System of Records Notice (SORN)

25282

Federal Register / Vol. 78, No. 83 / Tuesday, April 30, 2013 / Notices

(Catalogue of Federal Domestic Assistance
Program Nos. 93.306, Comparative Medicine;
93.333, Clinical Research, 93.306, 93.333,
93.337, 93.393–93.396, 93.837–93.844,
93.846–93.878, 93.892, 93.893, National
Institutes of Health, HHS)
Dated: April 24, 2013.
Melanie J. Gray,
Program Analyst, Office of Federal Advisory
Committee Policy.
[FR Doc. 2013–10097 Filed 4–29–13; 8:45 am]
BILLING CODE 4140–01–P

DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Substance Abuse and Mental Health
Services Administration
Agency Information Collection
Activities: Proposed Collection;
Comment Request
In compliance with Section
3506(c)(2)(A) of the Paperwork
Reduction Act of 1995 concerning
opportunity for public comment on
proposed collections of information, the
Substance Abuse and Mental Health
Services Administration (SAMHSA)
will publish periodic summaries of
proposed projects. To request more
information on the proposed projects or
to obtain a copy of the information
collection plans, call the SAMHSA

Reports Clearance Officer on (240) 276–
1243.
Comments are invited on: (a) Whether
the proposed collections of information
are necessary for the proper
performance of the functions of the
agency, including whether the
information shall have practical utility;
(b) the accuracy of the agency’s estimate
of the burden of the proposed collection
of information; (c) ways to enhance the
quality, utility, and clarity of the
information to be collected; and (d)
ways to minimize the burden of the
collection of information on
respondents, including through the use
of automated collection techniques or
other forms of information technology.
Proposed Project: Mandatory
Guidelines for Federal Workplace Drug
Testing Programs (OMB No. 0930–
0158)—Revision
SAMHSA’s Mandatory Guidelines for
Federal Workplace Drug Testing
Programs will request OMB approval for
the Federal Drug Testing Custody and
Control Form for federal agency and
federally regulated drug testing
programs which must comply with the
HHS Mandatory Guidelines for Federal
Workplace Drug Testing Programs (73
FR 71858) dated November 25, 2008,
and for the information provided by
laboratories for the National Laboratory
Certification Program (NLCP).

Burden/
responses
(hours)

Number of form/respondents

Responses/
respondent

Total burden
hours

Custody and Control Form:
Donor ..................................................................................................................................
Collector ..............................................................................................................................
Laboratory ...........................................................................................................................
Medical Review Officer .......................................................................................................
Laboratory Application ...............................................................................................................
Laboratory Inspection Checklist ................................................................................................
Laboratory Recordkeeping ........................................................................................................

.08
.07
.05
.05
3.0
2.0
250.0

6,150,000
6,150,000
6,150,000
6,150,000
3
35
35

512,500
410,000
307,500
307,500
9
70
8750

Total .............................................................................................................................

..........................

........................

1,546,329

Send comments to Summer King,
SAMHSA Reports Clearance Officer,
Room 2–1057, One Choke Cherry Road,
Rockville, MD 20857 OR email her a
copy at summer.king@samhsa.hhs.gov.
Written comments should be received
by July 1, 2013.
pmangrum on DSK3VPTVN1PROD with NOTICES

The Federal Drug Testing Custody
and Control Form is used by all federal
agencies and employers regulated by the
Department of Transportation (DOT) to
document the collection and chain of
custody of urine specimens at the
collection site, for laboratories to report
results, and for Medical Review Officer
(MRO) to make a determination. The
Federal Drug Testing Custody and
Control Form approved by OMB three
years ago is being resubmitted for OMB
approval without any revision.
The ONLY change is the number of
respondents which has been reduced
from 7.1 to a total of 6.1 million; which
reduces the total burden hours of
¥240,480.
Prior to an inspection, a laboratory is
required to submit specific information
regarding its laboratory procedures.
Collecting this information prior to an
inspection allows the inspectors to
thoroughly review and understand the
laboratory’s testing procedures before
arriving at the laboratory.
The NLCP application form has not
been revised compared to the previous
form. The annual total burden estimates
for the Federal Drug Testing Custody
and Control Form, the NLCP
application, the NLCP inspection
checklist, and NLCP recordkeeping
requirements are shown in the following
table.

Summer King,
Statistician.
[FR Doc. 2013–10122 Filed 4–29–13; 8:45 am]
BILLING CODE 4162–20–P

DEPARTMENT OF HOMELAND
SECURITY
Office of the Secretary
[Docket No. DHS–2013–0029]

Privacy Act of 1974; Department of
Homeland Security Federal Emergency
Management Agency—008 Disaster
Recovery Assistance Files System of
Records
Privacy Office, Department of
Homeland Security.
ACTION: Notice of Privacy Act System of
Records.
AGENCY:

VerDate Mar<15>2010

13:22 Apr 29, 2013

Jkt 229001

PO 00000

Frm 00031

Fmt 4703

Sfmt 4703

SUMMARY: In accordance with the
Privacy Act of 1974, the Department of
Homeland Security proposes to update
and reissue a current Department of
Homeland Security system of records
titled, ‘‘Department of Homeland
Security/Federal Emergency
Management Agency—008 Disaster
Recovery Assistance Files System of
Records.’’ This system of records allows
the Department of Homeland Security/
Federal Emergency Management Agency
to collect and maintain records on
applicants for its Disaster Assistance
programs that provide financial and
other tangible assistance to survivors of
Presidentially-declared disasters. As a

