), as
long as the statement is accompanied by a clear justification. This supplementary document
may include:
 the types of data, samples, physical collections, software, curriculum materials, and
other materials to be produced in the course of the project;
 the standards to be used for data and metadata format and content (where existing
standards are absent or deemed inadequate, this should be documented along with any
proposed solutions or remedies);
 policies for access and sharing including provisions for appropriate protection of
privacy, confidentiality, security, intellectual property, or other rights or requirements;
 provisions for re-use, re-distribution, and the production of derivatives; and
 plans for archiving data, samples, and other research products, and for preservation of
free public access to them.
Additional guidance on data management plans is available from the USGS Data
Management web site here: https://www2.usgs.gov/datamanagement/plan/dmplans.php
11. Budget sheets (Attachment C) Your proposal must include one budget sheet for the entire
proposal, and one budget sheet for each project. These attachments are only a format guide.
You may create your own budget sheet with the same format which has more lines for needed
itemization. The amount of contributions from a State Geological Survey must be equal to or
greater than the amount requested from the U.S. Geological Survey (USGS), and must be
derived from non-Federal sources. All budget costs must be itemized and consistent with
the mapping strategy and budget justification sections. If it is an expensive item, or a
significant proportion of your proposal request, the Proposal Evaluation Panel will want to
know its details. NOTE: STATEMAP proposal budgets are Not to Exceed $300,000 total
requested budget.
PLEASE READ EACH CATEGORY DESCRIPTION BELOW AND PROVIDE THE DETAILED
BREAKDOWN THAT IS REQUIRED FOR EACH. THIS WILL HELP AVOID POSSIBLE DELAYS IN
PROCESSING A FUNDED PROPOSAL, AS AN AWARD WILL NOT BE ISSUED UNTIL ALL REQUIRED
INFORMATION IS PROVIDED.
The budgets shall contain the following:

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Salaries and Wages. List names, positions, and the rate-of-compensation for each
person. Salaries or wages for student assistants (both undergraduates and graduate
students) are an acceptable cost to the program. This should only include personnel
actively involved in the mapping projects. The portion of staff time involved in
digitizing, reviewing and map production (to open-file status) can be charged here. If
senior management personnel do some of this actual work, include an explanation of
their roles. Non-state survey staff working on the project should also be included, if
they are being supported by other state funding (see below under cost share). The
budget sheet should include the total time worked on the project(s) (in units of
months, weeks, days, hours, or percentage of time), rate-of-compensation
(dollars/hour for hourly employees, salary/year, or salary/month), and job title or
role for each person. If contract employees are hired under a different category in
the budget, their total time, rate-of-compensation, job titles, and roles should also
be explained. Unnamed personnel or unfilled positions should not be listed as a
funding match.
Example Salary/Wage Budget Section
Compensation Units (mo,
Employee Job Title/Role
Rate
wk, hr, %)
Employee A Geologist II
$50,000/year
2 months
Employee B Lead GIS
$31.50/hour
240 hours
Technologist

Federal
Cost
$8333

State
Cost
$7560

a. Fringe Benefits. Propose your rates/amounts. If rates are audit approved, include a
copy of the audit agreement and/or the name of the audit agency. If you request fringe
benefits and not indirect costs you still have to provide an indirect cost rate agreement
or show how the fringe benefit rate(s) is calculated.
b. Field Expenses. Itemize the estimated travel costs (i.e., number of people, number of
travel days, per diem rate, mileage rate, airfare, transportation, and any other travel
costs). Note: travel expenses for state mapping advisory committee meetings are not
acceptable expenses.
c. Other Direct Cost Line Items to List.
i.

Supplies. List costs for office, field, and laboratory supplies, including base
maps, aerial photographs, petrographic thin sections, and other office and
laboratory supplies. Itemize by including the number and cost for each item. Do
not list a lump sum for each category; a breakdown needs to be provided to show
how the costs were determined.

ii.

Equipment. List expendable equipment costs. Federal STATEMAP funds are
not intended for the purchase of computer hardware, GPS, vehicles, or other
nonexpendable property. STATEMAP funds may, if necessary, be used for the
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purchase of software site licenses that are used specifically for the completion of
STATEMAP products. Requests for software must be accompanied by a
copy of an up-to-date cost quote from the software company and prorated
for STATEMAP use only.
iii.

Drilling. Itemize and describe drilling costs and rates.

iv.

Map digitization costs. Provide a breakdown of costs. If map digitization is to
be contracted out, then it should be identified here. Explain and justify any
extraordinary items.

v.

Contractual services. Identify proposed contractors (individual or corporate) and
provide the criteria by which contractors will be, or have been selected. Provide
breakdown of all costs.

vi.

Data. If utilizing datasets like LiDAR or geophysics, you must show how this
information will be used to enhance the mapping or map product. If these
datasets are used as a match, make sure no Federal funds were used to collect the
data. Also, you must pro-rate the data cost for the area covered by the proposed
map.

vii.

Travel. Travel expenses not to exceed $2000 are allowable for a staff member
to attend one scientific conference/workshop (optional). Note: A detailed
breakdown for all costs related to conference/workshop travel needs to be
provided.

d. Non-allowable Expenses
i.

Equipment and nonexpendable property. Federal STATEMAP funds are not
intended for the purchase of computer hardware, GPS, vehicles, or other
nonexpendable property, nor can these expenses be used as matching costs for
Federal funds.

ii.

Tuition and course fees. Federal STATEMAP funds are not intended to pay
tuition or course fees nor can student tuition or course fees be used as a matching
cost for Federal funds.

iii.

Computer maintenance. Routine computer maintenance contracts and charges
for computer time are not acceptable costs (these should be covered by indirect
costs).

iv.

Printing. Federal STATEMAP funds are not intended for State printing of
multicolored or quality black-and-white versions of geologic maps produced in

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the program, nor can the cost to a State for such printing be used as a matching
cost for Federal funds.
e. Total direct charges. (Items a - e) The total of the proposal (all projects combined)
MUST show a 1:1 Federal/State match of direct charges.
f. Indirect Charges. Show proposed rate and amount. Proposals must include a copy of
the negotiated indirect cost rate agreement. Be sure that indirect charges apply only to
those direct cost items allowable under the negotiated cost rate agreement. Usually subcontract direct costs are either excluded from indirect charges, or there is a cap on the
amount of subcontract costs eligible for indirect charges. NOTE: The 2009
Reauthorization of the National Geologic Mapping Act (Public Law 111-11) states
that the USGS and recipients of STATEMAP grants shall not use more than
15.25% of the Federal funds to pay indirect, servicing, or program management
charges (which is equivalent to 18% of total direct costs).
g. Matching Funds. Regardless of the State’s federally negotiated indirect cost rate, a State
must show a 1:1 match of the total direct costs and no more than 18% on the Federal
indirect cost line. Up to 18% of a State’s total direct costs may be used as a State match
on the State’s indirect cost line. If a State chooses (or is required) to show a higher than
18% rate on the State’s indirect cost line it can be listed under “uncollected indirect
costs” on the State’s side, the result will be a higher State budget total than the Federal
budget total. If the State’s approved rate is less than 18%, the approved rate must be
used. Please read the statement below carefully to fully understand the matching
requirements. This also applies to subcontracts. If you have a sub-award issued for a
portion of your project the same rules apply in regards to the 18% cap for indirect costs
on the federal side.
The following is a summary of what is required in regards to the 1:1 match:
i.
ii.

