ATTACHMENT 1
GSS Coordinator Survey
(Specifications as programmed for Cognitive Interviews/Debriefing)
Survey Specifications and Questions
PRELOADS:
NAME: name of coordinator
TYPE: coordinator type (1=School, 2=Student, or 3=Postdoc)
SCHOOL: name of school
EMAIL: email address on file for this coordinator
PHONE: phone number on file for this coordinator
FLAG15: coordinator used upload in GSS 2015 (1=YES)
HAS_PD_NFR: coordinator responsible for reporting postdocs or NFRs in 2015 (1=YES)
HAS_GRAD: coordinator responsible for reporting graduate students in 2015 (1=YES)
HAS_PHD: coordinator reported doctorates in 2015 (1=YES)
FILTER KEY:
All coordinators receive questions unless otherwise noted.
HAS_PD_NFR=1 and HAS_GRAD=1: Coordinator reports students and postdocs
HAS_PD_NFR=1 and HAS_GRAD=0: Coordinator reports only postdocs/NFRs
HAS_PD_NFR=0 and HAS_GRAD=1: Coordinator reports students only
HAS_PHD=0; Masters only institution
PROGRAMMING NOTES:
Text placed into brackets are intended for survey programmers and will not be seen by respondents.
Text that is underlined in the item prompts are meant to “pop” to the reader. The final web format may include underlining, bold, or italics as appropriate to the context of the question. We will pay particular attention to ensuring these items are understood by respondents as intended through our cognitive testing process.
Item numbering is for internal reference only.
INTRO TEXT:
Welcome to the GSS Coordinator Survey
The National Science Foundation is considering changes to the Survey of Graduate Students and Postdoctorates in Science and Engineering (GSS). The changes envisioned are to improve the utility of the GSS data and increase the efficiency of institutional data reporting while balancing respondent burden. We need your input and this short survey is an opportunity for you to be involved in this process. You do not need to look up any records to complete this survey, which should take approximately 15 minutes.
We are contacting you for this study because you are listed as the <FILL_TYPE> Coordinator at <FILL_SCHOOL>. If there is someone else in your school or institution who was involved in completing the GSS, please forward this invitation to that person.
Use the "Next" and "Previous" buttons at the bottom of the screen to navigate through the survey.
Do not use the forward or back buttons in your browser.
You can exit and save your work at any time by clicking the 'Logout' link in the upper left corner of the form.
To log back in to the survey, locate your User Name and password that was sent to the email address you have registered as a coordinator with the GSS.
When you log in again, you will resume where you left off.
[Bottom of the screen will display the OMB notices]
This information is solicited under the authority of the National Science Foundation Act of 1950, as amended. All information provided will be used for research purposes only. Response is entirely voluntary, and failure to provide some or all of the information will in no way adversely affect your institution. The average time required for questionnaire completion is 20 minutes. Response burden comments should be directed to Suzanne Plimpton, Reports Clearance Officer, NSF, via e-mail at splimpto@nsf.gov.
OMB No. 3145-0062
Expires 11/30/2017
Separate screen
Graduate School or Graduate Studies
Human Resources
Institutional Research
Postdoctoral Affairs
Registrar
Research Administration
Other— Specify: _____________________________________________________________
Separate screen
Please select all responses that apply.
|
Financial Aid |
|
Graduate School or Graduate Studies |
|
Human Resources |
|
Information Technology |
|
Institutional Research |
|
Payroll |
|
Postdoctoral Affairs |
|
Registrar |
|
Research Administration |
|
Units (Academic Departments, Centers, etc.) |
|
Other— Specify: __________________________________________________________ |
|
No other offices provided assistance
|
Separate screen
The next set of questions ask about how the 2015 GSS data were obtained at your institution.