E:\FR\FM\30APN1.SGM

30APN1

pmangrum on DSK3VPTVN1PROD with NOTICES

Federal Register / Vol. 78, No. 83 / Tuesday, April 30, 2013 / Notices
result of a biennial review of this
system, this system of records notice has
been updated as follows: Legal
authorities have been added to account
for all assistance that applicants may be
eligible for and receive from FEMA;
categories of records and record source
categories reference and reflect new
FEMA form numbers and account for all
relevant records of assistance received
from FEMA and other entities;
categories of individuals more
accurately reflect the individuals
covered by the various programs
covered by this system and explain that,
although anyone may apply for the
Individuals and Households Program
(IHP) assistance, there are citizenship
requirements tied to IHP eligibility; the
purpose has been clarified to include
other assistance programs in addition to
IHP and to also include customer
satisfaction assessments; routine uses
have been revised to name tribal
government agencies as potential
recipients to comport with section 1110
of the Sandy Recovery Improvement Act
of 2013 (Pub. L. 113–2); ensure
recipients of information are identified
in a consistent manner; expand the
universe of potential recipients
identified in current routine uses;
incorporate congressionally mandated
routine uses per 42 U.S.C. 5714(f)(2) as
to sharing information with the States;
and to delete the requirement that all
routine use requests be made in writing;
changes have been made to the retention
and disposal of the records; and the
record source categories have been
updated to reflect housing forms not
previously listed.
Additionally, this notice includes
non-substantive changes to simplify the
formatting and text of the previously
published notice. This updated system
will be included in the Department of
Homeland Security’s inventory of
record systems.
DATES: Submit comments on or before
May 30, 2013. This updated system will
be effective May 30, 2013.
ADDRESSES: You may submit comments,
identified by docket number DHS–
2013–0029 by one of the following
methods:
• Federal e-Rulemaking Portal: http://
www.regulations.gov. Follow the
instructions for submitting comments.
• Fax: 202–343–4010.
• Mail: Jonathan R. Cantor, Acting
Chief Privacy Officer, Privacy Office,
Department of Homeland Security,
Washington, DC 20528.
Instructions: All submissions received
must include the agency name and
docket number for this rulemaking. All
comments received will be posted

VerDate Mar<15>2010

13:22 Apr 29, 2013

Jkt 229001

without change to http://
www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received, please visit http://
www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: For
general questions, please contact: Eric
M. Leckey, 202–212–5100, Privacy
Officer, Federal Emergency Management
Agency, Department of Homeland
Security, Washington, DC 20528. For
privacy questions, please contact:
Jonathan R. Cantor, 202–343–1717,
Acting Chief Privacy Officer, Privacy
Office, Department of Homeland
Security, Washington, DC 20528.
SUPPLEMENTARY INFORMATION:
I. Background
In accordance with the Privacy Act of
1974, 5 U.S.C. 552a, the Department of
Homeland Security (DHS)/Federal
Emergency Management Agency
(FEMA) proposes to update and reissue
an existing system of records entitled,
‘‘DHS/FEMA—008 Disaster Recovery
Assistance Files System of Records,’’ 74
FR 48763 (September 24, 2009).
This system of records notice is being
published because FEMA collects,
maintains, uses, retrieves, and
disseminates the personally identifiable
information (PII) of individuals who
apply for FEMA disaster assistance in
the aftermath of a Presidentiallydeclared disaster. FEMA’s applicant
records included in this system may
contain income information, insurance
information, housing inspection reports,
and correspondence notations about the
various types of assistance, including
information about appeals, and other
information.
The purpose of this system of records
is to facilitate registration for FEMA’s
disaster assistance programs, to verify
IHP applicant information, determine
eligibility of the applicants, and to
focus, direct, refer, and correspond
applicants to all sources of disaster
assistance. Additional purposes include
identifying and implementing measures
to reduce future disaster damage,
preventing a duplication of federal
government efforts and benefits, and
identifying possible fraudulent activity
after a Presidentially-declared disaster
or emergency. Finally, information from
this system of records may be used to
facilitate FEMA’s efforts to assess the
customer service it provides to those
receiving FEMA assistance.
FEMA collects, uses, maintains,
retrieves, and disseminates the records
within this system under the authority
of the Robert T. Stafford Disaster Relief