A 1:1 Federal/State match is required for TOTAL DIRECT CHARGES on the
entire proposal budget (all projects combined)
A 1:1 Federal/State match is required for the GRAND TOTAL (this includes
direct costs and indirect cost – all projects combined)

PLEASE NOTE THAT THE ABOVE COST CATEGORIES MUST BE BROKEN
DOWN AS DESCRIBED ABOVE ON THE BUDGET SHEETS.
12. Collaborative support for the National Geologic Map Database (NGMDB). For all published
maps and reports for which STATEMAP funding was received in previous years, provide the
specified bibliographic information for the Map Catalog. See
http://ngmdb.usgs.gov/Info/partners.html or contact Dave Soller (drsoller@usgs.gov) for
details. In your proposal, indicate that this has been or has not been accomplished.

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D. Proposal Evaluation
STATEMAP proposals will be reviewed by a seven (7) member peer panel. Four (4) members will be
State Geologists selected by the Association of American State Geologists (one from each region and
one at large). Three (3) members will be USGS geologists representing different regions. The
STATEMAP Program Officer will act as Chair and will choose the three USGS members. All
panelists are required to serve a three-year term.
Evaluation Criteria. All proposals will be considered in accordance with the criteria listed below. The
evaluated strength and quality of proposals will be considered in making funding decisions. Panel
feedback will be provided to PI’s in the decision letters.
NOTE: To avoid any conflict of interest, no panelist may vote on a proposal from his or her State
Geological Survey or State agency; nor may any panelist take part in any discussion with other panel
members about his or her State’s proposal.
1. State Mapping Advisory Committee (10 points).
a. Is the committee broad based and balanced?
b. Is a letter from the committee chair included?
c. Does the letter explain both the State’s mapping priorities, the process by which priorities
were reached, and the long-term mapping plan?
d. Are the names, affiliations, and expertise of each committee member listed?
2. Purpose and Impact of geologic mapping (20 points).
a. How well does the proposal relate to the State Geological Survey’s intermediate to longterm plan?
b. How well does the proposed mapping respond to societal or customer needs?
c. How well does the proposed mapping address the goals of the National Geologic Mapping
Act?
d. Is a ‘Statement of Outcome’ provided? Does it show how one of your state’s recently
published STATEMAP products was used by another organization or person? Is a letter
from this organization or person included that states the impact or benefit of the geologic
map or how it was a critical component of their decision-making process?
3.

Technical Quality of the Proposal (25 points).
a. Is the proposal well-written and concise?
b. How well does the proposal demonstrate the scientific and technical viability of the
proposed objectives?
c. Do the deliverables for each project adequately relate to the proposed project?
d. Does the proposal stress relevant and new scientific contributions?
FY18 – STATEMAP Program Announcement - G18AS00006

12

4.

Budget Clarity and Justification (15 points).
a. Does the overall budget have a 1:1 match of Federal and State funds?
b. Does the budget clearly show each employee by name, salary rate, and length of time
employed on each project?
c. Is the proposed staff sufficient to accomplish the proposed goals?
d. Are all field expenses, supplies, and other expenses reasonable and adequately itemized?
e. Are all items included as direct cost appropriate?
f. Are contract employees clearly distinguished from those already on the State Geological
Survey payroll?

5.

*Products from previous STATEMAP cooperative agreements (30 points).
a. What is the quality of the map deliverables and do they include the components necessary to
convey the geology of the quadrangle or mapped area? (see Part I, section D and Part II,
section 9.f.)
b. Have all deliverables been submitted in a timely fashion?
c. Has the state survey updated the National Geologic Map Database?

*If your State Geological Survey has received prior STATEMAP support, the NCGMP Program Office
will judiciously select a geologic map from your most recent deliverables to best represent the quality
of your work as an example for the STATEMAP Proposal Evaluation Panel. In the case that a
particular map includes several plates, all corresponding plates including additional data, derivative
maps, cross-sections, etc., may be included at the discretion of the Program Officer for the Panel to
review. However, additional plates are not required. Please note: accompanying pamphlets/reports will
not be provided for the Panel for review.
PART III. Proposal Delivery and Submission Instructions
Applicants are held responsible for the proposal to be electronically submitted to GRANTS.GOV
(www.grants.gov) by November 15, 2017 @ 3:00 p.m. (EST). This website includes step by step
instructions for GRANTS.GOV. Please be aware that the electronic submission system is relatively
complex for first-time users and involves several preliminary registration steps to be taken before the
proposal can be submitted (go to www.grants.gov and click on the “Register” link in the upper right
section of the page). Be advised that it is virtually impossible to begin the process of electronic
submission for the first time if you start just a few days before the proposal submission due date. If you
are affiliated with a university, contact your Office of Sponsored Programs as they may already have
completed the registration process and should work with you to submit the application.
Please allow sufficient time for the proposal to be submitted electronically and allow time for possible
computer delays. It is strongly advised not to wait until the last minute for submission. A proposal
received after the closing date and time will not be considered for award. If it is determined that a
proposal will not be considered due to lateness, the applicant will be notified immediately.
All grant programs are required to use GRANTS.GOV to advertise program announcements. Any
FY18 – STATEMAP Program Announcement - G18AS00006

13

form that is not available online may be submitted as attachments at the end of the proposal through the
online application process.
PART IV. General Provisions
A. General Provisions of the National Cooperative Geologic Mapping Program
By accepting Federal assistance, your organization agrees to abide by the provisions of the National
Cooperative Geologic Mapping Program, namely the National Geologic Mapping Reauthorization Act
of 2009, Public Law 111-11 (http://ncgmp.usgs.gov/), and OMB Circular A-16 “Coordination of
Surveying, Mapping and Related Spatial Data Activities”
http://www.whitehouse.gov/omb/circulars/a016/a016_rev.html.
B. Office of Management and Budget (OMB) Circulars
By accepting Federal assistance, your organization agrees to abide by the applicable OMB Circulars in
the expenditure of Federal funds and performance under this program. Copies of these Circulars can
be obtained from the Internet at: http://www.whitehouse.gov/omb/grants_docs.
1. 2 CFR Part 200, Uniform Administrative 2Requirements, Cost Principles and Audit
Requirements for Federal Awards, as implemented by the Department of the Interior in 2 CFR
Part 1402 and 43 CFR Part 12.
C. Publication
1. Publication or open-file release of the results of any project carried out under this assistance
award is authorized in map or publication “series” of State Geological Surveys. Publication
includes conventional format in paper copy, reproducible mylar or similar material, and
electronic format as digital files on computer readable disk, CD-ROM, or similar medium.
Maps or manuscripts submitted to journals, professional organizations, or commercial firms, for
publication shall be accompanied by the following notation:
“This map and explanatory information (or manuscript) is submitted for publication with
the understanding that the United States Government is authorized to reproduce and
distribute reprints for governmental use.”
2. Program Credit. All geologic maps and manuscripts resulting from any project carried out
under this assistance award resulting wholly or in part from the cooperative agreement shall
bear a cooperative statement in the map header, on the title page of an accompanying
explanatory text, and in the acknowledgments that accompany the map or any resulting
report/manuscript. This credit shall read:
“This geologic map (or report) was funded in part by the USGS National Cooperative
Geologic Mapping Program under StateMap award number GXXACXXXXX, 20XX.”
[Include award number and year funded]

