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pdfInstitutional Characteristics
Integrated Postsecondary Education Data System (IPEDS) 2017-18
The changes from the memo are included in the package below.
IPEDS Help Desk
(877) 225-2568 or ipedshelp@rti.org
NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > Form
IC Header for 4-year degree-granting institutions
Overview
Institutional Characteristics Header Overview
Welcome to the Institutional Characteristics Header survey component (IC Header). This survey was introduced to collect data that are key to reporting throughout the
IPEDS data collection, and must be completed and locked before any other survey can be started.
Some IC Header questions may require nothing more than a confirmation, if nothing has changed. Please make changes as necessary, and complete items that do need
a response (enrollment questions).
Remember, it is the responsibility of the keyholder to provide NCES with accurate data about the institution. Please never hesitate to call the IPEDS Help Desk at 1-877225-2568 and ask for help to make sure that you are reporting correctly!
Changes to This Year's IC Header Component:
A new screening question regarding access to library collections has been added for degree-granting institutions only.
Because of the importance of the IC Header data in determining the screens you will receive in other surveys, be sure to report correctly, and to contact the IPEDS Help
Desk if you have ANY questions about what you need to report.
The IC Header data affect other survey components in the following ways:
The Educational Offerings question verifies your institution's inclusion in IPEDS.
The Control and Levels page is key to all survey components, especially to Finance (F) and Graduation Rates (GR). Additionally, this is important information for
students, impacts many federal reports, and is used in placing institutions in appropriate net price groupings.
Calendar system selection impacts student charges data reported in Institutional Characteristics (IC), Fall Enrollment (EF) data, GR data, and Student Financial
Aid (SFA) data related to the net price calculation.
Enrollment levels impact student charges in IC and enrollment categories in the EF survey component.
The Open Admission question determines whether the Admissions component will be required in the Winter.
The Academic Libraries expenses question determines whether the Academic Libraries component will be required in the Spring. This question is asked of
degree-granting institutions only.
The operations question for new institutions determines reporting of 12-month enrollment (E12).
To download survey materials package for this component: Survey Materials
Part A - Educational Offerings
1. Which of the following types of instruction/programs are offered by your institution? [Check one or more]
If your institution does not offer occupational, academic or continuing professional programs, you are not expected to complete this or any other IPEDS survey.
Occupational, may lead to a certificate, degree, or other formal award
Academic, leading to a certificate, degree, or diploma
Continuing professional (postbaccalaureate only)
Recreational or avocational (leisure) programs
Adult basic or remedial instruction or high school equivalency
Secondary (high school)
Part B - Organization - Control and Levels
1. What is your institutional control or affiliation?
Be sure to select the correct control for your institution. Errors on this question have an impact throughout the IPEDS surveys, in federal reporting, in net price
groupings, and on your institutions appearance to students. If you reported incorrectly in a previous year, please contact the Help Desk at 877.225.2568 to correct the
error.
Public - Select primary and or secondary controls below
Primary control
Secondary control (if applicable)
Select One
Select One
Private for-profit
Private not-for-profit independent (no religious affiliation)
Private not-for-profit religious affiliation - Select affiliation below
Select One
2. What award levels are offered by your institution? [Check all that apply]
When reporting award levels for sub baccalaureate certificates (levels 1, 2, and 4), determine program length by the number of credit or contact hours, NOT the academic
year length in parentheses. The academic year length is meant only to provide context.
The 'Other' award level should not be used unless your program truly does not fit any of the other award levels. We expect very few institutions to fit the 'Other' category.
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered subbaccalaureate undergraduate programs. Check
the applicable award level 1, 2, or 4, depending on the length of the Teacher Preparation program.
Award Level
BELOW THE BACCALAUREATE:
1
Postsecondary award, certificate, or diploma of (less than one academic year)
- less than 900 contact or clock hours, or
- less than 30 semester or trimester credit hours, or
- less than 45 quarter credit hours
2
Postsecondary award, certificate, or diploma of (at least one but less than two academic years)
- at least 900 but less than 1800 contact or clock hours, or
- at least 30 but less than 60 semester or trimester credit hours, or
- at least 45 but less than 90 quarter credit hours
3
Associate's degree
4
Postsecondary award, certificate, or diploma of (at least two but less than four academic years)
- 1800 or more contact or clock hours, or
- 60 or more semester or trimester credit hours, or
- 90 or more quarter credit hours
BACCALAUREATE AND ABOVE:
5
Bachelor's degree or equivalent
6
Postbaccalaureate certificate
7
Master's degree
8
Post-master's certificate
17
Doctor's degree - research/scholarship
18
Doctor's degree - professional practice
19
Doctor's degree - other
12
Other (specify in box below)
You may use the space below to provide context for the data you've reported above.
Part B - Organization - Calendar System
Your response to the next question determines how your institution reports Institutional Characteristics student charges data in the fall, Student Financial Aid data in
the winter, and Graduation Rates data in the winter. It also impacts the net price calculation in the Student Financial Aid survey.
If the calendar system differs from prior year or requires a change, please contact the Help Desk at 877.225.2568.
3. What is the predominant calendar system at the institution? [Choose one]
Academic Year Reporting Method (Standard academic terms)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FALL COHORT and
student charges data for a full ACADEMIC YEAR.
Semester
Quarter
Trimester
4-1-4 or similar plan
Program Reporting Method (Other calendar system)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FULL-YEAR
COHORT, and student charges data by PROGRAM.
Differs by program
Continuous basis (every 2 weeks, monthly, or other period)
Hybrid/Mixed Reporting Method (Standard academic terms, other academic calendar)
Selecting the hybrid calendar type determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FULL-YEAR COHORT, and
student charges data for a full ACADEMIC YEAR.
Hybrid (Other academic calendar)
Part B - Organization - Student Enrollment
4. Does your institution enroll any of the following types of students?
Include all levels offered by your institution, even if there are no students currently enrolled at that level.
Responses to this question determine which screens will be generated for reporting academic year tuition charges, and for reporting Fall Enrollment during the spring
collection. Additionally, checking Yes for full-time, first-time, degree/certificate-seeking undergraduate students determines that your institution must report cost of attendance
data (on the IC component) and Student Financial Aid data for these students.
Full-time
Undergraduate (academic or occupational programs)
First-time, degree/certificate-seeking undergraduate
Graduate (not including doctor's-professional practice)
Part-time
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
5. Does your institution enroll students in doctor's degree - professional practice programs?
Checking Yes for this question will allow your institution to report graduate level students in Fall Enrollment. If you select Yes to enrolling students in one of the listed programs,
you will also report tuition for the appropriate program(s).
No
Yes
Do you enroll students in one of the following?
Chiropractic (D.C. or D.C.M.), Dentistry (D.D.S. or D.M.D.), Medicine (M.D.), Optometry (O.D.), Osteopathic Medicine (D.O.), Pharmacy (Pharm.D.), Podiatry (Pod.D., D.P.,
or D.P.M.), Veterinary Medicine (D.V.M.), Law (J.D.)
No
Yes
6. For Fall 2011, did your institution have any full-time, first-time degree/certificate-seeking students enrolled in programs at the baccalaureate level or below?
If you answer Yes to this question, you will be required to provide Graduation Rates data for the 2011-12 cohort in the winter collection. If you answer No to this question,
indicate the reason you are not required to report Graduation Rates for the cohort year requested.
If you reported any full-time, first-time degree/certificate-seeking undergraduates on the 2011-12 Enrollment survey, the data will be preloaded below.
No
This institution did not enroll full-time, first-time (undergraduate) students.
This institution did not offer programs at or below the baccalaureate level.
This institution was not in operation in 2011-12.
Yes
Full-time, first-time degree/certificate-seeking students from 2011-12 Enrollment survey (GR Cohort)
Part B - Multi-institution or Multi-campus Organization
7. Multi-institution or multi-campus organization
Is the institution part of a multi-institution or multi-campus organization that owns, governs, or controls the institution? Do NOT indicate a religious affiliation here; that
information is collected separately.
If you need assistance, contact the Help Desk at 1-877-225-2568. You will not be able to lock your submission if this question is blank.
No, this institution IS NOT a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
Yes, this institution IS a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
If yes, select the name of the multi-institution or multi-campus organization that owns, governs, or controls the institution after clicking on 'Select System' below.
Select System
Part C - Other Survey Screening Questions - Open Admission
2. Does your institution have an open admission policy for all or most entering first-time degree/certificate-seeking undergraduate-level students?
If the only requirement for admission is a high school diploma or GED/other equivalent, your institution is still considered open admission. Institutions that require only an
Ability to Benefit or similar test beyond the diploma/equivalent, and only reject a very small number of students based on the test, are also considered open admission.
If your institution does not have an open admission policy, you will be required to report Admissions component regarding your admissions procedures and admissions
yield.
No
Yes
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Other Survey Screening Questions - Library Access and Expenses
Does your institution have access to a library collection?
No
Yes (receives AL component)
Were your annual total library expenses for Fiscal Year 2017 greater than zero?
No
Yes (receives AL component)
Part C - Other Survey Screening Questions - Levels of Enrollment Offered
Was your institution in operation during the academic year 2016-17?
If you answer Yes to this question, you will be able to specify the levels of enrollment offered at your institution during 2016-17 and to report 12-month enrollment during the fall
collection.
No
Yes. Please specify the levels of enrollment offered during 2016-17.
Undergraduate
Graduate (not including doctor's-professional practice)
Doctor's-professional practice
U.S. Department of Education
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IPEDS Help Desk
(877) 225-2568 or ipedshelp@rti.org
NCES National Center for Education Statistics
2017-18 Survey Materials > Instructions
date: 7/26/2017
IC Header Full Instructions for 4-yr degree-granting institutions
Purpose of Institutional Characteristics Header Survey
Changes in Reporting
General instructions
Reporting Period for Institutional Characteristics Header
Context boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part A - Educational Offerings
Part B - Organization
Control and Award Levels
Calendar System
Enrollment Levels and GRS cohort question
Multi-institution or Multi-campus Organization
Part C - Other Survey Screening Questions
Open Admission
Library Expenses
Level of Enrollment
Part D - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics Header (IC-H) survey is to collect basic institutional data including control or
affiliation, calendar system, and award levels. These data are key to accurate reporting as they are used to determine the reporting for other
IPEDS surveys. Any errors in the IC-H survey can lead to further errors in the data reporting process, so please be very careful in reporting
these data correctly, and contact the IPEDS Help Desk (877.225.2568) if you have any questions.
Changes in reporting
The following changes were implemented for the 2017-18 data collection period:
Open admission policy question added to “Part C – Other screening questions”.
Library expenses question added to “Part C – Other screening questions”.
General instructions
Reporting period covered
Institutional Characteristics Header (IC-H) covers data for the current year with two exceptions.
Cohort data in B6 refer to a past cohort and are used to set the Graduation Rates component (GR).
For new institutions, the question about prior year operation refers to the prior academic year and is used to determine the
applicability of the 12-Month Enrollment (E12) component.
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website, however, institutions should
check grammar and spelling of their entries. Inappropriate or repetitive contexts will be deleted.
Coverage
Carefully read each question in the Institutional Characteristics Header survey to ensure you are reporting data for the appropriate students.
The student groups for which data are collected vary throughout the IC-H survey (e.g., undergraduate and graduate). In general, for each
group, ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award, including those enrolled in offcampus centers
High school students taking regular college courses for credit
Full-time students taking remedial courses IF the student is considered degree-seeking for the purpose of student financial aid
determination
Students from overseas enrolled in U.S. courses for credit (e.g., online students)
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award
Students enrolled exclusively in Continuing Education Units (CEUs)
Students exclusively auditing classes
Residents or interns in Doctor's - professional practice (previously first-professional), since they have already received their Doctor's
degree
Any student studying abroad (e.g., at a foreign university) if their enrollment at the 'home' institution is only an administrative record
and the fee is nominal
Students in any branch campus located in a foreign country
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website (including the College Affordability and Transparency Center)
IPEDS Data Center
IPEDS Data Feedback Reports
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A - Educational Offerings
Responses on this screen verify inclusion of the institution on the NCES/IPEDS list of institutions and agencies that provide all types of
postsecondary education. Postsecondary education is defined as the provision of a formal instructional program whose curriculum is
designed primarily for students beyond the compulsory age for high school. This includes programs whose purpose is occupational,
academic, or continuing professional education but excludes avocational and adult basic education programs.
If you select only avocational and/or adult basic education programs, you will be contacted by IPEDS to confirm your exemption from IPEDS
reporting.
Part B – Organization
Institutional Control or Affiliation
Indicate the appropriate control or affiliation under which the institution operates. If the institution has a religious affiliation, select the
denomination from the list provided in the drop-down box. Public institutions must designate a primary control; identification of a
secondary control is optional. If control of the institution differs from the prior year or requires a change, please contact the IPEDS Help
Desk at 877.225.2568.
Correct reporting of control or affiliation is KEY to IPEDS reporting. Errors in reporting control or affiliation cause you to receive incorrect
survey forms, misrepresents your institution to the public on College Navigator and other search tools that use IPEDS data, and places
your institution in incorrect groups in IPEDS publications and on the College Affordability and Transparency Lists. If you do not know the
control or affiliation of your institution, please call the Help Desk.
Award Levels
Check applicable award levels for all credit programs offered at the institution. Award levels are identified based on duration and/or
awards.
Report using the number of CONTACT or CREDIT hours, as is appropriate to your calendar system (e.g., semester or quarter).
References to length of study are the equivalent of full-time academic years; that is, at least 1 but less than 2 years refers to
the number of credits or the course load that would normally be completed by a full-time student attending within the stated
time period.
One academic year equals 900 contact or clock hours of instruction, 30 semester credit hours or its equivalent, or 45 quarter
credit hours.
Award levels 1, 2, and 4 differ by length of programs and refer to completions below the baccalaureate degree. Use the IPEDS
designations, not institutionally defined designations, to describe these levels.
Award levels 3, 5, 7, 17, 18 and 19 indicate degree levels for which the institution is authorized to make formal awards.
Award levels 6 and 8 indicate certificate levels.
If you cannot classify an award within the award levels indicated on the screen, check award level 12 (Other) and specify or
describe the award in the context box. Because there are few programs that fall under ‘Other’ please contact the Help Desk if you
are considering selecting Level 12.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbaccalaureate undergraduate programs. Check the applicable award level 1, 2, or 4, depending on the length of the Teacher
Preparation program.
Calendar System
Indicate the predominant calendar system under which the institution operates. If programs are offered on more than one calendar,
select the system under which most programs are offered. If there is no predominant calendar system at your institution, select the
option that best characterizes your institution.
If your calendar system differs from the prior year or requires a change, please contact the IPEDS Help Desk at 877.225.2568.
Note: Calendar system selection determines reporting in many other IPEDS components. Be sure to choose the calendar system you
select accurately represents your institution. Contact the IPEDS Help Desk if you are not sure which calendar system to select.
Standard academic terms (semesters, quarters, trimesters, 4-1-4)
Use a fall cohort for Graduation Rates.
Report tuition and fees and cost information based on a full academic year.
Report Fall Enrollment using students enrolled as of October 15, or the official fall reporting date used by the institution.
This fall enrollment cohort will be preloaded into the next year's Student Financial Aid component.
For Student Financial Aid, report aid for an academic year.
Program-by-program or continuous enrollment basis
Use a full-year cohort for Graduation Rates.
Report tuition and fees and books and supplies information by program for the entire length of the program. For living
expenses, report costs for 4 weeks (1 month). Note: Living expenses are only applicable to institutions with full-time, firsttime students and are reported with the largest program.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
For Student Financial Aid, report aid for the largest program for an academic year.
Hybrid academic calendar (If you are considering selecting the ‘Other academic calendar’ option, please contact the Help Desk at
877.225.2568 so they can confirm the appropriateness of this calendar system for your institution.)
Use a full-year cohort for Graduation Rates.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
Report tuition and fees and cost information based on a full academic year.
For Student Financial Aid, report aid for an academic year.
Student enrollment
Enrollment of full- and part-time students.
Indicate whether your institution enrolls any full-time or part-time students at the levels listed. Include all levels offered, even if there
are not any students currently enrolled at that level.
Responses to those categories will determine the screens generated for reporting academic year tuition charges in the Institutional
Characteristics survey during the Fall collection and enrollment data in the Fall Enrollment survey during the Spring collection.
Make sure to check Yes for full-time, first-time degree/certificate-seeking students if applicable, as this determines that your
institution will report cost information on Institutional Characteristics screens in Part D and Student Financial Aid information during
the Winter collection.
Doctor's - professional practice
Indicate whether your institution offers any of the listed Doctor's - professional practice programs. If your institution offers Doctor's professional practice programs but does not offer any of the listed programs, indicate no.
GRS cohort question.
4-year institutions. Indicate if your institution had any full-time, first-time undergraduate students enrolled in programs at the
baccalaureate level or below in the academic year indicated on the screen. If you indicate Yes, you must report Graduation Rates
data in the Winter.
Less-than-4-year institutions. Indicate if your institution had any full-time, first-time degree/certificate-seeking students enrolled
in the academic year indicated on the screen. If you check Yes, you must report Graduation Rates data in the Winter.
Multi-institution or Multi-campus Organization
If applicable, select from the provided list the multi-institution or multi-campus organization that owns, governs, or controls the
institution. If you do not see your multi-institution or multi-organization listed, please contact the Help Desk.
A multi-institution or multi-campus organization includes organizations with two or more institutions or campuses.
Non-postsecondary education agencies that govern or control institutions include, but are not limited to, public school districts, art
organizations, hospitals and other medical/health organizations.
Do not include:
coordinating systems
single institution owner
single institution corporate name
single institution governing board
consortia
associations
religious affiliation (requested in control question)
Part C - Other Survey Screening Questions
Open admission policy
Check Yes if your institution has an open admission policy.
If your institution requires only a high school diploma/equivalent and/or Ability to Benefit (or similar) test, and few students are not
admitted based on the test, your institution is still considered open admission. For example, if you have students take the ATB test and
allow 98% of those students to enroll, you are likely open admission. The 2% that were not admitted had unusual circumstances that
kept them from being admitted.
Note: IPEDS does not have a set percentage to determine open admission. Please review your institution's admission policy or talk to
someone in the admissions office if you are not sure whether your institution is open admission, or contact the IPEDS Help Desk at
877.225.2568.
Library Access and Expenses
Indicate whether the institution has access to a library collection and/or the annual total library expenses at your institution were
greater than zero for Fiscal Year 2017. Fiscal Year 2017 is defined as the most recent 12-month period that corresponds to your
institution's fiscal year that ends before October 1, 2017.
A library collection is defined as “comprising documents held locally and remote resources for which permanent or temporary access
rights have been acquired. Access rights may be acquired by the library itself, by a consortium and/or through external funding.
Acquisition is to be understood as securing access rights and including it in the library catalog, other library databases or discovery
systems.”
Expenses include funds expended by the library (regardless of when received) from its regular budget and from all other known
sources; e.g., research grants, special projects, gifts and endowments, and fees for services. Those libraries in consortia or those that
share all their resources with another institution, please report whether the total annual library expenses at YOUR institution were
greater than zero in Fiscal Year 2017.
If the institution does not have access to a library collection and the institution's library expenses are equal to 0, you will not be asked
to complete the Academic Libraries (AL) component in the Spring.
Level of Enrollment
New institutions should indicate whether their institution was in operation during the prior academic year. If the response is ‘Yes’, they
should also indicate the levels that were offered.
Part D - Branch campus
For branch campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
4-1-4 (calendar system)
The 4-1-4 calendar usually consists of 4 courses taken for 4 months, 1 course taken for 1 month, and 4 courses taken for 4 months.
There may be an additional summer session.
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Adult basic education
Courses designed primarily for students 16 years of age and older to improve basic skills in reading, writing, and arithmetic. These
courses are not intended to be part of a program leading to a high school credential, nor are they part of any academic, occupational,
or vocational program at the postsecondary level.
Associate's degree
An award that normally requires at least 2 but less than 4 years of full-time equivalent college work.
Avocational programs
Instructional programs in personal interest and leisure categories whose expressed intent is not to produce postsecondary credits , nor
to lead to a formal award or an academic degree, nor result in occupationally specific skills.
Bachelor's degree
An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally requires at
least 4 but not more than 5 years of full-time equivalent college-level work. This includes all bachelor's degrees conferred in a 5-year
cooperative (work-study) program. A cooperative plan provides for alternate class attendance and employment in business, industry, or
government; thus, it allows students to combine actual work experience with their college studies. Also includes bachelor's degrees in
which the normal 4 years of work are completed in 3 years.
Calendar system
The method by which an institution structures most of its courses for the academic year.
Certificate
A formal award certifying the satisfactory completion of a postsecondary education program.
Cohort
A specific group of students established for tracking purposes.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Continuing professional
education
Programs and courses designed specifically for individuals who have completed a degree in a professional field (such as law, medicine,
dentistry, education, or social work) to obtain additional training in their particular field of study.
Continuous basis
A calendar system classification that is used by institutions that allow students to enroll/start classes at any time during the year. For
example, a cosmetology school or a word processing school might allow students to enroll and begin studies at various times, with no
requirement that classes begin on a certain date.
Control (of institution)
A classification of whether an institution is operated by publicly elected or appointed officials (public control) or by privately elected or
appointed officials and derives its major source of funds from private sources (private control).
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Degree
An award conferred by a college, university, or other postsecondary education institution as official recognition for the successful
completion of a program of studies.
Differs by program (calendar
system)
A calendar system classification that is used by institutions that have occupational/vocational programs of varying lengths. These
schools may enroll students at specific times depending on the program desired. For example, a school might offer a 2-month
program in January, March, May, September, and November; and a 3-month program in January, April, and October.
Doctor's degree-other
A doctor's degree that does not meet the definition of a doctor's degree - research/scholarship or a doctor's degree - professional
practice.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Doctor's degreeresearch/scholarship
A Ph.D. or other doctor's degree that requires advanced work beyond the master's level, including the preparation and defense of a
dissertation based on original research, or the planning and execution of an original project demonstrating substantial artistic or
scholarly achievement. Some examples of this type of degree may include Ed.D., D.M.A., D.B.A., D.Sc., D.A., or D.M, and others, as
designated by the awarding institution.
Educational offerings
Educational programs offered by postsecondary institutions that are occupational, academic, or continuing professional that qualify as
postsecondary education programs OR recreational or avocational, adult basic, remedial instruction, high school equivalency, or high
school programs that are not deemed postsecondary.
Fall cohort
The group of students entering in the fall term established for tracking purposes. For the Graduation Rates component, this includes
all students who enter an institution as full-time, first-time degree or certificate-seeking undergraduate students during the fall term of
a given year. For the Outcome Measures component, all degree/certificate-seeking undergraduate students who enter an institution
during the fall term of a given year must be placed in one of four cohorts: full-time, first-time; part-time, first-time; full-time, nonfirst-time; and part-time, non-first-time.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Full-year cohort
This is a group of students entering at any time during the 12-month period for tracking and reporting. For Graduation Rate (GR), a
full-year cohort is from September 1 through August 31 and is used primarily offer occupational programs of varying lengths. Students
must be full-time and first-time to be considered in the cohort. For Outcome Measures (OM) component, all degree-granting
institutions report on a full-year cohort from July 1 through June 30. Students are reported once in one of the four OM cohorts: firsttime, full-time; first-time, part-time: non-first-time, full-time; or non-first-time, part-time.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Institutional affiliation
A classification that indicates whether a private not-for-profit institution is associated with a religious group or denomination. Private
not-for-profit institutions may be either independent or religiously affiliated.
Integrated Postsecondary
Education Data System (IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institutionlevel data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Less than 2-year institution
A postsecondary institution that offers programs of less than 2-years duration below the baccalaureate level. Includes occupational and
vocational schools with programs that do not exceed 1800 contact hours .
Levels of offering
Information collected in the Institutional Characteristics component which indicates all applicable levels for all credit programs offered
at an institution. Award levels are identified on the basis of recognition for their completion, duration, or a combination thereof.
Degree-designated award levels indicate those degree levels for which the institution is authorized to make formal awards. Length of
study is the equivalent of the number of full-time academic years. For example, at least 1 but less than 2 years refers to the number
of credits or the course load that would normally be completed by a full-time student attending within the stated time period.
Library collections
Comprise of documents held locally and remote resources for which permanent or temporary access rights have been acquired. Access
rights may be acquired by the library itself, by a consortium and/or through external funding. Acquisition is to be understood as
securing access rights and including it in the library catalog, other library databases or discovery systems.
Library expenses
Funds expended by the library (regardless of when received) from its regular budget and from all other sources; e.g., research grants,
special projects, gifts and endowments, and fees for services.
Master's degree
An award that requires the successful completion of a program of study of at least the full-time equivalent of 1 but not more than 2
academic years of work beyond the bachelor's degree.
Some of these degrees, such as those in Theology (M.Div., M.H.L./Rav) that were formerly classified as "first-professional", may
require more than two full-time equivalent academic years of work.
Occupational program
A program of study consisting of one or more courses, designed to provide the student with sufficient knowledge and skills to perform
in a specific occupation.
Other academic calendar system
Category used to describe "non-traditional" calendar systems at 4-year and 2-year degree-granting institutions. These can include
schools that offer primarily on-line courses or "one course at a time."
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Post-master's certificate
An award that requires completion of an organized program beyond the master's degree, but does not meet the requirements of
academic degrees at the doctor's level.
Postbaccalaureate certificate
An award that requires completion of an organized program of study beyond the bachelor's. It is designed for persons who have
completed a baccalaureate degree, but does not meet the requirements of a master's degree.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbacalaureate undergraduate programs, and students in these programs are undergraduate students.
Postsecondary award, certificate,
or diploma (at least 1 but less
than 2 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 1 but less than 2 full-time equivalent academic years , or designed for completion in at least 30 but less than 60 semester or
trimester credit hours, or in at least 45 but less than 90 quarter credit hours, or in at least 900 but less than 1,800 contact or clock
hours.
Postsecondary award, certificate,
or diploma (at least 2 but less
than 4 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 2 but less than 4 full-time equivalent academic years , or designed for completion in at least 60 but less than 120 semester or
trimester credit hours, or in at least 90 but less than 180 quarter credit hours, or in at least 1,800 but less than 3,600 contact or clock
hours.
Postsecondary award, certificate,
or diploma (less than 1
academic year)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in
less than 1 academic year (2 semesters or 3 quarters), or designed for completion in less than 30 semester or trimester credit hours,
or in less than 45 quarter credit hours, or in less than 900 contact or clock hours.
Private for-profit institution
A private institution in which the individual(s) or agency in control receives compensation other than wages, rent, or other e x p e n s e s for
the assumption of risk.
Private institution
An educational institution controlled by a private individual(s) or by a nongovernmental agency, usually supported primarily by other
than public funds, and operated by other than publicly elected or appointed officials. These institutions may be either for-profit or notfor-profit.
Private not-for-profit institution
A private institution in which the individual(s) or agency in control receives no compensation, other than wages, rent, or other expenses
for the assumption of risk. These include both independent not-for-profit schools and those affiliated with a religious organization.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Programs of at least 2 years but
less than 4 years
Programs requiring at least 2 years but less than 4 years of full-time equivalent college level work, including associate's degrees a n d
programs that can be completed in at least 1,800 but less than 3,600 contact hours to obtain a degree, diploma, certificate, or other
formal award.
Programs of at least 4 years
Programs designed to be completed in at least 8 semesters or 12 quarters to obtain a degree, diploma, or other formal award.
Includes programs resulting in all bachelor's degrees and other baccalaureate level or equivalent degrees, as well as 5-year
cooperative programs, and those programs in which the normal 4 years of work are designed to be completed in 3 years.
Programs of less than 2 years
Programs requiring less than 2 years of full-time equivalent college level work (4 semesters or 6 quarters) or less than 1,800 contact
hours to obtain a degree, diploma, certificate, or other formal award.
Public institution
An educational institution whose programs and activities are operated by publicly elected or appointed school officials and which is
supported primarily by public funds.
Quarter (calendar system)
A calendar system in which the academic year consists of 3 sessions called quarters of about 12 weeks each. The range may be from
10 to 15 weeks as defined by the institution. There may be an additional quarter in the summer.
Semester (calendar system)
A calendar system that consists of two sessions called semesters during the academic year with about 15 weeks for each semester of
instruction. There may be an additional summer session.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Trimester (calendar system)
An academic year consisting of 3 terms of about 15 weeks each.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > FAQ
IC Header
Click one of the following questions to view the answer.
General
1)
If my institution offers an award level but currently does not have any students enrolled at that level how should I
report?
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I made a mistake
in the fall?
3)
In what award level category should Teachers Preparation certificates be reported?
4)
My institution has a system office. Does the system office need to complete an Institutional Characteristics Header survey?
Answers:
General
1)
If my institution offers an award level but currently does not have any students enrolled at that
level how should I report?
You should indicate all levels of awards that your institution is authorized to grant.
Back to top
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I
made a mistake in the fall?
It is important to report IC Header data correctly the first time, as changes to this component affect all of the
other surveys. If you made an error that impacts your ability to respond appropriately to other components,
call the Help Desk at 877-225-2568, and they will change the necessary data. For example, if you indicated that
you do not enroll any full-time, first-time students (thus no GRS or SFA surveys are generated), you may
correct your answer so that you can complete this survey.
Back to top
3)
In what award level category should Teachers Preparation certificates be reported?
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are
considered subbaccalaureate undergraduate programs, and students in these programs are undergraduate
students.
Back to top
4)
My institution has a system office. Does the system office need to complete an Institutional
Characteristics - Header survey?
Any system or central office that employs 15 or more full-time staff OR has its own budget (and therefore must
report IPEDS Finance data) must also complete the Institutional Characteristics - Header survey. The
administrative office must indicate all types and levels of instruction and programs offered at all of the
institutions in its system. This will ensure that each institution in the system is represented.
Back to top
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date: 7/26/2017
2017-18 Survey Materials > Form
IC Header for 4-year non-degree-granting institutions
Overview
Institutional Characteristics Header Overview
Welcome to the Institutional Characteristics Header survey component (IC Header). This survey was introduced to collect data that are key to reporting throughout the
IPEDS data collection, and must be completed and locked before any other survey can be started.
Some IC Header questions may require nothing more than a confirmation, if nothing has changed. Please make changes as necessary, and complete items that do need
a response (enrollment questions).
Remember, it is the responsibility of the keyholder to provide NCES with accurate data about the institution. Please never hesitate to call the IPEDS Help Desk at 1-877225-2568 and ask for help to make sure that you are reporting correctly!
Changes to This Year's IC Header Component:
A new screening question regarding access to library collections has been added for degree-granting institutions only.
Because of the importance of the IC Header data in determining the screens you will receive in other surveys, be sure to report correctly, and to contact the IPEDS Help
Desk if you have ANY questions about what you need to report.
The IC Header data affect other survey components in the following ways:
The Educational Offerings question verifies your institution's inclusion in IPEDS.
The Control and Levels page is key to all survey components, especially to Finance (F) and Graduation Rates (GR). Additionally, this is important information for
students, impacts many federal reports, and is used in placing institutions in appropriate net price groupings.
Calendar system selection impacts student charges data reported in Institutional Characteristics (IC), Fall Enrollment (EF) data, GR data, and Student Financial
Aid (SFA) data related to the net price calculation.
Enrollment levels impact student charges in IC and enrollment categories in the EF survey component.
The Open Admission question determines whether the Admissions component will be required in the Winter.
The Academic Libraries expenses question determines whether the Academic Libraries component will be required in the Spring. This question is asked of
degree-granting institutions only.
The operations question for new institutions determines reporting of 12-month enrollment (E12).
To download survey materials package for this component: Survey Materials
Part A - Educational Offerings
1. Which of the following types of instruction/programs are offered by your institution? [Check one or more]
If your institution does not offer occupational, academic or continuing professional programs, you are not expected to complete this or any other IPEDS survey.
Occupational, may lead to a certificate, degree, or other formal award
Academic, leading to a certificate, degree, or diploma
Continuing professional (postbaccalaureate only)
Recreational or avocational (leisure) programs
Adult basic or remedial instruction or high school equivalency
Secondary (high school)
Part B - Organization - Control and Levels
1. What is your institutional control or affiliation?
Be sure to select the correct control for your institution. Errors on this question have an impact throughout the IPEDS surveys, in federal reporting, in net price
groupings, and on your institutions appearance to students. If you reported incorrectly in a previous year, please contact the Help Desk at 877.225.2568 to correct the
error.