Separate screen
[IF HAS_GRAD=1]
Please select all responses that apply.
|
Coordinating responses with the Unit Respondents (URs) |
|
Obtaining accurate data from Unit Respondents (URs) |
|
Obtaining accurate data from staff who were not Unit Respondents (URs) or under my supervision |
|
No centralized information systems from which to obtain data |
|
Accurate data reporting required accessing multiple databases |
|
Mapping my institution’s department/unit structure to GSS codes was complicated |
|
Other challenges— Specify: _______________________________________________ No challenges
|
Separate screen
[IF SELECTING MORE THAN ONE ITEM ON Q3 EXCEPT ‘NO CHALLENGE’, THEN PIPE ALL CHOICES SELECTED IN Q3]
[IF ‘NO CHALLENGES’ IS THE ONLY RESPONSE SELECTED IN Q3, SKIP TO NEXT QUESTION]
[IF ONLY ONE SELECTION MADE IN Q3 THEN ASSIGN THAT ITEM TO Q4 AND SKIP TO NEXT QUESTION]
Separate screen
[IF HAS_GRAD=1]
Please select all responses that apply.
|
Coordinating responses with the Unit Respondents (URs) |
|
Obtaining accurate data from Unit Respondents (URs) |
|
Obtaining accurate data from staff who were not Unit Respondents (URs) or under my supervision |
|
No centralized information systems from which to obtain data |
|
Accurate data reporting required accessing multiple databases |
|
Mapping my institution’s department/unit structure to GSS codes was complicated |
|
Other challenges— Specify: _______________________________________________ No challenges |
Separate screen
[IF SELECTING MORE THAN ONE ITEM ON Q5 EXCEPT ‘NO CHALLENGE’, THEN PIPE ALL CHOICES SELECTED IN Q5]
[IF ‘NO CHALLENGES’ IS THE ONLY RESPONSE SELECTED IN Q5, SKIP TO NEXT QUESTION]
[IF ONLY ONE SELECTION MADE IN Q5 THEN ASSIGN THAT ITEM TO Q6 AND SKIP TO NEXT QUESTION]
Separate screen
[IF HAS_PD_NFR =1]
Please select all responses that apply.
|
Coordinating responses with the Unit Respondents (URs) |
|
Obtaining accurate data from Unit Respondents (URs) |
|
Obtaining accurate data from staff who were not Unit Respondents (URs) or under my supervision |
|
No centralized information systems from which to obtain data |
|
Accurate data reporting required accessing multiple databases |
|
Mapping my institution’s department/unit structure to GSS codes was complicated |
|
Other challenges— Specify: _______________________________________________ No challenges |
Separate screen
[IF SELECTING MORE THAN ONE ITEM ON Q7 EXCEPT ‘NO CHALLENGE’, THEN PIPE ALL CHOICES SELECTED IN Q7]
[IF ‘NO CHALLENGES’ IS THE ONLY RESPONSE SELECTED IN Q7, SKIP TO NEXT QUESTION]
[IF ONLY ONE SELECTION MADE IN Q7 THEN ASSIGN THAT ITEM TO Q8 AND SKIP TO NEXT QUESTION]
Separate screen
[IF HAS_PD_NFR =1]
|
Coordinating responses with the Unit Respondents (URs) |
|
Obtaining accurate data from Unit Respondents (URs) |
|
Obtaining accurate data from staff who were not Unit Respondents (URs) or under my supervision |
|
No centralized information systems from which to obtain data |
|
Accurate data reporting required accessing multiple databases |
|
Mapping my institution’s department/unit structure to GSS codes was complicated |
|
Other challenges— Specify: _______________________________________________ No challenges |
Separate screen
[IF SELECTING MORE THAN ONE ITEM ON Q9 EXCEPT ‘NO CHALLENGE’, THEN PIPE ALL CHOICES SELECTED IN Q9]
[IF ‘NO CHALLENGES’ IS THE ONLY RESPONSE SELECTED IN Q9, SKIP TO NEXT QUESTION]
[IF ONLY ONE SELECTION MADE IN Q9 THEN ASSIGN THAT ITEM TO Q10 AND SKIP TO NEXT QUESTION]
Separate screen
[IF HAS_PD_NFR =1]
|
Coordinating responses with the Unit Respondents (URs) |
|
Obtaining accurate data from Unit Respondents (URs) |
|
Obtaining accurate data from staff who were not Unit Respondents (URs) or under my supervision |
|
No centralized information systems from which to obtain data |
|
Accurate data reporting required accessing multiple databases |
|
Mapping my institution’s department/unit structure to GSS codes was complicated |
|
Other challenges— Specify: _______________________________________________ No challenges |
Separate screen
[IF SELECTING MORE THAN ONE ITEM ON Q11 EXCEPT ‘NO CHALLENGE’, THEN PIPE ALL CHOICES SELECTED IN Q11]
[IF ‘NO CHALLENGES’ IS THE ONLY RESPONSE SELECTED IN Q11, SKIP TO NEXT QUESTION]
[IF ONLY ONE SELECTION MADE IN Q11 THEN ASSIGN THAT ITEM TO Q12 AND SKIP TO NEXT QUESTION]
Separate screen
[OPEN-ENDED TEXT BOX – LOTS OF ROOM]
Separate screen
The next set of questions asks about obtaining and reporting data for GSS 2015.