FY18 – STATEMAP Program Announcement - G18AS00006

14

3. Disclaimer. All maps and explanatory text or reports submitted for publication by professional
societies or commercial firms shall carry the following notation:
“The views and conclusions contained in this document are those of the authors and should
not be interpreted as necessarily representing the official policies, either expressed or
implied, of the U.S. Government.”
4. Publication information should be entered into the National Geologic Map Database
(http://ngmdb.usgs.gov/Info/partners.html).
D. Funding
1. The STATEMAP program is required by statute (Public Law 111-11) to be carried out on a 1:1
matching basis; each recipient must match each Federal dollar with a non-Federal dollar (direct
and indirect costs). The non-Federal share may be contributions of services or cash provided to
contractors to perform geologic mapping or other services directly applicable to proposed work
on the project. The specific source(s) of the State contribution, such as State legislative
appropriation, must be provided in the proposal. The 1:1 ratio, however, does not prevent
States from securing additional funds from other tax-supported entities to increase the level of
work that is accomplished in a region. The Program encourages multiple partnerships, as they
enhance the production of geologic maps. A letter or item of evidence should be included with
the proposal to support other non-state-survey funds. Federal regulations prohibit the matching
of Federal funds with other Federal funds. Consequently, third-party funding arrangements,
though encouraged, should be viewed as adding additional activities that are accounted for
separately from the USGS-State-matching funds agreement.
2. Non-state-survey "appropriate" state cost share requires at least three basic pieces of
documentation: (1) a letter or other official piece of paper from the proposed source of the nonstate-survey cost share clearly committing to the cost share and, as specifically as possible,
identifying the exact nature of the share (i.e., timing, dollars, equipment, services, personnel,
etc.); (2) specific information in the Strategy for Performing the Geologic Mapping section that
links the non-state-survey cost share directly and convincingly to the proposed geologic
mapping activities; (3) specific information in the budget materials that shows how the nonstate-survey cost share will match Federal dollars, category-by-category, and in sufficient detail
to corroborate the descriptive material in the Strategy section. Actual or apparent costs caused
by the required indirect (overhead) rate (18% total costs) being less than the State Survey’s
negotiated cost agreement are NOT a permissible cost share contribution.
3. Performance of projects funded by this program will conform to OMB Circular A-16 (revised).
As noted in that circular, use of USGS funds for the purchase of equipment will not be
authorized.
4. Funds for the National Cooperative Geologic Mapping Program and in turn, STATEMAP
awards, will not be available until enactment of the Department of the Interior Appropriations.
Since it is anticipated that awards will not be announced until after February 15, 2018,
FY18 – STATEMAP Program Announcement - G18AS00006

15

proposed project start dates should not begin prior to April 15, 2018. Also, projects must
start no later than September 15, 2018.
NOTE: An award issued by the USGS Office of Acquisition and Grants is required for the
State agency to obligate USGS funds. Notification of a successful proposal does not constitute
authority to incur costs funded by USGS money. Costs may be incurred only after the receipt
of an award issued electronically through FedConnect from the USGS.
5. Requests for no-cost extensions, not to exceed 90 days, shall be forwarded to the Grant
Specialist/Contracting Officer for consideration not later than 30 days prior to the requested end
date. After discussion with STATEMAP Program Officer, the Grant Specialist/Contracting
Officer will make a final decision on a case-by-case basis and notify the Recipient in writing.
Asking for a no-cost extension in no way jeopardizes the success of a future proposal.
However, if a State asks for a no-cost extension, it cannot extend past a date 30 days in advance
of the STATEMAP Proposal Evaluation Panel meeting for the next funding cycle.

-- END OF PROGRAM ANNOUNCMENT--

FY18 – STATEMAP Program Announcement - G18AS00006

Attachment A
USE THE FOLLOWING FORMAT
STATEMAP PROPOSAL SUMMARY SHEET
Name of State Geological Survey:

Principal Investigator (person we can call to ask questions if needed):
Name:
Address:
Phone:
Email:
Project Titles:
Project 1 Title:
Amount:
Project 2 Title:
Amount:
Project 3 Title:
Amount::
Project 4 Title:
Amount::
Start date:

End date:

Project Deliverables (please include list of quadrangles and partial quadrangles):
Project 1
Deliverables:
Project 2
Deliverables:
Project 3
Deliverables:
Project 4
Deliverables:

Total Federal Funds Requested:

$_____________________

FY18 – STATEMAP Program Announcement - G18AS00006

Attachment B
USE THE FOLLOWING FORMAT
STATEMAP STATEMENT OF OUTCOME
Include a bibliographic citation and a paragraph showing how a recent published STATEMAP product was used
by another organization or person. It is helpful to include a letter from the organization stating that the geologic
map was a critical component of their decision-making process.
Bibliographic citation:

Paragraph:

FY18 – STATEMAP Program Announcement - G18AS00006

Attachment C
USE THE FOLLOWING FORMAT
National Cooperative Geologic Mapping Program
STATEMAP Element
BUDGET ESTIMATES FOR ENTIRE PROPOSAL
State: _______________________________________
Proposal Short Title: _________________________________________
Budget Category

Federal Funding ”Requested”

SALARIES:
Survey Staff

Matching Funds “Proposed”

$
$
$
$
$
Contract Staff
$
$
$
(provide salary rate & time for $

$
$
$
$
$
$
$
$
$

$
$

$
$

$
$
$
$
$
$
$
$
$
$
$

$
$
$
$
$
$
$
$
$
$
$

each)

Total Salaries:
FRINGE BENEFITS:
Survey Staff

Contract Staff

Total Fringe Benefits:

FY18 – STATEMAP Program Announcement - G18AS00006

Attachment C
USE THE FOLLOWING FORMAT
National Cooperative Geologic Mapping Program
STATEMAP Element
BUDGET ESTIMATES FOR ENTIRE PROPOSAL
State: _______________________________________
Proposal Short Title: _________________________________________
Budget Category

FIELD EXPENSES:
Per Diem
Lodging Cost
Vehicle Cost
Mileage

Federal Funding ”Requested”

$
$
$
$
$
(provide number & rate for each) $
$
MISCELLANEOUS SUPPLIES:
Office and Laboratory Supplies $
(itemize)
Drilling
$
Map Digitizing Costs
$
$
$
$
(breakdown the above costs)
$
$
$
$
Total Direct Costs:
$
Indirect Cost (__ %) *
$
Uncollected Indirect Cost
$ --------------------------------GRAND TOTAL:
$

Matching Funds “Proposed”

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

* Not to exceed 18%

FY18 – STATEMAP Program Announcement - G18AS00006

Attachment C
USE THE FOLLOWING FORMAT
National Cooperative Geologic Mapping Program
STATEMAP Element
BUDGET ESTIMATES FOR INDIVIDUAL PROJECT BUDGET
State: _________________________________
Proposal Short Title: ______________________________________________
Individual Project Title: ____________________________________________
Budget Category

SALARIES:
Survey Staff

Contract Staff
(provide salary rate & time for
each)

Total Salaries:
FRINGE BENEFITS:
Survey Staff

Contract Staff

Total Fringe Benefits:

Federal Funding ”Requested”

Matching Funds “Proposed”

$
$
$
$
$
$
$
$
$

$
$
$
$
$
$
$
$
$

$
$

$
$

$
$
$
$
$
$
$
$
$
$
$

$
$
$
$
$
$
$
$
$
$
$

FY18 – STATEMAP Program Announcement - G18AS00006

Attachment C
USE THE FOLLOWING FORMAT
National Cooperative Geologic Mapping Program
STATEMAP Element
BUDGET ESTIMATES FOR INDIVIDUAL PROJECT BUDGET
State: _________________________________
Proposal Short Title: ______________________________________________
Individual Project Title: ____________________________________________
Budget Category

FIELD EXPENSES:
Per Diem
Lodging Cost
Vehicle Cost
Mileage

(provide number & rate for
each)

Federal Funding ”Requested”

$
$
$
$
$
$

Matching Funds “Proposed”

$
$
$
$
$
$

$
MISCELLANEOUS SUPPLIES:
Office and Laboratory Supplies $
(itemize)
Drilling
$
Map Digitizing Costs
$
$
$
$
(breakdown the above costs) $
$
$
$
Total Direct Costs:
$
Indirect Cost (__ %) *
$
Uncollected Indirect Cost
$ --------------------------------INDIVIDUAL PROJECT TOTAL: $