Public - Select primary and or secondary controls below
Primary control
Secondary control (if applicable)
Select One
Select One
Private for-profit
Private not-for-profit independent (no religious affiliation)
Private not-for-profit religious affiliation - Select affiliation below
Select One
2. What award levels are offered by your institution? [Check all that apply]
When reporting award levels for sub baccalaureate certificates (levels 1, 2, and 4), determine program length by the number of credit or contact hours, NOT the academic
year length in parentheses. The academic year length is meant only to provide context.
The 'Other' award level should not be used unless your program truly does not fit any of the other award levels. We expect very few institutions to fit the 'Other' category.
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered subbaccalaureate undergraduate programs. Check
the applicable award level 1, 2, or 4, depending on the length of the Teacher Preparation program.
Award Level
BELOW THE BACCALAUREATE:
1
Postsecondary award, certificate, or diploma of (less than one academic year)
- less than 900 contact or clock hours, or
- less than 30 semester or trimester credit hours, or
- less than 45 quarter credit hours
2
Postsecondary award, certificate, or diploma of (at least one but less than two academic years)
- at least 900 but less than 1800 contact or clock hours, or
- at least 30 but less than 60 semester or trimester credit hours, or
- at least 45 but less than 90 quarter credit hours
3
Associate's degree
4
Postsecondary award, certificate, or diploma of (at least two but less than four academic years)
- 1800 or more contact or clock hours, or
- 60 or more semester or trimester credit hours, or
- 90 or more quarter credit hours
BACCALAUREATE AND ABOVE:
5
Bachelor's degree or equivalent
6
Postbaccalaureate certificate
7
Master's degree
8
Post-master's certificate
17
Doctor's degree - research/scholarship
18
Doctor's degree - professional practice
19
Doctor's degree - other
12
Other (specify in box below)
You may use the space below to provide context for the data you've reported above.
Part B - Organization - Calendar System
Your response to the next question determines how your institution reports Institutional Characteristics student charges data in the fall, Student Financial Aid data in
the winter, and Graduation Rates data in the winter. It also impacts the net price calculation in the Student Financial Aid survey.
If the calendar system differs from prior year or requires a change, please contact the Help Desk at 877.225.2568.
3. What is the predominant calendar system at the institution? [Choose one]
Academic Year Reporting Method (Standard academic terms)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FALL COHORT and
student charges data for a full ACADEMIC YEAR.
Semester
Quarter
Trimester
4-1-4 or similar plan
Program Reporting Method (Other calendar system)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FULL-YEAR
COHORT, and student charges data by PROGRAM.
Differs by program
Continuous basis (every 2 weeks, monthly, or other period)
Hybrid/Mixed Reporting Method (Standard academic terms, other academic calendar)
Selecting the hybrid calendar type determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FULL-YEAR COHORT, and
student charges data for a full ACADEMIC YEAR.
Hybrid (Other academic calendar)
Part B - Organization - Student Enrollment
4. Does your institution enroll any of the following types of students?
Include all levels offered by your institution, even if there are no students currently enrolled at that level.
Responses to this question determine which screens will be generated for reporting academic year tuition charges, and for reporting Fall Enrollment during the spring
collection. Additionally, checking Yes for full-time, first-time, degree/certificate-seeking undergraduate students determines that your institution must report cost of attendance
data (on the IC component) and Student Financial Aid data for these students.
Full-time
Undergraduate (academic or occupational programs)
First-time, degree/certificate-seeking undergraduate
Graduate (not including doctor's-professional practice)
Part-time
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
5. Does your institution enroll students in doctor's degree - professional practice programs?
Checking Yes for this question will allow your institution to report graduate level students in Fall Enrollment. If you select Yes to enrolling students in one of the listed programs,
you will also report tuition for the appropriate program(s).
No
Yes
Do you enroll students in one of the following?
Chiropractic (D.C. or D.C.M.), Dentistry (D.D.S. or D.M.D.), Medicine (M.D.), Optometry (O.D.), Osteopathic Medicine (D.O.), Pharmacy (Pharm.D.), Podiatry (Pod.D., D.P.,
or D.P.M.), Veterinary Medicine (D.V.M.), Law (J.D.)
No
Yes
6. For Fall 2011, did your institution have any full-time, first-time degree/certificate-seeking students enrolled in programs at the baccalaureate level or below?
If you answer Yes to this question, you will be required to provide Graduation Rates data for the 2011-12 cohort in the winter collection. If you answer No to this question,
indicate the reason you are not required to report Graduation Rates for the cohort year requested.
If you reported any full-time, first-time degree/certificate-seeking undergraduates on the 2011-12 Enrollment survey, the data will be preloaded below.
No
This institution did not enroll full-time, first-time (undergraduate) students.
This institution did not offer programs at or below the baccalaureate level.
This institution was not in operation in 2011-12.
Yes
Full-time, first-time degree/certificate-seeking students from 2011-12 Enrollment survey (GR Cohort)
Part B - Multi-institution or Multi-campus Organization
7. Multi-institution or multi-campus organization
Is the institution part of a multi-institution or multi-campus organization that owns, governs, or controls the institution? Do NOT indicate a religious affiliation here; that
information is collected separately.
If you need assistance, contact the Help Desk at 1-877-225-2568. You will not be able to lock your submission if this question is blank.
No, this institution IS NOT a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
Yes, this institution IS a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
If yes, select the name of the multi-institution or multi-campus organization that owns, governs, or controls the institution after clicking on 'Select System' below.
Select System
Part C - Other Survey Screening Questions - Open Admission
2. Does your institution have an open admission policy for all or most entering first-time degree/certificate-seeking undergraduate-level students?
If the only requirement for admission is a high school diploma or GED/other equivalent, your institution is still considered open admission. Institutions that require only an
Ability to Benefit or similar test beyond the diploma/equivalent, and only reject a very small number of students based on the test, are also considered open admission.
If your institution does not have an open admission policy, you will be required to report Admissions component regarding your admissions procedures and admissions
yield.
No
Yes
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Other Survey Screening Questions - Levels of Enrollment Offered
Was your institution in operation during the academic year 2016-17?
If you answer Yes to this question, you will be able to specify the levels of enrollment offered at your institution during 2016-17 and to report 12-month enrollment during the fall
collection.
No
Yes. Please specify the levels of enrollment offered during 2016-17.
Undergraduate
Graduate (not including doctor's-professional practice)
Doctor's-professional practice
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2017-18 Survey Materials > Instructions
date: 7/26/2017
IC Header Full Instructions for 4-yr nondegree-granting institutions
Purpose of Institutional Characteristics Header Survey
Changes in Reporting
General instructions
Reporting Period for Institutional Characteristics Header
Context boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part A - Educational Offerings
Part B - Organization
Control and Award Levels
Calendar System
Enrollment Levels and GRS cohort question
Multi-institution or Multi-campus Organization
Part C - Other Survey Screening Questions
Open Admission
Level of Enrollment
Part D - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics Header (IC-H) survey is to collect basic institutional data including control or
affiliation, calendar system, and award levels. These data are key to accurate reporting as they are used to determine the reporting for other
IPEDS surveys. Any errors in the IC-H survey can lead to further errors in the data reporting process, so please be very careful in reporting
these data correctly, and contact the IPEDS Help Desk (877.225.2568) if you have any questions.
Changes in reporting
The following changes were implemented for the 2017-18 data collection period:
Open admission policy question added to “Part C – Other screening questions”.
General instructions
Reporting period covered
Institutional Characteristics Header (IC-H) covers data for the current year with two exceptions.
Cohort data in B6 refer to a past cohort and are used to set the Graduation Rates component (GR).
For new institutions, the question about prior year operation refers to the prior academic year and is used to determine the
applicability of the 12-Month Enrollment (E12) component.
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website, however, institutions should
check grammar and spelling of their entries. Inappropriate or repetitive contexts will be deleted.
Coverage
Carefully read each question in the Institutional Characteristics Header survey to ensure you are reporting data for the appropriate students.
The student groups for which data are collected vary throughout the IC-H survey (e.g., undergraduate and graduate). In general, for each
group, ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award, including those enrolled in offcampus centers
High school students taking regular college courses for credit
Full-time students taking remedial courses IF the student is considered degree-seeking for the purpose of student financial aid
determination
Students from overseas enrolled in U.S. courses for credit (e.g., online students)
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award
Students enrolled exclusively in Continuing Education Units (CEUs)
Students exclusively auditing classes
Residents or interns in Doctor's - professional practice (previously first-professional), since they have already received their Doctor's
degree
Any student studying abroad (e.g., at a foreign university) if their enrollment at the 'home' institution is only an administrative record
and the fee is nominal
Students in any branch campus located in a foreign country
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website (including the College Affordability and Transparency Center)
IPEDS Data Center
IPEDS Data Feedback Reports
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A - Educational Offerings
Responses on this screen verify inclusion of the institution on the NCES/IPEDS list of institutions and agencies that provide all types of
postsecondary education. Postsecondary education is defined as the provision of a formal instructional program whose curriculum is
designed primarily for students beyond the compulsory age for high school. This includes programs whose purpose is occupational,
academic, or continuing professional education but excludes avocational and adult basic education programs.
If you select only avocational and/or adult basic education programs, you will be contacted by IPEDS to confirm your exemption from IPEDS
reporting.
Part B – Organization
Institutional Control or Affiliation
Indicate the appropriate control or affiliation under which the institution operates. If the institution has a religious affiliation, select the
denomination from the list provided in the drop-down box. Public institutions must designate a primary control; identification of a
secondary control is optional. If control of the institution differs from the prior year or requires a change, please contact the IPEDS Help
Desk at 877.225.2568.
Correct reporting of control or affiliation is KEY to IPEDS reporting. Errors in reporting control or affiliation cause you to receive incorrect
survey forms, misrepresents your institution to the public on College Navigator and other search tools that use IPEDS data, and places
your institution in incorrect groups in IPEDS publications and on the College Affordability and Transparency Lists. If you do not know the
control or affiliation of your institution, please call the Help Desk.
Award Levels
Check applicable award levels for all credit programs offered at the institution. Award levels are identified based on duration and/or
awards.
Report using the number of CONTACT or CREDIT hours, as is appropriate to your calendar system (e.g., semester or quarter).
References to length of study are the equivalent of full-time academic years; that is, at least 1 but less than 2 years refers to
the number of credits or the course load that would normally be completed by a full-time student attending within the stated
time period.
One academic year equals 900 contact or clock hours of instruction, 30 semester credit hours or its equivalent, or 45 quarter
credit hours.
Award levels 1, 2, and 4 differ by length of programs and refer to completions below the baccalaureate degree. Use the IPEDS
designations, not institutionally defined designations, to describe these levels.
Award levels 3, 5, 7, 17, 18 and 19 indicate degree levels for which the institution is authorized to make formal awards.
Award levels 6 and 8 indicate certificate levels.
If you cannot classify an award within the award levels indicated on the screen, check award level 12 (Other) and specify or
describe the award in the context box. Because there are few programs that fall under ‘Other’ please contact the Help Desk if you
are considering selecting Level 12.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbaccalaureate undergraduate programs. Check the applicable award level 1, 2, or 4, depending on the length of the Teacher
Preparation program.
Calendar System
Indicate the predominant calendar system under which the institution operates. If programs are offered on more than one calendar,
select the system under which most programs are offered. If there is no predominant calendar system at your institution, select the
option that best characterizes your institution.
If your calendar system differs from the prior year or requires a change, please contact the IPEDS Help Desk at 877.225.2568.
Note: Calendar system selection determines reporting in many other IPEDS components. Be sure to choose the calendar system you
select accurately represents your institution. Contact the IPEDS Help Desk if you are not sure which calendar system to select.
Standard academic terms (semesters, quarters, trimesters, 4-1-4)
Use a fall cohort for Graduation Rates.
Report tuition and fees and cost information based on a full academic year.
Report Fall Enrollment using students enrolled as of October 15, or the official fall reporting date used by the institution.
This fall enrollment cohort will be preloaded into the next year's Student Financial Aid component.
For Student Financial Aid, report aid for an academic year.
Program-by-program or continuous enrollment basis
Use a full-year cohort for Graduation Rates.
Report tuition and fees and books and supplies information by program for the entire length of the program. For living
expenses, report costs for 4 weeks (1 month). Note: Living expenses are only applicable to institutions with full-time, firsttime students and are reported with the largest program.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
For Student Financial Aid, report aid for the largest program for an academic year.
Hybrid academic calendar (If you are considering selecting the ‘Other academic calendar’ option, please contact the Help Desk at
877.225.2568 so they can confirm the appropriateness of this calendar system for your institution.)
Use a full-year cohort for Graduation Rates.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
Report tuition and fees and cost information based on a full academic year.
For Student Financial Aid, report aid for an academic year.
Student enrollment
Enrollment of full- and part-time students.
Indicate whether your institution enrolls any full-time or part-time students at the levels listed. Include all levels offered, even if there
are not any students currently enrolled at that level.
Responses to those categories will determine the screens generated for reporting academic year tuition charges in the Institutional
Characteristics survey during the Fall collection and enrollment data in the Fall Enrollment survey during the Spring collection.
Make sure to check Yes for full-time, first-time degree/certificate-seeking students if applicable, as this determines that your
institution will report cost information on Institutional Characteristics screens in Part D and Student Financial Aid information during
the Winter collection.
Doctor's - professional practice
Indicate whether your institution offers any of the listed Doctor's - professional practice programs. If your institution offers Doctor's professional practice programs but does not offer any of the listed programs, indicate no.
GRS cohort question.
4-year institutions. Indicate if your institution had any full-time, first-time undergraduate students enrolled in programs at the
baccalaureate level or below in the academic year indicated on the screen. If you indicate Yes, you must report Graduation Rates
data in the Winter.
Less-than-4-year institutions. Indicate if your institution had any full-time, first-time degree/certificate-seeking students enrolled
in the academic year indicated on the screen. If you check Yes, you must report Graduation Rates data in the Winter.
Multi-institution or Multi-campus Organization
If applicable, select from the provided list the multi-institution or multi-campus organization that owns, governs, or controls the
institution. If you do not see your multi-institution or multi-organization listed, please contact the Help Desk.
A multi-institution or multi-campus organization includes organizations with two or more institutions or campuses.
Non-postsecondary education agencies that govern or control institutions include, but are not limited to, public school districts, art
organizations, hospitals and other medical/health organizations.
Do not include:
coordinating systems
single institution owner
single institution corporate name
single institution governing board
consortia
associations
religious affiliation (requested in control question)
Part C - Other Survey Screening Questions
Open admission policy
Check Yes if your institution has an open admission policy.
If your institution requires only a high school diploma/equivalent and/or Ability to Benefit (or similar) test, and few students are not
admitted based on the test, your institution is still considered open admission. For example, if you have students take the ATB test and
allow 98% of those students to enroll, you are likely open admission. The 2% that were not admitted had unusual circumstances that
kept them from being admitted.
Note: IPEDS does not have a set percentage to determine open admission. Please review your institution's admission policy or talk to
someone in the admissions office if you are not sure whether your institution is open admission, or contact the IPEDS Help Desk at
877.225.2568.
Level of Enrollment
New institutions should indicate whether their institution was in operation during the prior academic year. If the response is ‘Yes’, they
should also indicate the levels that were offered.
Part D - Branch campus
For branch campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
4-1-4 (calendar system)
The 4-1-4 calendar usually consists of 4 courses taken for 4 months, 1 course taken for 1 month, and 4 courses taken for 4 months.
There may be an additional summer session.
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Adult basic education
Courses designed primarily for students 16 years of age and older to improve basic skills in reading, writing, and arithmetic. These
courses are not intended to be part of a program leading to a high school credential, nor are they part of any academic, occupational,
or vocational program at the postsecondary level.
Associate's degree
An award that normally requires at least 2 but less than 4 years of full-time equivalent college work.
Avocational programs
Instructional programs in personal interest and leisure categories whose expressed intent is not to produce postsecondary credits , nor
to lead to a formal award or an academic degree, nor result in occupationally specific skills.
Bachelor's degree
An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally requires at
least 4 but not more than 5 years of full-time equivalent college-level work. This includes all bachelor's degrees conferred in a 5-year
cooperative (work-study) program. A cooperative plan provides for alternate class attendance and employment in business, industry, or
government; thus, it allows students to combine actual work experience with their college studies. Also includes bachelor's degrees in
which the normal 4 years of work are completed in 3 years.
Calendar system
The method by which an institution structures most of its courses for the academic year.
Certificate
A formal award certifying the satisfactory completion of a postsecondary education program.
Cohort
A specific group of students established for tracking purposes.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Continuing professional
education
Programs and courses designed specifically for individuals who have completed a degree in a professional field (such as law, medicine,
dentistry, education, or social work) to obtain additional training in their particular field of study.
Continuous basis
A calendar system classification that is used by institutions that allow students to enroll/start classes at any time during the year. For
example, a cosmetology school or a word processing school might allow students to enroll and begin studies at various times, with no
requirement that classes begin on a certain date.
Control (of institution)
A classification of whether an institution is operated by publicly elected or appointed officials (public control) or by privately elected or
appointed officials and derives its major source of funds from private sources (private control).
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Degree
An award conferred by a college, university, or other postsecondary education institution as official recognition for the successful
completion of a program of studies.
Differs by program (calendar
system)
A calendar system classification that is used by institutions that have occupational/vocational programs of varying lengths. These
schools may enroll students at specific times depending on the program desired. For example, a school might offer a 2-month
program in January, March, May, September, and November; and a 3-month program in January, April, and October.
Doctor's degree-other
A doctor's degree that does not meet the definition of a doctor's degree - research/scholarship or a doctor's degree - professional
practice.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Doctor's degreeresearch/scholarship
A Ph.D. or other doctor's degree that requires advanced work beyond the master's level, including the preparation and defense of a
dissertation based on original research, or the planning and execution of an original project demonstrating substantial artistic or
scholarly achievement. Some examples of this type of degree may include Ed.D., D.M.A., D.B.A., D.Sc., D.A., or D.M, and others, as
designated by the awarding institution.
Educational offerings
Educational programs offered by postsecondary institutions that are occupational, academic, or continuing professional that qualify as
postsecondary education programs OR recreational or avocational, adult basic, remedial instruction, high school equivalency, or high
school programs that are not deemed postsecondary.
Fall cohort
The group of students entering in the fall term established for tracking purposes. For the Graduation Rates component, this includes
all students who enter an institution as full-time, first-time degree or certificate-seeking undergraduate students during the fall term of
a given year. For the Outcome Measures component, all degree/certificate-seeking undergraduate students who enter an institution
during the fall term of a given year must be placed in one of four cohorts: full-time, first-time; part-time, first-time; full-time, nonfirst-time; and part-time, non-first-time.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Full-year cohort
This is a group of students entering at any time during the 12-month period for tracking and reporting. For Graduation Rate (GR), a
full-year cohort is from September 1 through August 31 and is used primarily offer occupational programs of varying lengths. Students
must be full-time and first-time to be considered in the cohort. For Outcome Measures (OM) component, all degree-granting
institutions report on a full-year cohort from July 1 through June 30. Students are reported once in one of the four OM cohorts: firsttime, full-time; first-time, part-time: non-first-time, full-time; or non-first-time, part-time.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Institutional affiliation
A classification that indicates whether a private not-for-profit institution is associated with a religious group or denomination. Private
not-for-profit institutions may be either independent or religiously affiliated.
Integrated Postsecondary
Education Data System (IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institutionlevel data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Less than 2-year institution
A postsecondary institution that offers programs of less than 2-years duration below the baccalaureate level. Includes occupational and
vocational schools with programs that do not exceed 1800 contact hours .
Levels of offering
Information collected in the Institutional Characteristics component which indicates all applicable levels for all credit programs offered
at an institution. Award levels are identified on the basis of recognition for their completion, duration, or a combination thereof.
Degree-designated award levels indicate those degree levels for which the institution is authorized to make formal awards. Length of
study is the equivalent of the number of full-time academic years. For example, at least 1 but less than 2 years refers to the number
of credits or the course load that would normally be completed by a full-time student attending within the stated time period.
Library collections
Comprise of documents held locally and remote resources for which permanent or temporary access rights have been acquired. Access
rights may be acquired by the library itself, by a consortium and/or through external funding. Acquisition is to be understood as
securing access rights and including it in the library catalog, other library databases or discovery systems.
Library expenses
Funds expended by the library (regardless of when received) from its regular budget and from all other sources; e.g., research grants,
special projects, gifts and endowments, and fees for services.
Master's degree
An award that requires the successful completion of a program of study of at least the full-time equivalent of 1 but not more than 2
academic years of work beyond the bachelor's degree.
Some of these degrees, such as those in Theology (M.Div., M.H.L./Rav) that were formerly classified as "first-professional", may
require more than two full-time equivalent academic years of work.
Occupational program
A program of study consisting of one or more courses, designed to provide the student with sufficient knowledge and skills to perform
in a specific occupation.
Other academic calendar system
Category used to describe "non-traditional" calendar systems at 4-year and 2-year degree-granting institutions. These can include
schools that offer primarily on-line courses or "one course at a time."
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Post-master's certificate
An award that requires completion of an organized program beyond the master's degree, but does not meet the requirements of
academic degrees at the doctor's level.
Postbaccalaureate certificate
An award that requires completion of an organized program of study beyond the bachelor's. It is designed for persons who have
completed a baccalaureate degree, but does not meet the requirements of a master's degree.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbacalaureate undergraduate programs, and students in these programs are undergraduate students.
Postsecondary award, certificate,
or diploma (at least 1 but less
than 2 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 1 but less than 2 full-time equivalent academic years , or designed for completion in at least 30 but less than 60 semester or
trimester credit hours, or in at least 45 but less than 90 quarter credit hours, or in at least 900 but less than 1,800 contact or clock
hours.
Postsecondary award, certificate,
or diploma (at least 2 but less
than 4 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 2 but less than 4 full-time equivalent academic years , or designed for completion in at least 60 but less than 120 semester or
trimester credit hours, or in at least 90 but less than 180 quarter credit hours, or in at least 1,800 but less than 3,600 contact or clock
hours.
Postsecondary award, certificate,
or diploma (less than 1
academic year)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in
less than 1 academic year (2 semesters or 3 quarters), or designed for completion in less than 30 semester or trimester credit hours,
or in less than 45 quarter credit hours, or in less than 900 contact or clock hours.
Private for-profit institution
A private institution in which the individual(s) or agency in control receives compensation other than wages, rent, or other e x p e n s e s for
the assumption of risk.
Private institution
An educational institution controlled by a private individual(s) or by a nongovernmental agency, usually supported primarily by other
than public funds, and operated by other than publicly elected or appointed officials. These institutions may be either for-profit or notfor-profit.
Private not-for-profit institution
A private institution in which the individual(s) or agency in control receives no compensation, other than wages, rent, or other expenses
for the assumption of risk. These include both independent not-for-profit schools and those affiliated with a religious organization.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Programs of at least 2 years but
less than 4 years
Programs requiring at least 2 years but less than 4 years of full-time equivalent college level work, including associate's degrees a n d
programs that can be completed in at least 1,800 but less than 3,600 contact hours to obtain a degree, diploma, certificate, or other
formal award.
Programs of at least 4 years
Programs designed to be completed in at least 8 semesters or 12 quarters to obtain a degree, diploma, or other formal award.
Includes programs resulting in all bachelor's degrees and other baccalaureate level or equivalent degrees, as well as 5-year
cooperative programs, and those programs in which the normal 4 years of work are designed to be completed in 3 years.
Programs of less than 2 years
Programs requiring less than 2 years of full-time equivalent college level work (4 semesters or 6 quarters) or less than 1,800 contact
hours to obtain a degree, diploma, certificate, or other formal award.
Public institution
An educational institution whose programs and activities are operated by publicly elected or appointed school officials and which is
supported primarily by public funds.
Quarter (calendar system)
A calendar system in which the academic year consists of 3 sessions called quarters of about 12 weeks each. The range may be from
10 to 15 weeks as defined by the institution. There may be an additional quarter in the summer.
Semester (calendar system)
A calendar system that consists of two sessions called semesters during the academic year with about 15 weeks for each semester of
instruction. There may be an additional summer session.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Trimester (calendar system)
An academic year consisting of 3 terms of about 15 weeks each.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
U.S. Department of Education
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > FAQ
IC Header
Click one of the following questions to view the answer.
General
1)
If my institution offers an award level but currently does not have any students enrolled at that level how should I
report?
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I made a mistake
in the fall?
3)
In what award level category should Teachers Preparation certificates be reported?
4)
My institution has a system office. Does the system office need to complete an Institutional Characteristics Header survey?
Answers:
General
1)
If my institution offers an award level but currently does not have any students enrolled at that
level how should I report?
You should indicate all levels of awards that your institution is authorized to grant.
Back to top
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I
made a mistake in the fall?
It is important to report IC Header data correctly the first time, as changes to this component affect all of the
other surveys. If you made an error that impacts your ability to respond appropriately to other components,
call the Help Desk at 877-225-2568, and they will change the necessary data. For example, if you indicated that
you do not enroll any full-time, first-time students (thus no GRS or SFA surveys are generated), you may
correct your answer so that you can complete this survey.
Back to top
3)
In what award level category should Teachers Preparation certificates be reported?
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are
considered subbaccalaureate undergraduate programs, and students in these programs are undergraduate
students.
Back to top
4)
My institution has a system office. Does the system office need to complete an Institutional
Characteristics - Header survey?
Any system or central office that employs 15 or more full-time staff OR has its own budget (and therefore must
report IPEDS Finance data) must also complete the Institutional Characteristics - Header survey. The
administrative office must indicate all types and levels of instruction and programs offered at all of the
institutions in its system. This will ensure that each institution in the system is represented.
Back to top
U.S. Department of Education
Software Provider Resources
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NCES Privacy Policy
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > Form
IC Header for public 2-year degree-granting institutions
Overview
Institutional Characteristics Header Overview
Welcome to the Institutional Characteristics Header survey component (IC Header). This survey was introduced to collect data that are key to reporting throughout the
IPEDS data collection, and must be completed and locked before any other survey can be started.
Some IC Header questions may require nothing more than a confirmation, if nothing has changed. Please make changes as necessary, and complete items that do need
a response (enrollment questions).
Remember, it is the responsibility of the keyholder to provide NCES with accurate data about the institution. Please never hesitate to call the IPEDS Help Desk at 1-877225-2568 and ask for help to make sure that you are reporting correctly!
Changes to This Year's IC Header Component:
A new screening question regarding access to library collections has been added for degree-granting institutions only.
Because of the importance of the IC Header data in determining the screens you will receive in other surveys, be sure to report correctly, and to contact the IPEDS Help
Desk if you have ANY questions about what you need to report.
The IC Header data affect other survey components in the following ways:
The Educational Offerings question verifies your institution's inclusion in IPEDS.
The Control and Levels page is key to all survey components, especially to Finance (F) and Graduation Rates (GR). Additionally, this is important information for
students, impacts many federal reports, and is used in placing institutions in appropriate net price groupings.
Calendar system selection impacts student charges data reported in Institutional Characteristics (IC), Fall Enrollment (EF) data, GR data, and Student Financial
Aid (SFA) data related to the net price calculation.
Enrollment levels impact student charges in IC and enrollment categories in the EF survey component.
The Open Admission question determines whether the Admissions component will be required in the Winter.
The Academic Libraries expenses question determines whether the Academic Libraries component will be required in the Spring. This question is asked of
degree-granting institutions only.
The operations question for new institutions determines reporting of 12-month enrollment (E12).
To download survey materials package for this component: Survey Materials
Part A - Educational Offerings
1. Which of the following types of instruction/programs are offered by your institution? [Check one or more]
If your institution does not offer occupational or academic programs, you are not expected to complete this or any other IPEDS survey.
Occupational, may lead to a certificate, degree, or other formal award
Academic, leading to a certificate, degree, or diploma
Recreational or avocational (leisure) programs
Adult basic or remedial instruction or high school equivalency
Secondary (high school)
Part B - Organization - Control and Levels
1. What is your institutional control or affiliation?
Be sure to select the correct control for your institution. Errors on this question have an impact throughout the IPEDS surveys, in federal reporting, in net price
groupings, and on your institutions appearance to students. If you reported incorrectly in a previous year, please contact the Help Desk at 877.225.2568 to correct the
error.
Public - Select primary and or secondary controls below
Primary control
Secondary control (if applicable)
Select One
Select One
Private for-profit
Private not-for-profit independent (no religious affiliation)
Private not-for-profit religious affiliation - Select affiliation below
Select One
2. What award levels are offered by your institution? [Check all that apply]
When reporting award levels for sub baccalaureate certificates (levels 1, 2, and 4), determine program length by the number of credit or contact hours, NOT the academic
year length in parentheses. The academic year length is meant only to provide context.
The 'Other' award level should not be used unless your program truly does not fit any of the other award levels. We expect very few institutions to fit the 'Other' category.
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered subbaccalaureate undergraduate programs. Check
the applicable award level 1, 2, or 4, depending on the length of the Teacher Preparation program.
Award Level
BELOW THE BACCALAUREATE:
1
Postsecondary award, certificate, or diploma of (less than one academic year)
- less than 900 contact or clock hours, or
- less than 30 semester or trimester credit hours, or
- less than 45 quarter credit hours
2
Postsecondary award, certificate, or diploma of (at least one but less than two academic years)
- at least 900 but less than 1800 contact or clock hours, or
- at least 30 but less than 60 semester or trimester credit hours, or
- at least 45 but less than 90 quarter credit hours
3
Associate's degree
4
Postsecondary award, certificate, or diploma of (at least two but less than four academic years)
- 1800 or more contact or clock hours, or
- 60 or more semester or trimester credit hours, or
- 90 or more quarter credit hours
BACCALAUREATE AND ABOVE:
5
Bachelor's degree or equivalent
6
Postbaccalaureate certificate
7
Master's degree
8
Post-master's certificate
17
Doctor's degree - research/scholarship
18
Doctor's degree - professional practice
19
Doctor's degree - other
12
Other (specify in box below)
You may use the space below to provide context for the data you've reported above.
Part B - Organization - Calendar System
Your response to the next question determines how your institution reports Institutional Characteristics student charges data in the fall, Student Financial Aid data in
the winter, and Graduation Rates data in the winter. It also impacts the net price calculation in the Student Financial Aid survey.
If the calendar system differs from prior year or requires a change, please contact the Help Desk at 877.225.2568.
3. What is the predominant calendar system at the institution? [Choose one]
Academic Year Reporting Method (Standard academic terms)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FALL COHORT and
student charges data for a full ACADEMIC YEAR.
Semester
Quarter
Trimester
4-1-4 or similar plan
Program Reporting Method (Other calendar system)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FULL-YEAR
COHORT, and student charges data by PROGRAM.
Differs by program
Continuous basis (every 2 weeks, monthly, or other period)
Hybrid/Mixed Reporting Method (Standard academic terms, other academic calendar)
Selecting the hybrid calendar type determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FULL-YEAR COHORT, and
student charges data for a full ACADEMIC YEAR.
Hybrid (Other academic calendar)
Part B - Organization - Student Enrollment
4. Does your institution enroll any of the following types of students?
Include all levels offered by your institution, even if there are no students currently enrolled at that level.
Responses to this question determine which screens will be generated for reporting academic year tuition charges, and for reporting Fall Enrollment during the spring
collection. Additionally, checking Yes for full-time, first-time, degree/certificate-seeking undergraduate students determines that your institution must report cost of attendance
data (on the IC component) and Student Financial Aid data for these students.
Full-time
Undergraduate (academic or occupational programs)
First-time, degree/certificate-seeking undergraduate
Graduate (not including doctor's-professional practice)
Part-time
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
6. For academic year 2014-15, did your institution enroll any full-time, first-time students?
If you answer Yes to this question, you will be required to provide Graduation Rates data for the 2014-15 cohort in the winter collection. If you answer No to this question,
indicate the reason you are not required to report Graduation Rates for the cohort year requested. If you reported any full-time, first-time degree/certificate-seeking students on
the 2014-15 Fall Enrollment survey, the data will be preloaded below.
No
This institution did not enroll full-time, first-time degree/certificate-seeking students.
This institution was not in operation in 2014-15.