Separate screen
[IF HAS_GRAD=1]
|
I (or someone under my supervision) provided some or all the data by using one or more central databases |
|
I provided some or all of the data by contacting the individual units, departments, or offices Unit Respondents (URs) provided some or all the data |
|
Other offices provided at least some of the data— Specify office: _________________________ |
Separate screen
[IF HAS_GRAD=1]
[Mouse-over highlighted Text: “Database spanning multiple units, colleges, or administrative offices. Do not include files held only at a department level”]
[Whole numbers only: there should be an error message generated if a fraction or decimal is input]
Enter “0” if no systems queried
Separate screen
[IF HAS_GRAD=1]
|
I (or someone under my supervision) provided some or all the data by using one or more central databases |
|
I provided some or all of the data by contacting the individual units, departments, or offices Unit Respondents (URs) provided some or all the data |
|
Other offices provided at least some of the data— Specify office: _________________________ |
Separate screen
17. How many different information systems were queried to obtain the 2015 GSS data on graduate student counts by largest funding source and mechanism?
[IF HAS_GRAD=1]
[Mouse-over highlighted Text: “Database spanning multiple units, colleges, or administrative offices. Do not include files held only at a department level”]
[Whole numbers only: there should be an error message generated if a fraction or decimal is input]
Enter “0” if no systems queried
Separate screen
[IF HAS_PD_NFR=1]
|
I (or someone under my supervision) provided some or all the data by using one or more central databases |
|
I provided some or all of the data by contacting the individual units, departments, or offices Unit Respondents (URs) provided some or all the data |
|
Other offices provided at least some of the data— Specify office: _________________________ |
Separate screen
[IF HAS_PD_NFR=1]
[Mouse-over highlighted Text: “Database spanning multiple units, colleges, or administrative offices. Do not include files held only at a department level”]
[Whole numbers only: there should be an error message generated if a fraction or decimal is input]
Enter “0” if no systems queried
Separate screen
[IF HAS_PD_NFR=1]
|
I (or someone under my supervision) provided some or all the data by using one or more central databases |
|
I provided some or all of the data by contacting the individual units, departments, or offices Unit Respondents (URs) provided some or all the data |
|
Other offices provided at least some of the data— Specify office: _________________________ |
Separate screen
[Mouse-over highlighted Text: “Database spanning multiple units, colleges, or administrative offices. Do not include files held only at a department level”]
[IF HAS_PD_NFR=1]
[Whole numbers only: there should be an error message generated if a fraction or decimal is input]
Enter “0” if no systems queried
Separate screen
[IF HAS_PD_NFR=1]
|
I (or someone under my supervision) provided some or all the data by using one or more central databases |
|
I provided some or all of the data by contacting the individual units, departments, or offices Unit Respondents (URs) provided some or all the data |
|
Other offices provided at least some of the data— Specify office: _________________________ |
Separate screen
[IF HAS_PD_NFR=1]
[Mouse-over highlighted Text: “Database spanning multiple units, colleges, or administrative offices. Do not include files held only at a department level”]
[Whole numbers only: there should be an error message generated if a fraction or decimal is input]
Enter “0” if no systems queried
Separate screen
The next set of questions relates to how you determine sources and mechanisms of financial support requested by the GSS.