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

* Not to exceed 18%

FY18 – STATEMAP Program Announcement - G18AS00006

Attachment D
SPECIAL TERMS AND CONDITIONS
SECTION A – ASSISTANCE ADMINISTRATION DATA AND DELIVERABLES
A.1. Cooperative Agreement Administration
This cooperative agreement will be administered by:
U.S. Geological Survey
Office of Acquisition and Grants
Kimberly L. Dove, Grants Specialist
12201 Sunrise Valley Drive, MS 205
Reston, VA 20192
Telephone (703) 648-7487
Email: kdove@usgs.gov
Written communication shall make reference to the Cooperative Agreement number and shall be mailed to
the address above or email to kdove@usgs.gov.
A.2. Consideration
1. The recipient’s proposal as identified on Page 1, Block 10 is incorporated by reference. The total
estimated cost of the USGS share for the performance of this cooperative agreement is the total
amount indicated in Block 13. Costs hereunder shall in no event exceed that amount without prior
written approval of the Contracting Officer.
2. Prior approval of the Grant Specialist/Contracting Officer is not required for transfer of funds
between direct cost categories when the cumulative amount of the transfers during the performance
period does not exceed ten (10) percent of the total USGS cash award. Prior written approval is
required from the Grant Specialist/Contracting Officer for transfers in excess of the ten (10) percent
limitation.
A.3. Payment
Payments under financial assistance awards must be made using the Department of the Treasury
Automated Standard Application for Payments (ASAP) system (www.asap.gov).

FY18 – STATEMAP Program Announcement - G18AS00006

1. The Recipient agrees that it has established or will establish an account with ASAP. USGS will
initiate enrollment in ASAP. If the Recipient does not currently have an ASAP account, they
must designate an individual (name, title, address, phone and e-mail) who will serve as the
Point of Contact (POC).
2. With the award of each grant/cooperative agreement, a sub-account will be set up from which
the Recipient can draw down funds. After recipients complete enrollment in ASAP and link
their banking information to the USGS ALC (14080001), it may take up to 10 days for subaccounts to be activated and for funds to be authorized for drawdown in ASAP.
3. Inquiries regarding payment should be directed to ASAP at (855) 868-0151.
A.4. Definitions
1.

Grant Agreement

A grant agreement is the legal instrument reflecting a relationship between the Federal Government
and a state or local government or other recipient whenever:
a. the principal purpose of the relationship is the transfer of money, property, services, or
anything of value to the state or local government or other recipient in order to accomplish a
public purpose of support or stimulation authorized by Federal statute, rather than
acquisition, by purchase, lease, or barter, of property or services for the direct benefit or use
of the Federal Government; and
b. no substantial involvement is anticipated between the executive agency, acting for the
Federal Government, and the state or local government or other recipient during
performance of the contemplated activity.
2. Cooperative Agreement
A cooperative agreement is the legal instrument reflecting a relationship between the Federal
Government and a state or local government or other recipient whenever:
a. the principal purpose of the relationship is the transfer of money, property, services, or
anything of value to the state or local government or other recipient to accomplish a public
purpose of support, or stimulation authorized by Federal statute, rather than acquisition, by
purchase, lease, or barter, of property or services for the direct benefit or use of the Federal
Government; and
b. substantial involvement is anticipated between the executive agency, acting for the Federal
Government, and state or local government or other recipient during performance of the
activity.

FY18 – STATEMAP Program Announcement - G18AS00006

3. Grantee/Cooperator
Grantee or cooperator means the nonprofit corporation or other legal entity to which a grant or
cooperative agreement is awarded and which is accountable to the Federal Government for the use
of the funds provided. The grantee or cooperator is the entire legal entity even if only a particular
component of the entity is designated in the award document. For example, a grant or cooperative
agreement award document may name as the grantee one school or campus of a university. In this
case, the granting agency usually intends, or actually requires, that the named component assume
primary or sole responsibility for administering the grant-assisted project or program.
Nevertheless, the naming of a component of a legal entity as the grantee or cooperator in a grant or
cooperative agreement award document shall not be construed as relieving the whole legal entity
from accountability to the Federal Government for the use of the funds provided.
The term “grantee” or “cooperator” does not include secondary recipients such as sub grantees,
contractors, etc., who may receive funds from a grantee pursuant to a grant.
4. Recipient
Recipient means grantee or cooperator.
5. Principal Investigator
The Principal Investigator is the individual designated by the Recipient (and approved by the
USGS) who is responsible for the technical direction of the research project. The Principal
Investigator cannot be changed or become substantially less involved than was indicated in the
Recipient's proposal, without the prior written approval of the Contracting Officer.
6. Program Officer
a. The Program Officer will work closely with the Principal Investigator to ensure that all
technical requirements are being met. The Program Officer’s responsibilities include, but
are not limited to, providing technical advice on the accomplishment of the proposal's
objectives; reviewing the technical content of reports and the other information delivered to
the USGS; determining the adequacy of technical reports; and conducting site visits, in
coordination with the Regional Coordinator, Deputy Chief for External Research, and the
Contracting Officer, as frequently as practicable.
b. The Program Officer is Darcy K. McPhee, U.S. Geological Survey, 908 National Center,
12201 Sunrise Valley Drive, Reston, VA 20192. The Program Officer does not have the
authority to issue any technical direction which constitutes an assignment of additional
work outside the scope of the award; in any manner cause a change in the total cost or the
time required for performance of the award; or change any of the terms, conditions, or
general provisions of the award.

FY18 – STATEMAP Program Announcement - G18AS00006

7. Contracting Officer (CO)
Contracting Officers are individuals who have been delegated in writing by the USGS Office of
Acquisition and Grants as the sole authority designated to obligate Federal funds and create terms
and conditions of awards. They are the only individuals who have authority to negotiate, enter into,
and administer awards resulting for this program. Contracting Officers have responsibility to
ensure the effective use of Federal funds.
Functions of the Contracting Officer include but are not limited to:
a. Issuing the grant/cooperative agreement program announcement in coordination with the
program officer.
b. Receiving grant/cooperative agreement proposals and related documents in response to a
program announcement. The Grant Specialist as receiving official shall mark all proposals
with a control number.
c. Approving the program manager’s Technical Evaluation Plan, which describes in detail the
evaluation process for a competitive grant/cooperative agreement program. The
Contracting Officer/Grant Specialist shall ensure the openness and fairness of the evaluation
and selection process.
d. Serving in an advisory capacity at peer review panel meetings. She shall interpret grant/
cooperative agreement management policies to panel members.
e. Negotiating, as necessary, the final grant/cooperative agreement budget.
f. Issuing grant/cooperative agreement awards and revisions to awards.
g. Receiving all requests for changes to an award. The Grant Specialist/Contracting Officer
shall serve as the mandatory control point for all official communications with the grantee
which may result in changing the amount of the grant/cooperative agreement, the
grant/cooperative agreement budget, or any other terms and conditions of the award.
h. Receiving financial reports required by the terms and conditions of the award.
i.

Closing out grant/cooperative agreement awards when all applicable award requirements
have been complied with.

FY18 – STATEMAP Program Announcement - G18AS00006

A.5.

Reporting Requirements

1. Required reports/documents. The Recipient shall submit the following reports/documents:
Report/Document

Submit To

Due Date

1. Transmittal Letter, Maps,
plus accompanying technical
report

Program Officer
(see page 2 of Award
Document)

On or before the last day of the
12-month project period.

2. Transmittal Letter

Grant Specialist, see
Section A.1 of terms
& conditions

On or before the last day of the
12-month project period.

3. SF 425- Federal
Financial Report

Electronically thru
FedConnect or via
email to Grant
Specialist (A.1)

SEE SECTION A.5(2&3)
BELOW

4.