Yes
Full-time, first-time degree/certificate-seeking students from 2014-15 Fall Enrollment survey (GR Cohort)
Part B - Multi-institution or Multi-campus Organization
7. Multi-institution or multi-campus organization
Is the institution part of a multi-institution or multi-campus organization that owns, governs, or controls the institution? Do NOT indicate a religious affiliation here; that
information is collected separately.
If you need assistance, contact the Help Desk at 1-877-225-2568. You will not be able to lock your submission if this question is blank.
No, this institution IS NOT a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
Yes, this institution IS a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
If yes, select the name of the multi-institution or multi-campus organization that owns, governs, or controls the institution after clicking on 'Select System' below.
Select System
Part C - Other Survey Screening Questions - Open Admission
2. Does your institution have an open admission policy for all or most entering first-time students?
If the only requirement for admission is a high school diploma or GED/other equivalent, your institution is still considered open admission. Institutions that require only an
Ability to Benefit or similar test beyond the diploma/equivalent, and only reject a very small number of students based on the test, are also considered open admission.
If your institution does not have an open admission policy, you will be required to report Admissions component regarding your admissions procedures and admissions
yield.
No
Yes
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Other Survey Screening Questions - Library Access and Expenses
Does your institution have access to a library collection?
No
Yes (receives AL component)
Were your annual total library expenses for Fiscal Year 2017 greater than zero?
No
Yes (receives AL component)
Part C - Other Survey Screening Questions - Levels of Enrollment Offered
Was your institution in operation during the academic year 2016-17?
If you answer Yes to this question, you will be able to specify the levels of enrollment offered at your institution during 2016-17 and to report 12-month enrollment during the fall
collection.
No
Yes. Please specify the levels of enrollment offered during 2016-17.
Undergraduate
Graduate (not including doctor's-professional practice)
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2017-18 Survey Materials > Instructions
date: 7/26/2017
IC Header Full Instructions for public 2-yr degree-granting institutions
Purpose of Institutional Characteristics Header Survey
Changes in Reporting
General instructions
Reporting Period for Institutional Characteristics Header
Context boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part A - Educational Offerings
Part B - Organization
Control and Award Levels
Calendar System
Enrollment Levels and GRS cohort question
Multi-institution or Multi-campus Organization
Part C - Other Survey Screening Questions
Open Admission
Library Expenses
Level of Enrollment
Part D - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics Header (IC-H) survey is to collect basic institutional data including control or
affiliation, calendar system, and award levels. These data are key to accurate reporting as they are used to determine the reporting for other
IPEDS surveys. Any errors in the IC-H survey can lead to further errors in the data reporting process, so please be very careful in reporting
these data correctly, and contact the IPEDS Help Desk (877.225.2568) if you have any questions.
Changes in reporting
The following changes were implemented for the 2017-18 data collection period:
Open admission policy question added to “Part C – Other screening questions”.
Library expenses question added to “Part C – Other screening questions”.
General instructions
Reporting period covered
Institutional Characteristics Header (IC-H) covers data for the current year with two exceptions.
Cohort data in B6 refer to a past cohort and are used to set the Graduation Rates component (GR).
For new institutions, the question about prior year operation refers to the prior academic year and is used to determine the
applicability of the 12-Month Enrollment (E12) component.
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website, however, institutions should
check grammar and spelling of their entries. Inappropriate or repetitive contexts will be deleted.
Coverage
Carefully read each question in the Institutional Characteristics Header survey to ensure you are reporting data for the appropriate students.
The student groups for which data are collected vary throughout the IC-H survey (e.g., undergraduate and graduate). In general, for each
group, ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award, including those enrolled in offcampus centers
High school students taking regular college courses for credit
Full-time students taking remedial courses IF the student is considered degree-seeking for the purpose of student financial aid
determination
Students from overseas enrolled in U.S. courses for credit (e.g., online students)
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award
Students enrolled exclusively in Continuing Education Units (CEUs)
Students exclusively auditing classes
Residents or interns in Doctor's - professional practice (previously first-professional), since they have already received their Doctor's
degree
Any student studying abroad (e.g., at a foreign university) if their enrollment at the 'home' institution is only an administrative record
and the fee is nominal
Students in any branch campus located in a foreign country
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website (including the College Affordability and Transparency Center)
IPEDS Data Center
IPEDS Data Feedback Reports
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A - Educational Offerings
Responses on this screen verify inclusion of the institution on the NCES/IPEDS list of institutions and agencies that provide all types of
postsecondary education. Postsecondary education is defined as the provision of a formal instructional program whose curriculum is
designed primarily for students beyond the compulsory age for high school. This includes programs whose purpose is occupational,
academic, or continuing professional education but excludes avocational and adult basic education programs.
If you select only avocational and/or adult basic education programs, you will be contacted by IPEDS to confirm your exemption from IPEDS
reporting.
Part B – Organization
Institutional Control or Affiliation
Indicate the appropriate control or affiliation under which the institution operates. If the institution has a religious affiliation, select the
denomination from the list provided in the drop-down box. Public institutions must designate a primary control; identification of a
secondary control is optional. If control of the institution differs from the prior year or requires a change, please contact the IPEDS Help
Desk at 877.225.2568.
Correct reporting of control or affiliation is KEY to IPEDS reporting. Errors in reporting control or affiliation cause you to receive incorrect
survey forms, misrepresents your institution to the public on College Navigator and other search tools that use IPEDS data, and places
your institution in incorrect groups in IPEDS publications and on the College Affordability and Transparency Lists. If you do not know the
control or affiliation of your institution, please call the Help Desk.
Award Levels
Check applicable award levels for all credit programs offered at the institution. Award levels are identified based on duration and/or
awards.
Report using the number of CONTACT or CREDIT hours, as is appropriate to your calendar system (e.g., semester or quarter).
References to length of study are the equivalent of full-time academic years; that is, at least 1 but less than 2 years refers to
the number of credits or the course load that would normally be completed by a full-time student attending within the stated
time period.
One academic year equals 900 contact or clock hours of instruction, 30 semester credit hours or its equivalent, or 45 quarter
credit hours.
Award levels 1, 2, and 4 differ by length of programs and refer to completions below the baccalaureate degree. Use the IPEDS
designations, not institutionally defined designations, to describe these levels.
Award levels 3, 5, 7, 17, 18 and 19 indicate degree levels for which the institution is authorized to make formal awards.
Award levels 6 and 8 indicate certificate levels.
If you cannot classify an award within the award levels indicated on the screen, check award level 12 (Other) and specify or
describe the award in the context box. Because there are few programs that fall under ‘Other’ please contact the Help Desk if you
are considering selecting Level 12.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbaccalaureate undergraduate programs. Check the applicable award level 1, 2, or 4, depending on the length of the Teacher
Preparation program.
Calendar System
Indicate the predominant calendar system under which the institution operates. If programs are offered on more than one calendar,
select the system under which most programs are offered. If there is no predominant calendar system at your institution, select the
option that best characterizes your institution.
If your calendar system differs from the prior year or requires a change, please contact the IPEDS Help Desk at 877.225.2568.
Note: Calendar system selection determines reporting in many other IPEDS components. Be sure to choose the calendar system you
select accurately represents your institution. Contact the IPEDS Help Desk if you are not sure which calendar system to select.
Standard academic terms (semesters, quarters, trimesters, 4-1-4)
Use a fall cohort for Graduation Rates.
Report tuition and fees and cost information based on a full academic year.
Report Fall Enrollment using students enrolled as of October 15, or the official fall reporting date used by the institution.
This fall enrollment cohort will be preloaded into the next year's Student Financial Aid component.
For Student Financial Aid, report aid for an academic year.
Program-by-program or continuous enrollment basis
Use a full-year cohort for Graduation Rates.
Report tuition and fees and books and supplies information by program for the entire length of the program. For living
expenses, report costs for 4 weeks (1 month). Note: Living expenses are only applicable to institutions with full-time, firsttime students and are reported with the largest program.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
For Student Financial Aid, report aid for the largest program for an academic year.
Hybrid academic calendar (If you are considering selecting the ‘Other academic calendar’ option, please contact the Help Desk at
877.225.2568 so they can confirm the appropriateness of this calendar system for your institution.)
Use a full-year cohort for Graduation Rates.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
Report tuition and fees and cost information based on a full academic year.
For Student Financial Aid, report aid for an academic year.
Student enrollment
Enrollment of full- and part-time students.
Indicate whether your institution enrolls any full-time or part-time students at the levels listed. Include all levels offered, even if there
are not any students currently enrolled at that level.
Responses to those categories will determine the screens generated for reporting academic year tuition charges in the Institutional
Characteristics survey during the Fall collection and enrollment data in the Fall Enrollment survey during the Spring collection.
Make sure to check Yes for full-time, first-time degree/certificate-seeking students if applicable, as this determines that your
institution will report cost information on Institutional Characteristics screens in Part D and Student Financial Aid information during
the Winter collection.
Doctor's - professional practice
Indicate whether your institution offers any of the listed Doctor's - professional practice programs. If your institution offers Doctor's professional practice programs but does not offer any of the listed programs, indicate no.
GRS cohort question.
4-year institutions. Indicate if your institution had any full-time, first-time undergraduate students enrolled in programs at the
baccalaureate level or below in the academic year indicated on the screen. If you indicate Yes, you must report Graduation Rates
data in the Winter.
Less-than-4-year institutions. Indicate if your institution had any full-time, first-time degree/certificate-seeking students enrolled
in the academic year indicated on the screen. If you check Yes, you must report Graduation Rates data in the Winter.
Multi-institution or Multi-campus Organization
If applicable, select from the provided list the multi-institution or multi-campus organization that owns, governs, or controls the
institution. If you do not see your multi-institution or multi-organization listed, please contact the Help Desk.
A multi-institution or multi-campus organization includes organizations with two or more institutions or campuses.
Non-postsecondary education agencies that govern or control institutions include, but are not limited to, public school districts, art
organizations, hospitals and other medical/health organizations.
Do not include:
coordinating systems
single institution owner
single institution corporate name
single institution governing board
consortia
associations
religious affiliation (requested in control question)
Part C - Other Survey Screening Questions
Open admission policy
Check Yes if your institution has an open admission policy.
If your institution requires only a high school diploma/equivalent and/or Ability to Benefit (or similar) test, and few students are not
admitted based on the test, your institution is still considered open admission. For example, if you have students take the ATB test and
allow 98% of those students to enroll, you are likely open admission. The 2% that were not admitted had unusual circumstances that
kept them from being admitted.
Note: IPEDS does not have a set percentage to determine open admission. Please review your institution's admission policy or talk to
someone in the admissions office if you are not sure whether your institution is open admission, or contact the IPEDS Help Desk at
877.225.2568.
Library Access and Expenses
Indicate whether the institution has access to a library collection and/or the annual total library expenses at your institution were
greater than zero for Fiscal Year 2017. Fiscal Year 2017 is defined as the most recent 12-month period that corresponds to your
institution's fiscal year that ends before October 1, 2017.
A library collection is defined as “comprising documents held locally and remote resources for which permanent or temporary access
rights have been acquired. Access rights may be acquired by the library itself, by a consortium and/or through external funding.
Acquisition is to be understood as securing access rights and including it in the library catalog, other library databases or discovery
systems.”
Expenses include funds expended by the library (regardless of when received) from its regular budget and from all other known
sources; e.g., research grants, special projects, gifts and endowments, and fees for services. Those libraries in consortia or those that
share all their resources with another institution, please report whether the total annual library expenses at YOUR institution were
greater than zero in Fiscal Year 2017.
If the institution does not have access to a library collection and the institution's library expenses are equal to 0, you will not be asked
to complete the Academic Libraries (AL) component in the Spring.
Level of Enrollment
New institutions should indicate whether their institution was in operation during the prior academic year. If the response is ‘Yes’, they
should also indicate the levels that were offered.
Part D - Branch campus
For branch campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
4-1-4 (calendar system)
The 4-1-4 calendar usually consists of 4 courses taken for 4 months, 1 course taken for 1 month, and 4 courses taken for 4 months.
There may be an additional summer session.
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Adult basic education
Courses designed primarily for students 16 years of age and older to improve basic skills in reading, writing, and arithmetic. These
courses are not intended to be part of a program leading to a high school credential, nor are they part of any academic, occupational,
or vocational program at the postsecondary level.
Associate's degree
An award that normally requires at least 2 but less than 4 years of full-time equivalent college work.
Avocational programs
Instructional programs in personal interest and leisure categories whose expressed intent is not to produce postsecondary credits , nor
to lead to a formal award or an academic degree, nor result in occupationally specific skills.
Bachelor's degree
An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally requires at
least 4 but not more than 5 years of full-time equivalent college-level work. This includes all bachelor's degrees conferred in a 5-year
cooperative (work-study) program. A cooperative plan provides for alternate class attendance and employment in business, industry, or
government; thus, it allows students to combine actual work experience with their college studies. Also includes bachelor's degrees in
which the normal 4 years of work are completed in 3 years.
Calendar system
The method by which an institution structures most of its courses for the academic year.
Certificate
A formal award certifying the satisfactory completion of a postsecondary education program.
Cohort
A specific group of students established for tracking purposes.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Continuing professional
education
Programs and courses designed specifically for individuals who have completed a degree in a professional field (such as law, medicine,
dentistry, education, or social work) to obtain additional training in their particular field of study.
Continuous basis
A calendar system classification that is used by institutions that allow students to enroll/start classes at any time during the year. For
example, a cosmetology school or a word processing school might allow students to enroll and begin studies at various times, with no
requirement that classes begin on a certain date.
Control (of institution)
A classification of whether an institution is operated by publicly elected or appointed officials (public control) or by privately elected or
appointed officials and derives its major source of funds from private sources (private control).
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Degree
An award conferred by a college, university, or other postsecondary education institution as official recognition for the successful
completion of a program of studies.
Differs by program (calendar
system)
A calendar system classification that is used by institutions that have occupational/vocational programs of varying lengths. These
schools may enroll students at specific times depending on the program desired. For example, a school might offer a 2-month
program in January, March, May, September, and November; and a 3-month program in January, April, and October.
Doctor's degree-other
A doctor's degree that does not meet the definition of a doctor's degree - research/scholarship or a doctor's degree - professional
practice.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Doctor's degreeresearch/scholarship
A Ph.D. or other doctor's degree that requires advanced work beyond the master's level, including the preparation and defense of a
dissertation based on original research, or the planning and execution of an original project demonstrating substantial artistic or
scholarly achievement. Some examples of this type of degree may include Ed.D., D.M.A., D.B.A., D.Sc., D.A., or D.M, and others, as
designated by the awarding institution.
Educational offerings
Educational programs offered by postsecondary institutions that are occupational, academic, or continuing professional that qualify as
postsecondary education programs OR recreational or avocational, adult basic, remedial instruction, high school equivalency, or high
school programs that are not deemed postsecondary.
Fall cohort
The group of students entering in the fall term established for tracking purposes. For the Graduation Rates component, this includes
all students who enter an institution as full-time, first-time degree or certificate-seeking undergraduate students during the fall term of
a given year. For the Outcome Measures component, all degree/certificate-seeking undergraduate students who enter an institution
during the fall term of a given year must be placed in one of four cohorts: full-time, first-time; part-time, first-time; full-time, nonfirst-time; and part-time, non-first-time.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Full-year cohort
This is a group of students entering at any time during the 12-month period for tracking and reporting. For Graduation Rate (GR), a
full-year cohort is from September 1 through August 31 and is used primarily offer occupational programs of varying lengths. Students
must be full-time and first-time to be considered in the cohort. For Outcome Measures (OM) component, all degree-granting
institutions report on a full-year cohort from July 1 through June 30. Students are reported once in one of the four OM cohorts: firsttime, full-time; first-time, part-time: non-first-time, full-time; or non-first-time, part-time.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Institutional affiliation
A classification that indicates whether a private not-for-profit institution is associated with a religious group or denomination. Private
not-for-profit institutions may be either independent or religiously affiliated.
Integrated Postsecondary
Education Data System (IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institutionlevel data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Less than 2-year institution
A postsecondary institution that offers programs of less than 2-years duration below the baccalaureate level. Includes occupational and
vocational schools with programs that do not exceed 1800 contact hours .
Levels of offering
Information collected in the Institutional Characteristics component which indicates all applicable levels for all credit programs offered
at an institution. Award levels are identified on the basis of recognition for their completion, duration, or a combination thereof.
Degree-designated award levels indicate those degree levels for which the institution is authorized to make formal awards. Length of
study is the equivalent of the number of full-time academic years. For example, at least 1 but less than 2 years refers to the number
of credits or the course load that would normally be completed by a full-time student attending within the stated time period.
Library collections
Comprise of documents held locally and remote resources for which permanent or temporary access rights have been acquired. Access
rights may be acquired by the library itself, by a consortium and/or through external funding. Acquisition is to be understood as
securing access rights and including it in the library catalog, other library databases or discovery systems.
Library expenses
Funds expended by the library (regardless of when received) from its regular budget and from all other sources; e.g., research grants,
special projects, gifts and endowments, and fees for services.
Master's degree
An award that requires the successful completion of a program of study of at least the full-time equivalent of 1 but not more than 2
academic years of work beyond the bachelor's degree.
Some of these degrees, such as those in Theology (M.Div., M.H.L./Rav) that were formerly classified as "first-professional", may
require more than two full-time equivalent academic years of work.
Occupational program
A program of study consisting of one or more courses, designed to provide the student with sufficient knowledge and skills to perform
in a specific occupation.
Other academic calendar system
Category used to describe "non-traditional" calendar systems at 4-year and 2-year degree-granting institutions. These can include
schools that offer primarily on-line courses or "one course at a time."
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Post-master's certificate
An award that requires completion of an organized program beyond the master's degree, but does not meet the requirements of
academic degrees at the doctor's level.
Postbaccalaureate certificate
An award that requires completion of an organized program of study beyond the bachelor's. It is designed for persons who have
completed a baccalaureate degree, but does not meet the requirements of a master's degree.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbacalaureate undergraduate programs, and students in these programs are undergraduate students.
Postsecondary award, certificate,
or diploma (at least 1 but less
than 2 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 1 but less than 2 full-time equivalent academic years , or designed for completion in at least 30 but less than 60 semester or
trimester credit hours, or in at least 45 but less than 90 quarter credit hours, or in at least 900 but less than 1,800 contact or clock
hours.
Postsecondary award, certificate,
or diploma (at least 2 but less
than 4 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 2 but less than 4 full-time equivalent academic years , or designed for completion in at least 60 but less than 120 semester or
trimester credit hours, or in at least 90 but less than 180 quarter credit hours, or in at least 1,800 but less than 3,600 contact or clock
hours.
Postsecondary award, certificate,
or diploma (less than 1
academic year)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in
less than 1 academic year (2 semesters or 3 quarters), or designed for completion in less than 30 semester or trimester credit hours,
or in less than 45 quarter credit hours, or in less than 900 contact or clock hours.
Private for-profit institution
A private institution in which the individual(s) or agency in control receives compensation other than wages, rent, or other e x p e n s e s for
the assumption of risk.
Private institution
An educational institution controlled by a private individual(s) or by a nongovernmental agency, usually supported primarily by other
than public funds, and operated by other than publicly elected or appointed officials. These institutions may be either for-profit or notfor-profit.
Private not-for-profit institution
A private institution in which the individual(s) or agency in control receives no compensation, other than wages, rent, or other expenses
for the assumption of risk. These include both independent not-for-profit schools and those affiliated with a religious organization.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Programs of at least 2 years but
less than 4 years
Programs requiring at least 2 years but less than 4 years of full-time equivalent college level work, including associate's degrees a n d
programs that can be completed in at least 1,800 but less than 3,600 contact hours to obtain a degree, diploma, certificate, or other
formal award.
Programs of at least 4 years
Programs designed to be completed in at least 8 semesters or 12 quarters to obtain a degree, diploma, or other formal award.
Includes programs resulting in all bachelor's degrees and other baccalaureate level or equivalent degrees, as well as 5-year
cooperative programs, and those programs in which the normal 4 years of work are designed to be completed in 3 years.
Programs of less than 2 years
Programs requiring less than 2 years of full-time equivalent college level work (4 semesters or 6 quarters) or less than 1,800 contact
hours to obtain a degree, diploma, certificate, or other formal award.
Public institution
An educational institution whose programs and activities are operated by publicly elected or appointed school officials and which is
supported primarily by public funds.
Quarter (calendar system)
A calendar system in which the academic year consists of 3 sessions called quarters of about 12 weeks each. The range may be from
10 to 15 weeks as defined by the institution. There may be an additional quarter in the summer.
Semester (calendar system)
A calendar system that consists of two sessions called semesters during the academic year with about 15 weeks for each semester of
instruction. There may be an additional summer session.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Trimester (calendar system)
An academic year consisting of 3 terms of about 15 weeks each.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > FAQ
IC Header
Click one of the following questions to view the answer.
General
1)
If my institution offers an award level but currently does not have any students enrolled at that level how should I
report?
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I made a mistake
in the fall?
3)
In what award level category should Teachers Preparation certificates be reported?
4)
My institution has a system office. Does the system office need to complete an Institutional Characteristics Header survey?
Answers:
General
1)
If my institution offers an award level but currently does not have any students enrolled at that
level how should I report?
You should indicate all levels of awards that your institution is authorized to grant.
Back to top
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I
made a mistake in the fall?
It is important to report IC Header data correctly the first time, as changes to this component affect all of the
other surveys. If you made an error that impacts your ability to respond appropriately to other components,
call the Help Desk at 877-225-2568, and they will change the necessary data. For example, if you indicated that
you do not enroll any full-time, first-time students (thus no GRS or SFA surveys are generated), you may
correct your answer so that you can complete this survey.
Back to top
3)
In what award level category should Teachers Preparation certificates be reported?
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are
considered subbaccalaureate undergraduate programs, and students in these programs are undergraduate
students.
Back to top
4)
My institution has a system office. Does the system office need to complete an Institutional
Characteristics - Header survey?
Any system or central office that employs 15 or more full-time staff OR has its own budget (and therefore must
report IPEDS Finance data) must also complete the Institutional Characteristics - Header survey. The
administrative office must indicate all types and levels of instruction and programs offered at all of the
institutions in its system. This will ensure that each institution in the system is represented.
Back to top
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > Form
IC Header for public 2-year non-degree-granting institutions
Overview
Institutional Characteristics Header Overview
Welcome to the Institutional Characteristics Header survey component (IC Header). This survey was introduced to collect data that are key to reporting throughout the
IPEDS data collection, and must be completed and locked before any other survey can be started.
Some IC Header questions may require nothing more than a confirmation, if nothing has changed. Please make changes as necessary, and complete items that do need
a response (enrollment questions).
Remember, it is the responsibility of the keyholder to provide NCES with accurate data about the institution. Please never hesitate to call the IPEDS Help Desk at 1-877225-2568 and ask for help to make sure that you are reporting correctly!
Changes to This Year's IC Header Component:
A new screening question regarding access to library collections has been added for degree-granting institutions only.
Because of the importance of the IC Header data in determining the screens you will receive in other surveys, be sure to report correctly, and to contact the IPEDS Help
Desk if you have ANY questions about what you need to report.
The IC Header data affect other survey components in the following ways:
The Educational Offerings question verifies your institution's inclusion in IPEDS.
The Control and Levels page is key to all survey components, especially to Finance (F) and Graduation Rates (GR). Additionally, this is important information for
students, impacts many federal reports, and is used in placing institutions in appropriate net price groupings.
Calendar system selection impacts student charges data reported in Institutional Characteristics (IC), Fall Enrollment (EF) data, GR data, and Student Financial
Aid (SFA) data related to the net price calculation.
Enrollment levels impact student charges in IC and enrollment categories in the EF survey component.
The Open Admission question determines whether the Admissions component will be required in the Winter.
The Academic Libraries expenses question determines whether the Academic Libraries component will be required in the Spring. This question is asked of
degree-granting institutions only.
The operations question for new institutions determines reporting of 12-month enrollment (E12).
To download survey materials package for this component: Survey Materials
Part A - Educational Offerings
1. Which of the following types of instruction/programs are offered by your institution? [Check one or more]
If your institution does not offer occupational or academic programs, you are not expected to complete this or any other IPEDS survey.
Occupational, may lead to a certificate, degree, or other formal award
Academic, leading to a certificate, degree, or diploma
Recreational or avocational (leisure) programs
Adult basic or remedial instruction or high school equivalency
Secondary (high school)
Part B - Organization - Control and Levels
1. What is your institutional control or affiliation?
Be sure to select the correct control for your institution. Errors on this question have an impact throughout the IPEDS surveys, in federal reporting, in net price
groupings, and on your institutions appearance to students. If you reported incorrectly in a previous year, please contact the Help Desk at 877.225.2568 to correct the
error.
Public - Select primary and or secondary controls below
Primary control
Secondary control (if applicable)
Select One
Select One
Private for-profit
Private not-for-profit independent (no religious affiliation)
Private not-for-profit religious affiliation - Select affiliation below
Select One
2. What award levels are offered by your institution? [Check all that apply]
When reporting award levels for sub baccalaureate certificates (levels 1, 2, and 4), determine program length by the number of credit or contact hours, NOT the academic
year length in parentheses. The academic year length is meant only to provide context.
The 'Other' award level should not be used unless your program truly does not fit any of the other award levels. We expect very few institutions to fit the 'Other' category.
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered subbaccalaureate undergraduate programs. Check
the applicable award level 1, 2, or 4, depending on the length of the Teacher Preparation program.
Award Level
BELOW THE BACCALAUREATE:
1
Postsecondary award, certificate, or diploma of (less than one academic year)
- less than 900 contact or clock hours, or
- less than 30 semester or trimester credit hours, or
- less than 45 quarter credit hours
2
Postsecondary award, certificate, or diploma of (at least one but less than two academic years)
- at least 900 but less than 1800 contact or clock hours, or
- at least 30 but less than 60 semester or trimester credit hours, or
- at least 45 but less than 90 quarter credit hours
3
Associate's degree
4
Postsecondary award, certificate, or diploma of (at least two but less than four academic years)
- 1800 or more contact or clock hours, or
- 60 or more semester or trimester credit hours, or
- 90 or more quarter credit hours
BACCALAUREATE AND ABOVE:
5
Bachelor's degree or equivalent
6
Postbaccalaureate certificate
7
Master's degree
8
Post-master's certificate
17
Doctor's degree - research/scholarship
18
Doctor's degree - professional practice
19
Doctor's degree - other
12
Other (specify in box below)
You may use the space below to provide context for the data you've reported above.
Part B - Organization - Calendar System
Your response to the next question determines how your institution reports Institutional Characteristics student charges data in the fall, Student Financial Aid data in
the winter, and Graduation Rates data in the winter. It also impacts the net price calculation in the Student Financial Aid survey.
If the calendar system differs from prior year or requires a change, please contact the Help Desk at 877.225.2568.
3. What is the predominant calendar system at the institution? [Choose one]
Academic Year Reporting Method (Standard academic terms)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FALL COHORT and
student charges data for a full ACADEMIC YEAR.
Semester
Quarter
Trimester
4-1-4 or similar plan
Program Reporting Method (Other calendar system)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FULL-YEAR
COHORT, and student charges data by PROGRAM.
Differs by program
Continuous basis (every 2 weeks, monthly, or other period)
Hybrid/Mixed Reporting Method (Standard academic terms, other academic calendar)
Selecting the hybrid calendar type determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FULL-YEAR COHORT, and
student charges data for a full ACADEMIC YEAR.
Hybrid (Other academic calendar)
Part B - Organization - Student Enrollment
4. Does your institution enroll any of the following types of students?
Include all levels offered by your institution, even if there are no students currently enrolled at that level.
Responses to this question determine which screens will be generated for reporting academic year tuition charges, and for reporting Fall Enrollment during the spring
collection. Additionally, checking Yes for full-time, first-time, degree/certificate-seeking undergraduate students determines that your institution must report cost of attendance
data (on the IC component) and Student Financial Aid data for these students.
Full-time
Undergraduate (academic or occupational programs)
First-time, degree/certificate-seeking undergraduate
Graduate (not including doctor's-professional practice)
Part-time
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
6. For academic year 2014-15, did your institution enroll any full-time, first-time students?
If you answer Yes to this question, you will be required to provide Graduation Rates data for the 2014-15 cohort in the winter collection. If you answer No to this question,
indicate the reason you are not required to report Graduation Rates for the cohort year requested. If you reported any full-time, first-time degree/certificate-seeking students on
the 2014-15 Fall Enrollment survey, the data will be preloaded below.
No
This institution did not enroll full-time, first-time degree/certificate-seeking students.
This institution was not in operation in 2014-15.
Yes
Full-time, first-time degree/certificate-seeking students from 2014-15 Fall Enrollment survey (GR Cohort)
Part B - Multi-institution or Multi-campus Organization
7. Multi-institution or multi-campus organization
Is the institution part of a multi-institution or multi-campus organization that owns, governs, or controls the institution? Do NOT indicate a religious affiliation here; that
information is collected separately.
If you need assistance, contact the Help Desk at 1-877-225-2568. You will not be able to lock your submission if this question is blank.
No, this institution IS NOT a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
Yes, this institution IS a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
If yes, select the name of the multi-institution or multi-campus organization that owns, governs, or controls the institution after clicking on 'Select System' below.
Select System
Part C - Other Survey Screening Questions - Open Admission
2. Does your institution have an open admission policy for all or most entering first-time students?
If the only requirement for admission is a high school diploma or GED/other equivalent, your institution is still considered open admission. Institutions that require only an
Ability to Benefit or similar test beyond the diploma/equivalent, and only reject a very small number of students based on the test, are also considered open admission.
If your institution does not have an open admission policy, you will be required to report Admissions component regarding your admissions procedures and admissions
yield.
No
Yes
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Other Survey Screening Questions - Levels of Enrollment Offered
Was your institution in operation during the academic year 2016-17?
If you answer Yes to this question, you will be able to specify the levels of enrollment offered at your institution during 2016-17 and to report 12-month enrollment during the fall
collection.
No
Yes. Please specify the levels of enrollment offered during 2016-17.
Undergraduate
Graduate (not including doctor's-professional practice)
U.S. Department of Education
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NCES National Center for Education Statistics
2017-18 Survey Materials > Instructions
date: 7/26/2017
IC Header Full Instructions for public 2-yr nondegree-granting institutions
Purpose of Institutional Characteristics Header Survey
Changes in Reporting
General instructions
Reporting Period for Institutional Characteristics Header
Context boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part A - Educational Offerings
Part B - Organization
Control and Award Levels
Calendar System
Enrollment Levels and GRS cohort question
Multi-institution or Multi-campus Organization
Part C - Other Survey Screening Questions
Open Admission
Level of Enrollment
Part D - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics Header (IC-H) survey is to collect basic institutional data including control or
affiliation, calendar system, and award levels. These data are key to accurate reporting as they are used to determine the reporting for other
IPEDS surveys. Any errors in the IC-H survey can lead to further errors in the data reporting process, so please be very careful in reporting
these data correctly, and contact the IPEDS Help Desk (877.225.2568) if you have any questions.
Changes in reporting
The following changes were implemented for the 2017-18 data collection period:
Open admission policy question added to “Part C – Other screening questions”.
General instructions
Reporting period covered
Institutional Characteristics Header (IC-H) covers data for the current year with two exceptions.
Cohort data in B6 refer to a past cohort and are used to set the Graduation Rates component (GR).
For new institutions, the question about prior year operation refers to the prior academic year and is used to determine the
applicability of the 12-Month Enrollment (E12) component.
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website, however, institutions should
check grammar and spelling of their entries. Inappropriate or repetitive contexts will be deleted.
Coverage
Carefully read each question in the Institutional Characteristics Header survey to ensure you are reporting data for the appropriate students.
The student groups for which data are collected vary throughout the IC-H survey (e.g., undergraduate and graduate). In general, for each
group, ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award, including those enrolled in offcampus centers
High school students taking regular college courses for credit
Full-time students taking remedial courses IF the student is considered degree-seeking for the purpose of student financial aid
determination
Students from overseas enrolled in U.S. courses for credit (e.g., online students)
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award
Students enrolled exclusively in Continuing Education Units (CEUs)
Students exclusively auditing classes
Residents or interns in Doctor's - professional practice (previously first-professional), since they have already received their Doctor's
degree
Any student studying abroad (e.g., at a foreign university) if their enrollment at the 'home' institution is only an administrative record
and the fee is nominal
Students in any branch campus located in a foreign country
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website (including the College Affordability and Transparency Center)
IPEDS Data Center
IPEDS Data Feedback Reports
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A - Educational Offerings
Responses on this screen verify inclusion of the institution on the NCES/IPEDS list of institutions and agencies that provide all types of
postsecondary education. Postsecondary education is defined as the provision of a formal instructional program whose curriculum is
designed primarily for students beyond the compulsory age for high school. This includes programs whose purpose is occupational,
academic, or continuing professional education but excludes avocational and adult basic education programs.