Separate screen
[IF HAS_GRAD=1]
|
Very easy |
Somewhat easy |
Somewhat difficult |
Very difficult |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
¡ |
¡ |
¡ |
¡ |
|
¡ |
¡ |
¡ |
¡ |
|
¡ |
¡ |
¡ |
¡ |
|
|
|
|
|
Separate screen
[IF HAS_GRAD=1]
[if respondent chose “somewhat or very difficult” in any of the q24]
[OPEN-ENDED
TEXT BOX – LOTS OF ROOM]
Separate screen
[IF HAS_PD_NFR=1]
|
Very easy |
Somewhat easy |
Somewhat difficult |
Very difficult |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
¡ |
¡ |
¡ |
¡ |
|
¡ |
¡ |
¡ |
¡ |
|
¡ |
¡ |
¡ |
¡ |
|
|
|
|
|
Separate screen
[IF HAS_PD_NFR=1]
[if respondent chose “somewhat or very difficult” in any of the q26]
Please elaborate on the difficulties encountered.
[OPEN-ENDED
TEXT BOX – LOTS OF ROOM]
Separate screen
This next section relates to the GSS upload data feature. The upload data feature is an alternative to entering your data directly on the Web survey screens. You may upload data for the GSS using comma-separated values data files (.csv). This approach can be especially beneficial for schools with a large number of reporting units.
Separate screen
[If coordinator did not use data upload feature in 2015]
[Mouse-over highlighted text: “As an alternative to entering your data directly on the Web survey screens, you may upload data for the GSS using comma-separated values data files (.csv). This approach may be beneficial for schools with a large number of reporting units.”]
Yes
No
Separate screen
[If coordinator did not use data upload feature in 2015 AND Q28=1]
[Mouse-over highlighted text: “As an alternative to entering your data directly on the Web survey screens, you may upload data for the GSS using comma-separated values data files (.csv). This approach may be beneficial for schools with a large number of reporting units.”]
Yes
No
Separate screen
[If coordinator did not use data upload feature in 2015 & Q28 OR Q29 = 1]
[Mouse-over highlighted text: “As an alternative to entering your data directly on the Web survey screens, you may upload data for the GSS using comma-separated values data files (.csv). This approach may be beneficial for schools with a large number of reporting units.”]
We did not have enough time to properly format the data for upload
We could not easily aggregate the data for upload
The upload data feature was too difficult to use
We did not know how to format the data for upload
We did not know we could upload partial data
It was easier for us to enter data manually
It was not worth the time/effort
We did not have time to learn how to use the upload data feature
Other reasons—Specify: _______________________________________________________
Separate screen
[Question for those who are confirmed 2015 GSS DATA FILE uploaders]
[Mouse-over highlighted text: “As an alternative to entering your data directly on the Web survey screens, you may upload data for the GSS using comma-separated values data files (.csv). This approach may be beneficial for schools with a large number of reporting units.”]
[If “Did not use” checked, then skip to E_Potential_Changes - 36a_SS]
Very easy
Somewhat easy
Somewhat difficult
Very difficult
Did not use upload data feature
Separate screen
[Confirmed 2015 GSS Data file uploaders]
[OPEN-ENDED
TEXT BOX – LOTS OF ROOM]
Separate screen
[Confirmed 2015 gss data file uploaders]
[OPEN-ENDED
TEXT BOX – LOTS OF ROOM]
Separate screen
[If Flag15=0, then [FILL]= “use”; If Flag15=1, then [FILL]= “continue using”]
[Mouse-over highlighted text: “As an alternative to entering your data directly on the Web survey screens, you may upload data for the GSS using comma-separated values data files (.csv). This approach may be beneficial for schools with a large number of reporting units.”]