PO 00000

Frm 00032

Fmt 4703

Sfmt 4703

25283

and Emergency Assistance Act (the
Stafford Act), Pub. L. No. 93–288, as
amended (42 U.S.C. 5121–5207); 6
U.S.C. 776–77, and 795; the Debt
Collection Improvement Act of 1996, 31
U.S.C. 3325(d) and 7701(c)(1); the
Government Performance and Results
Act, Pub. L. No. 103–62, as amended;
Reorganization Plan No. 3 of 1978;
Executive Order 13411, ‘‘Improving
Assistance for Disaster Victims,’’ dated
August 29, 2006; and Executive Order
12862 ‘‘Setting Customer Service
Standards,’’ dated September 11, 2003,
as described in this notice.
This updated system of records
provides greater transparency by
encompassing all of FEMA’s disaster
assistance records, including those
records related to IHP, as well as the
customer service survey assessments
within a single system of records.
This system of records notice is being
published pursuant to the biennial
review requirement under the Privacy
Act of 1974. Specific updates are
described below:
First, FEMA is expanding the purpose
of the system to account for all FEMA
assistance that applicants may be
eligible to receive, not just IHP records,
and to explicitly include customer
satisfaction assessments. This change is
necessary to account for records of
various FEMA assistance programs that
individuals may receive within this
system of records. Second, the
categories of records have been updated
to reflect the discontinuation of FEMA’s
Other Needs Assistance forms
(specifically, forms numbered 76–27,
76–28, 76–30, 76–32, 76–34, 76–35, 76–
38, and related forms). The
accompanying approved collection
(OMB ICR No. 1660–0018) has also been
retired to reflect FEMA’s
discontinuation of these forms. The
categories of records have been further
revised to include information that
FEMA maintains about disaster
assistance applicants from other FEMA
programs and third-parties concerning
financial payments that applicants
received from other sources for similar
purposes. This is necessary to prevent a
duplication of benefits as mandated by
the Stafford Act, 42 U.S.C. 5174, and 44
CFR 206.191, to better address
situations in which a private entity is
wholly or partially responsible for a
declared disaster under the Stafford Act,
42 U.S.C. 5160, and to ensure that
applicants can receive assistance from
additional and available sources. In
addition, the categories of records no
longer refers to a specific form entitled,
‘‘Inspection Report FEMA Form 90–56.’’
This has been replaced with the more
inclusive ‘‘Inspection Reports’’ to reflect

E:\FR\FM\30APN1.SGM

30APN1

pmangrum on DSK3VPTVN1PROD with NOTICES

25284

Federal Register / Vol. 78, No. 83 / Tuesday, April 30, 2013 / Notices

FEMA’s current practice of using an
electronic device narrative as opposed
to a paper form. Third, categories of
individuals have been updated to more
accurately reflect the individuals
covered by this system and to explain
that, although anyone may apply for and
receive certain types of disaster
assistance, not everyone will be eligible.
For example, there is a citizenship
requirement for IHP assistance and, in
addition, not all applicants may be able
to complete the full application initially
for a variety of practical reasons. Fourth,
the legal authorities have been revised
to include the Government Performance
and Results Act, Pub. Law No. 103–62,
as amended; and Executive Order 12862
‘‘Setting Customer Service Standards,’’
as additional authorities to augment the
requirements of Executive Order 13411,
‘‘Improving Assistance for Disaster
Victims,’’ related to its customer
satisfaction assessments. Fifth, this
update reflects the removal of the
blanket requirement that all routine use
requests be made in writing and revises
several of the system’s routine uses and
added new routine uses as follows:
Included a FEMA-state agreement as an
acceptable sharing vehicle and includes
contractors and sub-grantees that a state
or federal agency may use to carry out
programs in (H)(1); added the term
‘‘Long Term Recovery Committee’’ as a
recipient in (H)(2); clarified that ‘‘Long
Term Recovery Committee’’ is a
recipient under (H)(3) and added ‘‘local
government agency,’’ ‘‘utility
companies,’’ and ‘‘hospitals/health care
providers’’ as a recipients in (H)(3);
removed the term ‘‘Disability
Coordinator’’ and added the term
‘‘assistive technology’’ in (H)(4); added
(H)(5) to further the FEMA
Administrator’s efforts to include and
involve the private sector in disaster
management pursuant to 6 U.S.C.
313(b)(2); added (H)(6) to facilitate the
provision of medical equipment and
assistive technology to IHP applicants;
added (H)(7) to allow for sharing with
federal, state, tribal, and local
government agencies for purposes of
performing surveys and/or studies;
added language to (I) to specify the
information that DHS/FEMA will share;
and added ‘‘phone number’’ and
‘‘number of household occupants’’ in
(M) to the information that will be
shared. Sixth, the retention and disposal
section has been revised to include the
National Archives and Records
Administration (NARA) authority and
the retention schedule information for
FEMA’s customer satisfaction
assessment records. Lastly, the record
source categories have been updated to

VerDate Mar<15>2010

13:22 Apr 29, 2013

Jkt 229001

reflect current FEMA form number 010–
0–12 and to include other housing forms
not previously listed. FEMA has also
made non-substantive grammatical
changes throughout this notice for
clarification purposes.
This updated system will be included
in DHS’s inventory of record systems.
II. Privacy Act
The Privacy Act embodies fair
information practice principles in a
statutory framework governing the
means by which Federal Government
agencies collect, maintain, use, and
disseminate individuals’ records. The
Privacy Act applies to information that
is maintained in a ‘‘system of records.’’
A ‘‘system of records’’ is a group of any
records under the control of an agency
from which information is retrieved by
the name of an individual or by some
identifying number, symbol, or other
identifying particular assigned to the
individual. In the Privacy Act, an
individual is defined to encompass U.S.
citizens and lawful permanent
residents. As a matter of policy, DHS
extends administrative Privacy Act
protections to all individuals when
systems of records maintain information
on U.S. citizens, lawful permanent
residents, and visitors.
Below is the description of the DHS/
FEMA–008 Disaster Recovery
Assistance Files System of Records.
In accordance with 5 U.S.C. 552a(r),
DHS has provided a report of this
system of records to the Office of
Management and Budget (OMB) and to
Congress.
SYSTEM OF RECORDS

Department of Homeland Security
(DHS)/Federal Emergency Management
Agency (FEMA)–008
SYSTEM NAME:

DHS/FEMA–008 Disaster Recovery
Assistance Files System of Records.
SECURITY CLASSIFICATION:

Unclassified.
SYSTEM LOCATION:

National Processing Service Centers
(NPSC) located at FEMA MD–NPSC,
6511 America Boulevard, Hyattsville,
MD 20782; FEMA VA–NPSC, 430
Market Street, Winchester, VA 22603;
and FEMA TX–NPSC, 3900 Karina
Lane, Denton, TX 76208. In addition,
FEMA’s Disaster Assistance
Improvement Program (DAIP), National
Emergency Management Information
System–Individual Assistance (NEMIS–
IA), and Enterprise Data Warehouse/
Operational Data Store (EDW/ODS)
information technology systems may
contain these records.