Program Officer,
Immediately following
National Geologic
publication.
Map Database
* Publication means any book, report, photograph, map, chart, or recording published or disseminated to
the scientific community.
2.

*Publications

Annual Financial Reports
a. The Recipient will submit an annual SF 425, Federal Financial Report, for each individual
USGS award. The SF 425 is available at http://www.whitehouse.gov/omb/grants_forms. The
SF 425 will be due in accordance with the following schedule. USGS acknowledges that this
annual reporting schedule may not always correspond with a specific budget period.
Award Performance Start
Date

Annual Interim Report
End Date
(year following start date)

Annual Interim Report
Due Date
(90 days after report
end date)

January 1- March 31

March 31

June 30

April 1- June 30

June 30

September 30

July 1- September 30

September 30

December 31

October 1 – December 31

December 31

March 31

FY18 – STATEMAP Program Announcement - G18AS00006

b. The SF 425 must be submitted electronically through the FedConnect Message Center
(www.fedconnect.net) or, if FedConnect is not available, by e-mail to SF425@usgs.gov with a
cc to the Contracting Officer. Recipient must include the USGS award number in the subject
line of all correspondence. If, after 90 days, Recipient has not submitted a report, the
Recipient’s account in ASAP will be placed in a manual review status until the report is
submitted.
3. Final Financial Report
a. The Recipient will liquidate all obligations incurred under the award and submit a final SF
425, Federal Financial Report in accordance with C.3.b. no later than 90 calendar days after the
Agreement completion date.
b. Recipient will promptly return any unexpended federal cash advances or will complete a final
draw from ASAP to obtain any remaining amounts due. Once 120 days has passed since the
Agreement completion date, USGS shall unilaterally de-obligate federal funds as reflected in
the Final SF 425.
c. Subsequent revision to the final SF 425 will be considered only as follows:
i. When the revision results in a balance due to the Government, the Recipient must
submit a revised final SF 425, Federal Financial Report, and refund the excess payment
whenever the overcharge is discovered, no matter how long the lapse of time since the
original due date of the report.
ii. When the revision represents additional reimbursable costs claimed by the Recipient, a
revised final SF 425 may be submitted to the USGS Contracting Officer with an
explanation. If approved, the USGS will either request and pay a final invoice or
reestablish the ASAP subaccount to permit the Recipient to make a revised final draw.
Any revised final report representing additional reimbursable amounts must be
submitted no later than 1 year from the due date of the original report, i.e., 15 months
following the Agreement completion date. USGS will not accept any revised SF 425
covering additional expenditures after that date and will return any late request for
additional payment to the Recipient.
4. Report preparation instructions. The final technical report is due at the end of the awards 12month performance period. The technical report should be no less than 3 single-spaced on 8 ½
-inch by 11-inch pages and include the following:
a. A cover page containing the award number, Recipient's name, Principal Investigator's name and
title of the Recipient's application.
b. An abstract that summarizes the observations and conclusions of the report.
c. A main body that documents and summarizes the results of the recipient’s work over the 12FY18 – STATEMAP Program Announcement - G18AS00006

month project period. The report shall include an adequate but brief description of activities
and overall progress which summarizes the results of the entire award. The final report may
include tables, graphs, diagrams, sketches, etc., as required to explain the results achieved
under the award. The report may also include recommendations and conclusions based upon
both the experience and the results obtained.
d. A bibliography of all publications resulting from the work performed during the 12-month
period. Copies of the publications are required if the Recipient has not previously submitted
them to the Program Officer.
e. Publication of the results of any project carried out under this assistance award is authorized in
professional journals, trade magazines, or may be made by the USGS. One copy of each article
planned for publication shall be submitted to the Program Officer simultaneously with its
submission for publication. One reprint of each published article shall be submitted to the
Program Officer immediately following publication. Proper acknowledgment and
disclaimers as defined in Part IV, Section C of this Program Announcement shall
accompany all publications.
5. Maps. One copy of each map with all accompanying explanatory information shall be
electronically submitted to the Program Officer by the end of the cooperative agreement’s end date,
and, subsequently, the updated map shall be sent when published. Instructions on electronic
delivery are provided in Attachment E. Publication of maps shall follow guidelines in Part IV,
Section C of this Program Announcement.
6. Transmittal Letter. A transmittal letter shall also accompany the maps that are forwarded to the
Program Officer. The letter should identify the award number, Recipient's name, Principal
Investigator's name, title of the Recipient's application, and a description of the map being
submitted. A copy of the transmittal letter shall be sent to the Grant Specialist (kdove@usgs.gov)
identified in Section 1 on page 1 of the terms and conditions.
7. Adherence to reporting requirements
A Recipient’s failure to submit the required reports/documents, in a timely manner, may result in
withholding of payment, termination of the award, or delay or non-issuance of new awards.

A.6. Adherence to Original Research Objectives and Budget Estimates
1. Any commitments or expenditures incurred by the Recipient in excess of the funds provided by this
award shall be the responsibility of the Recipient. Expenditures incurred prior to the effective date
of this award cannot be charged against award funds unless provided for in this award.
2. The following requests for change require advance written approval by the issuing office at the
address on page two of your award. Your request must be submitted directly to the Grant Specialist
FY18 – STATEMAP Program Announcement - G18AS00006

at least 30 calendar days prior to the requested effective date of the change or prior to the
expiration date of the award:
a. Changes in the scope, objective, or key personnel referenced in the Recipient's proposal.
b. Transfer of funds between direct cost categories when the cumulative amount of transfers
during the project period exceeds 10 percent of the total award.
c. Acquisition of nonexpendable personal property (equipment) not approved at time of award.
d. Change in the project period. The Recipient shall include in the request the cause of the needed
extension, a description of the remaining work to be completed, the proposed date of
completion, the amount of funds remaining, and a revised budget for the remaining funds. If all
funds have been disbursed to the Recipient, this must be indicated in the request. A request for
an extension that is received by the Grant Specialist after the expiration date shall not be
honored.
For continuing work, an extension shall delay the award of a follow-on agreement until
such time that the first agreement has been completed. An extension for any time period
beyond the original expiration may, in unusual circumstances, result in the cancellation of
intended subsequent agreement awards.
e. Creation of any direct cost line item not approved at time of award.
f. Any other significant change to the award.
3. The Grant Specialist will notify the Recipient in writing within 30 calendar days after receipt of the
request for revision or adjustment whether the request has been approved.
A.7. Pre-agreement Costs
Pre-agreement costs are not authorized under this program. Costs must be obligated during the
performance period.
A.8. Site Visits
Site visits may be made by USGS representatives to review program accomplishments and management
control systems and to provide technical assistance, as required.
A.9. Violation of Award Terms
If a Recipient materially fails to comply with the terms of the award, the Contracting Officer may suspend,
terminate, or take such other remedies as may be legally available and appropriate in the circumstances.
A.10. Award Closeout
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Awards will be closed out once all requirements have been met. Maps, Technical and financial reports
must be submitted on time as specified in Section 4 of these Special Terms and Conditions. Failure to
adhere to the reporting requirements may result in the delay or denial of further awards.
A.11. Government Involvement Statement
1. Substantial involvement is anticipated through the term of the cooperative agreement between the
USGS and the Recipient.
2. The USGS and the Recipient will collaborate and participate in program planning for each phase of
the project.
A.12 Modification
This award may be modified in writing by mutual consent of the Recipient representative and the
Contracting Officer.
SECTION B – GENERAL PROVISIONS
B.1 Cost Principles, Audit, and Administrative Requirements
The Recipient shall be subject to the following regulations, which are incorporated herein by reference.
Copies of these regulations can be obtained from the Internet at:
http://www.whitehouse.gov/omb/grants_docs
Educational Institutions / State and Local Governments / Non-Profit Organizations
2 CFR Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements
for Federal Awards, as implemented by the Department of the Interior in 2 CFR Part 1402 and 43
CFR Part 12.