Very likely
Somewhat likely
Somewhat unlikely
Very unlikely
Separate screen
[IF Q31 Not “very likely”]
[Mouse-over highlighted text: “As an alternative to entering your data directly on the Web survey screens, you may upload data for the GSS using comma-separated values data files (.csv). This approach may be beneficial for schools with a large number of reporting units.”]
[OPEN-ENDED
TEXT BOX – LOTS OF ROOM]
Separate screen
Separate screen
Very familiar
Somewhat familiar
Not at all familiar
Separate screen
[IF TYPE=ScHOOL OR STUDENT AND Q36 = VERY OR SOMEWHAT FAMILIAR; School and Student Coordinators familiar with CIP Codes]
Yes, for all units
Yes, for some units
No
Don’t know
Separate screen
[IF TYPE=SCHOOL or POSTDOC AND Q36 = VERY OR SOMEWHAT FAMILIAR; School and POSTDOC Coordinators familiar with CIP Codes]
Yes, for all units
Yes, for some units
No
Don’t know
Separate screen
[IF Q36 = VERY OR SOMEWHAT FAMILIAR; Respondents familiar with CIP Codes]
A lot more effort
A little more effort
The same amount of effort
A little less effort
A lot less effort
Don’t know
Separate screen
[IF HAS_PD_NFR=1]
A lot more effort
A little more effort
The same amount of effort
A little less effort
A lot less effort
Don’t know
Separate screen
[IF TYPE=SCHOOL OR STUDENT; School and Student Coordinators and SCHOOL offers GSS-ELigible doctorates from 2015 GSS (hdg_school=Doctorate)]
Would your institutional records allow you to report data on master’s students separately from doctoral students?
Yes, for most programs
Yes, for some programs
No, it is difficult to distinguish master’s and doctoral students
We have no master’s students
We have no doctoral students
Separate screen
41a. Compared to your current reporting processes, how much effort would it require for you to report separate data for master’s and doctoral students regarding the largest source of financial support?
[IF TYPE=SCHOOL OR STUDENT; School and Student Coordinators AND SCHOOL offers GSS-ELigible doctorates from 2015 GSS (hdg_school=Doctorate) and Q40 = YES OR NO]
A lot more effort
A little more effort
The same amount of effort
A little less effort
A lot less effort
Don’t know
Separate screen
41b. Compared to your current reporting processes, how much effort would it require for you to report separate data for master’s and doctoral students regarding the largest mechanism of financial support?
[IF TYPE=SCHOOL OR STUDENT; School and Student Coordinators AND SCHOOL offers GSS-ELigible doctorates from 2015 GSS (hdg_school=Doctorate) and Q40 = YES OR NO]
A lot more effort
A little more effort
The same amount of effort
A little less effort
A lot less effort
Don’t know
Separate screen
[IF HAS_GRAD=1] and IF [hdg_school=1]
[IF TYPE=SCHOOL oR STUDENT; School and Student Coordinators AND SCHOOL offers GSS-ELigible doctorates from 2015 GSS (hdg_school=Doctorate) and IF Q40 = YES OR NO, or Any selection in Q41 is “A little or a lot more effort”]
[OPEN-ENDED
TEXT BOX – LOTS OF ROOM]
Separate screen
Separate screen
Yes
No
Separate screen
[IF Q43=yes; Coordinators familiar with GSS data products]
Yes
No
Don’t know
Separate screen
[IF q44=1; Coordinators whose school uses the GSS DATA]
[OPEN-ENDED
TEXT BOX – LOTS OF ROOM]
Separate screen
[OPEN-ENDED TEXT BOX – LOTS OF ROOM]
Separate screen
[End Screen]
Thank you for your feedback and time. If you have any additional comments or concerns, please call us at 866-558-0781 or send e-mail to gss@rti.org.
File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
Author | Arbeit, Caren |
File Modified | 0000-00-00 |
File Created | 2021-01-22 |