PO 00000

Frm 00033

Fmt 4703

Sfmt 4703

CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

All individuals who apply for or
express interest in applying for FEMA
disaster assistance following a
Presidentially-declared major disaster or
emergency. (Note: FEMA will accept
applications from any individual,
however, an individual must be a
United States citizen, non-citizen
national, or qualified alien to meet the
eligibility requirements for Individuals
and Households Program assistance.)
CATEGORIES OF RECORDS IN THE SYSTEM:

(a) Registration Records (Disaster
Assistance Pre-Registration Intake Form,
Disaster Assistance Registration/
Application, FEMA Form(s) 009–0–1,
009–0–2, 009–0–1t, 009–0–1int, and
009–0–2int):
• Individual applicant’s full name;
• Applicant’s Social Security
Number, alien registration number, coapplicant’s Social Security Number;
• Date of birth;
• Phone numbers;
• Email addresses;
• Addresses (damaged dwelling
address and any other current address if
different than damaged dwelling
address);
• Geospatial location of dwelling;
• Language(s) spoken;
• Date of disaster and/or property loss
including cause of damage and
estimates of repair;
• Current location;
• Name of each disaster (disaster
number);
• Income information;
• Acceptable forms of identification
(e.g., driver’s license, state/federal
issued photo identification);
• Emergency or other needs of the
individual (e.g., food, clothing, shelter,
medical, dental, moving, storage,
funeral, functional);
• Type of residence;
• Insurance coverage information
including insurance type and insurance
company name;
• Household size and composition
including number, age, and dependent
status;
• Bank name and account
information including electronic funds
transfer information; and
• Right of entry to property consent
and other written consents.
(b) Inspection Reports:
• Inspection reports contain
applicants’ personally identifiable
information (PII) and results of
assessments of damaged real and
personal property and goods, which
may include applicant homes and
personal items and notations of clearing
of muck and debris by contractors and
partnering agencies.

E:\FR\FM\30APN1.SGM

30APN1

Federal Register / Vol. 78, No. 83 / Tuesday, April 30, 2013 / Notices

pmangrum on DSK3VPTVN1PROD with NOTICES

(c) Temporary Housing Assistance
Eligibility Determinations (FEMA Forms
009–0–5, and 009–0–6) and Application
for Continued Temporary Housing
Assistance (FEMA Form 010–0–12),
Request for Site Inspection (FEMA
FORM 010–0–9), Landowners Ingress/
Egress Agreement (FEMA FORM 010–0–
10), as well as the following related
information:
• Correspondence and
documentation related to the approval
and disapproval of temporary housing
assistance including: General
correspondence; complaints, appeals,
and resolutions; requests for
disbursement of payments; inquiries
from tenants and landlords; general
administrative and fiscal information;
payment schedules and forms;
termination notices; information shared
with the temporary housing program
staff from other agencies to prevent the
duplication of benefits; leases; contracts;
specifications for repair of disaster
damaged residences; reasons for
eviction or denial of aid; sales
information after tenant purchase of
housing units; and the status or
disposition of housing applications.
(d) Assistance from Other Sources:
• Notations and reports of decisions
for disaster or similar financial awards
and assistance from other FEMA
Programs, federal and state agencies,
insurance companies, employer, bank,
financial, power/utility companies,
health care providers, safety/rescue
services, and public or private entities
as they relate to determinations of
applicants’ eligibility for IHP programs
disaster assistance;
• Correspondence between the
applicant and FEMA concerning
disaster assistance determinations and
subsequent appeals and/or arbitration of
such determinations; and
• Other files independently kept by
the state that contain records of persons
who request disaster aid, specifically for
the ‘‘Other Needs’’ assistance provision
of the IHP administrative files and
reports required by FEMA. As to
individuals, the state keeps the same
type of information as described above
under registration, inspection, and
temporary housing assistance records.
(e) Declaration and Release Form
(009–0–3, 009–0–4).
(f) Customer service survey responses.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Robert T. Stafford Disaster Relief and
Emergency Assistance Act (the Stafford
Act), Public Law 93–288, as amended
(42 U.S.C. 5121–5207); 6 U.S.C. 776–
777, and 795; the Debt Collection
Improvement Act of 1996, 31 U.S.C.
3325(d) and 7701(c)(1); the Government

VerDate Mar<15>2010

13:22 Apr 29, 2013

Jkt 229001

Performance and Results Act, Public
Law 103–62, as amended; Executive
Order 13411 ‘‘Improving Assistance to
Disaster Victims,’’ dated August 29,
2006; and Executive Order 12862
‘‘Setting Customer Service Standards,’’
dated September 11, 2003.
PURPOSE(S):