If you select only avocational and/or adult basic education programs, you will be contacted by IPEDS to confirm your exemption from IPEDS
reporting.
Part B – Organization
Institutional Control or Affiliation
Indicate the appropriate control or affiliation under which the institution operates. If the institution has a religious affiliation, select the
denomination from the list provided in the drop-down box. Public institutions must designate a primary control; identification of a
secondary control is optional. If control of the institution differs from the prior year or requires a change, please contact the IPEDS Help
Desk at 877.225.2568.
Correct reporting of control or affiliation is KEY to IPEDS reporting. Errors in reporting control or affiliation cause you to receive incorrect
survey forms, misrepresents your institution to the public on College Navigator and other search tools that use IPEDS data, and places
your institution in incorrect groups in IPEDS publications and on the College Affordability and Transparency Lists. If you do not know the
control or affiliation of your institution, please call the Help Desk.
Award Levels
Check applicable award levels for all credit programs offered at the institution. Award levels are identified based on duration and/or
awards.
Report using the number of CONTACT or CREDIT hours, as is appropriate to your calendar system (e.g., semester or quarter).
References to length of study are the equivalent of full-time academic years; that is, at least 1 but less than 2 years refers to
the number of credits or the course load that would normally be completed by a full-time student attending within the stated
time period.
One academic year equals 900 contact or clock hours of instruction, 30 semester credit hours or its equivalent, or 45 quarter
credit hours.
Award levels 1, 2, and 4 differ by length of programs and refer to completions below the baccalaureate degree. Use the IPEDS
designations, not institutionally defined designations, to describe these levels.
Award levels 3, 5, 7, 17, 18 and 19 indicate degree levels for which the institution is authorized to make formal awards.
Award levels 6 and 8 indicate certificate levels.
If you cannot classify an award within the award levels indicated on the screen, check award level 12 (Other) and specify or
describe the award in the context box. Because there are few programs that fall under ‘Other’ please contact the Help Desk if you
are considering selecting Level 12.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbaccalaureate undergraduate programs. Check the applicable award level 1, 2, or 4, depending on the length of the Teacher
Preparation program.
Calendar System
Indicate the predominant calendar system under which the institution operates. If programs are offered on more than one calendar,
select the system under which most programs are offered. If there is no predominant calendar system at your institution, select the
option that best characterizes your institution.
If your calendar system differs from the prior year or requires a change, please contact the IPEDS Help Desk at 877.225.2568.
Note: Calendar system selection determines reporting in many other IPEDS components. Be sure to choose the calendar system you
select accurately represents your institution. Contact the IPEDS Help Desk if you are not sure which calendar system to select.
Standard academic terms (semesters, quarters, trimesters, 4-1-4)
Use a fall cohort for Graduation Rates.
Report tuition and fees and cost information based on a full academic year.
Report Fall Enrollment using students enrolled as of October 15, or the official fall reporting date used by the institution.
This fall enrollment cohort will be preloaded into the next year's Student Financial Aid component.
For Student Financial Aid, report aid for an academic year.
Program-by-program or continuous enrollment basis
Use a full-year cohort for Graduation Rates.
Report tuition and fees and books and supplies information by program for the entire length of the program. For living
expenses, report costs for 4 weeks (1 month). Note: Living expenses are only applicable to institutions with full-time, firsttime students and are reported with the largest program.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
For Student Financial Aid, report aid for the largest program for an academic year.
Hybrid academic calendar (If you are considering selecting the ‘Other academic calendar’ option, please contact the Help Desk at
877.225.2568 so they can confirm the appropriateness of this calendar system for your institution.)
Use a full-year cohort for Graduation Rates.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
Report tuition and fees and cost information based on a full academic year.
For Student Financial Aid, report aid for an academic year.
Student enrollment
Enrollment of full- and part-time students.
Indicate whether your institution enrolls any full-time or part-time students at the levels listed. Include all levels offered, even if there
are not any students currently enrolled at that level.
Responses to those categories will determine the screens generated for reporting academic year tuition charges in the Institutional
Characteristics survey during the Fall collection and enrollment data in the Fall Enrollment survey during the Spring collection.
Make sure to check Yes for full-time, first-time degree/certificate-seeking students if applicable, as this determines that your
institution will report cost information on Institutional Characteristics screens in Part D and Student Financial Aid information during
the Winter collection.
Doctor's - professional practice
Indicate whether your institution offers any of the listed Doctor's - professional practice programs. If your institution offers Doctor's professional practice programs but does not offer any of the listed programs, indicate no.
GRS cohort question.
4-year institutions. Indicate if your institution had any full-time, first-time undergraduate students enrolled in programs at the
baccalaureate level or below in the academic year indicated on the screen. If you indicate Yes, you must report Graduation Rates
data in the Winter.
Less-than-4-year institutions. Indicate if your institution had any full-time, first-time degree/certificate-seeking students enrolled
in the academic year indicated on the screen. If you check Yes, you must report Graduation Rates data in the Winter.
Multi-institution or Multi-campus Organization
If applicable, select from the provided list the multi-institution or multi-campus organization that owns, governs, or controls the
institution. If you do not see your multi-institution or multi-organization listed, please contact the Help Desk.
A multi-institution or multi-campus organization includes organizations with two or more institutions or campuses.
Non-postsecondary education agencies that govern or control institutions include, but are not limited to, public school districts, art
organizations, hospitals and other medical/health organizations.
Do not include:
coordinating systems
single institution owner
single institution corporate name
single institution governing board
consortia
associations
religious affiliation (requested in control question)
Part C - Other Survey Screening Questions
Open admission policy
Check Yes if your institution has an open admission policy.
If your institution requires only a high school diploma/equivalent and/or Ability to Benefit (or similar) test, and few students are not
admitted based on the test, your institution is still considered open admission. For example, if you have students take the ATB test and
allow 98% of those students to enroll, you are likely open admission. The 2% that were not admitted had unusual circumstances that
kept them from being admitted.
Note: IPEDS does not have a set percentage to determine open admission. Please review your institution's admission policy or talk to
someone in the admissions office if you are not sure whether your institution is open admission, or contact the IPEDS Help Desk at
877.225.2568.
Level of Enrollment
New institutions should indicate whether their institution was in operation during the prior academic year. If the response is ‘Yes’, they
should also indicate the levels that were offered.
Part D - Branch campus
For branch campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
4-1-4 (calendar system)
The 4-1-4 calendar usually consists of 4 courses taken for 4 months, 1 course taken for 1 month, and 4 courses taken for 4 months.
There may be an additional summer session.
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Adult basic education
Courses designed primarily for students 16 years of age and older to improve basic skills in reading, writing, and arithmetic. These
courses are not intended to be part of a program leading to a high school credential, nor are they part of any academic, occupational,
or vocational program at the postsecondary level.
Associate's degree
An award that normally requires at least 2 but less than 4 years of full-time equivalent college work.
Avocational programs
Instructional programs in personal interest and leisure categories whose expressed intent is not to produce postsecondary credits , nor
to lead to a formal award or an academic degree, nor result in occupationally specific skills.
Bachelor's degree
An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally requires at
least 4 but not more than 5 years of full-time equivalent college-level work. This includes all bachelor's degrees conferred in a 5-year
cooperative (work-study) program. A cooperative plan provides for alternate class attendance and employment in business, industry, or
government; thus, it allows students to combine actual work experience with their college studies. Also includes bachelor's degrees in
which the normal 4 years of work are completed in 3 years.
Calendar system
The method by which an institution structures most of its courses for the academic year.
Certificate
A formal award certifying the satisfactory completion of a postsecondary education program.
Cohort
A specific group of students established for tracking purposes.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Continuing professional
education
Programs and courses designed specifically for individuals who have completed a degree in a professional field (such as law, medicine,
dentistry, education, or social work) to obtain additional training in their particular field of study.
Continuous basis
A calendar system classification that is used by institutions that allow students to enroll/start classes at any time during the year. For
example, a cosmetology school or a word processing school might allow students to enroll and begin studies at various times, with no
requirement that classes begin on a certain date.
Control (of institution)
A classification of whether an institution is operated by publicly elected or appointed officials (public control) or by privately elected or
appointed officials and derives its major source of funds from private sources (private control).
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Degree
An award conferred by a college, university, or other postsecondary education institution as official recognition for the successful
completion of a program of studies.
Differs by program (calendar
system)
A calendar system classification that is used by institutions that have occupational/vocational programs of varying lengths. These
schools may enroll students at specific times depending on the program desired. For example, a school might offer a 2-month
program in January, March, May, September, and November; and a 3-month program in January, April, and October.
Doctor's degree-other
A doctor's degree that does not meet the definition of a doctor's degree - research/scholarship or a doctor's degree - professional
practice.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Doctor's degreeresearch/scholarship
A Ph.D. or other doctor's degree that requires advanced work beyond the master's level, including the preparation and defense of a
dissertation based on original research, or the planning and execution of an original project demonstrating substantial artistic or
scholarly achievement. Some examples of this type of degree may include Ed.D., D.M.A., D.B.A., D.Sc., D.A., or D.M, and others, as
designated by the awarding institution.
Educational offerings
Educational programs offered by postsecondary institutions that are occupational, academic, or continuing professional that qualify as
postsecondary education programs OR recreational or avocational, adult basic, remedial instruction, high school equivalency, or high
school programs that are not deemed postsecondary.
Fall cohort
The group of students entering in the fall term established for tracking purposes. For the Graduation Rates component, this includes
all students who enter an institution as full-time, first-time degree or certificate-seeking undergraduate students during the fall term of
a given year. For the Outcome Measures component, all degree/certificate-seeking undergraduate students who enter an institution
during the fall term of a given year must be placed in one of four cohorts: full-time, first-time; part-time, first-time; full-time, nonfirst-time; and part-time, non-first-time.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Full-year cohort
This is a group of students entering at any time during the 12-month period for tracking and reporting. For Graduation Rate (GR), a
full-year cohort is from September 1 through August 31 and is used primarily offer occupational programs of varying lengths. Students
must be full-time and first-time to be considered in the cohort. For Outcome Measures (OM) component, all degree-granting
institutions report on a full-year cohort from July 1 through June 30. Students are reported once in one of the four OM cohorts: firsttime, full-time; first-time, part-time: non-first-time, full-time; or non-first-time, part-time.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Institutional affiliation
A classification that indicates whether a private not-for-profit institution is associated with a religious group or denomination. Private
not-for-profit institutions may be either independent or religiously affiliated.
Integrated Postsecondary
Education Data System (IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institutionlevel data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Less than 2-year institution
A postsecondary institution that offers programs of less than 2-years duration below the baccalaureate level. Includes occupational and
vocational schools with programs that do not exceed 1800 contact hours .
Levels of offering
Information collected in the Institutional Characteristics component which indicates all applicable levels for all credit programs offered
at an institution. Award levels are identified on the basis of recognition for their completion, duration, or a combination thereof.
Degree-designated award levels indicate those degree levels for which the institution is authorized to make formal awards. Length of
study is the equivalent of the number of full-time academic years. For example, at least 1 but less than 2 years refers to the number
of credits or the course load that would normally be completed by a full-time student attending within the stated time period.
Library collections
Comprise of documents held locally and remote resources for which permanent or temporary access rights have been acquired. Access
rights may be acquired by the library itself, by a consortium and/or through external funding. Acquisition is to be understood as
securing access rights and including it in the library catalog, other library databases or discovery systems.
Library expenses
Funds expended by the library (regardless of when received) from its regular budget and from all other sources; e.g., research grants,
special projects, gifts and endowments, and fees for services.
Master's degree
An award that requires the successful completion of a program of study of at least the full-time equivalent of 1 but not more than 2
academic years of work beyond the bachelor's degree.
Some of these degrees, such as those in Theology (M.Div., M.H.L./Rav) that were formerly classified as "first-professional", may
require more than two full-time equivalent academic years of work.
Occupational program
A program of study consisting of one or more courses, designed to provide the student with sufficient knowledge and skills to perform
in a specific occupation.
Other academic calendar system
Category used to describe "non-traditional" calendar systems at 4-year and 2-year degree-granting institutions. These can include
schools that offer primarily on-line courses or "one course at a time."
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Post-master's certificate
An award that requires completion of an organized program beyond the master's degree, but does not meet the requirements of
academic degrees at the doctor's level.
Postbaccalaureate certificate
An award that requires completion of an organized program of study beyond the bachelor's. It is designed for persons who have
completed a baccalaureate degree, but does not meet the requirements of a master's degree.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbacalaureate undergraduate programs, and students in these programs are undergraduate students.
Postsecondary award, certificate,
or diploma (at least 1 but less
than 2 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 1 but less than 2 full-time equivalent academic years , or designed for completion in at least 30 but less than 60 semester or
trimester credit hours, or in at least 45 but less than 90 quarter credit hours, or in at least 900 but less than 1,800 contact or clock
hours.
Postsecondary award, certificate,
or diploma (at least 2 but less
than 4 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 2 but less than 4 full-time equivalent academic years , or designed for completion in at least 60 but less than 120 semester or
trimester credit hours, or in at least 90 but less than 180 quarter credit hours, or in at least 1,800 but less than 3,600 contact or clock
hours.
Postsecondary award, certificate,
or diploma (less than 1
academic year)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in
less than 1 academic year (2 semesters or 3 quarters), or designed for completion in less than 30 semester or trimester credit hours,
or in less than 45 quarter credit hours, or in less than 900 contact or clock hours.
Private for-profit institution
A private institution in which the individual(s) or agency in control receives compensation other than wages, rent, or other e x p e n s e s for
the assumption of risk.
Private institution
An educational institution controlled by a private individual(s) or by a nongovernmental agency, usually supported primarily by other
than public funds, and operated by other than publicly elected or appointed officials. These institutions may be either for-profit or notfor-profit.
Private not-for-profit institution
A private institution in which the individual(s) or agency in control receives no compensation, other than wages, rent, or other expenses
for the assumption of risk. These include both independent not-for-profit schools and those affiliated with a religious organization.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Programs of at least 2 years but
less than 4 years
Programs requiring at least 2 years but less than 4 years of full-time equivalent college level work, including associate's degrees a n d
programs that can be completed in at least 1,800 but less than 3,600 contact hours to obtain a degree, diploma, certificate, or other
formal award.
Programs of at least 4 years
Programs designed to be completed in at least 8 semesters or 12 quarters to obtain a degree, diploma, or other formal award.
Includes programs resulting in all bachelor's degrees and other baccalaureate level or equivalent degrees, as well as 5-year
cooperative programs, and those programs in which the normal 4 years of work are designed to be completed in 3 years.
Programs of less than 2 years
Programs requiring less than 2 years of full-time equivalent college level work (4 semesters or 6 quarters) or less than 1,800 contact
hours to obtain a degree, diploma, certificate, or other formal award.
Public institution
An educational institution whose programs and activities are operated by publicly elected or appointed school officials and which is
supported primarily by public funds.
Quarter (calendar system)
A calendar system in which the academic year consists of 3 sessions called quarters of about 12 weeks each. The range may be from
10 to 15 weeks as defined by the institution. There may be an additional quarter in the summer.
Semester (calendar system)
A calendar system that consists of two sessions called semesters during the academic year with about 15 weeks for each semester of
instruction. There may be an additional summer session.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Trimester (calendar system)
An academic year consisting of 3 terms of about 15 weeks each.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > FAQ
IC Header
Click one of the following questions to view the answer.
General
1)
If my institution offers an award level but currently does not have any students enrolled at that level how should I
report?
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I made a mistake
in the fall?
3)
In what award level category should Teachers Preparation certificates be reported?
4)
My institution has a system office. Does the system office need to complete an Institutional Characteristics Header survey?
Answers:
General
1)
If my institution offers an award level but currently does not have any students enrolled at that
level how should I report?
You should indicate all levels of awards that your institution is authorized to grant.
Back to top
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I
made a mistake in the fall?
It is important to report IC Header data correctly the first time, as changes to this component affect all of the
other surveys. If you made an error that impacts your ability to respond appropriately to other components,
call the Help Desk at 877-225-2568, and they will change the necessary data. For example, if you indicated that
you do not enroll any full-time, first-time students (thus no GRS or SFA surveys are generated), you may
correct your answer so that you can complete this survey.
Back to top
3)
In what award level category should Teachers Preparation certificates be reported?
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are
considered subbaccalaureate undergraduate programs, and students in these programs are undergraduate
students.
Back to top
4)
My institution has a system office. Does the system office need to complete an Institutional
Characteristics - Header survey?
Any system or central office that employs 15 or more full-time staff OR has its own budget (and therefore must
report IPEDS Finance data) must also complete the Institutional Characteristics - Header survey. The
administrative office must indicate all types and levels of instruction and programs offered at all of the
institutions in its system. This will ensure that each institution in the system is represented.
Back to top
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date: 7/26/2017
2017-18 Survey Materials > Form
IC Header for private 2-year degree-granting institutions
Overview
Institutional Characteristics Header Overview
Welcome to the Institutional Characteristics Header survey component (IC Header). This survey was introduced to collect data that are key to reporting throughout the
IPEDS data collection, and must be completed and locked before any other survey can be started.
Some IC Header questions may require nothing more than a confirmation, if nothing has changed. Please make changes as necessary, and complete items that do need
a response (enrollment questions).
Remember, it is the responsibility of the keyholder to provide NCES with accurate data about the institution. Please never hesitate to call the IPEDS Help Desk at 1-877225-2568 and ask for help to make sure that you are reporting correctly!
Changes to This Year's IC Header Component:
A new screening question regarding access to library collections has been added for degree-granting institutions only.
Because of the importance of the IC Header data in determining the screens you will receive in other surveys, be sure to report correctly, and to contact the IPEDS Help
Desk if you have ANY questions about what you need to report.
The IC Header data affect other survey components in the following ways:
The Educational Offerings question verifies your institution's inclusion in IPEDS.
The Control and Levels page is key to all survey components, especially to Finance (F) and Graduation Rates (GR). Additionally, this is important information for
students, impacts many federal reports, and is used in placing institutions in appropriate net price groupings.
Calendar system selection impacts student charges data reported in Institutional Characteristics (IC), Fall Enrollment (EF) data, GR data, and Student Financial
Aid (SFA) data related to the net price calculation.
Enrollment levels impact student charges in IC and enrollment categories in the EF survey component.
The Open Admission question determines whether the Admissions component will be required in the Winter.
The Academic Libraries expenses question determines whether the Academic Libraries component will be required in the Spring. This question is asked of
degree-granting institutions only.
The operations question for new institutions determines reporting of 12-month enrollment (E12).
To download survey materials package for this component: Survey Materials
Part A - Educational Offerings
1. Which of the following types of instruction/programs are offered by your institution? [Check one or more]
If your institution does not offer occupational or academic programs, you are not expected to complete this or any other IPEDS survey.
Occupational, may lead to a certificate, degree, or other formal award
Academic, leading to a certificate, degree, or diploma
Recreational or avocational (leisure) programs
Adult basic or remedial instruction or high school equivalency
Secondary (high school)
Part B - Organization - Control and Levels
1. What is your institutional control or affiliation?
Be sure to select the correct control for your institution. Errors on this question have an impact throughout the IPEDS surveys, in federal reporting, in net price
groupings, and on your institutions appearance to students. If you reported incorrectly in a previous year, please contact the Help Desk at 877.225.2568 to correct the
error.
Public - Select primary and or secondary controls below
Primary control
Secondary control (if applicable)
Select One
Select One
Private for-profit
Private not-for-profit independent (no religious affiliation)
Private not-for-profit religious affiliation - Select affiliation below
Select One
2. What award levels are offered by your institution? [Check all that apply]
When reporting award levels for sub baccalaureate certificates (levels 1, 2, and 4), determine program length by the number of credit or contact hours, NOT the academic
year length in parentheses. The academic year length is meant only to provide context.
The 'Other' award level should not be used unless your program truly does not fit any of the other award levels. We expect very few institutions to fit the 'Other' category.
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered subbaccalaureate undergraduate programs. Check
the applicable award level 1, 2, or 4, depending on the length of the Teacher Preparation program.
Award Level
BELOW THE BACCALAUREATE:
1
Postsecondary award, certificate, or diploma of (less than one academic year)
- less than 900 contact or clock hours, or
- less than 30 semester or trimester credit hours, or
- less than 45 quarter credit hours
2
Postsecondary award, certificate, or diploma of (at least one but less than two academic years)
- at least 900 but less than 1800 contact or clock hours, or
- at least 30 but less than 60 semester or trimester credit hours, or
- at least 45 but less than 90 quarter credit hours
3
Associate's degree
4
Postsecondary award, certificate, or diploma of (at least two but less than four academic years)
- 1800 or more contact or clock hours, or
- 60 or more semester or trimester credit hours, or
- 90 or more quarter credit hours
BACCALAUREATE AND ABOVE:
5
Bachelor's degree or equivalent
6
Postbaccalaureate certificate
7
Master's degree
8
Post-master's certificate
17
Doctor's degree - research/scholarship
18
Doctor's degree - professional practice
19
Doctor's degree - other
12
Other (specify in box below)
You may use the space below to provide context for the data you've reported above.
Part B - Organization - Calendar System
Your response to the next question determines how your institution reports Institutional Characteristics student charges data in the fall, Student Financial Aid data in
the winter, and Graduation Rates data in the winter. It also impacts the net price calculation in the Student Financial Aid survey.
If the calendar system differs from prior year or requires a change, please contact the Help Desk at 877.225.2568.
3. What is the predominant calendar system at the institution? [Choose one]
Academic Year Reporting Method (Standard academic terms)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FALL COHORT and
student charges data for a full ACADEMIC YEAR.
Semester
Quarter
Trimester
4-1-4 or similar plan
Program Reporting Method (Other calendar system)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FULL-YEAR
COHORT, and student charges data by PROGRAM.
Differs by program
Continuous basis (every 2 weeks, monthly, or other period)
Hybrid/Mixed Reporting Method (Standard academic terms, other academic calendar)
Selecting the hybrid calendar type determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FULL-YEAR COHORT, and
student charges data for a full ACADEMIC YEAR.
Hybrid (Other academic calendar)
Part B - Organization - Student Enrollment
4. Does your institution enroll any of the following types of students?
Include all levels offered by your institution, even if there are no students currently enrolled at that level.
Responses to this question determine which screens will be generated for reporting academic year tuition charges, and for reporting Fall Enrollment during the spring
collection. Additionally, checking Yes for full-time, first-time, degree/certificate-seeking undergraduate students determines that your institution must report cost of attendance
data (on the IC component) and Student Financial Aid data for these students.
Full-time
Students in academic or occupational programs
First-time students
Part-time
No
Yes
No
Yes
No
Yes
No
Yes
6. For academic year 2014-15, did your institution enroll any full-time, first-time students?
If you answer Yes to this question, you will be required to provide Graduation Rates data for the 2014-15 cohort in the winter collection. If you answer No to this question,
indicate the reason you are not required to report Graduation Rates for the cohort year requested. If you reported any full-time, first-time degree/certificate-seeking students on
the 2014-15 Fall Enrollment survey, the data will be preloaded below.
No
This institution did not enroll full-time, first-time degree/certificate-seeking students.
This institution was not in operation in 2014-15.
Yes
Full-time, first-time degree/certificate-seeking students from 2014-15 Fall Enrollment survey (GR Cohort)
Part B - Multi-institution or Multi-campus Organization
7. Multi-institution or multi-campus organization
Is the institution part of a multi-institution or multi-campus organization that owns, governs, or controls the institution? Do NOT indicate a religious affiliation here; that
information is collected separately.
If you need assistance, contact the Help Desk at 1-877-225-2568. You will not be able to lock your submission if this question is blank.
No, this institution IS NOT a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
Yes, this institution IS a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
If yes, select the name of the multi-institution or multi-campus organization that owns, governs, or controls the institution after clicking on 'Select System' below.
Select System
Part C - Other Survey Screening Questions - Open Admission
2. Does your institution have an open admission policy for all or most entering first-time students?
If the only requirement for admission is a high school diploma or GED/other equivalent, your institution is still considered open admission. Institutions that require only an
Ability to Benefit or similar test beyond the diploma/equivalent, and only reject a very small number of students based on the test, are also considered open admission.
If your institution does not have an open admission policy, you will be required to report Admissions component regarding your admissions procedures and admissions
yield.
No
Yes
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Other Survey Screening Questions - Library Access and Expenses
Does your institution have access to a library collection?
No
Yes (receives AL component)
Were your annual total library expenses for Fiscal Year 2017 greater than zero?
No
Yes (receives AL component)
Part C - Other Survey Screening Questions - Levels of Enrollment Offered
Was your institution in operation during the academic year 2016-17?
If you answer Yes to this question, you will be able to specify the levels of enrollment offered at your institution during 2016-17 and to report 12-month enrollment during the fall
collection.
No
Yes. Please specify the levels of enrollment offered during 2016-17.
Undergraduate
Graduate (not including doctor's-professional practice)
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2017-18 Survey Materials > Instructions
date: 7/26/2017
IC Header Full Instructions for private 2-yr degree-granting institutions
Purpose of Institutional Characteristics Header Survey
Changes in Reporting
General instructions
Reporting Period for Institutional Characteristics Header
Context boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part A - Educational Offerings
Part B - Organization
Control and Award Levels
Calendar System
Enrollment Levels and GRS cohort question
Multi-institution or Multi-campus Organization
Part C - Other Survey Screening Questions
Open Admission
Library Expenses
Level of Enrollment
Part D - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics Header (IC-H) survey is to collect basic institutional data including control or
affiliation, calendar system, and award levels. These data are key to accurate reporting as they are used to determine the reporting for other
IPEDS surveys. Any errors in the IC-H survey can lead to further errors in the data reporting process, so please be very careful in reporting
these data correctly, and contact the IPEDS Help Desk (877.225.2568) if you have any questions.
Changes in reporting
The following changes were implemented for the 2017-18 data collection period:
Open admission policy question added to “Part C – Other screening questions”.
Library expenses question added to “Part C – Other screening questions”.
General instructions
Reporting period covered
Institutional Characteristics Header (IC-H) covers data for the current year with two exceptions.
Cohort data in B6 refer to a past cohort and are used to set the Graduation Rates component (GR).
For new institutions, the question about prior year operation refers to the prior academic year and is used to determine the
applicability of the 12-Month Enrollment (E12) component.
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website, however, institutions should
check grammar and spelling of their entries. Inappropriate or repetitive contexts will be deleted.
Coverage
Carefully read each question in the Institutional Characteristics Header survey to ensure you are reporting data for the appropriate students.
The student groups for which data are collected vary throughout the IC-H survey (e.g., undergraduate and graduate). In general, for each
group, ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award, including those enrolled in offcampus centers
High school students taking regular college courses for credit
Full-time students taking remedial courses IF the student is considered degree-seeking for the purpose of student financial aid
determination
Students from overseas enrolled in U.S. courses for credit (e.g., online students)
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award
Students enrolled exclusively in Continuing Education Units (CEUs)
Students exclusively auditing classes
Residents or interns in Doctor's - professional practice (previously first-professional), since they have already received their Doctor's
degree
Any student studying abroad (e.g., at a foreign university) if their enrollment at the 'home' institution is only an administrative record
and the fee is nominal
Students in any branch campus located in a foreign country
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website (including the College Affordability and Transparency Center)
IPEDS Data Center
IPEDS Data Feedback Reports
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A - Educational Offerings
Responses on this screen verify inclusion of the institution on the NCES/IPEDS list of institutions and agencies that provide all types of
postsecondary education. Postsecondary education is defined as the provision of a formal instructional program whose curriculum is
designed primarily for students beyond the compulsory age for high school. This includes programs whose purpose is occupational,
academic, or continuing professional education but excludes avocational and adult basic education programs.
If you select only avocational and/or adult basic education programs, you will be contacted by IPEDS to confirm your exemption from IPEDS
reporting.
Part B – Organization
Institutional Control or Affiliation
Indicate the appropriate control or affiliation under which the institution operates. If the institution has a religious affiliation, select the
denomination from the list provided in the drop-down box. Public institutions must designate a primary control; identification of a
secondary control is optional. If control of the institution differs from the prior year or requires a change, please contact the IPEDS Help
Desk at 877.225.2568.
Correct reporting of control or affiliation is KEY to IPEDS reporting. Errors in reporting control or affiliation cause you to receive incorrect
survey forms, misrepresents your institution to the public on College Navigator and other search tools that use IPEDS data, and places
your institution in incorrect groups in IPEDS publications and on the College Affordability and Transparency Lists. If you do not know the
control or affiliation of your institution, please call the Help Desk.
Award Levels
Check applicable award levels for all credit programs offered at the institution. Award levels are identified based on duration and/or
awards.
Report using the number of CONTACT or CREDIT hours, as is appropriate to your calendar system (e.g., semester or quarter).
References to length of study are the equivalent of full-time academic years; that is, at least 1 but less than 2 years refers to
the number of credits or the course load that would normally be completed by a full-time student attending within the stated
time period.
One academic year equals 900 contact or clock hours of instruction, 30 semester credit hours or its equivalent, or 45 quarter
credit hours.
Award levels 1, 2, and 4 differ by length of programs and refer to completions below the baccalaureate degree. Use the IPEDS
designations, not institutionally defined designations, to describe these levels.
Award levels 3, 5, 7, 17, 18 and 19 indicate degree levels for which the institution is authorized to make formal awards.
Award levels 6 and 8 indicate certificate levels.
If you cannot classify an award within the award levels indicated on the screen, check award level 12 (Other) and specify or
describe the award in the context box. Because there are few programs that fall under ‘Other’ please contact the Help Desk if you
are considering selecting Level 12.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbaccalaureate undergraduate programs. Check the applicable award level 1, 2, or 4, depending on the length of the Teacher
Preparation program.
Calendar System
Indicate the predominant calendar system under which the institution operates. If programs are offered on more than one calendar,
select the system under which most programs are offered. If there is no predominant calendar system at your institution, select the
option that best characterizes your institution.
If your calendar system differs from the prior year or requires a change, please contact the IPEDS Help Desk at 877.225.2568.
Note: Calendar system selection determines reporting in many other IPEDS components. Be sure to choose the calendar system you
select accurately represents your institution. Contact the IPEDS Help Desk if you are not sure which calendar system to select.
Standard academic terms (semesters, quarters, trimesters, 4-1-4)
Use a fall cohort for Graduation Rates.
Report tuition and fees and cost information based on a full academic year.
Report Fall Enrollment using students enrolled as of October 15, or the official fall reporting date used by the institution.
This fall enrollment cohort will be preloaded into the next year's Student Financial Aid component.
For Student Financial Aid, report aid for an academic year.
Program-by-program or continuous enrollment basis
Use a full-year cohort for Graduation Rates.
Report tuition and fees and books and supplies information by program for the entire length of the program. For living
expenses, report costs for 4 weeks (1 month). Note: Living expenses are only applicable to institutions with full-time, firsttime students and are reported with the largest program.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
For Student Financial Aid, report aid for the largest program for an academic year.
Hybrid academic calendar (If you are considering selecting the ‘Other academic calendar’ option, please contact the Help Desk at
877.225.2568 so they can confirm the appropriateness of this calendar system for your institution.)
Use a full-year cohort for Graduation Rates.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
Report tuition and fees and cost information based on a full academic year.
For Student Financial Aid, report aid for an academic year.
Student enrollment
Enrollment of full- and part-time students.
Indicate whether your institution enrolls any full-time or part-time students at the levels listed. Include all levels offered, even if there
are not any students currently enrolled at that level.
Responses to those categories will determine the screens generated for reporting academic year tuition charges in the Institutional
Characteristics survey during the Fall collection and enrollment data in the Fall Enrollment survey during the Spring collection.
Make sure to check Yes for full-time, first-time degree/certificate-seeking students if applicable, as this determines that your
institution will report cost information on Institutional Characteristics screens in Part D and Student Financial Aid information during
the Winter collection.