B.2 Additional Regulations
This award is subject to the following additional Government-wide regulations:
●
●

2 CFR 180, Government-wide Debarment and Suspension (Nonprocurement)
2 CFR 182, Government-wide Requirements for Drug-Free Workplace (Financial Assistance)

This award is subject to the following additional regulations of the U.S. Department of the Interior:
●
●

2 CFR Part 1400, Nonprocurement Debarment and Suspension
2 CFR Part 1401, Requirements for a Drug Free Workplace (Financial Assistance)
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●
●
●

43 CFR Part 17, Nondiscrimination in Federally Assisted Programs of the Department of the
Interior
43 CFR Part 18, New Restrictions on Lobbying
o
Submission of an application also represents the applicant’s certification of the
statements in 43 CFR Part 18, Appendix A, Certification Regarding Lobbying
43 CFR Part 41, Nondiscrimination on the Basis of Sex in Education Programs or Activities
Receiving Federal Financial Assistance [Applies only if this award provides assistance to an
education program or student(s)]

B.3 Additional Articles Required For Compliance with Statute or Regulation
a) The Seat Belt Provision (Executive Order 13043)
Recipients of grants/cooperative agreements and/or sub-awards are encouraged to adopt and enforce
on-the-job seat belt use policies and programs for their employees when operating company owned,
rented, or personally owned vehicles. These measures include, but are not limited to, conducting
education, awareness, and other appropriate programs for their employees about the importance of
wearing seatbelts and the consequences of not wearing them.
b) Federal Leadership on Reducing Text Messaging while Driving (Executive Order 13513)
Recipients are encouraged to adopt and enforce policies that ban text messaging while driving,
including conducting initiatives of the type described in section 3(a) of the order.
(http://www.whitehouse.gov/the_press_office/Executive-Order-Federal-Leadership-on-ReducingText-Messaging-while-Driving/)
c) Use of U.S. Flag Air Carriers (49 USC Section 40118)
Any air transportation to, from, between or within a country other than the U.S. of persons or
property, the expense of which will be paid in whole or in part by U.S. Government funding, must be
performed by, or under a code-sharing arrangement with, a U.S. flag air carrier if service provided by
such a carrier is "available" (49 U.S.C. 40118, commonly referred to as the Fly America Act).
Tickets (or documentation for electronic tickets) must identify the U.S. flag air carrier's designator
code and flight number. See the Federal Travel Regulation §301-10.131 - §301-10.143 for
definitions, exceptions, and documentation requirements. (See also Comp. Gen. Decision B240956, dated September 25, 1991.)
d) Trafficking in Persons (2 CFR Part 175)
a. Provisions applicable to a recipient that is a private entity.
1. You as the recipient, your employees, subrecipients under this award, and subrecipients'
employees may not—
i. Engage in severe forms of trafficking in persons during the period of time that the
award is in effect;
ii. Procure a commercial sex act during the period of time that the award is in effect;
or
iii. Use forced labor in the performance of the award or subawards under the award.
2. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if
FY18 – STATEMAP Program Announcement - G18AS00006

you or a subrecipient that is a private entity —
i. Is determined to have violated a prohibition in paragraph a.1 of this award term; or
ii. Has an employee who is determined by the agency official authorized to terminate the
award to have violated a prohibition in paragraph a.1 of this award term through
conduct that is either—
A. Associated with performance under this award; or
B. Imputed to you or the subrecipient using the standards and due process for
imputing the conduct of an individual to an organization that are provided in 2
CFR part 180, “OMB Guidelines to Agencies on Government wide Debarment
and Suspension (Nonprocurement),” as implemented by our agency at [agency
must insert reference here to its regulatory implementation of the OMB
guidelines in 2 CFR part 180 (e.g., “2 CFR part XX”)].
b. Provision applicable to a recipient other than a private entity.
We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a
subrecipient that is a private entity—
1. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term;
or
2. Has an employee who is determined by the agency official authorized to terminate the award
to have violated an applicable prohibition in paragraph a.1 of this award term through conduct
that is either—
i. Associated with performance under this award; or
ii. Imputed to the subrecipient using the standards and due process for imputing the
conduct of an individual to an organization that are provided in 2 CFR part 180, “OMB
Guidelines to Agencies on Government wide Debarment and Suspension
(Nonprocurement),” as implemented by our agency at [agency must insert reference
here to its regulatory implementation of the OMB guidelines in 2 CFR part 180 (e.g., “2
CFR part XX”)].
c. Provisions applicable to any recipient.
1. You must inform us immediately of any information you receive from any source alleging a
violation of a prohibition in paragraph a.1 of this award term.
2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section:
i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA),
as amended (22 U.S.C. 7104(g)), and
ii. Is in addition to all other remedies for noncompliance that are available to us under
this award.
3. You must include the requirements of paragraph a.1 of this award term in any subaward you
make to a private entity.
d. Definitions.
For purposes of this award term:
1. “Employee” means either:
i. An individual employed by you or a subrecipient who is engaged in the performance
of the project or program under this award; or
FY18 – STATEMAP Program Announcement - G18AS00006

ii. Another person engaged in the performance of the project or program under this
award and not compensated by you including, but not limited to, a volunteer or
individual whose services are contributed by a third party as an in-kind contribution
toward cost sharing or matching requirements.
2. “Forced labor” means labor obtained by any of the following methods: the recruitment,
harboring, transportation, provision, or obtaining of a person for labor or services, through the
use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage,
debt bondage, or slavery.
3. “Private entity”:
i. Means any entity other than a State, local government, Indian tribe, or foreign public
entity, as those terms are defined in 2 CFR 175.25.
ii. Includes:
A. A nonprofit organization, including any nonprofit institution of higher
education, hospital, or tribal organization other than one included in the
definition of Indian tribe at 2 CFR 175.25(b).
B. A for-profit organization.
4. “Severe forms of trafficking in persons,” “commercial sex act,” and “coercion” have the
meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102).
e) Reporting Subawards and Executive Compensation Information (2 CFR Part 170).
a. Reporting of first-tier subawards.
1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you
must report each action that obligates $25,000 or more in Federal funds that does not include
Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment
Act of 2009, Pub. L. 111-5) for a subaward to an entity (see definitions in paragraph e. of this
award term).
2. Where and when to report.
i. You must report each obligating action described in paragraph a.1. of this award term
to http://www.fsrs.gov.
ii. For subaward information, report no later than the end of the month following the
month in which the obligation was made. (For example, if the obligation was made on
November 7, 2010, the obligation must be reported by no later than December 31,
2010.)
3. What to report. You must report the information about each obligating action that the
submission instructions posted at http://www.fsrs.gov specify.
b. Reporting Total Compensation of Recipient Executives.
1. Applicability and what to report. You must report total compensation for each of your five
most highly compensated executives for the preceding completed fiscal year, if—
i. the total Federal funding authorized to date under this award is $25,000 or more;
ii. in the preceding fiscal year, you received—
(A) 80 percent or more of your annual gross revenues from Federal procurement
contracts (and subcontracts) and Federal financial assistance subject to the
FY18 – STATEMAP Program Announcement - G18AS00006