To register applicants seeking disaster
assistance from FEMA, to verify IHP
applicant information, determine
eligibility of the applicants, to focus,
direct, refer, and correspond applicants
to all sources of disaster assistance, and
to inspect damaged property. Additional
purposes include: to identify and
implement measures to reduce future
disaster damage, to prevent a
duplication of federal government
efforts and benefits, identify possible
fraudulent activity after a Presidentiallydeclared disaster or emergency, and to
assess the customer satisfaction of
FEMA disaster assistance applicants.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DHS/FEMA as a
routine use pursuant to 5 U.S.C.
552a(b)(3) as follows upon request
unless noted otherwise:
A. To the Department of Justice (DOJ),
including U.S. Attorney Offices, or other
federal agencies conducting litigation or
in proceedings before any court,
adjudicative, or administrative body,
when it is relevant or necessary to the
litigation and one of the following is a
party to the litigation or has an interest
in such litigation:
1. DHS or any component thereof;
2. any employee of DHS in his/her
official capacity;
3. any employee of DHS in his/her
individual capacity when DOJ or DHS
has agreed to represent the employee; or
4. the U.S. or any agency thereof.
B. To a congressional office from the
record of an individual in response to
an inquiry from that congressional office
made at the request of the individual to
whom the record pertains.
C. To the National Archives and
Records Administration (NARA) or
General Services Administration
pursuant to records management
inspections being conducted under the
authority of 44 U.S.C. §§ 2904 and 2906.
D. To an agency or organization for
the purpose of performing audit or
oversight operations as authorized by
law, but only such information as is

PO 00000

Frm 00034

Fmt 4703

Sfmt 4703

25285

necessary and relevant to such audit or
oversight function.
E. To appropriate agencies, entities,
and persons when:
1. DHS suspects or has confirmed that
the security or confidentiality of
information in the system of records has
been compromised;
2. DHS has determined that as a result
of the suspected or confirmed
compromise, there is a risk of identity
theft or fraud, harm to economic or
property interests, harm to an
individual, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by
DHS or another agency or entity) that
rely upon the compromised
information; and
3. The disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with FEMA’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm.
F. To contractors and their agents,
grantees, experts, consultants, and
others performing or working on a
contract, service, grant, cooperative
agreement, or other assignment for
FEMA, when necessary to accomplish
an agency function related to this
system of records. Individuals provided
information under this routine use are
subject to the same Privacy Act
requirements and limitations on
disclosure as are applicable to FEMA
officers and employees.
G. To an appropriate federal, state,
tribal, local, international, or foreign law
enforcement agency or other appropriate
authority charged with investigating or
prosecuting a violation or enforcing or
implementing a law, rule, regulation, or
order, when a record, either on its face
or in conjunction with other
information, indicates a violation or
potential violation of law, which
includes criminal, civil, or regulatory
violations and such disclosure is proper
and consistent with the official duties of
the person receiving the information.
H. To certain government, private
sector, and voluntary entities when
FEMA may disclose applicant
information necessary to prevent a
duplication of efforts or a duplication of
benefits in determining eligibility for
disaster assistance, and/or to address
unmet needs of eligible, ineligible, or
partially eligible FEMA applicants. The
receiving entity is not permitted to alter
or to further disclose the information to
other disaster organizations or outside
third parties. FEMA may make such
disclosures under the following
circumstances:

E:\FR\FM\30APN1.SGM

30APN1

pmangrum on DSK3VPTVN1PROD with NOTICES

25286

Federal Register / Vol. 78, No. 83 / Tuesday, April 30, 2013 / Notices

1. To other federal agencies, and
agencies of states, tribal, and local
governments, including programs that
make available any disaster assistance to
individuals and households and/or give
preference of priority to disaster
applicants, including those that
evacuate from a declared state to
another state and to prevent a
duplication of efforts or benefits. State
agencies may request and receive
information using the protocols
established in an appropriate FEMAstate agreement as defined in 44 CFR
206.44. Federal and state government
agencies may share information they
receive from FEMA with their
contractors/grantees, and/or agents that
are administering a disaster related
program on behalf of the Agency (e.g.,
other state, tribal, and local agencies
working under the guise of the
requesting state agency) according to the
same protocols and safeguards
protecting the information.
2. To local government agencies,
voluntary organizations (as defined in
44 CFR 206.2(a)(27)), and FEMA- and/
or state- recognized Long Term
Recovery Committees (LTRC) and their
members for a declared county charged
through legislation or chartered with
administering disaster relief/assistance
programs. The written request from the
entity shall include the applicant’s
name, date of birth, FEMA registration/
application number, and damaged
dwelling address (or geospatial location
of dwelling). The entity must explain
the type of tangible assistance being
offered and the type of verification
required before the assistance can be
provided.
3. To local government agencies,
utility companies, hospitals/health care
providers, and voluntary organizations
(as defined at 44 CFR 206.2(a)(27)). The
voluntary organization must either have
a national membership in good standing
with the National Voluntary
Organizations Active in Disaster
(NVOAD), be a FEMA or state
recognized Long-Term Recovery
Committee (LTRC), or member of such
committee for that disaster. The abovementioned entities must have a disaster
assistance program to address the unmet
disaster-related needs of disaster
survivors and be actively involved in
the recovery efforts of the disaster.
FEMA may disclose to the above
mentioned entities lists of applicant
names, contact information, their FEMA
inspected loss amount, amounts
received, award category, and Small
Business Administration loan status for
the purpose of providing additional
disaster assistance and/or addressing
unmet needs. FEMA may disclose the