Doctor's - professional practice
Indicate whether your institution offers any of the listed Doctor's - professional practice programs. If your institution offers Doctor's professional practice programs but does not offer any of the listed programs, indicate no.
GRS cohort question.
4-year institutions. Indicate if your institution had any full-time, first-time undergraduate students enrolled in programs at the
baccalaureate level or below in the academic year indicated on the screen. If you indicate Yes, you must report Graduation Rates
data in the Winter.
Less-than-4-year institutions. Indicate if your institution had any full-time, first-time degree/certificate-seeking students enrolled
in the academic year indicated on the screen. If you check Yes, you must report Graduation Rates data in the Winter.
Multi-institution or Multi-campus Organization
If applicable, select from the provided list the multi-institution or multi-campus organization that owns, governs, or controls the
institution. If you do not see your multi-institution or multi-organization listed, please contact the Help Desk.
A multi-institution or multi-campus organization includes organizations with two or more institutions or campuses.
Non-postsecondary education agencies that govern or control institutions include, but are not limited to, public school districts, art
organizations, hospitals and other medical/health organizations.
Do not include:
coordinating systems
single institution owner
single institution corporate name
single institution governing board
consortia
associations
religious affiliation (requested in control question)
Part C - Other Survey Screening Questions
Open admission policy
Check Yes if your institution has an open admission policy.
If your institution requires only a high school diploma/equivalent and/or Ability to Benefit (or similar) test, and few students are not
admitted based on the test, your institution is still considered open admission. For example, if you have students take the ATB test and
allow 98% of those students to enroll, you are likely open admission. The 2% that were not admitted had unusual circumstances that
kept them from being admitted.
Note: IPEDS does not have a set percentage to determine open admission. Please review your institution's admission policy or talk to
someone in the admissions office if you are not sure whether your institution is open admission, or contact the IPEDS Help Desk at
877.225.2568.
Library Access and Expenses
Indicate whether the institution has access to a library collection and/or the annual total library expenses at your institution were
greater than zero for Fiscal Year 2017. Fiscal Year 2017 is defined as the most recent 12-month period that corresponds to your
institution's fiscal year that ends before October 1, 2017.
A library collection is defined as “comprising documents held locally and remote resources for which permanent or temporary access
rights have been acquired. Access rights may be acquired by the library itself, by a consortium and/or through external funding.
Acquisition is to be understood as securing access rights and including it in the library catalog, other library databases or discovery
systems.”
Expenses include funds expended by the library (regardless of when received) from its regular budget and from all other known
sources; e.g., research grants, special projects, gifts and endowments, and fees for services. Those libraries in consortia or those that
share all their resources with another institution, please report whether the total annual library expenses at YOUR institution were
greater than zero in Fiscal Year 2017.
If the institution does not have access to a library collection and the institution's library expenses are equal to 0, you will not be asked
to complete the Academic Libraries (AL) component in the Spring.
Level of Enrollment
New institutions should indicate whether their institution was in operation during the prior academic year. If the response is ‘Yes’, they
should also indicate the levels that were offered.
Part D - Branch campus
For branch campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
4-1-4 (calendar system)
The 4-1-4 calendar usually consists of 4 courses taken for 4 months, 1 course taken for 1 month, and 4 courses taken for 4 months.
There may be an additional summer session.
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Adult basic education
Courses designed primarily for students 16 years of age and older to improve basic skills in reading, writing, and arithmetic. These
courses are not intended to be part of a program leading to a high school credential, nor are they part of any academic, occupational,
or vocational program at the postsecondary level.
Associate's degree
An award that normally requires at least 2 but less than 4 years of full-time equivalent college work.
Avocational programs
Instructional programs in personal interest and leisure categories whose expressed intent is not to produce postsecondary credits , nor
to lead to a formal award or an academic degree, nor result in occupationally specific skills.
Bachelor's degree
An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally requires at
least 4 but not more than 5 years of full-time equivalent college-level work. This includes all bachelor's degrees conferred in a 5-year
cooperative (work-study) program. A cooperative plan provides for alternate class attendance and employment in business, industry, or
government; thus, it allows students to combine actual work experience with their college studies. Also includes bachelor's degrees in
which the normal 4 years of work are completed in 3 years.
Calendar system
The method by which an institution structures most of its courses for the academic year.
Certificate
A formal award certifying the satisfactory completion of a postsecondary education program.
Cohort
A specific group of students established for tracking purposes.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Continuing professional
education
Programs and courses designed specifically for individuals who have completed a degree in a professional field (such as law, medicine,
dentistry, education, or social work) to obtain additional training in their particular field of study.
Continuous basis
A calendar system classification that is used by institutions that allow students to enroll/start classes at any time during the year. For
example, a cosmetology school or a word processing school might allow students to enroll and begin studies at various times, with no
requirement that classes begin on a certain date.
Control (of institution)
A classification of whether an institution is operated by publicly elected or appointed officials (public control) or by privately elected or
appointed officials and derives its major source of funds from private sources (private control).
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Degree
An award conferred by a college, university, or other postsecondary education institution as official recognition for the successful
completion of a program of studies.
Differs by program (calendar
system)
A calendar system classification that is used by institutions that have occupational/vocational programs of varying lengths. These
schools may enroll students at specific times depending on the program desired. For example, a school might offer a 2-month
program in January, March, May, September, and November; and a 3-month program in January, April, and October.
Doctor's degree-other
A doctor's degree that does not meet the definition of a doctor's degree - research/scholarship or a doctor's degree - professional
practice.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Doctor's degreeresearch/scholarship
A Ph.D. or other doctor's degree that requires advanced work beyond the master's level, including the preparation and defense of a
dissertation based on original research, or the planning and execution of an original project demonstrating substantial artistic or
scholarly achievement. Some examples of this type of degree may include Ed.D., D.M.A., D.B.A., D.Sc., D.A., or D.M, and others, as
designated by the awarding institution.
Educational offerings
Educational programs offered by postsecondary institutions that are occupational, academic, or continuing professional that qualify as
postsecondary education programs OR recreational or avocational, adult basic, remedial instruction, high school equivalency, or high
school programs that are not deemed postsecondary.
Fall cohort
The group of students entering in the fall term established for tracking purposes. For the Graduation Rates component, this includes
all students who enter an institution as full-time, first-time degree or certificate-seeking undergraduate students during the fall term of
a given year. For the Outcome Measures component, all degree/certificate-seeking undergraduate students who enter an institution
during the fall term of a given year must be placed in one of four cohorts: full-time, first-time; part-time, first-time; full-time, nonfirst-time; and part-time, non-first-time.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Full-year cohort
This is a group of students entering at any time during the 12-month period for tracking and reporting. For Graduation Rate (GR), a
full-year cohort is from September 1 through August 31 and is used primarily offer occupational programs of varying lengths. Students
must be full-time and first-time to be considered in the cohort. For Outcome Measures (OM) component, all degree-granting
institutions report on a full-year cohort from July 1 through June 30. Students are reported once in one of the four OM cohorts: firsttime, full-time; first-time, part-time: non-first-time, full-time; or non-first-time, part-time.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Institutional affiliation
A classification that indicates whether a private not-for-profit institution is associated with a religious group or denomination. Private
not-for-profit institutions may be either independent or religiously affiliated.
Integrated Postsecondary
Education Data System (IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institutionlevel data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Less than 2-year institution
A postsecondary institution that offers programs of less than 2-years duration below the baccalaureate level. Includes occupational and
vocational schools with programs that do not exceed 1800 contact hours .
Levels of offering
Information collected in the Institutional Characteristics component which indicates all applicable levels for all credit programs offered
at an institution. Award levels are identified on the basis of recognition for their completion, duration, or a combination thereof.
Degree-designated award levels indicate those degree levels for which the institution is authorized to make formal awards. Length of
study is the equivalent of the number of full-time academic years. For example, at least 1 but less than 2 years refers to the number
of credits or the course load that would normally be completed by a full-time student attending within the stated time period.
Library collections
Comprise of documents held locally and remote resources for which permanent or temporary access rights have been acquired. Access
rights may be acquired by the library itself, by a consortium and/or through external funding. Acquisition is to be understood as
securing access rights and including it in the library catalog, other library databases or discovery systems.
Library expenses
Funds expended by the library (regardless of when received) from its regular budget and from all other sources; e.g., research grants,
special projects, gifts and endowments, and fees for services.
Master's degree
An award that requires the successful completion of a program of study of at least the full-time equivalent of 1 but not more than 2
academic years of work beyond the bachelor's degree.
Some of these degrees, such as those in Theology (M.Div., M.H.L./Rav) that were formerly classified as "first-professional", may
require more than two full-time equivalent academic years of work.
Occupational program
A program of study consisting of one or more courses, designed to provide the student with sufficient knowledge and skills to perform
in a specific occupation.
Other academic calendar system
Category used to describe "non-traditional" calendar systems at 4-year and 2-year degree-granting institutions. These can include
schools that offer primarily on-line courses or "one course at a time."
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Post-master's certificate
An award that requires completion of an organized program beyond the master's degree, but does not meet the requirements of
academic degrees at the doctor's level.
Postbaccalaureate certificate
An award that requires completion of an organized program of study beyond the bachelor's. It is designed for persons who have
completed a baccalaureate degree, but does not meet the requirements of a master's degree.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbacalaureate undergraduate programs, and students in these programs are undergraduate students.
Postsecondary award, certificate,
or diploma (at least 1 but less
than 2 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 1 but less than 2 full-time equivalent academic years , or designed for completion in at least 30 but less than 60 semester or
trimester credit hours, or in at least 45 but less than 90 quarter credit hours, or in at least 900 but less than 1,800 contact or clock
hours.
Postsecondary award, certificate,
or diploma (at least 2 but less
than 4 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 2 but less than 4 full-time equivalent academic years , or designed for completion in at least 60 but less than 120 semester or
trimester credit hours, or in at least 90 but less than 180 quarter credit hours, or in at least 1,800 but less than 3,600 contact or clock
hours.
Postsecondary award, certificate,
or diploma (less than 1
academic year)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in
less than 1 academic year (2 semesters or 3 quarters), or designed for completion in less than 30 semester or trimester credit hours,
or in less than 45 quarter credit hours, or in less than 900 contact or clock hours.
Private for-profit institution
A private institution in which the individual(s) or agency in control receives compensation other than wages, rent, or other e x p e n s e s for
the assumption of risk.
Private institution
An educational institution controlled by a private individual(s) or by a nongovernmental agency, usually supported primarily by other
than public funds, and operated by other than publicly elected or appointed officials. These institutions may be either for-profit or notfor-profit.
Private not-for-profit institution
A private institution in which the individual(s) or agency in control receives no compensation, other than wages, rent, or other expenses
for the assumption of risk. These include both independent not-for-profit schools and those affiliated with a religious organization.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Programs of at least 2 years but
less than 4 years
Programs requiring at least 2 years but less than 4 years of full-time equivalent college level work, including associate's degrees a n d
programs that can be completed in at least 1,800 but less than 3,600 contact hours to obtain a degree, diploma, certificate, or other
formal award.
Programs of at least 4 years
Programs designed to be completed in at least 8 semesters or 12 quarters to obtain a degree, diploma, or other formal award.
Includes programs resulting in all bachelor's degrees and other baccalaureate level or equivalent degrees, as well as 5-year
cooperative programs, and those programs in which the normal 4 years of work are designed to be completed in 3 years.
Programs of less than 2 years
Programs requiring less than 2 years of full-time equivalent college level work (4 semesters or 6 quarters) or less than 1,800 contact
hours to obtain a degree, diploma, certificate, or other formal award.
Public institution
An educational institution whose programs and activities are operated by publicly elected or appointed school officials and which is
supported primarily by public funds.
Quarter (calendar system)
A calendar system in which the academic year consists of 3 sessions called quarters of about 12 weeks each. The range may be from
10 to 15 weeks as defined by the institution. There may be an additional quarter in the summer.
Semester (calendar system)
A calendar system that consists of two sessions called semesters during the academic year with about 15 weeks for each semester of
instruction. There may be an additional summer session.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Trimester (calendar system)
An academic year consisting of 3 terms of about 15 weeks each.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > FAQ
IC Header
Click one of the following questions to view the answer.
General
1)
If my institution offers an award level but currently does not have any students enrolled at that level how should I
report?
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I made a mistake
in the fall?
3)
In what award level category should Teachers Preparation certificates be reported?
4)
My institution has a system office. Does the system office need to complete an Institutional Characteristics Header survey?
Answers:
General
1)
If my institution offers an award level but currently does not have any students enrolled at that
level how should I report?
You should indicate all levels of awards that your institution is authorized to grant.
Back to top
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I
made a mistake in the fall?
It is important to report IC Header data correctly the first time, as changes to this component affect all of the
other surveys. If you made an error that impacts your ability to respond appropriately to other components,
call the Help Desk at 877-225-2568, and they will change the necessary data. For example, if you indicated that
you do not enroll any full-time, first-time students (thus no GRS or SFA surveys are generated), you may
correct your answer so that you can complete this survey.
Back to top
3)
In what award level category should Teachers Preparation certificates be reported?
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are
considered subbaccalaureate undergraduate programs, and students in these programs are undergraduate
students.
Back to top
4)
My institution has a system office. Does the system office need to complete an Institutional
Characteristics - Header survey?
Any system or central office that employs 15 or more full-time staff OR has its own budget (and therefore must
report IPEDS Finance data) must also complete the Institutional Characteristics - Header survey. The
administrative office must indicate all types and levels of instruction and programs offered at all of the
institutions in its system. This will ensure that each institution in the system is represented.
Back to top
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date: 7/26/2017
2017-18 Survey Materials > Form
IC Header for private 2-year non-degree-granting institutions
Overview
Institutional Characteristics Header Overview
Welcome to the Institutional Characteristics Header survey component (IC Header). This survey was introduced to collect data that are key to reporting throughout the
IPEDS data collection, and must be completed and locked before any other survey can be started.
Some IC Header questions may require nothing more than a confirmation, if nothing has changed. Please make changes as necessary, and complete items that do need
a response (enrollment questions).
Remember, it is the responsibility of the keyholder to provide NCES with accurate data about the institution. Please never hesitate to call the IPEDS Help Desk at 1-877225-2568 and ask for help to make sure that you are reporting correctly!
Changes to This Year's IC Header Component:
A new screening question regarding access to library collections has been added for degree-granting institutions only.
Because of the importance of the IC Header data in determining the screens you will receive in other surveys, be sure to report correctly, and to contact the IPEDS Help
Desk if you have ANY questions about what you need to report.
The IC Header data affect other survey components in the following ways:
The Educational Offerings question verifies your institution's inclusion in IPEDS.
The Control and Levels page is key to all survey components, especially to Finance (F) and Graduation Rates (GR). Additionally, this is important information for
students, impacts many federal reports, and is used in placing institutions in appropriate net price groupings.
Calendar system selection impacts student charges data reported in Institutional Characteristics (IC), Fall Enrollment (EF) data, GR data, and Student Financial
Aid (SFA) data related to the net price calculation.
Enrollment levels impact student charges in IC and enrollment categories in the EF survey component.
The Open Admission question determines whether the Admissions component will be required in the Winter.
The Academic Libraries expenses question determines whether the Academic Libraries component will be required in the Spring. This question is asked of
degree-granting institutions only.
The operations question for new institutions determines reporting of 12-month enrollment (E12).
To download survey materials package for this component: Survey Materials
Part A - Educational Offerings
1. Which of the following types of instruction/programs are offered by your institution? [Check one or more]
If your institution does not offer occupational or academic programs, you are not expected to complete this or any other IPEDS survey.
Occupational, may lead to a certificate, degree, or other formal award
Academic, leading to a certificate, degree, or diploma
Recreational or avocational (leisure) programs
Adult basic or remedial instruction or high school equivalency
Secondary (high school)
Part B - Organization - Control and Levels
1. What is your institutional control or affiliation?
Be sure to select the correct control for your institution. Errors on this question have an impact throughout the IPEDS surveys, in federal reporting, in net price
groupings, and on your institutions appearance to students. If you reported incorrectly in a previous year, please contact the Help Desk at 877.225.2568 to correct the
error.
Public - Select primary and or secondary controls below
Primary control
Secondary control (if applicable)
Select One
Select One
Private for-profit
Private not-for-profit independent (no religious affiliation)
Private not-for-profit religious affiliation - Select affiliation below
Select One
2. What award levels are offered by your institution? [Check all that apply]
When reporting award levels for sub baccalaureate certificates (levels 1, 2, and 4), determine program length by the number of credit or contact hours, NOT the academic
year length in parentheses. The academic year length is meant only to provide context.
The 'Other' award level should not be used unless your program truly does not fit any of the other award levels. We expect very few institutions to fit the 'Other' category.
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered subbaccalaureate undergraduate programs. Check
the applicable award level 1, 2, or 4, depending on the length of the Teacher Preparation program.
Award Level
BELOW THE BACCALAUREATE:
1
Postsecondary award, certificate, or diploma of (less than one academic year)
- less than 900 contact or clock hours, or
- less than 30 semester or trimester credit hours, or
- less than 45 quarter credit hours
2
Postsecondary award, certificate, or diploma of (at least one but less than two academic years)
- at least 900 but less than 1800 contact or clock hours, or
- at least 30 but less than 60 semester or trimester credit hours, or
- at least 45 but less than 90 quarter credit hours
3
Associate's degree
4
Postsecondary award, certificate, or diploma of (at least two but less than four academic years)
- 1800 or more contact or clock hours, or
- 60 or more semester or trimester credit hours, or
- 90 or more quarter credit hours
BACCALAUREATE AND ABOVE:
5
Bachelor's degree or equivalent
6
Postbaccalaureate certificate
7
Master's degree
8
Post-master's certificate
17
Doctor's degree - research/scholarship
18
Doctor's degree - professional practice
19
Doctor's degree - other
12
Other (specify in box below)
You may use the space below to provide context for the data you've reported above.
Part B - Organization - Calendar System
Your response to the next question determines how your institution reports Institutional Characteristics student charges data in the fall, Student Financial Aid data in
the winter, and Graduation Rates data in the winter. It also impacts the net price calculation in the Student Financial Aid survey.
If the calendar system differs from prior year or requires a change, please contact the Help Desk at 877.225.2568.
3. What is the predominant calendar system at the institution? [Choose one]
Academic Year Reporting Method (Standard academic terms)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FALL COHORT and
student charges data for a full ACADEMIC YEAR.
Semester
Quarter
Trimester
4-1-4 or similar plan
Program Reporting Method (Other calendar system)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FULL-YEAR
COHORT, and student charges data by PROGRAM.
Differs by program
Continuous basis (every 2 weeks, monthly, or other period)
Hybrid/Mixed Reporting Method (Standard academic terms, other academic calendar)
Selecting the hybrid calendar type determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FULL-YEAR COHORT, and
student charges data for a full ACADEMIC YEAR.
Hybrid (Other academic calendar)
Part B - Organization - Student Enrollment
4. Does your institution enroll any of the following types of students?
Include all levels offered by your institution, even if there are no students currently enrolled at that level.
Responses to this question determine which screens will be generated for reporting academic year tuition charges, and for reporting Fall Enrollment during the spring
collection. Additionally, checking Yes for full-time, first-time, degree/certificate-seeking undergraduate students determines that your institution must report cost of attendance
data (on the IC component) and Student Financial Aid data for these students.
Full-time
Students in academic or occupational programs
First-time students
Part-time
No
Yes
No
Yes
No
Yes
No
Yes
6. For academic year 2014-15, did your institution enroll any full-time, first-time students?
If you answer Yes to this question, you will be required to provide Graduation Rates data for the 2014-15 cohort in the winter collection. If you answer No to this question,
indicate the reason you are not required to report Graduation Rates for the cohort year requested. If you reported any full-time, first-time degree/certificate-seeking students on
the 2014-15 Fall Enrollment survey, the data will be preloaded below.
No
This institution did not enroll full-time, first-time degree/certificate-seeking students.
This institution was not in operation in 2014-15.
Yes
Full-time, first-time degree/certificate-seeking students from 2014-15 Fall Enrollment survey (GR Cohort)
Part B - Multi-institution or Multi-campus Organization
7. Multi-institution or multi-campus organization
Is the institution part of a multi-institution or multi-campus organization that owns, governs, or controls the institution? Do NOT indicate a religious affiliation here; that
information is collected separately.
If you need assistance, contact the Help Desk at 1-877-225-2568. You will not be able to lock your submission if this question is blank.
No, this institution IS NOT a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
Yes, this institution IS a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
If yes, select the name of the multi-institution or multi-campus organization that owns, governs, or controls the institution after clicking on 'Select System' below.
Select System
Part C - Other Survey Screening Questions - Open Admission
2. Does your institution have an open admission policy for all or most entering first-time students?
If the only requirement for admission is a high school diploma or GED/other equivalent, your institution is still considered open admission. Institutions that require only an
Ability to Benefit or similar test beyond the diploma/equivalent, and only reject a very small number of students based on the test, are also considered open admission.
If your institution does not have an open admission policy, you will be required to report Admissions component regarding your admissions procedures and admissions
yield.
No
Yes
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Other Survey Screening Questions - Levels of Enrollment Offered
Was your institution in operation during the academic year 2016-17?
If you answer Yes to this question, you will be able to specify the levels of enrollment offered at your institution during 2016-17 and to report 12-month enrollment during the fall
collection.
No
Yes. Please specify the levels of enrollment offered during 2016-17.
Undergraduate
Graduate (not including doctor's-professional practice)
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2017-18 Survey Materials > Instructions
date: 7/26/2017
IC Header Full Instructions for private 2-yr nondegree-granting institutions
Purpose of Institutional Characteristics Header Survey
Changes in Reporting
General instructions
Reporting Period for Institutional Characteristics Header
Context boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part A - Educational Offerings
Part B - Organization
Control and Award Levels
Calendar System
Enrollment Levels and GRS cohort question
Multi-institution or Multi-campus Organization
Part C - Other Survey Screening Questions
Open Admission
Level of Enrollment
Part D - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics Header (IC-H) survey is to collect basic institutional data including control or
affiliation, calendar system, and award levels. These data are key to accurate reporting as they are used to determine the reporting for other
IPEDS surveys. Any errors in the IC-H survey can lead to further errors in the data reporting process, so please be very careful in reporting
these data correctly, and contact the IPEDS Help Desk (877.225.2568) if you have any questions.
Changes in reporting
The following changes were implemented for the 2017-18 data collection period:
Open admission policy question added to “Part C – Other screening questions”.
General instructions
Reporting period covered
Institutional Characteristics Header (IC-H) covers data for the current year with two exceptions.
Cohort data in B6 refer to a past cohort and are used to set the Graduation Rates component (GR).
For new institutions, the question about prior year operation refers to the prior academic year and is used to determine the
applicability of the 12-Month Enrollment (E12) component.
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website, however, institutions should
check grammar and spelling of their entries. Inappropriate or repetitive contexts will be deleted.
Coverage
Carefully read each question in the Institutional Characteristics Header survey to ensure you are reporting data for the appropriate students.
The student groups for which data are collected vary throughout the IC-H survey (e.g., undergraduate and graduate). In general, for each
group, ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award, including those enrolled in offcampus centers
High school students taking regular college courses for credit
Full-time students taking remedial courses IF the student is considered degree-seeking for the purpose of student financial aid
determination
Students from overseas enrolled in U.S. courses for credit (e.g., online students)
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award
Students enrolled exclusively in Continuing Education Units (CEUs)
Students exclusively auditing classes
Residents or interns in Doctor's - professional practice (previously first-professional), since they have already received their Doctor's
degree
Any student studying abroad (e.g., at a foreign university) if their enrollment at the 'home' institution is only an administrative record
and the fee is nominal
Students in any branch campus located in a foreign country
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website (including the College Affordability and Transparency Center)
IPEDS Data Center
IPEDS Data Feedback Reports
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A - Educational Offerings
Responses on this screen verify inclusion of the institution on the NCES/IPEDS list of institutions and agencies that provide all types of
postsecondary education. Postsecondary education is defined as the provision of a formal instructional program whose curriculum is
designed primarily for students beyond the compulsory age for high school. This includes programs whose purpose is occupational,
academic, or continuing professional education but excludes avocational and adult basic education programs.
If you select only avocational and/or adult basic education programs, you will be contacted by IPEDS to confirm your exemption from IPEDS
reporting.
Part B – Organization
Institutional Control or Affiliation
Indicate the appropriate control or affiliation under which the institution operates. If the institution has a religious affiliation, select the
denomination from the list provided in the drop-down box. Public institutions must designate a primary control; identification of a
secondary control is optional. If control of the institution differs from the prior year or requires a change, please contact the IPEDS Help
Desk at 877.225.2568.
Correct reporting of control or affiliation is KEY to IPEDS reporting. Errors in reporting control or affiliation cause you to receive incorrect
survey forms, misrepresents your institution to the public on College Navigator and other search tools that use IPEDS data, and places
your institution in incorrect groups in IPEDS publications and on the College Affordability and Transparency Lists. If you do not know the
control or affiliation of your institution, please call the Help Desk.
Award Levels
Check applicable award levels for all credit programs offered at the institution. Award levels are identified based on duration and/or
awards.
Report using the number of CONTACT or CREDIT hours, as is appropriate to your calendar system (e.g., semester or quarter).
References to length of study are the equivalent of full-time academic years; that is, at least 1 but less than 2 years refers to
the number of credits or the course load that would normally be completed by a full-time student attending within the stated
time period.
One academic year equals 900 contact or clock hours of instruction, 30 semester credit hours or its equivalent, or 45 quarter
credit hours.
Award levels 1, 2, and 4 differ by length of programs and refer to completions below the baccalaureate degree. Use the IPEDS
designations, not institutionally defined designations, to describe these levels.
Award levels 3, 5, 7, 17, 18 and 19 indicate degree levels for which the institution is authorized to make formal awards.
Award levels 6 and 8 indicate certificate levels.
If you cannot classify an award within the award levels indicated on the screen, check award level 12 (Other) and specify or
describe the award in the context box. Because there are few programs that fall under ‘Other’ please contact the Help Desk if you
are considering selecting Level 12.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbaccalaureate undergraduate programs. Check the applicable award level 1, 2, or 4, depending on the length of the Teacher
Preparation program.
Calendar System
Indicate the predominant calendar system under which the institution operates. If programs are offered on more than one calendar,
select the system under which most programs are offered. If there is no predominant calendar system at your institution, select the
option that best characterizes your institution.
If your calendar system differs from the prior year or requires a change, please contact the IPEDS Help Desk at 877.225.2568.
Note: Calendar system selection determines reporting in many other IPEDS components. Be sure to choose the calendar system you
select accurately represents your institution. Contact the IPEDS Help Desk if you are not sure which calendar system to select.
Standard academic terms (semesters, quarters, trimesters, 4-1-4)
Use a fall cohort for Graduation Rates.
Report tuition and fees and cost information based on a full academic year.
Report Fall Enrollment using students enrolled as of October 15, or the official fall reporting date used by the institution.
This fall enrollment cohort will be preloaded into the next year's Student Financial Aid component.
For Student Financial Aid, report aid for an academic year.
Program-by-program or continuous enrollment basis
Use a full-year cohort for Graduation Rates.
Report tuition and fees and books and supplies information by program for the entire length of the program. For living
expenses, report costs for 4 weeks (1 month). Note: Living expenses are only applicable to institutions with full-time, firsttime students and are reported with the largest program.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
For Student Financial Aid, report aid for the largest program for an academic year.
Hybrid academic calendar (If you are considering selecting the ‘Other academic calendar’ option, please contact the Help Desk at
877.225.2568 so they can confirm the appropriateness of this calendar system for your institution.)
Use a full-year cohort for Graduation Rates.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
Report tuition and fees and cost information based on a full academic year.
For Student Financial Aid, report aid for an academic year.
Student enrollment
Enrollment of full- and part-time students.
Indicate whether your institution enrolls any full-time or part-time students at the levels listed. Include all levels offered, even if there
are not any students currently enrolled at that level.
Responses to those categories will determine the screens generated for reporting academic year tuition charges in the Institutional
Characteristics survey during the Fall collection and enrollment data in the Fall Enrollment survey during the Spring collection.
Make sure to check Yes for full-time, first-time degree/certificate-seeking students if applicable, as this determines that your
institution will report cost information on Institutional Characteristics screens in Part D and Student Financial Aid information during
the Winter collection.
Doctor's - professional practice
Indicate whether your institution offers any of the listed Doctor's - professional practice programs. If your institution offers Doctor's professional practice programs but does not offer any of the listed programs, indicate no.
GRS cohort question.
4-year institutions. Indicate if your institution had any full-time, first-time undergraduate students enrolled in programs at the
baccalaureate level or below in the academic year indicated on the screen. If you indicate Yes, you must report Graduation Rates
data in the Winter.
Less-than-4-year institutions. Indicate if your institution had any full-time, first-time degree/certificate-seeking students enrolled
in the academic year indicated on the screen. If you check Yes, you must report Graduation Rates data in the Winter.
Multi-institution or Multi-campus Organization
If applicable, select from the provided list the multi-institution or multi-campus organization that owns, governs, or controls the
institution. If you do not see your multi-institution or multi-organization listed, please contact the Help Desk.
A multi-institution or multi-campus organization includes organizations with two or more institutions or campuses.
Non-postsecondary education agencies that govern or control institutions include, but are not limited to, public school districts, art
organizations, hospitals and other medical/health organizations.
Do not include:
coordinating systems
single institution owner
single institution corporate name
single institution governing board
consortia
associations
religious affiliation (requested in control question)
Part C - Other Survey Screening Questions
Open admission policy
Check Yes if your institution has an open admission policy.
If your institution requires only a high school diploma/equivalent and/or Ability to Benefit (or similar) test, and few students are not
admitted based on the test, your institution is still considered open admission. For example, if you have students take the ATB test and
allow 98% of those students to enroll, you are likely open admission. The 2% that were not admitted had unusual circumstances that
kept them from being admitted.
Note: IPEDS does not have a set percentage to determine open admission. Please review your institution's admission policy or talk to
someone in the admissions office if you are not sure whether your institution is open admission, or contact the IPEDS Help Desk at
877.225.2568.
Level of Enrollment
New institutions should indicate whether their institution was in operation during the prior academic year. If the response is ‘Yes’, they
should also indicate the levels that were offered.
Part D - Branch campus
For branch campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
4-1-4 (calendar system)
The 4-1-4 calendar usually consists of 4 courses taken for 4 months, 1 course taken for 1 month, and 4 courses taken for 4 months.
There may be an additional summer session.
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Adult basic education
Courses designed primarily for students 16 years of age and older to improve basic skills in reading, writing, and arithmetic. These
courses are not intended to be part of a program leading to a high school credential, nor are they part of any academic, occupational,
or vocational program at the postsecondary level.
Associate's degree
An award that normally requires at least 2 but less than 4 years of full-time equivalent college work.
Avocational programs
Instructional programs in personal interest and leisure categories whose expressed intent is not to produce postsecondary credits , nor
to lead to a formal award or an academic degree, nor result in occupationally specific skills.
Bachelor's degree
An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally requires at
least 4 but not more than 5 years of full-time equivalent college-level work. This includes all bachelor's degrees conferred in a 5-year
cooperative (work-study) program. A cooperative plan provides for alternate class attendance and employment in business, industry, or
government; thus, it allows students to combine actual work experience with their college studies. Also includes bachelor's degrees in
which the normal 4 years of work are completed in 3 years.
Calendar system
The method by which an institution structures most of its courses for the academic year.
Certificate
A formal award certifying the satisfactory completion of a postsecondary education program.
Cohort
A specific group of students established for tracking purposes.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Continuing professional
education
Programs and courses designed specifically for individuals who have completed a degree in a professional field (such as law, medicine,
dentistry, education, or social work) to obtain additional training in their particular field of study.
Continuous basis
A calendar system classification that is used by institutions that allow students to enroll/start classes at any time during the year. For
example, a cosmetology school or a word processing school might allow students to enroll and begin studies at various times, with no
requirement that classes begin on a certain date.
Control (of institution)
A classification of whether an institution is operated by publicly elected or appointed officials (public control) or by privately elected or
appointed officials and derives its major source of funds from private sources (private control).
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Degree
An award conferred by a college, university, or other postsecondary education institution as official recognition for the successful
completion of a program of studies.
