GSS Data File Upload Templates

ATTACHMENT 7
Student File Upload Template & Codes
Postdoc File Upload Template & Codes
NFR File Upload Template & Codes

STUDENT CODES
Coded Field Name
unit_name

Data Type
alphanumeric (80 char max)

Code Value Code Description
Name of the unit as listed in your institutional records

unit_id

alphanumeric (80 char max)

Identifier for the unit as listed in your institutional records

cip_code

alphanumeric (7 char max)

Six-digit CIP code

person_id

alphanumeric (80 char max)

Unique identifier for individual record (80 alphanumeric character max)

degree_level_code

numeric (1-digit)

1
2

Doctorate
Master's

enrollment_code

numeric (1-digit)

1
2

Full-Time
Part-Time

sex_code

numeric (1-digit)

1
2

Male
Female

citizen_race_ethnicity_code

numeric (1-digit)

1
2
3
4
5
6
7
8
9

Foreign nationals holding temporary visas, regardless of ethnicity or race
Hispanic/Latino ethnicty (one or more races)
American Indian/Alaska Native (one race)
Asian (one race)
Black/African American (one race)
Native Hawaiian/Other Pacific Islander (one race)
White (one race)
More than one race (non Hispanic/Latino)
Ethnicity/race unknown or not stated)

firsttime_code

numeric (1-digit)

1
2

First Time
Not First Time

support_source_code

numeric (2-digit)

1
2
3
4
5
6
7
8
9
10

Department of Defense
HHS-NIH only
HHS-Other than NIH
NSF
Department of Agriculture
NASA
Department of Energy
Other federal sources
Institutional, state/local government
Other U.S. sources

support_mechanism_code

numeric (1-digit)

11
12

Non-U.S. sources
Student's own resources

1
2
3
4
5

Fellowship
Traineeship
Research Assistantship
Teaching Assistantship
Other Support

STUDENT TEMPLATE
unit_name

unit_id

person degree_level enrollment_ sex_ citizen_race_ firsttime support_source support_mechanism
cip_code _id
_code
code
code ethnicity_cod _code
_code
_code

POSTDOC CODES
Coded Field Name
unit_name

Data Type
Code Value Code Description
alphanumeric (80 char max)
Name of the unit as listed in your institutional records

unit_id

alphanumeric (80 char max)

Identifier for the unit as listed in your institutional records

cip_code

alphanumeric (7 char max)

Six-digit CIP code. Each row of data should include either CIP or GSS code, but not both

gss_code

numeric (3 char max)

Three-digit GSS code. Each row of data should include either CIP or GSS code, but not both

person_id

alphanumeric (80 char max)

Unique identifier for individual record (80 alphanumeric character max)

sex_code

numeric (1-digit)

1 Male
2 Female

citizen_race_ethnicity_code

numeric (1-digit)

1
2
3
4
5
6
7
8
9

support_source_postdoc_code numeric (2-digit)

1
2
3
4
5
6
7
8
9
10
11
12
13

support_mechanism_postdoc_code
numeric (1-digit)

Foreign nationals holding temporary visas, regardless of ethnicity or race
Hispanic/Latino ethnicty (one or more races)
American Indian/Alaska Native (one race)
Asian (one race)
Black/African American (one race)
Native Hawaiian/Other Pacific Islander (one race)
White (one race)
More than one race (non Hispanic/Latino)
Ethnicity/race unknown or not stated)
Department of Defense
HHS-NIH only
HHS-Other than NIH
NSF
Department of Agriculture
NASA
Department of Energy
Other federal sources
Institutional, state/local government
Other U.S. sources
Non-U.S. sources
Student's own resources
Unknown or not stated

1 Fellowship
2 Traineeship

3 Research Grant
4 Other Support
degree_type_code

numeric (1-digit)

1
2
3
4

Postdocs with a professional degree
Postdocs with a doctoral degree
Postdocs with both professional degree and doctoral degree
Postdocs with doctoral degree type unknown

origin_of_degree_code

numeric (1-digit)

1 Postdocs who received their doctoral degree in the United States
2 Postdocs who received their doctoral degree in a foreign country
3 Postdocs with origin of doctoral degree unknown

POSTDOC TEMPLATE
unit_name

unit_id

person_ sex_ citizen_race_ support_source_
cip_code gss_code
id
code ethnicity_code postdoc_code

support_mechanism_ degree_type origin_of_
postdoc_code
_code
degree_code

NONFACULTY RESEARCHER (NFR) CODES
Coded Field Name
unit_name

Data Type
alphanumeric (80 char max)

unit_id

alphanumeric (80 char max)

Identifier for the unit as listed in your institutional records

cip_code

alphanumeric (7 char max)

Six-digit CIP code. Each row of data should include either CIP or GSS code, but not both

gss_code

numeric (3 char max)

Three-digit GSS code. Each row of data should include either CIP or GSS code, but not both

person_id

alphanumeric (80 char max)

Unique identifier for individual record (80 alphanumeric character max)

sex_code

numeric (1-digit)

degree_type_code numeric (1-digit)

Code Value Code Description
Name of the unit as listed in your institutional records

1 Male
2 Female
1
2
3
4

Non-faculty researchers with a professional degree
Non-faculty researchers with a doctoral degree
Non-faculty researchers with both professional degree and doctoral degree
Non-faculty researchers with doctoral degree type unknown

NFR TEMPLATE
unit_name

unit_id

cip_code

gss_code

person_id

sex_code

degree_type_code