VerDate Mar<15>2010

13:22 Apr 29, 2013

Jkt 229001

aforementioned data elements according
to different sub-categories of disaster
applicants (e.g., those that received
maximum amounts, those that have
flood insurance coverage, those with
emergency needs, or those over a certain
age). FEMA shall release this
information only during the disaster
period of assistance as defined in 44
CFR 206.110(e), plus 90 days to address
any appeals (44 CFR 206.115(f)).
4. FEMA may immediately disclose,
on a case by case basis, to an entity
qualified under Routine Use (H)(3), and
to entities that loan or donate new or
reused durable medical equipment and
assistive technology, information about
applicants in need of such equipment or
technology as a result of a declared
disaster, if the applicant in question has
an immediate need for durable medical
equipment or assistive technology, and
the qualifying entity is able to provide
the assistance in question. An
immediate need is one that is of such
urgency or severity that one could
reasonably expect the absence of the
durable medical equipment or assistive
technology to place the health of the
applicant in serious jeopardy, to
compromise the safety of the applicant,
or prevent the applicant from relocating
from a shelter facility to the next stage
of recovery.
Specifically, FEMA may release the
applicant’s name and limited contact
information (telephone number, email
address, and if being delivered to a
location other than a shelter, the current
address and/or geospatial location data).
A written request is not necessary in
this situation; however, FEMA shall
provide a written letter (or email) along
with the information to the receiving
entity, and in turn the receiving entity
shall acknowledge receipt of message
that it has received the information and
has contacted the applicant. In addition,
the entity will confirm that it has taken
the steps to protect the information
provided.
5. To a private sector entity/business
for the purpose of administering,
coordinating, and/or providing tangible
assistance to the entity’s employees who
have applied for assistance to address
their disaster-related losses. The request
from the private sector entity/business
must include its employees’ names,
dates of birth, damaged dwelling
addresses, and the types of tangible
assistance the entity is offering its
employees. FEMA shall only release the
contact information of those applicants
who are employed by the requesting
entity. FEMA shall release this
information only during the disaster
period of assistance as defined in 44
CFR § 206.110(e).

PO 00000

Frm 00035

Fmt 4703

Sfmt 4703

6. To organizations that are able to
provide durable medical equipment and
assistive technology to applicants in
need of such devices as a result of a
declared disaster. FEMA may disclose
applicants’ name and contact
information to include the current
address and phone number.
7. To federal, state, tribal, and local
government agencies for the purpose of
contacting FEMA IHP applicants to seek
their voluntary participation in surveys
or studies concerning effects of
disasters, program effectiveness, and to
identify possible ways to improve
community preparedness and resiliency
for future disasters.
I. To federal, state, tribal, or local
government agencies; voluntary
organizations; insurance companies;
employers; any public or private
entities; banks and financial institutions
when an applicant’s eligibility, in whole
or in part, for FEMA’s IHP depends
upon financial benefits already received
or available from that source for similar
purposes as necessary to determine
benefits; and to prevent duplication of
disaster assistance benefits (as described
in 42 U.S.C. 5155 of the Stafford Act).
FEMA initiates the transaction by only
disclosing the name, address, and date
of birth of an applicant in order to
properly identify the same and obtain
desired relevant information from
entities listed above.
J. To federal, state, tribal, or local
government agencies charged with the
implementation of hazard mitigation
measures and the enforcement of
hazard-specific provisions of building
codes, standards, and ordinances.
FEMA will only disclose information for
the following purposes:
1. For hazard mitigation planning
purposes, to assist federal, state, tribal,
or local government agencies in
identifying high-risk areas and
preparing mitigation plans that target
those areas for hazard mitigation
projects implemented under federal,
state, tribal, or local hazard mitigation
programs.
2. For enforcement purposes, to
enable federal, state, tribal, or local
government agencies, to ensure that
owners repair or rebuild structures in
conformity with applicable hazardspecific building codes, standards, and
ordinances.
K. To the Department of the Treasury,
pursuant to the Debt Collection
Improvement Act of 1996, 31 U.S.C.
3325(d) and 7701(c)(1), as amended. An
applicant’s Social Security Number will
be released in connection with a request
that the Department of the Treasury
provide a disaster assistance payment to
an applicant under the IHP.