Differs by program (calendar
system)
A calendar system classification that is used by institutions that have occupational/vocational programs of varying lengths. These
schools may enroll students at specific times depending on the program desired. For example, a school might offer a 2-month
program in January, March, May, September, and November; and a 3-month program in January, April, and October.
Doctor's degree-other
A doctor's degree that does not meet the definition of a doctor's degree - research/scholarship or a doctor's degree - professional
practice.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Doctor's degreeresearch/scholarship
A Ph.D. or other doctor's degree that requires advanced work beyond the master's level, including the preparation and defense of a
dissertation based on original research, or the planning and execution of an original project demonstrating substantial artistic or
scholarly achievement. Some examples of this type of degree may include Ed.D., D.M.A., D.B.A., D.Sc., D.A., or D.M, and others, as
designated by the awarding institution.
Educational offerings
Educational programs offered by postsecondary institutions that are occupational, academic, or continuing professional that qualify as
postsecondary education programs OR recreational or avocational, adult basic, remedial instruction, high school equivalency, or high
school programs that are not deemed postsecondary.
Fall cohort
The group of students entering in the fall term established for tracking purposes. For the Graduation Rates component, this includes
all students who enter an institution as full-time, first-time degree or certificate-seeking undergraduate students during the fall term of
a given year. For the Outcome Measures component, all degree/certificate-seeking undergraduate students who enter an institution
during the fall term of a given year must be placed in one of four cohorts: full-time, first-time; part-time, first-time; full-time, nonfirst-time; and part-time, non-first-time.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Full-year cohort
This is a group of students entering at any time during the 12-month period for tracking and reporting. For Graduation Rate (GR), a
full-year cohort is from September 1 through August 31 and is used primarily offer occupational programs of varying lengths. Students
must be full-time and first-time to be considered in the cohort. For Outcome Measures (OM) component, all degree-granting
institutions report on a full-year cohort from July 1 through June 30. Students are reported once in one of the four OM cohorts: firsttime, full-time; first-time, part-time: non-first-time, full-time; or non-first-time, part-time.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Institutional affiliation
A classification that indicates whether a private not-for-profit institution is associated with a religious group or denomination. Private
not-for-profit institutions may be either independent or religiously affiliated.
Integrated Postsecondary
Education Data System (IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institutionlevel data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Less than 2-year institution
A postsecondary institution that offers programs of less than 2-years duration below the baccalaureate level. Includes occupational and
vocational schools with programs that do not exceed 1800 contact hours .
Levels of offering
Information collected in the Institutional Characteristics component which indicates all applicable levels for all credit programs offered
at an institution. Award levels are identified on the basis of recognition for their completion, duration, or a combination thereof.
Degree-designated award levels indicate those degree levels for which the institution is authorized to make formal awards. Length of
study is the equivalent of the number of full-time academic years. For example, at least 1 but less than 2 years refers to the number
of credits or the course load that would normally be completed by a full-time student attending within the stated time period.
Library collections
Comprise of documents held locally and remote resources for which permanent or temporary access rights have been acquired. Access
rights may be acquired by the library itself, by a consortium and/or through external funding. Acquisition is to be understood as
securing access rights and including it in the library catalog, other library databases or discovery systems.
Library expenses
Funds expended by the library (regardless of when received) from its regular budget and from all other sources; e.g., research grants,
special projects, gifts and endowments, and fees for services.
Master's degree
An award that requires the successful completion of a program of study of at least the full-time equivalent of 1 but not more than 2
academic years of work beyond the bachelor's degree.
Some of these degrees, such as those in Theology (M.Div., M.H.L./Rav) that were formerly classified as "first-professional", may
require more than two full-time equivalent academic years of work.
Occupational program
A program of study consisting of one or more courses, designed to provide the student with sufficient knowledge and skills to perform
in a specific occupation.
Other academic calendar system
Category used to describe "non-traditional" calendar systems at 4-year and 2-year degree-granting institutions. These can include
schools that offer primarily on-line courses or "one course at a time."
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Post-master's certificate
An award that requires completion of an organized program beyond the master's degree, but does not meet the requirements of
academic degrees at the doctor's level.
Postbaccalaureate certificate
An award that requires completion of an organized program of study beyond the bachelor's. It is designed for persons who have
completed a baccalaureate degree, but does not meet the requirements of a master's degree.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbacalaureate undergraduate programs, and students in these programs are undergraduate students.
Postsecondary award, certificate,
or diploma (at least 1 but less
than 2 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 1 but less than 2 full-time equivalent academic years , or designed for completion in at least 30 but less than 60 semester or
trimester credit hours, or in at least 45 but less than 90 quarter credit hours, or in at least 900 but less than 1,800 contact or clock
hours.
Postsecondary award, certificate,
or diploma (at least 2 but less
than 4 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 2 but less than 4 full-time equivalent academic years , or designed for completion in at least 60 but less than 120 semester or
trimester credit hours, or in at least 90 but less than 180 quarter credit hours, or in at least 1,800 but less than 3,600 contact or clock
hours.
Postsecondary award, certificate,
or diploma (less than 1
academic year)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in
less than 1 academic year (2 semesters or 3 quarters), or designed for completion in less than 30 semester or trimester credit hours,
or in less than 45 quarter credit hours, or in less than 900 contact or clock hours.
Private for-profit institution
A private institution in which the individual(s) or agency in control receives compensation other than wages, rent, or other e x p e n s e s for
the assumption of risk.
Private institution
An educational institution controlled by a private individual(s) or by a nongovernmental agency, usually supported primarily by other
than public funds, and operated by other than publicly elected or appointed officials. These institutions may be either for-profit or notfor-profit.
Private not-for-profit institution
A private institution in which the individual(s) or agency in control receives no compensation, other than wages, rent, or other expenses
for the assumption of risk. These include both independent not-for-profit schools and those affiliated with a religious organization.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Programs of at least 2 years but
less than 4 years
Programs requiring at least 2 years but less than 4 years of full-time equivalent college level work, including associate's degrees a n d
programs that can be completed in at least 1,800 but less than 3,600 contact hours to obtain a degree, diploma, certificate, or other
formal award.
Programs of at least 4 years
Programs designed to be completed in at least 8 semesters or 12 quarters to obtain a degree, diploma, or other formal award.
Includes programs resulting in all bachelor's degrees and other baccalaureate level or equivalent degrees, as well as 5-year
cooperative programs, and those programs in which the normal 4 years of work are designed to be completed in 3 years.
Programs of less than 2 years
Programs requiring less than 2 years of full-time equivalent college level work (4 semesters or 6 quarters) or less than 1,800 contact
hours to obtain a degree, diploma, certificate, or other formal award.
Public institution
An educational institution whose programs and activities are operated by publicly elected or appointed school officials and which is
supported primarily by public funds.
Quarter (calendar system)
A calendar system in which the academic year consists of 3 sessions called quarters of about 12 weeks each. The range may be from
10 to 15 weeks as defined by the institution. There may be an additional quarter in the summer.
Semester (calendar system)
A calendar system that consists of two sessions called semesters during the academic year with about 15 weeks for each semester of
instruction. There may be an additional summer session.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Trimester (calendar system)
An academic year consisting of 3 terms of about 15 weeks each.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
U.S. Department of Education
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > FAQ
IC Header
Click one of the following questions to view the answer.
General
1)
If my institution offers an award level but currently does not have any students enrolled at that level how should I
report?
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I made a mistake
in the fall?
3)
In what award level category should Teachers Preparation certificates be reported?
4)
My institution has a system office. Does the system office need to complete an Institutional Characteristics Header survey?
Answers:
General
1)
If my institution offers an award level but currently does not have any students enrolled at that
level how should I report?
You should indicate all levels of awards that your institution is authorized to grant.
Back to top
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I
made a mistake in the fall?
It is important to report IC Header data correctly the first time, as changes to this component affect all of the
other surveys. If you made an error that impacts your ability to respond appropriately to other components,
call the Help Desk at 877-225-2568, and they will change the necessary data. For example, if you indicated that
you do not enroll any full-time, first-time students (thus no GRS or SFA surveys are generated), you may
correct your answer so that you can complete this survey.
Back to top
3)
In what award level category should Teachers Preparation certificates be reported?
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are
considered subbaccalaureate undergraduate programs, and students in these programs are undergraduate
students.
Back to top
4)
My institution has a system office. Does the system office need to complete an Institutional
Characteristics - Header survey?
Any system or central office that employs 15 or more full-time staff OR has its own budget (and therefore must
report IPEDS Finance data) must also complete the Institutional Characteristics - Header survey. The
administrative office must indicate all types and levels of instruction and programs offered at all of the
institutions in its system. This will ensure that each institution in the system is represented.
Back to top
U.S. Department of Education
Software Provider Resources
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > Form
IC Header for less-than-2-year institutions
Overview
Institutional Characteristics Header Overview
Welcome to the Institutional Characteristics Header survey component (IC Header). This survey was introduced to collect data that are key to reporting throughout the
IPEDS data collection, and must be completed and locked before any other survey can be started.
Some IC Header questions may require nothing more than a confirmation, if nothing has changed. Please make changes as necessary, and complete items that do need
a response (enrollment questions).
Remember, it is the responsibility of the keyholder to provide NCES with accurate data about the institution. Please never hesitate to call the IPEDS Help Desk at 1-877225-2568 and ask for help to make sure that you are reporting correctly!
Changes to This Year's IC Header Component:
A new screening question regarding access to library collections has been added for degree-granting institutions only.
Because of the importance of the IC Header data in determining the screens you will receive in other surveys, be sure to report correctly, and to contact the IPEDS Help
Desk if you have ANY questions about what you need to report.
The IC Header data affect other survey components in the following ways:
The Educational Offerings question verifies your institution's inclusion in IPEDS.
The Control and Levels page is key to all survey components, especially to Finance (F) and Graduation Rates (GR). Additionally, this is important information for
students, impacts many federal reports, and is used in placing institutions in appropriate net price groupings.
Calendar system selection impacts student charges data reported in Institutional Characteristics (IC), Fall Enrollment (EF) data, GR data, and Student Financial
Aid (SFA) data related to the net price calculation.
Enrollment levels impact student charges in IC and enrollment categories in the EF survey component.
The Open Admission question determines whether the Admissions component will be required in the Winter.
The Academic Libraries expenses question determines whether the Academic Libraries component will be required in the Spring. This question is asked of
degree-granting institutions only.
The operations question for new institutions determines reporting of 12-month enrollment (E12).
To download survey materials package for this component: Survey Materials
Part A - Educational Offerings
1. Which of the following types of instruction/programs are offered by your institution? [Check one or more]
If your institution does not offer occupational or academic programs, you are not expected to complete this or any other IPEDS survey.
Occupational, may lead to a certificate, degree, or other formal award
Academic, leading to a certificate, degree, or diploma
Recreational or avocational (leisure) programs
Adult basic or remedial instruction or high school equivalency
Secondary (high school)
Part B - Organization - Control and Levels
1. What is your institutional control or affiliation?
Be sure to select the correct control for your institution. Errors on this question have an impact throughout the IPEDS surveys, in federal reporting, in net price
groupings, and on your institutions appearance to students. If you reported incorrectly in a previous year, please contact the Help Desk at 877.225.2568 to correct the
error.
Public - Select primary and or secondary controls below
Primary control
Secondary control (if applicable)
Select One
Select One
Private for-profit
Private not-for-profit independent (no religious affiliation)
Private not-for-profit religious affiliation - Select affiliation below
Select One
2. What award levels are offered by your institution? [Check all that apply]
When reporting award levels for sub baccalaureate certificates (levels 1, 2, and 4), determine program length by the number of credit or contact hours, NOT the academic
year length in parentheses. The academic year length is meant only to provide context.
The 'Other' award level should not be used unless your program truly does not fit any of the other award levels. We expect very few institutions to fit the 'Other' category.
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered subbaccalaureate undergraduate programs. Check
the applicable award level 1, 2, or 4, depending on the length of the Teacher Preparation program.
Award Level
1
Postsecondary award, certificate, or diploma of (less than one academic year)
- less than 900 contact or clock hours, or
- less than 30 semester or trimester credit hours, or
- less than 45 quarter credit hours
2
Postsecondary award, certificate, or diploma of (at least one but less than two academic years)
- at least 900 but less than 1800 contact or clock hours, or
- at least 30 but less than 60 semester or trimester credit hours, or
- at least 45 but less than 90 quarter credit hours
3
Associate's degree
4
Postsecondary award, certificate, or diploma of (at least two but less than four academic years)
- 1800 or more contact or clock hours, or
- 60 or more semester or trimester credit hours, or
- 90 or more quarter credit hours
12
Other (specify in box below)
You may use the space below to provide context for the data you've reported above.
Part B - Organization - Calendar System
Your response to the next question determines how your institution reports Institutional Characteristics student charges data in the fall, Student Financial Aid data in
the winter, and Graduation Rates data in the winter. It also impacts the net price calculation in the Student Financial Aid survey.
If the calendar system differs from prior year or requires a change, please contact the Help Desk at 877.225.2568.
3. What is the predominant calendar system at the institution? [Choose one]
Program Reporting Method (Other calendar system)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FULL-YEAR
COHORT, and student charges data by PROGRAM.
Differs by program
Continuous basis (every 2 weeks, monthly, or other period)
Academic Year Reporting Method (Standard academic terms)
Selecting one of the following calendar types determines that your institution will provide Student Financial Aid and Graduation Rates data based on a FALL COHORT and
student charges data for a full ACADEMIC YEAR.
Semester
Quarter
Trimester
4-1-4 or similar plan
Part B - Organization - Student Enrollment
4. Does your institution enroll any of the following types of students?
Include all levels offered by your institution, even if there are no students currently enrolled at that level.
Responses to this question determine which screens will be generated for reporting academic year tuition charges, and for reporting Fall Enrollment during the spring
collection. Additionally, checking Yes for full-time, first-time, degree/certificate-seeking undergraduate students determines that your institution must report cost of attendance
data (on the IC component) and Student Financial Aid data for these students.
Full-time
Students in academic or occupational programs
First-time students
Part-time
No
Yes
No
Yes
No
Yes
No
Yes
6. For academic year 2014-15, did your institution enroll any full-time, first-time students?
If you answer Yes to this question, you will be required to provide Graduation Rates data for the 2014-15 cohort in the winter collection. If you answer No to this question,
indicate the reason you are not required to report Graduation Rates for the cohort year requested. If you reported any full-time, first-time degree/certificate-seeking students on
the 2014-15 Fall Enrollment survey, the data will be preloaded below.
No
This institution did not enroll full-time, first-time degree/certificate-seeking students.
This institution was not in operation in 2014-15.
Yes
Full-time, first-time degree/certificate-seeking students from 2014-15 Fall Enrollment survey (GR Cohort)
Part B - Multi-institution or Multi-campus Organization
7. Multi-institution or multi-campus organization
Is the institution part of a multi-institution or multi-campus organization that owns, governs, or controls the institution? Do NOT indicate a religious affiliation here; that
information is collected separately.
If you need assistance, contact the Help Desk at 1-877-225-2568. You will not be able to lock your submission if this question is blank.
No, this institution IS NOT a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
Yes, this institution IS a part of a multi-institution or multi-campus organization that owns, governs, or controls the institution.
If yes, select the name of the multi-institution or multi-campus organization that owns, governs, or controls the institution after clicking on 'Select System' below.
Select System
Part C - Other Survey Screening Questions - Open Admission
2. Does your institution have an open admission policy for all or most entering first-time students?
If the only requirement for admission is a high school diploma or GED/other equivalent, your institution is still considered open admission. Institutions that require only an
Ability to Benefit or similar test beyond the diploma/equivalent, and only reject a very small number of students based on the test, are also considered open admission.
If your institution does not have an open admission policy, you will be required to report Admissions component regarding your admissions procedures and admissions
yield.
No
Yes
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Other Survey Screening Questions - Levels of Enrollment Offered
Was your institution in operation during the academic year 2016-17?
If you answer Yes to this question, you will be able to specify the levels of enrollment offered at your institution during 2016-17 and to report 12-month enrollment during the fall
collection.
No
Yes. Please specify the levels of enrollment offered during 2016-17.
Undergraduate
Graduate (not including doctor's-professional practice)
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NCES National Center for Education Statistics
2017-18 Survey Materials > Instructions
date: 7/26/2017
IC Header Full Instructions for less than 2-year institutions
Purpose of Institutional Characteristics Header Survey
Changes in Reporting
General instructions
Reporting Period for Institutional Characteristics Header
Context boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part A - Educational Offerings
Part B - Organization
Control and Award Levels
Calendar System
Enrollment Levels and GRS cohort question
Multi-institution or Multi-campus Organization
Part C - Other Survey Screening Questions
Open Admission
Level of Enrollment
Part D - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics Header (IC-H) survey is to collect basic institutional data including control or
affiliation, calendar system, and award levels. These data are key to accurate reporting as they are used to determine the reporting for other
IPEDS surveys. Any errors in the IC-H survey can lead to further errors in the data reporting process, so please be very careful in reporting
these data correctly, and contact the IPEDS Help Desk (877.225.2568) if you have any questions.
Changes in reporting
The following changes were implemented for the 2017-18 data collection period:
Open admission policy question added to “Part C – Other screening questions”.
General instructions
Reporting period covered
Institutional Characteristics Header (IC-H) covers data for the current year with two exceptions.
Cohort data in B6 refer to a past cohort and are used to set the Graduation Rates component (GR).
For new institutions, the question about prior year operation refers to the prior academic year and is used to determine the
applicability of the 12-Month Enrollment (E12) component.
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website, however, institutions should
check grammar and spelling of their entries. Inappropriate or repetitive contexts will be deleted.
Coverage
Carefully read each question in the Institutional Characteristics Header survey to ensure you are reporting data for the appropriate students.
The student groups for which data are collected vary throughout the IC-H survey (e.g., undergraduate and graduate). In general, for each
group, ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award, including those enrolled in offcampus centers
High school students taking regular college courses for credit
Full-time students taking remedial courses IF the student is considered degree-seeking for the purpose of student financial aid
determination
Students from overseas enrolled in U.S. courses for credit (e.g., online students)
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award
Students enrolled exclusively in Continuing Education Units (CEUs)
Students exclusively auditing classes
Residents or interns in Doctor's - professional practice (previously first-professional), since they have already received their Doctor's
degree
Any student studying abroad (e.g., at a foreign university) if their enrollment at the 'home' institution is only an administrative record
and the fee is nominal
Students in any branch campus located in a foreign country
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website (including the College Affordability and Transparency Center)
IPEDS Data Center
IPEDS Data Feedback Reports
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A - Educational Offerings
Responses on this screen verify inclusion of the institution on the NCES/IPEDS list of institutions and agencies that provide all types of
postsecondary education. Postsecondary education is defined as the provision of a formal instructional program whose curriculum is
designed primarily for students beyond the compulsory age for high school. This includes programs whose purpose is occupational,
academic, or continuing professional education but excludes avocational and adult basic education programs.
If you select only avocational and/or adult basic education programs, you will be contacted by IPEDS to confirm your exemption from IPEDS
reporting.
Part B – Organization
Institutional Control or Affiliation
Indicate the appropriate control or affiliation under which the institution operates. If the institution has a religious affiliation, select the
denomination from the list provided in the drop-down box. Public institutions must designate a primary control; identification of a
secondary control is optional. If control of the institution differs from the prior year or requires a change, please contact the IPEDS Help
Desk at 877.225.2568.
Correct reporting of control or affiliation is KEY to IPEDS reporting. Errors in reporting control or affiliation cause you to receive incorrect
survey forms, misrepresents your institution to the public on College Navigator and other search tools that use IPEDS data, and places
your institution in incorrect groups in IPEDS publications and on the College Affordability and Transparency Lists. If you do not know the
control or affiliation of your institution, please call the Help Desk.
Award Levels
Check applicable award levels for all credit programs offered at the institution. Award levels are identified based on duration and/or
awards.
Report using the number of CONTACT or CREDIT hours, as is appropriate to your calendar system (e.g., semester or quarter).
References to length of study are the equivalent of full-time academic years; that is, at least 1 but less than 2 years refers to
the number of credits or the course load that would normally be completed by a full-time student attending within the stated
time period.
One academic year equals 900 contact or clock hours of instruction, 30 semester credit hours or its equivalent, or 45 quarter
credit hours.
Award levels 1, 2, and 4 differ by length of programs and refer to completions below the baccalaureate degree. Use the IPEDS
designations, not institutionally defined designations, to describe these levels.
Award levels 3, 5, 7, 17, 18 and 19 indicate degree levels for which the institution is authorized to make formal awards.
Award levels 6 and 8 indicate certificate levels.
If you cannot classify an award within the award levels indicated on the screen, check award level 12 (Other) and specify or
describe the award in the context box. Because there are few programs that fall under ‘Other’ please contact the Help Desk if you
are considering selecting Level 12.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbaccalaureate undergraduate programs. Check the applicable award level 1, 2, or 4, depending on the length of the Teacher
Preparation program.
Calendar System
Indicate the predominant calendar system under which the institution operates. If programs are offered on more than one calendar,
select the system under which most programs are offered. If there is no predominant calendar system at your institution, select the
option that best characterizes your institution.
If your calendar system differs from the prior year or requires a change, please contact the IPEDS Help Desk at 877.225.2568.
Note: Calendar system selection determines reporting in many other IPEDS components. Be sure to choose the calendar system you
select accurately represents your institution. Contact the IPEDS Help Desk if you are not sure which calendar system to select.
Standard academic terms (semesters, quarters, trimesters, 4-1-4)
Use a fall cohort for Graduation Rates.
Report tuition and fees and cost information based on a full academic year.
Report Fall Enrollment using students enrolled as of October 15, or the official fall reporting date used by the institution.
This fall enrollment cohort will be preloaded into the next year's Student Financial Aid component.
For Student Financial Aid, report aid for an academic year.
Program-by-program or continuous enrollment basis
Use a full-year cohort for Graduation Rates.
Report tuition and fees and books and supplies information by program for the entire length of the program. For living
expenses, report costs for 4 weeks (1 month). Note: Living expenses are only applicable to institutions with full-time, firsttime students and are reported with the largest program.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
For Student Financial Aid, report aid for the largest program for an academic year.
Hybrid academic calendar (If you are considering selecting the ‘Other academic calendar’ option, please contact the Help Desk at
877.225.2568 so they can confirm the appropriateness of this calendar system for your institution.)
Use a full-year cohort for Graduation Rates.
Report Fall Enrollment using students enrolled in the institution at any time between August 1 and October 31.
Report tuition and fees and cost information based on a full academic year.
For Student Financial Aid, report aid for an academic year.
Student enrollment
Enrollment of full- and part-time students.
Indicate whether your institution enrolls any full-time or part-time students at the levels listed. Include all levels offered, even if there
are not any students currently enrolled at that level.
Responses to those categories will determine the screens generated for reporting academic year tuition charges in the Institutional
Characteristics survey during the Fall collection and enrollment data in the Fall Enrollment survey during the Spring collection.
Make sure to check Yes for full-time, first-time degree/certificate-seeking students if applicable, as this determines that your
institution will report cost information on Institutional Characteristics screens in Part D and Student Financial Aid information during
the Winter collection.
Doctor's - professional practice
Indicate whether your institution offers any of the listed Doctor's - professional practice programs. If your institution offers Doctor's professional practice programs but does not offer any of the listed programs, indicate no.
GRS cohort question.
4-year institutions. Indicate if your institution had any full-time, first-time undergraduate students enrolled in programs at the
baccalaureate level or below in the academic year indicated on the screen. If you indicate Yes, you must report Graduation Rates
data in the Winter.
Less-than-4-year institutions. Indicate if your institution had any full-time, first-time degree/certificate-seeking students enrolled
in the academic year indicated on the screen. If you check Yes, you must report Graduation Rates data in the Winter.
Multi-institution or Multi-campus Organization
If applicable, select from the provided list the multi-institution or multi-campus organization that owns, governs, or controls the
institution. If you do not see your multi-institution or multi-organization listed, please contact the Help Desk.
A multi-institution or multi-campus organization includes organizations with two or more institutions or campuses.
Non-postsecondary education agencies that govern or control institutions include, but are not limited to, public school districts, art
organizations, hospitals and other medical/health organizations.
Do not include:
coordinating systems
single institution owner
single institution corporate name
single institution governing board
consortia
associations
religious affiliation (requested in control question)
Part C - Other Survey Screening Questions
Open admission policy
Check Yes if your institution has an open admission policy.
If your institution requires only a high school diploma/equivalent and/or Ability to Benefit (or similar) test, and few students are not
admitted based on the test, your institution is still considered open admission. For example, if you have students take the ATB test and
allow 98% of those students to enroll, you are likely open admission. The 2% that were not admitted had unusual circumstances that
kept them from being admitted.
Note: IPEDS does not have a set percentage to determine open admission. Please review your institution's admission policy or talk to
someone in the admissions office if you are not sure whether your institution is open admission, or contact the IPEDS Help Desk at
877.225.2568.
Level of Enrollment
New institutions should indicate whether their institution was in operation during the prior academic year. If the response is ‘Yes’, they
should also indicate the levels that were offered.
Part D - Branch campus
For branch campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
4-1-4 (calendar system)
The 4-1-4 calendar usually consists of 4 courses taken for 4 months, 1 course taken for 1 month, and 4 courses taken for 4 months.
There may be an additional summer session.
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Adult basic education
Courses designed primarily for students 16 years of age and older to improve basic skills in reading, writing, and arithmetic. These
courses are not intended to be part of a program leading to a high school credential, nor are they part of any academic, occupational,
or vocational program at the postsecondary level.
Associate's degree
An award that normally requires at least 2 but less than 4 years of full-time equivalent college work.
Avocational programs
Instructional programs in personal interest and leisure categories whose expressed intent is not to produce postsecondary credits , nor
to lead to a formal award or an academic degree, nor result in occupationally specific skills.
Bachelor's degree
An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally requires at
least 4 but not more than 5 years of full-time equivalent college-level work. This includes all bachelor's degrees conferred in a 5-year
cooperative (work-study) program. A cooperative plan provides for alternate class attendance and employment in business, industry, or
government; thus, it allows students to combine actual work experience with their college studies. Also includes bachelor's degrees in
which the normal 4 years of work are completed in 3 years.
Calendar system
The method by which an institution structures most of its courses for the academic year.
Certificate
A formal award certifying the satisfactory completion of a postsecondary education program.
Cohort
A specific group of students established for tracking purposes.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Continuing professional
education
Programs and courses designed specifically for individuals who have completed a degree in a professional field (such as law, medicine,
dentistry, education, or social work) to obtain additional training in their particular field of study.
Continuous basis
A calendar system classification that is used by institutions that allow students to enroll/start classes at any time during the year. For
example, a cosmetology school or a word processing school might allow students to enroll and begin studies at various times, with no
requirement that classes begin on a certain date.
Control (of institution)
A classification of whether an institution is operated by publicly elected or appointed officials (public control) or by privately elected or
appointed officials and derives its major source of funds from private sources (private control).
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Degree
An award conferred by a college, university, or other postsecondary education institution as official recognition for the successful
completion of a program of studies.
Differs by program (calendar
system)
A calendar system classification that is used by institutions that have occupational/vocational programs of varying lengths. These
schools may enroll students at specific times depending on the program desired. For example, a school might offer a 2-month
program in January, March, May, September, and November; and a 3-month program in January, April, and October.
Doctor's degree-other
A doctor's degree that does not meet the definition of a doctor's degree - research/scholarship or a doctor's degree - professional
practice.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Doctor's degreeresearch/scholarship
A Ph.D. or other doctor's degree that requires advanced work beyond the master's level, including the preparation and defense of a
dissertation based on original research, or the planning and execution of an original project demonstrating substantial artistic or
scholarly achievement. Some examples of this type of degree may include Ed.D., D.M.A., D.B.A., D.Sc., D.A., or D.M, and others, as
designated by the awarding institution.
Educational offerings
Educational programs offered by postsecondary institutions that are occupational, academic, or continuing professional that qualify as
postsecondary education programs OR recreational or avocational, adult basic, remedial instruction, high school equivalency, or high
school programs that are not deemed postsecondary.
Fall cohort
The group of students entering in the fall term established for tracking purposes. For the Graduation Rates component, this includes
all students who enter an institution as full-time, first-time degree or certificate-seeking undergraduate students during the fall term of
a given year. For the Outcome Measures component, all degree/certificate-seeking undergraduate students who enter an institution
during the fall term of a given year must be placed in one of four cohorts: full-time, first-time; part-time, first-time; full-time, nonfirst-time; and part-time, non-first-time.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Full-year cohort
This is a group of students entering at any time during the 12-month period for tracking and reporting. For Graduation Rate (GR), a
full-year cohort is from September 1 through August 31 and is used primarily offer occupational programs of varying lengths. Students
must be full-time and first-time to be considered in the cohort. For Outcome Measures (OM) component, all degree-granting
institutions report on a full-year cohort from July 1 through June 30. Students are reported once in one of the four OM cohorts: firsttime, full-time; first-time, part-time: non-first-time, full-time; or non-first-time, part-time.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Institutional affiliation
A classification that indicates whether a private not-for-profit institution is associated with a religious group or denomination. Private
not-for-profit institutions may be either independent or religiously affiliated.
Integrated Postsecondary
Education Data System (IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institutionlevel data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Less than 2-year institution
A postsecondary institution that offers programs of less than 2-years duration below the baccalaureate level. Includes occupational and
vocational schools with programs that do not exceed 1800 contact hours .
Levels of offering
Information collected in the Institutional Characteristics component which indicates all applicable levels for all credit programs offered
at an institution. Award levels are identified on the basis of recognition for their completion, duration, or a combination thereof.
Degree-designated award levels indicate those degree levels for which the institution is authorized to make formal awards. Length of
study is the equivalent of the number of full-time academic years. For example, at least 1 but less than 2 years refers to the number
of credits or the course load that would normally be completed by a full-time student attending within the stated time period.
Library collections
Comprise of documents held locally and remote resources for which permanent or temporary access rights have been acquired. Access
rights may be acquired by the library itself, by a consortium and/or through external funding. Acquisition is to be understood as
securing access rights and including it in the library catalog, other library databases or discovery systems.
Library expenses
Funds expended by the library (regardless of when received) from its regular budget and from all other sources; e.g., research grants,
special projects, gifts and endowments, and fees for services.
Master's degree
An award that requires the successful completion of a program of study of at least the full-time equivalent of 1 but not more than 2
academic years of work beyond the bachelor's degree.
Some of these degrees, such as those in Theology (M.Div., M.H.L./Rav) that were formerly classified as "first-professional", may
require more than two full-time equivalent academic years of work.
Occupational program
A program of study consisting of one or more courses, designed to provide the student with sufficient knowledge and skills to perform
in a specific occupation.
Other academic calendar system
Category used to describe "non-traditional" calendar systems at 4-year and 2-year degree-granting institutions. These can include
schools that offer primarily on-line courses or "one course at a time."
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Post-master's certificate
An award that requires completion of an organized program beyond the master's degree, but does not meet the requirements of
academic degrees at the doctor's level.
Postbaccalaureate certificate
An award that requires completion of an organized program of study beyond the bachelor's. It is designed for persons who have
completed a baccalaureate degree, but does not meet the requirements of a master's degree.
NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered
subbacalaureate undergraduate programs, and students in these programs are undergraduate students.
Postsecondary award, certificate,
or diploma (at least 1 but less
than 2 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 1 but less than 2 full-time equivalent academic years , or designed for completion in at least 30 but less than 60 semester or
trimester credit hours, or in at least 45 but less than 90 quarter credit hours, or in at least 900 but less than 1,800 contact or clock
hours.
Postsecondary award, certificate,
or diploma (at least 2 but less
than 4 academic years)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at
least 2 but less than 4 full-time equivalent academic years , or designed for completion in at least 60 but less than 120 semester or
trimester credit hours, or in at least 90 but less than 180 quarter credit hours, or in at least 1,800 but less than 3,600 contact or clock
hours.
Postsecondary award, certificate,
or diploma (less than 1
academic year)
An award that requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in
less than 1 academic year (2 semesters or 3 quarters), or designed for completion in less than 30 semester or trimester credit hours,
or in less than 45 quarter credit hours, or in less than 900 contact or clock hours.
Private for-profit institution
A private institution in which the individual(s) or agency in control receives compensation other than wages, rent, or other e x p e n s e s for
the assumption of risk.