Transparency Act, as defined at 2 CFR 170.320 (and subawards); and
(B) $25,000,000 or more in annual gross revenues from Federal procurement
contracts (and subcontracts) and Federal financial assistance subject to the
Transparency Act, as defined at 2 CFR 170.320 (and subawards); and
iii. The public does not have access to information about the compensation of the
executives through periodic reports filed under section 13(a) or 15(d) of the Securities
Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986. (To determine if the public has access to the compensation
information, see the U.S. Security and Exchange Commission total compensation filings
at http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report executive total compensation described in
paragraph b.1. of this award term:
i. As part of your registration profile at https://www.sam.gov.
ii. By the end of the month following the month in which this award is made, and
annually thereafter.
c. Reporting of Total Compensation of Subrecipient Executives.
1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this
award term, for each first-tier subrecipient under this award, you shall report the names and
total compensation of each of the subrecipient's five most highly compensated executives for
the subrecipient's preceding completed fiscal year, if—
i. in the subrecipient's preceding fiscal year, the subrecipient received—
(A) 80 percent or more of its annual gross revenues from Federal procurement
contracts (and subcontracts) and Federal financial assistance subject to the
Transparency Act, as defined at 2 CFR 170.320 (and subawards); and
(B) $25,000,000 or more in annual gross revenues from Federal procurement
contracts (and subcontracts), and Federal financial assistance subject to the
Transparency Act (and subawards); and
ii. The public does not have access to information about the compensation of the
executives through periodic reports filed under section 13(a) or 15(d) of the Securities
Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986. (To determine if the public has access to the compensation
information, see the U.S. Security and Exchange Commission total compensation filings
at http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report subrecipient executive total compensation
described in paragraph c.1. of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward.
For example, if a subaward is obligated on any date during the month of October of a
given year (i.e., between October 1 and 31), you must report any required compensation
information of the subrecipient by November 30 of that year.
d. Exemptions
If, in the previous tax year, you had gross income, from all sources, under $300,000, you are
exempt from the requirements to report:
FY18 – STATEMAP Program Announcement - G18AS00006

i. Subawards,
and
ii. The total compensation of the five most highly compensated executives of any
subrecipient.
e. Definitions. For purposes of this award term:
1. Entity means all of the following, as defined in 2 CFR part 25:
i. A Governmental organization, which is a State, local government, or Indian tribe;
ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization;
iv. A domestic or foreign for-profit organization;
v. A Federal agency, but only as a subrecipient under an award or subaward to a nonFederal entity.
2. Executive means officers, managing partners, or any other employees in management
positions.
3. Subaward:
i. This term means a legal instrument to provide support for the performance of any
portion of the substantive project or program for which you received this award and that
you as the recipient award to an eligible subrecipient.
ii. The term does not include your procurement of property and services needed to carry
out the project or program (for further explanation, see Sec. __ .210 of the attachment to
OMB Circular A-133, “Audits of States, Local Governments, and Non-Profit
Organizations”).
iii. A subaward may be provided through any legal agreement, including an agreement
that you or a subrecipient considers a contract.
4. Subrecipient means an entity that:
i. Receives a subaward from you (the recipient) under this award; and
ii. Is accountable to you for the use of the Federal funds provided by the subaward.
5. Total compensation means the cash and noncash dollar value earned by the executive during
the recipient's or subrecipient's preceding fiscal year and includes the following (for more
information see 17 CFR 229.402(c)(2)):
i. Salary and bonus.
ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount
recognized for financial statement reporting purposes with respect to the fiscal year in
accordance with the Statement of Financial Accounting Standards No. 123 (Revised
2004) (FAS 123R), Shared Based Payments.
iii. Earnings for services under non-equity incentive plans. This does not include group
life, health, hospitalization or medical reimbursement plans that do not discriminate in
favor of executives, and are available generally to all salaried employees.
iv. Change in pension value. This is the change in present value of defined benefit and
actuarial pension plans.
v. Above-market earnings on deferred compensation which is not tax-qualified.
vi. Other compensation, if the aggregate value of all such other compensation (e.g.
severance, termination payments, value of life insurance paid on behalf of the employee,
perquisites or property) for the executive exceeds $10,000.
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f) System of Award Management and Universal Identifier Requirements (2 CFR Part 25)
a. Requirement for System of Award Management
Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must
maintain the currency of your information in the SAM until you submit the final financial report
required under this award or receive the final payment, whichever is later. This requires that
you review and update the information at least annually after the initial registration, and more
frequently if required by changes in your information or another award term.
b. Requirement for Unique Entity identifier Numbers
If you are authorized to make subawards under this award, you:
1. Must notify potential subrecipients that no entity (see definition in paragraph C of this
award term) may receive a subaward from you unless the entity has provided its unique
entity identifier number to you.
2. May not make a subaward to an entity unless the entity has provided its DUNS number
to you.
c. Definitions
For purposes of this award term:
1. System of Award Management(SAM) means the Federal repository into which an entity must
provide information required for the conduct of business as a recipient. Additional information
about registration procedures may be found at the SAM Internet site (currently at
http://www.sam.gov).
2. Unique entity identifier means the identifier required for SAM registration to uniquely
identify business entities.
3. Entity, as it is used in this award term, means all of the following, as defined at 2 CFR part
25, subpart C:
i. A Governmental organization, which is a State, local government, or Indian Tribe;
ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization;
iv. A domestic or foreign for-profit organization; and
v. A Federal agency, but only as a subrecipient under an award or subaward to a nonFederal entity.
4. Subaward:
i. This term means a legal instrument to provide support for the performance of any
portion of the substantive project or program for which you received this award and that
you as the recipient award to an eligible subrecipient.
ii. The term does not include your procurement of property and services needed to carry
out the project or program (for further explanation, see 2 CFR 200.330).
iii. A subaward may be provided through any legal agreement, including an agreement
that you consider a contract.
5. Subrecipient means an entity that:
i. Receives a subaward from you under this award; and
ii. Is accountable to you for the use of the Federal funds provided by the subaward.
FY18 – STATEMAP Program Announcement - G18AS00006

g) Prohibition on Members of Congress Making Contracts with Federal Government (41 USC
Section 6306)
No member of or delegate to the United States Congress or Resident Commissioner shall be
admitted to any share or part of this award, or to any benefit that may arise therefrom; this
provision shall not be construed to extend to an award made to a corporation for the public’s
general benefit.
h) Enhancement of Recipient and Subrecipient Employee Whisleblower Protection (41 USC
Section 4712)
a. This award, related subawards, and related contracts over the simplified acquisition
threshold and all employees working on this award, related subawards, and related contracts
over the simplified acquisition threshold are subject to the whistleblower rights and remedies
established at 41 USC 4712.
b. Recipients, their subrecipients, and their contractors awarded contracts over the simplified
acquisition threshold related to this award, shall inform their employees in writing, in the
predominant language of the workforce, of the employee whistleblower rights and protections
under 41 USC 4712.
c. The recipient shall insert this clause, including this paragraph (c), in all subawards and in
contracts over the simplified acquisition threshold related to this award.
i) Prohibition on Issuing Financial Assistance Awards to Entities that Require Certain Internal
Confidentiality Agreements
Section 743 of Division E, Title VII of the Consolidated and Further Continuing Resolution
Appropriations Act of 2015 (Pub. L. 113-235) prohibits the use of funds appropriated or otherwise
made available under that or any other Act for grants or cooperative agreements to an entity that
requires employees or contractors of such entity seeking to report fraud, waste, or abuse to sign internal
confidentiality agreements or statements prohibiting or otherwise restricting such employees or
contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law
enforcement representative of a federal department or agency authorized to receive such information.
Recipients must not require their employees or contractors seeking to report fraud, waste, or abuse to
sign internal confidentiality agreements or statements prohibiting or otherwise restricting such
employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated
investigative or law enforcement representative of a federal department or agency authorized to receive
such information.
Recipients must notify their employees or contractors that existing internal confidentiality agreements
covered by this condition are no longer in effect.
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B.4 Additional General Terms and Conditions
a) Research Integrity
1) USGS requires that all grant or cooperative agreement Recipient organizations adhere to the
Federal Policy on Research Misconduct, Office of Science and Technology Policy, December
6, 2000, 65 Federal Register (FR) 76260. The Federal Policy on Research Misconduct
outlines requirements for addressing allegations of research misconduct, including the
investigation, adjudication, and appeal of allegations of research misconduct and the
implementation of appropriate administrative actions.
2) The Recipient must promptly notify the USGS Project Office when research misconduct that
warrants an investigation pursuant to the Federal Policy on Research Misconduct is alleged.
b) Access To Research Data
1)