E:\FR\FM\30APN1.SGM

30APN1

pmangrum on DSK3VPTVN1PROD with NOTICES

Federal Register / Vol. 78, No. 83 / Tuesday, April 30, 2013 / Notices
L. To a state, local, or tribal
government agency in connection with
billing that state, local, or tribal
government for the applicable nonfederal cost share under the IHP.
Information shared shall only include
applicants’ names, contact information,
and amounts of assistance received.
M. To state, tribal, or local
government emergency managers, when
an applicant is occupying a FEMA
temporary housing unit, for the
purposes of preparing, administering,
coordinating, and/or monitoring
emergency response, public safety, and
evacuation plans. FEMA shall only
release the applicants’ phone numbers,
address, and number of household
occupants of the housing unit.
N. To the Department of the Treasury,
Department of Justice, the United States
Attorney’s Office, or other third party
for further collection action on any
delinquent debt when circumstances
warrant.
O. To federal, state, tribal, or local law
enforcement authorities, or agencies, or
other entities authorized to investigate
and/or coordinate locating missing
children and/or reuniting families.
P. To state, tribal, or local government
election agencies/authorities that
oversee the voting process within their
respective municipalities, for the
purpose of ensuring voting rights of
individuals who have applied for FEMA
assistance, limited to their own
respective citizens who are displaced by
a Presidentially-declared major disaster
or emergency out of their voting
jurisdiction.
Q. To certain federal, state, tribal, or
local government agencies to update the
applicant’s current records (e.g., change
of address, effective date of change of
address) when that agency needs to
update contact information (e.g., the
Social Security Administration, a State
Department of Motor Vehicles, or a State
health agency).
R. To other federal, state, local, or
tribal government agencies, and
voluntary organizations under approved
computer matching efforts.
S. To the news media and the public,
with the approval of the DHS Chief
Privacy Officer in consultation with the
DHS General Counsel and FEMA Chief
Counsel when there is a legitimate
public interest in the disclosure of the
information or when disclosure is
necessary to inform the public or is
necessary to demonstrate the
accountability of DHS’s officers,
employees, or individuals covered by
the system, except to the extent it is
determined that release of the specific
information in the context of a
particular case would constitute an

VerDate Mar<15>2010

13:22 Apr 29, 2013

Jkt 229001

unwarranted invasion of personal
privacy.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

Disclosure under 5 U.S.C. 552a(b)(12).
DHS/FEMA may make disclosures from
this system to ‘‘consumer reporting
agencies’’ as defined in the Fair Credit
Reporting Act, 15 U.S.C. 1681a(f), as
amended; or the Federal Claims
Collection Act of 1966, 31 U.S.C.
3701(a)(3), as amended.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records in this system are stored
electronically or on paper in secure
facilities in a locked drawer behind a
locked door. The records may be stored
on magnetic disc, tape, digital/
electronic media.
RETRIEVABILITY:

Records may be retrieved by an
individual’s name, address, Social
Security Number, and case file number.
SAFEGUARDS:

FEMA safeguards the records in this
system in accordance with applicable
rules and policies, including all
applicable DHS automated systems
security and access policies. Strict
controls have been imposed to minimize
the risk of compromising the
information that is being stored. Access
to the computer system containing the
records in this system is limited to those
individuals who have a need to know
the information for the performance of
their official duties and who have
appropriate clearances or permissions.
RETENTION AND DISPOSAL:

Records pertaining to disaster
assistance will be placed in inactive
storage two years after FEMA receives
the application and will be destroyed
when they are six years and three
months old, in accordance with NARA
Authority N1–311–86–1, item 4C10a.
Records pertaining to temporary
housing will be destroyed three years
after close of the operation in
accordance with NARA Authority N1–
311–86–1, item 4C10b. Closeout occurs
when the disaster contract is
terminated. Records pertaining to the
IHP program will retire to the Federal
Records Center (FRC) one year after
closeout and be destroyed three years
after closeout. Records pertaining to
individual assistance customer
satisfaction assessments are stored in
accordance with NARA Authority N1–
311–00–1. The customer service
assessment forms that have been filled

PO 00000

Frm 00036

Fmt 4703

Sfmt 4703

25287

out and returned by disaster assistance
applicants are temporary records that
are destroyed upon transmission of the
final report, per NARA Authority N1–
311–00–1, item 1. The statistical and
analytical reports resulting from these
assessments are temporary records that
are retired 3 years after the final report
cutoff and destroyed 20 years after the
report cutoff, per NARA Authority N1–
311–00–1, item 2. The assessment
results database are temporary records
that are destroyed when no longer
needed for analysis purposes, per NARA
Authority N1–311–00–1, item 3.
SYSTEM MANAGER AND ADDRESS:

Division Director, Individual
Assistance Division, Federal Emergency
Management Agency, 500 C Street SW.,
Washington, DC 20472.
NOTIFICATION PROCEDURE:

Individuals applying for IHP
assistance may access their information
online via the Disaster Assistance
Center using the user ID, password,
system generated PIN, and
authentication that was established
during the application process.
Applicants may also call a NPSC
representative to access their
information by providing their
registration ID.
In addition, individuals seeking
notification of and access to any record
contained in this system of records, or
seeking to contest its content, may
submit a request in writing to the FEMA
Disclosure Officer, 500 C Street SW.,
Washington, DC 20472. If an individual
believes more than one component
maintains Privacy Act records
concerning him or her, the individual
may submit the request to the Chief
Privacy Officer, Department of
Homeland Security, 245 Murray Drive
SW., Building 410, STOP–0550,
Washington, DC 20528.
When seeking records about yourself
from this system of records or any other
FEMA system of records your request
must conform with the Privacy Act
regulations set forth in 6 CFR Part 5.
You must first verify your identity,
meaning that you must provide your full
name, current address, and date and
place of birth. You must sign your
request, and your signature must either
be notarized or submitted under 28
U.S.C. 1746, a law that permits
statements to be made under penalty of
perjury as a substitute for notarization.
While no specific form is required, you
may obtain forms for this purpose from
the Chief Privacy Officer and Chief
Freedom of Information Act Officer,
http://www.dhs.gov/foia or 1–866–431–
0486. In addition, you should:

E:\FR\FM\30APN1.SGM

30APN1

25288

Federal Register / Vol. 78, No. 83 / Tuesday, April 30, 2013 / Notices

Explain why you believe the
Department would have information on
you;
• Identify which component(s) of the
Department you believe may have the
information about you;
• Specify when you believe the
records would have been created; and
• Provide any other information that
will help the FOIA staff determine
which DHS component agency may
have responsive records; and
If your request is seeking records
pertaining to another living individual,
you must include a statement from that
individual certifying his/her agreement
for you to access his/her records.
Without the above information the
component(s) may not be able to
conduct an effective search, and your
request may be denied due to lack of
specificity or lack of compliance with
applicable regulations.