Private institution
An educational institution controlled by a private individual(s) or by a nongovernmental agency, usually supported primarily by other
than public funds, and operated by other than publicly elected or appointed officials. These institutions may be either for-profit or notfor-profit.
Private not-for-profit institution
A private institution in which the individual(s) or agency in control receives no compensation, other than wages, rent, or other expenses
for the assumption of risk. These include both independent not-for-profit schools and those affiliated with a religious organization.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Programs of at least 2 years but
less than 4 years
Programs requiring at least 2 years but less than 4 years of full-time equivalent college level work, including associate's degrees a n d
programs that can be completed in at least 1,800 but less than 3,600 contact hours to obtain a degree, diploma, certificate, or other
formal award.
Programs of at least 4 years
Programs designed to be completed in at least 8 semesters or 12 quarters to obtain a degree, diploma, or other formal award.
Includes programs resulting in all bachelor's degrees and other baccalaureate level or equivalent degrees, as well as 5-year
cooperative programs, and those programs in which the normal 4 years of work are designed to be completed in 3 years.
Programs of less than 2 years
Programs requiring less than 2 years of full-time equivalent college level work (4 semesters or 6 quarters) or less than 1,800 contact
hours to obtain a degree, diploma, certificate, or other formal award.
Public institution
An educational institution whose programs and activities are operated by publicly elected or appointed school officials and which is
supported primarily by public funds.
Quarter (calendar system)
A calendar system in which the academic year consists of 3 sessions called quarters of about 12 weeks each. The range may be from
10 to 15 weeks as defined by the institution. There may be an additional quarter in the summer.
Semester (calendar system)
A calendar system that consists of two sessions called semesters during the academic year with about 15 weeks for each semester of
instruction. There may be an additional summer session.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Trimester (calendar system)
An academic year consisting of 3 terms of about 15 weeks each.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > FAQ
IC Header
Click one of the following questions to view the answer.
General
1)
If my institution offers an award level but currently does not have any students enrolled at that level how should I
report?
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I made a mistake
in the fall?
3)
In what award level category should Teachers Preparation certificates be reported?
4)
My institution has a system office. Does the system office need to complete an Institutional Characteristics Header survey?
Answers:
General
1)
If my institution offers an award level but currently does not have any students enrolled at that
level how should I report?
You should indicate all levels of awards that your institution is authorized to grant.
Back to top
2)
Can I change my Institutional Characteristics Header data during the winter or spring surveys if I
made a mistake in the fall?
It is important to report IC Header data correctly the first time, as changes to this component affect all of the
other surveys. If you made an error that impacts your ability to respond appropriately to other components,
call the Help Desk at 877-225-2568, and they will change the necessary data. For example, if you indicated that
you do not enroll any full-time, first-time students (thus no GRS or SFA surveys are generated), you may
correct your answer so that you can complete this survey.
Back to top
3)
In what award level category should Teachers Preparation certificates be reported?
Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are
considered subbaccalaureate undergraduate programs, and students in these programs are undergraduate
students.
Back to top
4)
My institution has a system office. Does the system office need to complete an Institutional
Characteristics - Header survey?
Any system or central office that employs 15 or more full-time staff OR has its own budget (and therefore must
report IPEDS Finance data) must also complete the Institutional Characteristics - Header survey. The
administrative office must indicate all types and levels of instruction and programs offered at all of the
institutions in its system. This will ensure that each institution in the system is represented.
Back to top
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > Form
Institutional Characteristics for 4-year academic year tuition reporters
Overview
Institutional Characteristics Overview
Welcome to the Institutional Characteristics (IC) component. This component collects important information about your institution's mission, student services, and student
charges.
Much of the data reported on IC appear on College Navigator, which is updated once after IC data has been reviewed. Thus, errors may stay on College Navigator for a full
year.
Additionally, the cost of attendance data are used to calculate the net price of attendance in the Student Financial Aid component. This has important implications for what
students see about your institution, and also for the College Affordability and Transparency Center's lists. Revisions or changes to costs can ONLY be made in the
Student Financial Aid component and not in the prior year revision system.
Remember, it is the responsibility of the keyholder to submit accurate data about the institution. Please contact the IPEDS Help Desk for clarifications to make sure that
you are reporting correctly.
Changes to This Year’s IC Component
The following changes were implemented for the 2016-17 data collection period:
• In Part C, the question about library services has been modified.
• In Part C, questions about distance education opportunities have been modified and moved to their own screen.
Common Errors
Quality control reviews of past IC data indicate frequently made errors. Please review the common errors below to ensure accurate reporting. Additional common errors or
tips can be found in the New Keyholder Handbook under Resources.
Part C, question 8 should only be marked 'YES' if your institution is EXCLUSIVELY distance education. Do not mark 'YES' if your courses/programs are also
available in person.
Do not try to outsmart fatal errors; this is falsifying data. Contact the Help Desk to override, or fix, the data.
Make sure you understand ALL definitions before responding to questions. For example, make sure that you are reporting for an 'ACADEMIC YEAR' or 'PROGRAM'
as defined by IPEDS.
To download the survey materials for this component: Survey Materials
To access your prior year data submission for this component: Reported Data
Part A - Mission Statement
1. Provide the institution's mission statement or a web address (URL) where the mission statement can be found. Typed statements are limited to 2,000 characters or
less. The mission statement will be available to the public on College Navigator.
Mission Statement URL:
Please begin URL with "http://" or "https://"
Mission Statement
Part B - Services and Programs for Servicemembers and Veterans
1. Which of the following are available to veterans, military servicemembers, or their families?
Yellow Ribbon Program (officially known as Post-9/11 GI Bill, Yellow Ribbon Program)
Credit for military training
Dedicated point of contact for support services for veterans, military servicemembers, and their families
Recognized student veteran organization
Member of Department of Defense Voluntary Educational Partnership Memorandum of Understanding
None of the above
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Student Services - Special Learning Opportunities
1. Does your institution accept any of the following? [Check all that apply]
Dual credit (college credit earned while in high school)
Credit for life experiences
Advanced placement (AP) credits
None of the above
2. What types of special learning opportunities are offered by your institution? [Check all that apply]
ROTC
Army
Navy
Air Force
Study abroad
Weekend/evening college
Teacher certification (for the elementary, middle school/junior high, or secondary level)
Do not include certifications to teach at the postsecondary level.
Students can complete their preparation in certain areas of specialization
Students must complete their preparation at another institution for certain areas of specialization
This institution is approved by the state for the initial certification or licensure of teachers
None of the above
3. If your institution grants a bachelor's degree or higher but does not offer a full 4-year program of study at the undergraduate level, how many years of completed
college-level work are required for entrance?
Number of years
Select One
Part C - Student Services: Other Student Services
4. Which of the following selected student services are offered by your institution? [Check all that apply]
Remedial services
Academic/career counseling services
Employment services for current students
Placement services for program completers
On-campus day care for children of students
None of the above
5. Which of the following academic library resource or service does your institution provide? [Check all that apply]
Physical facilities
An organized collection of printed materials
Access to digital/electronic resources
A staff trained to provide and interpret library materials
Established library hours
Access to library collections that are shared with other institutions
None of the above
6. Indicate whether or not any of the following alternative tuition plans are offered by your institution.
No
Yes
Tuition guarantee
Prepaid tuition plan
Tuition payment plan
Other (specify in box below)
You may use the space below to provide context for the alternative tuition plans you've reported above. These context notes will be posted on the College Navigator
website, and should be written to be understood by students and parents.
Part C - Student Services - Distance Education
7. Please indicate at what level(s) your institution does or does not offer distance education courses and/or distance education programs. Check all that apply.
Distance education courses
Distance education programs
Undergraduate level
Graduate level
8. Are all the programs at your institution offered exclusively via distance education programs?
No
Yes
Does not offer Distance Education
Part C - Student Services: Disability Service
10. Please indicate the percentage of all undergraduate students enrolled during fall 2016 who were formally registered as students with disabilities with the
institution's office of disability services (or the equivalent office).
3 percent or less
More than 3 percent:
%
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part D - Student Charges Questions
1. Are all full-time, first-time degree/certificate-seeking students required to live on campus or in institutionally-controlled housing?
If you answer Yes to this question, you will not be asked to report off-campus room and board in the price of attendance (D11).
This is only a screening question, and your response does not show up on College Navigator.
If you make any exceptions to this rule, and have even one full-time, first-time student living off-campus, please answer No so that this does not cause conflicts with the Student
Financial Aid survey. Making changes to the SFA component is very difficult and may lead to inaccurate reporting for your institution.
No
Yes, and we do not make ANY (even one) exceptions to this rule
2. Does your institution charge different tuition for in-district, in-state, or out-of-state students?
If you answer Yes to this question, you will be expected to report tuition amounts for in-district, in-state, and out-of-state students.
Please only select Yes if you really charge different tuition rates, or you will be reporting the same numbers 3 times.
No
Yes
3. Does your institution offer institutionally-controlled housing (either on or off campus)?
If you answer Yes to this question, you will be expected to specify a housing capacity, and to report a room charge or a combined room and board charge (D10).
No
Yes
Specify housing capacity for academic year 2017-18
4. Do you offer board or meal plans to your students?
If you answer Yes to this question, you will be expected to report a board charge or combined room and board charge (D10).
No
Yes - Enter the number of meals per week in the maximum meal plan available
Yes - Number of meals per week can vary (e.g., students' charge meals against a meal card)
Part D - Undergraduate Student Charges
If the institution charges an application fee, indicate the amount.
Amount
Prior year
Undergraduate application fee
5. Charges to full-time undergraduate students for the full academic year 2017-18
Please be sure to report an average tuition that includes all students at all levels (freshman, sophomore, etc.).
In-district
Prior year
In-state
Prior year
Out-of-state
Prior year
Out-of-state
Prior year
All full-time undergraduates
Average tuition
Required fees
6. Per credit hour charge for part-time undergraduate students
Please be sure to report an average per credit tuition that includes all students at all levels (freshman, sophomore, etc.).
In-district
Per credit hour charge
Prior year
In-state
Prior year
Part D - Graduate Student Charges
If the institution charges an application fee, indicate the amount.
Amount
Prior year
Graduate application fee
Please do not include tuition for Doctor’s Degree – Professional Practice programs.
Data for those programs are collected separately.
7. Charges to full-time graduate students for the full academic year 2017-18
In-district
Prior year
In-state
Prior year
Out-of-state
Prior year
Prior year
In-state
Prior year
Out-of-state
Prior year
Average tuition
Required fees
8. Per credit hour charge for part-time graduate students
In-district
Per credit hour charge
Part D - Student Charges - Graduate, Doctor's Professional Practice Tuition
9. List the typical tuition and required fees for a full-time doctor's-professional practice student in any of the selected programs for the full academic year 2017-18.
DO NOT include room and board charges
Doctor's degree-professional practice
1. Chiropractic (D.C. or D.C.M.):
Tuition amount
Required fees
2. Dentistry (D.D.S. or D.M.D.):
Tuition amount
Required fees
3. Medicine (M.D.):
Tuition amount
Required fees
4. Optometry (O.D.):
Tuition amount
Required fees
5. Osteopathic Medicine (D.O.):
Tuition amount
Required fees
6. Pharmacy (Pharm.D.):
Tuition amount
Required fees
7. Podiatry (Pod.D., D.P., or D.P.M.):
Tuition amount
Required fees
8. Veterinary Medicine (D.V.M.):
Tuition amount
Required fees
9. Law (J.D.):
Tuition amount
Required fees
In-state
Out-of-state
Part D - Student Charges - Room and Board
10. What are the typical room and board charges for a student for the full academic year 2017-18?
If your institution offers room or board at no charge to students, enter zero.
If you report room and board separately, leave the combined charge blank. If you report a combined charge, leave the room and board charges blank.
Room and board charges
Room charge (Double occupancy)
Board charge (Maximum plan)
Combined room and board charge
(Answer only if you CANNOT separate room and board charges.)
Amount
Prior year
Part D - Student Charges - Price of Attendance
11. Cost of attendance for full-time, first-time undergraduate students:
Please enter the amounts requested below. These data will be made available to the public on College Navigator. If your institution participates in any Title IV programs (Pell,
Stafford, etc.), you must complete all information. Estimates of expenses for books and supplies, room and board, and other expenses are those from the Cost of Attendance
report used by the financial aid office in determining financial need. Please talk to your financial aid office to get these numbers, to ensure that you are reporting correctly.
If the 2017-18 tuition and/or fees as reported on this page for full-time, first-time students are covered by a tuition guarantee program, check the applicable box(es) under
'Tuition Guarantee'. Additionally, please indicate the maximum % increase that is guaranteed. These numbers are expected to be fairly small. Please contact the Help Desk if
you are confused about these values and how to report them.
Charges for full academic year
2014-15 2015-16 2016-17 2017-18
Published tuition and required fees:
Tuition Guarantee
(check only if applicable to entering students in 2017-18)
Guaranteed increase %
In-district
Tuition
Required fees
Tuition + fees total
In-state
Tuition
Required fees
Tuition + fees total
Out-of-state
Tuition
Required fees
Tuition + fees total
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part E - Athletic Association
1. Is this institution a member of a national athletic association?
No
Yes - Check all that apply
National Collegiate Athletic Association (NCAA)
National Association of Intercollegiate Athletics (NAIA)
National Junior College Athletic Association (NJCAA)
United States Collegiate Athletic Association (USCAA)
National Christian College Athletic Association (NCCAA)
Other
2. If this institution is a member of the NCAA or NAIA, specify the conference FOR EACH SPORT using the pull down menu.
Sport
NCAA or NAIA member
Conference
Football
No
Yes-Specify
Select One
Basketball
No
Yes-Specify
Select One
Baseball
No
Yes-Specify
Select One
Cross country and/or track
No
Yes-Specify
Select One
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2017-18 Survey Materials > Instructions
date: 7/26/2017
Institutional Characteristics
Purpose of Institutional Characteristics Survey
Changes in Reporting
General Instructions
Context Boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part
Part
Part
Part
Part
Part
A - Mission Statement and Distance Education
B - Services and Programs for Servicemembers and Veterans
C - Student Services
D - Student Charges
E - Athletic Association
F - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics (IC) component is to collect basic institutional information including mission,
student services, and athletic association. IC also collects student charges data including tuition for different levels and cost data for firsttime, full-time students either for programs or for an academic year. This includes tuition and fee data as well as information on the estimated
student budgets for students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA survey during
the Winter collection to calculate net price of attendance.
Changes in Reporting
The following changes were implemented for the 2017-18 data collection period:
•Part C, questions about distance education have been modified.
•Part D, instructions about student chargers for cost (price) of attendance for public program reporters have been modified.
General instructions
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website; institutions should check
grammar and spelling of their entries.
Coverage
Carefully read each question in the Institutional Characteristics survey to ensure you are reporting data for the appropriate students. The
student groups for which data are collected vary throughout the IC survey (e.g., undergraduate and graduate). In general, for each group,
ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award.
Students enrolled in courses that are part of a vocational or occupational program, including those enrolled in off-campus centers.
High school students taking regular college courses for credit under their classification as recorded by the institution.
Full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid
determination.
Students from overseas enrolled in U.S. courses (e.g., online students).
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree.
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award or the completion of a vocational program.
Students taking Continuing Education Units (CEUs) unless they are also enrolled in courses creditable toward a degree or other
formal award.
Students exclusively auditing classes.
Residents or interns in Doctor's - professional practice fields, since they have already received their Doctor's degree.
Any student studying abroad (e.g., at a foreign university) if their enrollment at this institution is only an administrative record and the
fee is nominal.
Students in any branch campus located in a foreign country.
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A – Mission Statement
Mission Statement
Provide your institution's mission statement or a web address (please begin with http:// or https://) where the statement can be
found. Typed statements are limited to 2,000 characters. The mission statement will be available to the public on College Navigator.
Part B - Services for Military Servicemembers, Veterans, and Eligible Family Members
Services and Programs for Military Servicemembers and Veterans
Indicate which of the following are offered to veterans, military servicemembers, or their families.
For the Post-9/11 GI Bill Yellow Ribbon program, please choose this only if the Yellow Ribbon program is available at your institution.
Part C - Student Services
Special learning opportunities
Special credit
Indicate if your institution accepts credit earned prior to admission through any of the sources listed.
Special learning opportunities
Indicate if the listed special learning opportunities are offered by your institution. Teacher certification refers to pre-K through 12; if
the institution only provides certification for some levels (e.g., elementary only and not secondary), be sure to indicate that only
certain levels are offered.
Years of study required for entry (Not applicable to less-than-4-year institutions)
If the institution limits entrance to students who have completed certain academic requirements, select the years of study required
for entry. For example, upper division only schools may require 2 years (60 credits) of study prior to admittance, and schools that
offer only graduate programs may require bachelor's degrees or 4 years of study for entrance.
Student services
Student services
Indicate which of the listed services are offered by the institution.
Library
Indicate whether your institution offers any of the listed resources or services. If none of the listed resources/services apply, select
"None of the above".
Alternative tuition plans
Indicate if your institution offers any alternative tuition plans. Use the context box on the bottom of the page to provide details
about tuition plans for College Navigator. Please provide only factual information, context boxes are reviewed and inappropriate
information (such as marketing information) will be removed.
Distance education
Distance education is one that uses one or more technologies to deliver instruction to students who are separated from the instructor
and to support regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Requirements for coming to campus for orientation, testing, or academic support services do not exclude a course from being classified
as distance education. Technologies used for instruction may include the following: Internet; one-way and two-way transmissions
through open broadcasts, closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices;
audio conferencing; and video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction
with the technologies listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Distance education levels
Indicate whether you offer distance education courses and/or programs at the undergraduate level and/or graduate level. Please
check all that apply. If you do not offer distance education courses and/or programs, please select “Does not offer distance
education" at the undergraduate and/or graduate level.
Exclusively distance education programs
Indicate whether or not ALL programs offered by your institution are delivered exclusively via distance education, meaning all the
required coursework for program completion is able to be completed via distance education courses.
Disabilities
Please indicate the percentage of all undergraduate students enrolled in the time period indicated on screen who were formally
registered as students with disabilities with the institution's office of disability services (or the equivalent office). This may include
students with physical or learning disabilities, as well as other types of disabilities. If greater than 3% of students are registered as
having a disability, you will need to indicate a percentage.
Please use the context box on the page to provide information, such as the webpage for your disabilities services website.
Part D - Student Charges
Screening questions
If you responded to questions regarding full-time, first-time degree/certificate-seeking undergraduate students in the Institutional
Characteristics Header survey, your institution will be required to answer all the questions.
On-campus or institutionally controlled off-campus housing requirement
Indicate if ALL full-time, first-time degree/certificate-seeking students are required to live on campus or in institutionally controlled
off-campus housing. If you make ANY exceptions, you should not select this as a requirement, as this will cause inconsistencies
in your reporting between this section and the Student Financial Aid survey calculation of net price.
This question is a screening question, and does not appear on College Navigator. Please respond correctly.
Tuition based on residence
Indicate if the institution charges a different price for students from in-district, in-state, or out-of-state.
Institutionally controlled housing
Indicate if the institution provides institutionally controlled housing (either on- or off-campus) and if so, specify the housing capacity.
Meal plans
Indicate if the institution offers board or meal plans to students. If the institution offers fixed meal plans, provide the number of
meals per week in the maximum plan available. Institutions will be asked to report the board charges or combined room and board
charges on later screens.
Tuition and fees for undergraduate students (academic year reporters)
Undergraduate students include:
Students who have not obtained a bachelor's degree;
Students in bachelor's degree programs that require at least 4 years but fewer than 6 years of college work; or
Students in occupational or general study programs requiring 1, 2, or 3 years of college work that are designed to prepare
students for immediate employment or to provide general education rather than to serve as the first 1, 2, or 3 years of a
bachelor's degree program.
Undergraduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for undergraduate students
This tuition value differs from cost of attendance as it is the average tuition and fees for ALL undergraduate students and all levels
(freshman, sophomore, junior, senior, etc.). It is possible that this number will be different from the cost of attendance that you will
report if you have first-time, full-time students.
Since tuition and required fees and room and board charges may be different for varying groups of full-time undergraduate
students at an institution, adhere to the following rules regarding reporting:
Report the average tuition and required fees for the full academic year charged to in-district, in-state, and out-of-state
students. If you selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-ofstate, provide amounts in all columns even if two are the same. If they are all the same, go back to the screening question that
asks about this and indicate that you do not charge different tuitions.
If the institution charges tuition on a per-credit-hour basis, estimate average tuition based on the average full-time credit-hour
load for an entire academic year.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
If the institution has a single lump sum charge for tuition, required fees, and room and board, enter the amount as a
comprehensive fee.
Per-credit-hour charges for part-time undergraduate students
Enter the average dollar amount your institution charges to part-time undergraduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Tuition and fees for graduate students
Graduate students include any student who holds a bachelor's degree or equivalent, and is taking courses at the postbaccalaureate level. These students may or may not be enrolled in graduate programs.
Graduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for graduate students
Since tuition and required fees may be different for varying groups of full-time graduate students at an institution, adhere to the
following rules regarding reporting:
Do not include doctor’s-professional practice tuition. This will be collected separately.
Report the average tuition and required fees charged to full-time graduate students for the full academic year. If you selected
‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts in
all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and
indicate that you do not charge different tuitions.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
Per-credit-hour charges for part-time graduate students
Enter the dollar amount the institution most frequently charges to part-time graduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Doctor's - professional practice tuition and fees
Report the tuition and fees (if applicable, for both in- and out-of-state) for students in the selected professional practice programs.
Number of programs (program reporters only)
Provide the total number of occupational programs offered by your institution. A program is a combination of courses and related
activities organized for the attainment of broad educational objectives as described by the institution. Please do not count single
courses as a program.
Room and Board
Institutions that offer institutionally controlled housing (either on- or off- campus) will be required to answer the questions in this
section.
Report the typical room charge for the full academic year (as indicated on screen) for a full-time student sharing a room with one other
student. Report the board charge based on the maximum meal plan available for the full academic year (as indicated on screen) to a
full-time student. Report a combined room and board charge only if room and board charges cannot be separated.
If your institution offers room (housing) but does not offer board, refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on board.
If your institution offers board but does not offer room (housing), refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on room.
Academic year reporters cost of attendance for full-time, first-time undergraduate students
If you made errors in the prior year reporting, you will need to make changes in the Student Financial Aid component in the Winter.
There are no changes in the Prior Year Revision System.
This question requires working with your student financial aid office.
Institutions with standard academic terms (semesters, quarters, trimesters, or 4-1-4 or hybrid institutions) should provide cost
information for in-district, in-state, and out-of-state students for the FULL ACADEMIC YEAR in the columns indicated. The numbers
reported for tuition, fees, books and supplies, room and board, and other expenses must match the amounts used by your financial aid
office for determining eligibility for student financial assistance. If your institution has a single lump sum charge for tuition, required fees,
and room and board, enter the amount as a comprehensive fee. You will not be able to lock your submission without these data.
Report BOTH tuition and fees, separately. Please report accurately as these numbers are used in the calculation of net price during the
Student Financial Aid survey. Net price appears to the public in College Navigator, including the College Affordability and Transparency
Center, as mandated in accordance with Sec. 111 of the Higher Education Opportunity Act of 2008 (HEOA).
Indicate whether the tuition and/or fees reported are covered by a tuition guarantee plan. If they are, but it is not a flat rate, please
provide the guaranteed maximum rate of increase.
Program reporters cost (price) of attendance
Institutions with no full-time, first-time students will report the six largest programs on one page, and should follow the directions
under ‘Reporting the next 5 largest programs’ to report these data. For public institutions, report the in-state or in-district costs if
applicable.
Reporting the largest program
Errors can be corrected in the Student Financial Aid component in the Winter.
This question requires working with your student financial aid office.
This section asks questions about the largest program your institution has offered for entering students. Institutions that provided
data for the largest program in the prior year will see pre-loaded data (when CIP code has changed, you will need to update the CIP
with an appropriate CIP). If the largest program has changed, check the box provided and indicate a different program. You will be
required to enter data for all 4 years as indicated on the screen.
To enter or change the largest program
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Provide the total length of program in contact or credit hours and in weeks (as completed by a student attending full-time).
Provide the total length of the academic year, as used to calculate your Pell budget, in contact or credit hours and in weeks.
Enter an application fee (if applicable).
Provide amounts for tuition and fees, books and supplies, room and board, and other expenses FOR THE TIME PERIOD
INDICATED (either for the length of the program, or for 4 weeks). These are the amounts used by your financial aid office for
determining eligibility for student financial assistance.
Note: Programs of English as a second language and GED courses are not to be included in IPEDS. Institutions should report their
largest program based on enrollment size, regardless of whether or not that program is Title IV.
Reporting the next 5 largest programs
This section asks questions about the next 5 largest programs your institution offers for entering students (or, if you have no full-time,
first-time students, the 6 largest programs).
Only if reporting 6 largest programs because you do not have full-time, first-time students, enter an application fee (if applicable).
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Enter the tuition and required fees charged for the entire length of the program.
Enter the cost of books and supplies for the program.
Report the full length of the program and indicate whether the length of the entire program is measured in contact or credit hours.
Report the number of months it takes a full-time student to complete the program.
Part E - Athletic Association
Indicate if the institution is a member of a national athletic association.
For institutions belonging to NCAA or NAIA, select the conference (by sport) from the drop list provided.
Part F - Campus information
For campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Application fee
That amount of money that an institution charges for processing a student's application for admittance to the institution. This amount
is not creditable toward tuition or required fees, nor is it refundable if the student is not admitted to the institution.
Board charges
Charges assessed students for an academic year for meals.
Board plan
The method for providing meals to students during an academic year. Plans may include a specific charge for a specified number of
meals per week or a specified amount against which students may charge their meals.
Books and supplies
The average cost of books and supplies for a typical student for an entire academic year (or program). Does not include unusual costs
for special groups of students (e.g., engineering or art majors), unless they constitute the majority of students at an institution.
CIP code
A six-digit code in the form xx.xxxx that identifies instructional program specialties within educational institutions.
Classification of Instructional
Programs (CIP)
A taxonomic coding scheme for secondary and postsecondary instructional programs. It is intended to facilitate the organization,
collection, and reporting of program data using classifications that capture the majority of reportable data. The CIP is the accepted
federal government statistical standard on instructional program classifications and is used in a variety of education information
surveys and databases.
Clock hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as contact hour.
Comprehensive fee
A single fixed amount of money charged by an institution that covers tuition, required fees, room, and board. For some institutions,
this amount may also cover books and supplies.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Counseling service
Activities designed to assist students in making plans and decisions related to their education, career, or personal development.
Credit for life experiences
Credit earned by students for what they have learned through independent study, noncredit adult courses, work experience, portfolio
demonstration, previous licensure or certification, or completion of other learning opportunities (military, government, or professional).
Credit may also be awarded through a credit by examination program.
Credit for Military Training
Postsecondary credit granted by institutions to military servicemen or veterans for experiences and training gained while in the service.
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Day care service
A student service designed to provide appropriate care and protection of infants, preschool, and school-age children so their parents
can participate in postsecondary education programs .
Degree/certificate-seeking
students
Students enrolled in courses for credit who are seeking a degree, certificate, or other formal award. This includes students who:
- received any type of federal financial aid, regardless of what courses they took at any time;
- received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a degree, certificate,
or transfer-seeking program; or
- obtained a student visa to study at a U.S. postsecondary institution
High school students also enrolled in postsecondary courses for credit are not considered degree/certificate-seeking.
Department of Defense
Voluntary Education Program
Memorandum of Understanding
A voluntary program that functions to expand and improve postsecondary opportunities for servicemembers worldwide. It is funded by
the Department of Defense through a contract with the American Association of State Colleges and Universities (AASCU).
Disability services
Programs designed to provide reasonable academic accommodations and support services to empower students who have disabilities
to competitively pursue postsecondary education. May also include assistance to campus departments in providing access to services
and programs in the most integrated setting possible.
Distance education
Education that uses one or more technologies to deliver instruction to students who are separated from the instructor and to support
regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Technologies used for instruction may include the following: Internet; one-way and two-way transmissions through open broadcasts,
closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices; audio conferencing; and
video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction with the technologies
listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education. Requirements for coming to campus for
orientation, testing, or academic support services do not exclude a course from being classified as distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Dual credit
A program through which high school students are enrolled in Advanced Placement (AP) courses, taught at their high school, that fulfill
high school graduation requirements and may earn the student college credits .
Employment services for current
students
Activities intended to assist students in obtaining part-time employment as a means of defraying part of the cost of their education.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Governing board
An entity that ensures on behalf of the public the performance of an institution or a group of institutions. Responsibilities of the board
may include appointing, supporting, and monitoring the president of the institution; reviewing educational and public service programs;
insisting on strategic planning; and, ensuring good management and adequate resources.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Housing capacity
The maximum number of students for which an institution can provide residential facilities, whether on or off campus.
In-district student
A student who is a legal resident of the locality in which he/she attends school and thus is entitled to reduced tuition charges if offered
by the institution.
In-district tuition
T h e tuition charged by the institution to those students residing in the locality in which they attend school. This may be a lower rate
than in-state tuition if offered by the institution.
In-state student
A student who is a legal resident of the state in which he/she attends school.
In-state tuition
T h e tuition charged by institutions to those students who meet the state's or institution's residency requirements.
Institutionally controlled housing Any residence hall or housing facility located on- or off-campus that is owned or controlled by an institution and used by the institution
in direct support of or in a manner related to, the institution's educational purposes.
Integrated Postsecondary
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institution-
Education Data System (IPEDS)
level data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Library
An organized collection of printed, microform, and audiovisual materials which (a) is administered as one or more units, (b) is located
in one or more designated places, and (c) makes printed, microform, and audiovisual materials as well as necessary equipment and
services of a staff accessible to students and to faculty. Includes units meeting the above definition which are part of a learning
resource center.
Net price
The Higher Education Opportunity Act of 2008 defines institutional net price as "the average yearly price actually charged to first-time,
full-time undergraduate students receiving student aid at an institution of higher education after deducting such aid." In IPEDS,
average institutional net price is generated by subtracting the average amount of federal, state/local government, or institutional grant
and scholarship aid from the total cost of attendance. Total cost of attendance is the sum of published tuition and required fees (lower
of in-district or in-state for public institutions), books and supplies, and the weighted average for room and board and other expenses.
Cost of attendance data are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are collected
in the Student Financial Aid (SFA) component of IPEDS.
Off-campus (not with family)
A living arrangement in which a student does not live with the student's parents or legal guardians in any housing facility that is not
owned or controlled by the educational institution.
Off-campus (with family)
A living arrangement in which a student lives with the student's parents or legal guardians in any housing facility that is not owned or
controlled by the educational institution.
Off-campus housing
Any housing facility that is occupied by students but is not owned or controlled by the educational institution.
On-campus housing
Any residence hall or housing facility owned or controlled by an institution within the same reasonably contiguous geographic area and
used by the institution in direct support of or in a manner related to, the institution's educational purposes.
Other expenses
The amount of money (estimated by the financial aid office) needed by a student to cover expenses such as laundry, transportation,
and entertainment.
Out-of-state student
A student who is not a legal resident of the state in which he/she attends school.
Out-of-state tuition
T h e tuition charged by institutions to those students who do not meet the institution's or state's residency requirements.
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Placement services for program
completers
Assistance for students in evaluating their career alternatives and in obtaining full-time employment upon leaving the institution.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This Department of Veteran
Affairs benefit provides up to 36 months of education benefits at an approved institution for the following college costs: tuition and
fees, books and supplies and housing. The tuition and fees payment, which is the cost for an in-state student attending a public
institution, is made directly to the postsecondary institution whereas payments for books and supplies and housing are sent directly to
the student.
Postsecondary education
institution
An institution which has as its sole purpose or one of its primary missions, the provision of postsecondary education.
Prepaid tuition plan
A program that allows students or their families to purchase college tuition or tuition credits for future years, at current prices.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Remedial services
Instructional activities designed for students deficient in the general competencies necessary for a regular postsecondary curriculum
and educational setting.
Required fees
Fixed sum charged to students for items not covered by tuition and required of such a large proportion of all students that the student
who does not pay the charge is an exception.
Room charges
The charges for an academic year for rooming accommodations for a typical student sharing a room with one other student.
Servicemembers Opportunity
Colleges
A membership group of over 1,700 institutions that functions to expand and improve voluntary postsecondary opportunities for
servicemembers worldwide. It is funded by the Department of Defense through a contract with the American Association of State
Colleges and Universities (AASCU).