Recipients that are institutions of higher education, hospitals, or non-profit organizations are
required to release research data first produced in a project supported in whole or in part
with Federal funds that are cited publicly and officially by a Federal agency in support of an
action that has the force and effect of law (e.g., regulations and administrative orders).
“Research data” is defined as the recorded factual material commonly accepted in the
scientific community as necessary to validate research findings. It does not include
preliminary analyses; drafts of scientific papers; plans for future research; peer reviews;
communications with colleagues; physical objects (e.g., laboratory samples, audio or video
tapes); trade secrets; commercial information; materials necessary to be held confidential by
a researcher until publication in a peer-reviewed journal; information that is protected under
the law (e.g., intellectual property); personnel and medical files and similar files, the
disclosure of which would constitute an unwarranted invasion of personal privacy; or
information that could be used to identify a particular person in a research study.

2)

These requirements do not apply to commercial organizations or to research data produced
by State or local governments. However, if a State or local governmental grantee contracts
with an educational institution, hospital, or non-profit organization, and the contract results
in covered research data, those data are subject to these disclosure requirements.

3)

Requests for the release of research data subject to this policy are required to be made to
USGS, which will handle them as FOIA requests under 43 CFR 2.25. If the data are
publicly available, the requestor will be directed to the public source. Otherwise, the USGS
Contract Officer, in consultation with the affected Recipient and the PI, will handle the
request. This policy also provides for assessment of a reasonable fee to cover Recipient
costs as well as (separately) the USGS costs of responding.

c) Conflict of Interest
The Recipient must establish safeguards to prohibit its employees and Subrecipients from using
FY18 – STATEMAP Program Announcement - G18AS00006

their positions for purposes that constitute or present the appearance of a personal or organizational
conflict of interest. The Recipient is responsible for notifying the USGS Contracting Officer in
writing of any actual or potential conflicts of interest that may arise during the life of this award.
Conflicts of interest include any relationship or matter which might place the Recipient or its
employees in a position of conflict, real or apparent, between their responsibilities under the
agreement and any other outside interests. Conflicts of interest may also include, but are not
limited to, direct or indirect financial interests, close personal relationships, positions of trust in
outside organizations, consideration of future employment arrangements with a different
organization, or decision- making affecting the award that would cause a reasonable person with
knowledge of the relevant facts to question the impartiality of the Recipient and/or Recipient's
employees and Sub-recipients in the matter.
The USGS Contracting Officer and the servicing Ethics Counselor will determine if a conflict of
interest exists. If a conflict of interest exists, the USGS Contracting Officer will determine whether
a mitigation plan is feasible. Mitigation plans must be approved by the USGS Contracting Officer
in writing. Failure to resolve conflicts of interest in a manner that satisfies the government may be
cause for termination of the award.
Failure to make required disclosures may result in any of the remedies described in 2 CFR §
200.338, Remedies for Noncompliance, including suspension or debarment (see also 2 CFR Part
180).
d) Program Income
1) If the Recipient is an educational institution or nonprofit research organization, any other
program income will be added to funds committed to the project by the Federal awarding
agency and Recipient and be used to further eligible project or program objectives, as
described in 2 CFR 200.307(e)(2).
2) For all other types of Recipients, any other program income will be deducted from total
allowable costs to determine the net allowable costs before calculating the Government's
share of reimbursable costs, as provided in 2 CFR 200.307(e)(1).
e) Government Furnished Property Or Property Authorized For Purchase
Title to nonexpendable personal property acquired wholly or in part with Federal funds shall be
vested in the Recipient unless otherwise specified in the award document. The Recipient shall
retain control and maintain a property inventory of such property as long as there is a need for such
property to accomplish the purpose of the project, whether or not the project continues to be
supported by Federal funds. When there is no longer a need for such property to accomplish the
purpose of the project, the Recipient shall use the property in connection with other Federal
awards the Recipient has received. Disposal of nonexpendable personal property shall be in
accordance with 2 CFR 200.313.
There is no non-expendable personal property authorized on this grant/cooperative agreement.
FY18 – STATEMAP Program Announcement - G18AS00006

Attachment E
INSTRUCTIONS FOR UPLOADING DELIVERABLES
The National Cooperative Geologic Mapping Program Management System
https://my.usgs.gov/ncgmp/
Beginning in FY2018, the NCGMP will require all STATEMAP deliverables to be submitted through
the NCGMP Management System, an online application where STATEMAP PIs will be able to
monitor due dates, track outstanding deliverables, and instantly upload transmittal letters, technical
reports, and map deliverables.
Creating your myUSGS Account
To get started you will need to create a myUSGS account - this account requires you to use the email
address that will be associated with your proposal.


Go to https://my.usgs.gov/resources/



Click on Sign Up at the bottom of the page



Fill out your email address (do not use a personal address) and click the “I am not a robot”
check box



Then click Submit

You will then need to check your inbox for an email from myUSGS and follow the steps, including
providing a sponsor’s email address for the account, to complete your registration. Please use either
mmarketti@usgs.gov or dmcphee@usgs.gov as your myUSGS sponsor.

Next, your sponsor will get an email and need to verify your account, after which you will get an email
asking you to finalize your account and create a password. You will now be able to access the
Management System and view any current projects (and corresponding deadlines/project end dates)
associated with your email address.
Accessing Your Projects and Uploading Deliverables to the NCGMP Management System
If you have any difficulty or questions when accessing the Management System, please contact Mike
Marketti at mmarketti@usgs.gov / 703-648-6976.

FY18 – STATEMAP Program Announcement - G18AS00006

1. Navigate to the Management System at https://my.usgs.gov/ncgmp/ and log in using your
myUSGS credentials. Once logged in and viewing the home screen, click Proposal List
2. In order to find your active/current projects, set the Stage section to Project Live
3. Click the Search button
4. Click on the name of the project (i.e. FY2018 Alaska STATEMAP Proposal)
5. Once displaying the project details, you will see a list of associated deliverables. Click on the
name of the deliverable (i.e. “FY2018 Alaska STATEMAP Transmittal Letter”) in order to
upload a document
6. Click on the +Upload New File button
7. Browse to your computer and select a file
As a suggestion, please make sure the name of your file is meaningful and connects it to your
project. For example titles like MT_Boulder_East_24K_map.pdf or
TX_STATEMAP_PortOConnor_map_sheet1_2016 are excellent titles for your files.
Please note: If needed, you may upload multiple documents for a single deliverable item listed
(for example, multiple plates for a single mapped quad)
8. Then save by clicking on Update
9. After you have uploaded all deliverable documents click on the Proposal icon in the menu
10. Then click on Start Deliverables Review to move your proposal to the next phase – this will
allow NCGMP to review your documents.
Forgot your password?
Go to https://my.usgs.gov/resources/main/forgotPassword, fill in the email address that you used to
create your myUSGS account, and soon thereafter you will receive an email with a new password.
Again, if you have any questions related to the NCGMP Management System, please contact Mike
Marketti at mmarketti@usgs.gov / 703-648-6976.

-- End of Agreement --

FY18 – STATEMAP Program Announcement - G18AS00006