Dated: April 19, 2013.
Jonathan R. Cantor,
Acting Chief Privacy Officer, Department of
Homeland Security.
[FR Doc. 2013–10173 Filed 4–29–13; 8:45 am]
BILLING CODE 9110–17–P

DEPARTMENT OF HOMELAND
SECURITY
Federal Emergency Management
Agency
[Docket ID: FEMA–2013–0016; OMB No.
1660–NEW]

Agency Information Collection
Activities: Submission for OMB
Review; Comment Request
Federal Emergency
Management Agency, DHS.
ACTION: Notice.
AGENCY:

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:

pmangrum on DSK3VPTVN1PROD with NOTICES

FEMA receives information from
individuals who apply for disaster
assistance through three different
media: (1) Electronically via the Internet
at http://www.disasterassistance.gov
(FEMA Form 009–0–1 and FEMA Form
009–0–2); (2) by calling FEMA’s toll-free
number 1–800–621–3362 (FEMA Form
009–0–1t and FEMA Form 009–0–2t);
and (3) through submission of a paper
copy of pre-registration intake, FEMA
Form 009–0–1 and its Spanish-language
equivalent, FEMA Form 009–0–2, or via
a pre-registration intake form. In
addition, information in this system of
records derives from Temporary
Housing Assistance Eligibility
Determinations (FEMA Forms 009–0–5,
and 009–0–6) and Application for
Continued Temporary Housing
Assistance (FEMA Form 010–0–12), as
well as related information (FEMA
Forms 009–0–5 and 009–0–6).
Information may also come from FEMA
inspectors, financial institutions,
insurance companies, state, local, tribal,
and voluntary agencies providing
disaster relief, and commercial
databases (for verification purposes).
EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

VerDate Mar<15>2010

13:22 Apr 29, 2013

Jkt 229001

SUMMARY: The Federal Emergency
Management Agency (FEMA) will
submit the information collection
abstracted below to the Office of
Management and Budget (OMB) for
review and clearance in accordance
with the requirements of the Paperwork
Reduction Act of 1995. FEMA requests
review and approval of this collection of
information under the emergency
processing procedures. FEMA is
requesting that this information
collection be approved by April 30,
2013. The approval will authorize
FEMA to use the collection through
September 30, 2013. FEMA plans to
follow this emergency request with a
request for a 3-year approval. The
request will be processed under OMB’s
normal clearance procedures. FEMA
invites the general public to comment
on the proposed collection of
information.

Comments must be submitted on
or before May 30, 2013.
ADDRESSES: Submit written comments
on the proposed information collection
to the Office of Information and
Regulatory Affairs, Office of
Management and Budget. Comments
should be addressed to the Desk Officer
for the Department of Homeland
Security, Federal Emergency
Management Agency, and sent via
electronic mail to
oira.submission@omb.eop.gov or faxed
to (202) 395–5806.
DATES:

PO 00000

Frm 00037

Fmt 4703

Sfmt 4703

FOR FURTHER INFORMATION CONTACT:
Requests for additional information or
copies of the information collection
should be made to Director, Records
Management Division, 1800 South Bell
Street, Arlington, VA 20598–3005,
facsimile number (202) 646–3347, or
email address FEMA-InformationCollections-Management@dhs.gov.
SUPPLEMENTARY INFORMATION: Under the
direction of Executive Order 13254
which directs FEMA’s Individual and
Community Preparedness Division
(ICPD) acts under the authority of
Executive Order 13254, ‘‘Establishing
the USA Freedom Corps.’’ This
Executive Order creates a council
composed of Federal executive branch
leaders, and directs members of that
council to perform a range of functions,
to include studying and tracking the
progress of public service programs.
This collection seeks experiential
information from survivors of Hurricane
Sandy via a telephone survey and a
series of focus groups. This collection of
information is necessary to ensure
effectiveness and value of awareness
and education campaigns, disaster
messaging and other associated outreach
efforts.

Collection of Information
Title: Post Hurricane Sandy Survivor
Research.
Type of Information Collection: New
information collection.
Form Titles and Numbers: FEMA
Form 008–0–10, Sandy Focus Group
Recruit/Screener; FEMA Form 008–0–9,
Focus Group Moderator Guide; FEMA
Form 008–0–11, In-Depth Case Study/
Community Specific (Pulse Survey).
Abstract: FEMA’s ICPD will engage in
qualitative and quantitative research to
investigate the effectiveness of
preparedness behaviors before, during
and after Hurricane Sandy. This
research will inform evaluation of
existing public messaging regarding
disaster preparedness and response at
the individual and household level.
Affected Public: Individuals and
Households.
Number of Respondents: 4,470.
Estimated Time per Respondent:
Sandy Focus Group Recruit/Screener, 3
minutes; Focus Group Moderator Guide,
1.5 hours; In-Depth Case Study Pulse
Survey, 15 minutes.
Estimated Total Annual Burden
Hours: 1,128 hours.

E:\FR\FM\30APN1.SGM

30APN1