Shared library
A facility housing an organized collection of printed, microform, and audiovisual materials, and (a) is jointly administered by more than
one educational institution, or (b) whose funds or operating expenditures have been received from more than one educational
institution. The location of the facility is not a determining factor.
Study abroad
Arrangement by which a student completes part of the college program studying in another country. Can be at a campus abroad or
through a cooperative agreement with some other U.S. college or an institution of another country.
System
An organization of two or more institutions of higher education under the control or supervision of a common administrative governing
body. Governing bodies generally have the power to act in their own name, to hire and fire personnel, enter into contracts, etc. A
coordinating body without these powers or a section of a state agency usually would not be considered a system office.
Teacher certification program
A program designed to prepare students to meet the requirements for certification as teachers in elementary, middle/junior high, and
secondary schools.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Tuition
The amount of money charged to students for instructional services. Tuition may be charged per term, per course, or per credit.
Tuition and fees (published
charges)
The amount of tuition and required fees covering a full academic year most frequently charged to students. These values represent
what a typical student would be charged and may not be the same for all students at an institution. If tuition is charged on a percredit-hour basis, the average full-time credit hour load for an entire academic year is used to estimate average tuition. Required fees
include all fixed sum charges that are required of such a large proportion of all students that the student who does not pay the charges
is an exception.
Tuition guarantee
A program where the institution guarantees, to entering first-time students, that tuition will not increase for the years they are enrolled.
These guarantees are generally time-bound for four or five years.
Tuition payment plan
A program that allows tuition to be paid in installments spread out over an agreed upon period of time, sometimes without interest or
finance charges.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
Weekend/evening college
A program that allows students to take a complete course of study and attend classes only on weekends or only in the evenings.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible beneficiaries additional
institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon Program is a supplementary program to
the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department of Veterans Affairs matches the institutional aid provided
beyond the in-state tuition and fees, but to certain limit each year.
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date: 7/26/2017
2017-18 Survey Materials > FAQ
Institutional Characteristics
Click one of the following questions to view the answer.
General
1)
What is the purpose of the Institutional Characteristics survey?
2)
What institutions are included in IPEDS?
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a mistake in the
fall?
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S. for distance
education location reporting?
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid” courses). How should
students enrolled in these courses be counted in the distance education portion of Fall Enrollment?
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for graduate and/or
married students?
2)
Our institution offers several meal plans. Which plan should I report?
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and fees charges in
Part D question 5, and the tuition and fees charges in Part D question 11?
4)
How do I calculate or determine “average tuition”?
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionally-controlled
housing both on and off campus?
2)
How do I know what amounts to report for room and board and other expenses for off campus?
3)
Do I have to report off campus living expenses?
4)
What are “other expenses”?
5)
What IC data are included on the College Navigator website?
Answers:
General
1)
What is the purpose of the Institutional Characteristics survey?
The primary purpose of the IPEDS Institutional Characteristics (IC) survey is to collect basic institutional
information including mission, student services, and athletic association. IC also collects student charges data
including tuition for different levels and cost data for first-time, full-time students either for programs or for an
academic year. This includes tuition and fee data as well as information on the estimated student budgets for
students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA
survey during the spring collection to calculate net price of attendance.
Back to top
2)
What institutions are included in IPEDS?
IPEDS gathers information from every college, university, and technical and vocational institution that
participates in the federal student financial aid programs. The Higher Education Act of 1965, as amended,
requires that institutions that participate in federal student aid programs report data on enrollments, program
completions, graduation rates, faculty and staff, finances, institutional prices, and student financial aid.
Back to top
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a
mistake in the fall?
No, you cannot change your IC data in the winter or spring, except in rare circumstances. Due to processing
and the size of the database, it is difficult to make changes once a survey is closed. It is the responsibility of
the institution's keyholder to report these data correctly in the fall, as they do impact other surveys (e.g.,
Student Financial Aid).
Back to top
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
The Office of Postsecondary Education(OPE) website: OPE Accreditation database at
http://www.ope.ed.gov/accreditation/.
Back to top
5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S.
for distance education location reporting?
Yes, Students located in a U.S. jurisdiction while they are enrolled in distance education courses should be
reported as located in the U.S
Back to top
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid”
courses). How should students enrolled in these courses be counted in the distance education
portion of Fall Enrollment?
Hybrid courses are not considered by IPEDS as distance education. Students enrolled in “hybrid” courses should
be reported as “not enrolled in any distance education courses.”
Back to top
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for
graduate and/or married students?
Yes, if the institution is providing the housing and the students pay “rent” or “board” to the institution.
Back to top
2)
Our institution offers several meal plans. Which plan should I report?
You should report the meal plan that offers the maximum number of meals per week. If your institution offers
unlimited number of meals enter 99.
Back to top
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and
fees charges in Part D question 5, and the tuition and fees charges in Part D question 11?
The tuition and fees reported in question 5 are the average amounts charged to all full-time undergraduate
students; the tuition and fees in question 11 represent the average amounts charged to full-time, first-time
undergraduate students. The data in question 13 should be provided by your financial aid office as these are
the amounts used to determine student budgets.
Back to top
4)
How do I calculate or determine “average tuition”?
If your institution charges tuition on a per-credit-hour basis, then you should estimate average tuition based on
the average full-time credit hour load for an entire academic year. If you have different charges for different
programs at the undergraduate or graduate levels, calculate the “average” tuition using the amount that a
typical student would expect to pay. BE SURE TO REPORT TUITION FOR THE ENTIRE ACADEMIC YEAR!
Back to top
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionallycontrolled housing both on and off campus?
Report the room and board amounts used by your financial aid office for determining student budgets. The
other expenses are the amount of money estimated by the financial aid office needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings. Do not include the tuition and
required fees with other expenses.
Back to top
2)
How do I know what amounts to report for room and board and other expenses for off campus?
You should enter the amount for a typical full-time student living off campus with family or not with family used
by the financial aid office to determine the student budget.
Back to top
3)
Do I have to report off campus living expenses?
Yes, if your institution does not require all of full-time, first-time students to live on campus (or makes ANY
exceptions to this policy).
Back to top
4)
What are “other expenses”?
This is the amount of money, estimated by the financial aid office, that is needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings.
Back to top
5)
What IC data are included on the College Navigator website?
The Institutional Characteristics information that is made available on College Navigator includes special
learning opportunities, student services, tuition and required fees, room and board charges, books and
supplies, other expenses and the institution’s mission statement. The best way to see what information is
available about your institution is to look up your institution on College Navigator.
Back to top
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2017-18 Survey Materials > Form
Institutional Characteristics for 4-year program tuition reporters
Overview
Institutional Characteristics Overview
Welcome to the Institutional Characteristics (IC) component. This component collects important information about your institution's mission, student services, and student
charges.
Much of the data reported on IC appear on College Navigator, which is updated once after IC data has been reviewed. Thus, errors may stay on College Navigator for a full
year.
Additionally, the cost of attendance data are used to calculate the net price of attendance in the Student Financial Aid component. This has important implications for what
students see about your institution, and also for the College Affordability and Transparency Center's lists. Revisions or changes to costs can ONLY be made in the
Student Financial Aid component and not in the prior year revision system.
Remember, it is the responsibility of the keyholder to submit accurate data about the institution. Please contact the IPEDS Help Desk for clarifications to make sure that
you are reporting correctly.
Changes to This Year’s IC Component
The following changes were implemented for the 2016-17 data collection period:
• In Part C, the question about library services has been modified.
• In Part C, questions about distance education opportunities have been modified and moved to their own screen.
Common Errors
Quality control reviews of past IC data indicate frequently made errors. Please review the common errors below to ensure accurate reporting. Additional common errors or
tips can be found in the New Keyholder Handbook under Resources.
Part C, question 8 should only be marked 'YES' if your institution is EXCLUSIVELY distance education. Do not mark 'YES' if your courses/programs are also
available in person.
Do not try to outsmart fatal errors; this is falsifying data. Contact the Help Desk to override, or fix, the data.
Make sure you understand ALL definitions before responding to questions. For example, make sure that you are reporting for an 'ACADEMIC YEAR' or 'PROGRAM'
as defined by IPEDS.
To download the survey materials for this component: Survey Materials
To access your prior year data submission for this component: Reported Data
Part A - Mission Statement
1. Provide the institution's mission statement or a web address (URL) where the mission statement can be found. Typed statements are limited to 2,000 characters or
less. The mission statement will be available to the public on College Navigator.
Mission Statement URL:
Please begin URL with "http://" or "https://"
Mission Statement
Part B - Services and Programs for Servicemembers and Veterans
1. Which of the following are available to veterans, military servicemembers, or their families?
Yellow Ribbon Program (officially known as Post-9/11 GI Bill, Yellow Ribbon Program)
Credit for military training
Dedicated point of contact for support services for veterans, military servicemembers, and their families
Recognized student veteran organization
Member of Department of Defense Voluntary Educational Partnership Memorandum of Understanding
None of the above
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Student Services - Special Learning Opportunities
1. Does your institution accept any of the following? [Check all that apply]
Dual credit (college credit earned while in high school)
Credit for life experiences
Advanced placement (AP) credits
None of the above
2. What types of special learning opportunities are offered by your institution? [Check all that apply]
ROTC
Army
Navy
Air Force
Study abroad
Weekend/evening college
Teacher certification (for the elementary, middle school/junior high, or secondary level)
Do not include certifications to teach at the postsecondary level.
Students can complete their preparation in certain areas of specialization
Students must complete their preparation at another institution for certain areas of specialization
This institution is approved by the state for the initial certification or licensure of teachers
None of the above
3. If your institution grants a bachelor's degree or higher but does not offer a full 4-year program of study at the undergraduate level, how many years of completed
college-level work are required for entrance?
Number of years
Select One
Part C - Student Services: Other Student Services
4. Which of the following selected student services are offered by your institution? [Check all that apply]
Remedial services
Academic/career counseling services
Employment services for current students
Placement services for program completers
On-campus day care for children of students
None of the above
5. Which of the following academic library resource or service does your institution provide? [Check all that apply]
Physical facilities
An organized collection of printed materials
Access to digital/electronic resources
A staff trained to provide and interpret library materials
Established library hours
Access to library collections that are shared with other institutions
None of the above
6. Indicate whether or not any of the following alternative tuition plans are offered by your institution.
No
Yes
Tuition guarantee
Prepaid tuition plan
Tuition payment plan
Other (specify in box below)
You may use the space below to provide context for the alternative tuition plans you've reported above. These context notes will be posted on the College Navigator
website, and should be written to be understood by students and parents.
Part C - Student Services - Distance Education
7. Please indicate at what level(s) your institution does or does not offer distance education courses and/or distance education programs. Check all that apply.
Distance education courses
Distance education programs
Undergraduate level
Graduate level
8. Are all the programs at your institution offered exclusively via distance education programs?
No
Yes
Does not offer Distance Education
Part C - Student Services: Disability Service
10. Please indicate the percentage of all undergraduate students enrolled during fall 2016 who were formally registered as students with disabilities with the
institution's office of disability services (or the equivalent office).
3 percent or less
More than 3 percent:
%
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part D - Student Charges Questions
1. Are all full-time, first-time degree/certificate-seeking students required to live on-campus or in institutionally-controlled housing?
If you answer Yes to this question, you will not be asked to report off-campus room and board in the price of attendance (D7).
This is only a screening question, and your response does not show up on College Navigator.
If you make any exceptions to this rule, and have even one full-time, first-time student living off-campus, please answer No so that this does not cause conflicts with the Student
Financial Aid survey. Making changes to the SFA component is very difficult and may lead to inaccurate reporting for your institution.
No
Yes, and we do not make ANY (even one) exceptions to this rule
3. Does your institution offer institutionally-controlled housing (either on or off campus)?
If you answer Yes to this question, you will be expected to specify a housing capacity, and to report a room charge or a combined room and board charge (D10).
No
Yes
Specify housing capacity for academic year 2017-18
4. Do you offer board or meal plans to your students?
If you answer Yes to this question, you will be expected to report a board charge or combined room and board charge (D10).
No
Yes - Enter the number of meals per week in the maximum meal plan available
Yes - Number of meals per week can vary (e.g., students' charge meals against a meal card)
Part D - Student Charges - Number of programs
5. How many programs are offered at your institution?
Be sure not to report single courses, report only full programs. If you do not know what a program is, review the definition in the glossary or call the Help Desk.
Number of programs
Part D - Student Charges - Price of Attendance
7. Cost of attendance for entering students
Please enter ALL amounts requested below. These data will be made available to the public on College Navigator. Estimates of expenses for books and supplies, room and
board, and other expenses are those from the Cost of Attendance report used by the financial aid office in determining financial need. Please talk to your financial aid office
to get the correct numbers to use for this report.
Note: The academic year length you report should be the same calculation used for required reporting for your Pell budget. This number will be used to calculate academic
year costs for your institution and will impact your net price calculation. Please discuss this information with your student aid office to ensure accurate reporting.
LARGEST PROGRAM:
CIP Code
Title
Enter new largest
program
If your largest program has changed from the one listed above, or if no program appears above, click the 'enter new largest program' link, choose a
program and enter data for all three years. Note: if your institution participates in Title IV programs, you must complete all cells.
How is your
program
measured?
Contact Hours
Credit Hours
Total length of PROGRAM in contact or credit hours
Total length of PROGRAM in WEEKS, as completed by a student attending full-time
Total length of ACADEMIC YEAR (as used to calculate your Pell budget) in contact or credit hours
Total length of ACADEMIC YEAR (as used to calculate your Pell budget) in WEEKS
If the institution charges an application fee, indicate the amount.
Amount
Prior year
Undergraduate application fee
The following numbers need to be reported for the entire length of the program. For example, if your program is 18 months long, report 18 months worth of tuition, fees, books
and supplies.
If your institution charges differently based on residence, please use in-state charges. The correct numbers should be available from your financial aid office.
Published student charges for the entire program
2014-15
2015-16
2016-17
2017-18
Tuition and required fees for the entire program
Books and supplies for the entire program
The following numbers need to be reported for 4 weeks (1 month).
The correct numbers should be available from your financial aid office. Off-campus numbers should be based on costs for your area, not on national averages.
On-campus:
Room and board for 4 weeks (1 month)
Other expenses for 4 weeks (1 month)
Room and board and other expenses for 4 weeks (1 month)
Off-campus (not with family):
Room and board for 4 weeks (1 month)
Other expenses for 4 weeks (1 month)
Room and board and other expenses for 4 weeks (1 month)
Off-campus (with family):
Other expenses for 4 weeks (1 month)
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part D - Student Charges - Price of Attendance - Calculated values
7. Cost of attendance - Calculated values
Please review the numbers below for accuracy. If something looks incorrect, please go to the previous page and make sure all of the numbers reported on that page are
correct. If you still do not think the numbers are correct, please contact the IPEDS Help Desk at 877-225-2568.
CIP CODE OF LARGEST PROGRAM
TITLE OF LARGEST PROGRAM
Published student charges for the entire program
Tuition and required fees
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
Published student charges for an academic year
Tuition and required fees
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
2014-15
2015-16
2016-17
2017-18
Part D - Student Charges - Program Data
8. Please list your second through sixth largest programs and provide the requested information for each program. To enter a CIP code and program title, click on the
select button, and then click on the program from the list provided. Choosing clear will remove the CIP code and title. Report the tuition and fees and the cost of books
and supplies for the TOTAL LENGTH OF THE PROGRAM. Also report the length of the entire program in terms of contact or credit hours and provide the number of months
it takes a full-time student to complete the entire program.
Note: The largest programs are the programs with the most students, not the programs with the longest lengths.
Please make sure to report all costs for each program. As with the largest program, costs are for the entire length of the program.If your institution charges differently based on
residence, please use in-state charges.
Do not skip lines when reporting programs. Your 2nd largest program should be listed as 2nd, your 3rd as 3rd, etc.
CIP Code
Tuition and required
fees
Cost of books and
supplies
1st
Total length of
program
Program
Measurement
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Title
2nd
select
clear
Title
3rd
select
clear
Title
4th
select
clear
Title
5th
select
clear
Title
6th
select
clear
Title
You may use the space below to provide context for the data you've reported above.
# of months to
complete
Part D - Student Charges - Room and Board
10. What are the typical room and board charges for a student for the full academic year 2017-18?
If your institution offers room or board at no charge to students, enter zero.
If you report room and board separately, leave the combined charge blank. If you report a combined charge, leave the room and board charges blank.
Room and board charges
Room charge (Double occupancy)
Board charge (Maximum plan)
Combined room and board charge
(Answer only if you CANNOT separate room and board charges.)
Amount
Prior year
Part E - Athletic Association
1. Is this institution a member of a national athletic association?
No
Yes - Check all that apply
National Collegiate Athletic Association (NCAA)
National Association of Intercollegiate Athletics (NAIA)
National Junior College Athletic Association (NJCAA)
United States Collegiate Athletic Association (USCAA)
National Christian College Athletic Association (NCCAA)
Other
2. If this institution is a member of the NCAA or NAIA, specify the conference FOR EACH SPORT using the pull down menu.
Sport
NCAA or NAIA member
Conference
Football
No
Yes-Specify
Select One
Basketball
No
Yes-Specify
Select One
Baseball
No
Yes-Specify
Select One
Cross country and/or track
No
Yes-Specify
Select One
U.S. Department of Education
Software Provider Resources
Use of Cookies
Section 508 Compliance
Browsers Supported
Troubleshooting
NCES Privacy Policy
IPEDS Help Desk
(877) 225-2568 or ipedshelp@rti.org
NCES National Center for Education Statistics
2017-18 Survey Materials > Instructions
date: 7/26/2017
Institutional Characteristics
Purpose of Institutional Characteristics Survey
Changes in Reporting
General Instructions
Context Boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part
Part
Part
Part
Part
Part
A - Mission Statement and Distance Education
B - Services and Programs for Servicemembers and Veterans
C - Student Services
D - Student Charges
E - Athletic Association
F - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics (IC) component is to collect basic institutional information including mission,
student services, and athletic association. IC also collects student charges data including tuition for different levels and cost data for firsttime, full-time students either for programs or for an academic year. This includes tuition and fee data as well as information on the estimated
student budgets for students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA survey during
the Winter collection to calculate net price of attendance.
Changes in Reporting
The following changes were implemented for the 2017-18 data collection period:
•Part C, questions about distance education have been modified.
•Part D, instructions about student chargers for cost (price) of attendance for public program reporters have been modified.
General instructions
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website; institutions should check
grammar and spelling of their entries.
Coverage
Carefully read each question in the Institutional Characteristics survey to ensure you are reporting data for the appropriate students. The
student groups for which data are collected vary throughout the IC survey (e.g., undergraduate and graduate). In general, for each group,
ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award.
Students enrolled in courses that are part of a vocational or occupational program, including those enrolled in off-campus centers.
High school students taking regular college courses for credit under their classification as recorded by the institution.
Full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid
determination.
Students from overseas enrolled in U.S. courses (e.g., online students).
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree.
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award or the completion of a vocational program.
Students taking Continuing Education Units (CEUs) unless they are also enrolled in courses creditable toward a degree or other
formal award.
Students exclusively auditing classes.
Residents or interns in Doctor's - professional practice fields, since they have already received their Doctor's degree.
Any student studying abroad (e.g., at a foreign university) if their enrollment at this institution is only an administrative record and the
fee is nominal.
Students in any branch campus located in a foreign country.
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A – Mission Statement
Mission Statement
Provide your institution's mission statement or a web address (please begin with http:// or https://) where the statement can be
found. Typed statements are limited to 2,000 characters. The mission statement will be available to the public on College Navigator.
Part B - Services for Military Servicemembers, Veterans, and Eligible Family Members
Services and Programs for Military Servicemembers and Veterans
Indicate which of the following are offered to veterans, military servicemembers, or their families.
For the Post-9/11 GI Bill Yellow Ribbon program, please choose this only if the Yellow Ribbon program is available at your institution.
Part C - Student Services
Special learning opportunities
Special credit
Indicate if your institution accepts credit earned prior to admission through any of the sources listed.
Special learning opportunities
Indicate if the listed special learning opportunities are offered by your institution. Teacher certification refers to pre-K through 12; if
the institution only provides certification for some levels (e.g., elementary only and not secondary), be sure to indicate that only
certain levels are offered.
Years of study required for entry (Not applicable to less-than-4-year institutions)
If the institution limits entrance to students who have completed certain academic requirements, select the years of study required
for entry. For example, upper division only schools may require 2 years (60 credits) of study prior to admittance, and schools that
offer only graduate programs may require bachelor's degrees or 4 years of study for entrance.
Student services
Student services
Indicate which of the listed services are offered by the institution.
Library
Indicate whether your institution offers any of the listed resources or services. If none of the listed resources/services apply, select
"None of the above".
Alternative tuition plans
Indicate if your institution offers any alternative tuition plans. Use the context box on the bottom of the page to provide details
about tuition plans for College Navigator. Please provide only factual information, context boxes are reviewed and inappropriate
information (such as marketing information) will be removed.
Distance education
Distance education is one that uses one or more technologies to deliver instruction to students who are separated from the instructor
and to support regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Requirements for coming to campus for orientation, testing, or academic support services do not exclude a course from being classified
as distance education. Technologies used for instruction may include the following: Internet; one-way and two-way transmissions
through open broadcasts, closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices;
audio conferencing; and video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction
with the technologies listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Distance education levels
Indicate whether you offer distance education courses and/or programs at the undergraduate level and/or graduate level. Please
check all that apply. If you do not offer distance education courses and/or programs, please select “Does not offer distance
education" at the undergraduate and/or graduate level.
Exclusively distance education programs
Indicate whether or not ALL programs offered by your institution are delivered exclusively via distance education, meaning all the
required coursework for program completion is able to be completed via distance education courses.
Disabilities
Please indicate the percentage of all undergraduate students enrolled in the time period indicated on screen who were formally
registered as students with disabilities with the institution's office of disability services (or the equivalent office). This may include
students with physical or learning disabilities, as well as other types of disabilities. If greater than 3% of students are registered as
having a disability, you will need to indicate a percentage.
Please use the context box on the page to provide information, such as the webpage for your disabilities services website.
Part D - Student Charges
Screening questions
If you responded to questions regarding full-time, first-time degree/certificate-seeking undergraduate students in the Institutional
Characteristics Header survey, your institution will be required to answer all the questions.
On-campus or institutionally controlled off-campus housing requirement
Indicate if ALL full-time, first-time degree/certificate-seeking students are required to live on campus or in institutionally controlled
off-campus housing. If you make ANY exceptions, you should not select this as a requirement, as this will cause inconsistencies
in your reporting between this section and the Student Financial Aid survey calculation of net price.
This question is a screening question, and does not appear on College Navigator. Please respond correctly.
Tuition based on residence
Indicate if the institution charges a different price for students from in-district, in-state, or out-of-state.
Institutionally controlled housing
Indicate if the institution provides institutionally controlled housing (either on- or off-campus) and if so, specify the housing capacity.
Meal plans
Indicate if the institution offers board or meal plans to students. If the institution offers fixed meal plans, provide the number of
meals per week in the maximum plan available. Institutions will be asked to report the board charges or combined room and board
charges on later screens.
Tuition and fees for undergraduate students (academic year reporters)
Undergraduate students include:
Students who have not obtained a bachelor's degree;
Students in bachelor's degree programs that require at least 4 years but fewer than 6 years of college work; or
Students in occupational or general study programs requiring 1, 2, or 3 years of college work that are designed to prepare
students for immediate employment or to provide general education rather than to serve as the first 1, 2, or 3 years of a
bachelor's degree program.
Undergraduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for undergraduate students
This tuition value differs from cost of attendance as it is the average tuition and fees for ALL undergraduate students and all levels
(freshman, sophomore, junior, senior, etc.). It is possible that this number will be different from the cost of attendance that you will
report if you have first-time, full-time students.
Since tuition and required fees and room and board charges may be different for varying groups of full-time undergraduate
students at an institution, adhere to the following rules regarding reporting:
Report the average tuition and required fees for the full academic year charged to in-district, in-state, and out-of-state
students. If you selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-ofstate, provide amounts in all columns even if two are the same. If they are all the same, go back to the screening question that
asks about this and indicate that you do not charge different tuitions.
If the institution charges tuition on a per-credit-hour basis, estimate average tuition based on the average full-time credit-hour
load for an entire academic year.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
If the institution has a single lump sum charge for tuition, required fees, and room and board, enter the amount as a
comprehensive fee.
Per-credit-hour charges for part-time undergraduate students
Enter the average dollar amount your institution charges to part-time undergraduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Tuition and fees for graduate students
Graduate students include any student who holds a bachelor's degree or equivalent, and is taking courses at the postbaccalaureate level. These students may or may not be enrolled in graduate programs.
Graduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for graduate students
Since tuition and required fees may be different for varying groups of full-time graduate students at an institution, adhere to the
following rules regarding reporting:
Do not include doctor’s-professional practice tuition. This will be collected separately.
Report the average tuition and required fees charged to full-time graduate students for the full academic year. If you selected
‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts in
all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and
indicate that you do not charge different tuitions.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
Per-credit-hour charges for part-time graduate students
Enter the dollar amount the institution most frequently charges to part-time graduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Doctor's - professional practice tuition and fees
Report the tuition and fees (if applicable, for both in- and out-of-state) for students in the selected professional practice programs.
Number of programs (program reporters only)
Provide the total number of occupational programs offered by your institution. A program is a combination of courses and related
activities organized for the attainment of broad educational objectives as described by the institution. Please do not count single
courses as a program.
Room and Board
Institutions that offer institutionally controlled housing (either on- or off- campus) will be required to answer the questions in this
section.
Report the typical room charge for the full academic year (as indicated on screen) for a full-time student sharing a room with one other
student. Report the board charge based on the maximum meal plan available for the full academic year (as indicated on screen) to a
full-time student. Report a combined room and board charge only if room and board charges cannot be separated.
If your institution offers room (housing) but does not offer board, refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on board.
If your institution offers board but does not offer room (housing), refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on room.
Academic year reporters cost of attendance for full-time, first-time undergraduate students
If you made errors in the prior year reporting, you will need to make changes in the Student Financial Aid component in the Winter.
There are no changes in the Prior Year Revision System.
This question requires working with your student financial aid office.
Institutions with standard academic terms (semesters, quarters, trimesters, or 4-1-4 or hybrid institutions) should provide cost
information for in-district, in-state, and out-of-state students for the FULL ACADEMIC YEAR in the columns indicated. The numbers
reported for tuition, fees, books and supplies, room and board, and other expenses must match the amounts used by your financial aid
office for determining eligibility for student financial assistance. If your institution has a single lump sum charge for tuition, required fees,
and room and board, enter the amount as a comprehensive fee. You will not be able to lock your submission without these data.
Report BOTH tuition and fees, separately. Please report accurately as these numbers are used in the calculation of net price during the
Student Financial Aid survey. Net price appears to the public in College Navigator, including the College Affordability and Transparency
Center, as mandated in accordance with Sec. 111 of the Higher Education Opportunity Act of 2008 (HEOA).
Indicate whether the tuition and/or fees reported are covered by a tuition guarantee plan. If they are, but it is not a flat rate, please
provide the guaranteed maximum rate of increase.
Program reporters cost (price) of attendance
Institutions with no full-time, first-time students will report the six largest programs on one page, and should follow the directions
under ‘Reporting the next 5 largest programs’ to report these data. For public institutions, report the in-state or in-district costs if
applicable.
Reporting the largest program
Errors can be corrected in the Student Financial Aid component in the Winter.
This question requires working with your student financial aid office.
This section asks questions about the largest program your institution has offered for entering students. Institutions that provided
data for the largest program in the prior year will see pre-loaded data (when CIP code has changed, you will need to update the CIP
with an appropriate CIP). If the largest program has changed, check the box provided and indicate a different program. You will be
required to enter data for all 4 years as indicated on the screen.
To enter or change the largest program
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Provide the total length of program in contact or credit hours and in weeks (as completed by a student attending full-time).
Provide the total length of the academic year, as used to calculate your Pell budget, in contact or credit hours and in weeks.
Enter an application fee (if applicable).
Provide amounts for tuition and fees, books and supplies, room and board, and other expenses FOR THE TIME PERIOD
INDICATED (either for the length of the program, or for 4 weeks). These are the amounts used by your financial aid office for
determining eligibility for student financial assistance.
Note: Programs of English as a second language and GED courses are not to be included in IPEDS. Institutions should report their
largest program based on enrollment size, regardless of whether or not that program is Title IV.
Reporting the next 5 largest programs
This section asks questions about the next 5 largest programs your institution offers for entering students (or, if you have no full-time,
first-time students, the 6 largest programs).
Only if reporting 6 largest programs because you do not have full-time, first-time students, enter an application fee (if applicable).
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Enter the tuition and required fees charged for the entire length of the program.
Enter the cost of books and supplies for the program.
Report the full length of the program and indicate whether the length of the entire program is measured in contact or credit hours.
Report the number of months it takes a full-time student to complete the program.
Part E - Athletic Association
Indicate if the institution is a member of a national athletic association.
For institutions belonging to NCAA or NAIA, select the conference (by sport) from the drop list provided.
Part F - Campus information
For campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Application fee
That amount of money that an institution charges for processing a student's application for admittance to the institution. This amount
is not creditable toward tuition or required fees, nor is it refundable if the student is not admitted to the institution.
Board charges
Charges assessed students for an academic year for meals.
Board plan
The method for providing meals to students during an academic year. Plans may include a specific charge for a specified number of
meals per week or a specified amount against which students may charge their meals.
Books and supplies
The average cost of books and supplies for a typical student for an entire academic year (or program). Does not include unusual costs
for special groups of students (e.g., engineering or art majors), unless they constitute the majority of students at an institution.
CIP code
A six-digit code in the form xx.xxxx that identifies instructional program specialties within educational institutions.
Classification of Instructional
Programs (CIP)
A taxonomic coding scheme for secondary and postsecondary instructional programs. It is intended to facilitate the organization,
collection, and reporting of program data using classifications that capture the majority of reportable data. The CIP is the accepted
federal government statistical standard on instructional program classifications and is used in a variety of education information
surveys and databases.
Clock hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as contact hour.
Comprehensive fee
A single fixed amount of money charged by an institution that covers tuition, required fees, room, and board. For some institutions,
this amount may also cover books and supplies.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Counseling service
Activities designed to assist students in making plans and decisions related to their education, career, or personal development.
Credit for life experiences
Credit earned by students for what they have learned through independent study, noncredit adult courses, work experience, portfolio
demonstration, previous licensure or certification, or completion of other learning opportunities (military, government, or professional).
Credit may also be awarded through a credit by examination program.
Credit for Military Training
Postsecondary credit granted by institutions to military servicemen or veterans for experiences and training gained while in the service.
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Day care service
A student service designed to provide appropriate care and protection of infants, preschool, and school-age children so their parents
can participate in postsecondary education programs .
Degree/certificate-seeking
students
Students enrolled in courses for credit who are seeking a degree, certificate, or other formal award. This includes students who:
- received any type of federal financial aid, regardless of what courses they took at any time;
- received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a degree, certificate,
or transfer-seeking program; or
- obtained a student visa to study at a U.S. postsecondary institution
High school students also enrolled in postsecondary courses for credit are not considered degree/certificate-seeking.
Department of Defense
Voluntary Education Program
Memorandum of Understanding
A voluntary program that functions to expand and improve postsecondary opportunities for servicemembers worldwide. It is funded by
the Department of Defense through a contract with the American Association of State Colleges and Universities (AASCU).
Disability services
Programs designed to provide reasonable academic accommodations and support services to empower students who have disabilities
to competitively pursue postsecondary education. May also include assistance to campus departments in providing access to services
and programs in the most integrated setting possible.
Distance education
Education that uses one or more technologies to deliver instruction to students who are separated from the instructor and to support
regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Technologies used for instruction may include the following: Internet; one-way and two-way transmissions through open broadcasts,
closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices; audio conferencing; and
video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction with the technologies
listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education. Requirements for coming to campus for
orientation, testing, or academic support services do not exclude a course from being classified as distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Dual credit
A program through which high school students are enrolled in Advanced Placement (AP) courses, taught at their high school, that fulfill
high school graduation requirements and may earn the student college credits .
Employment services for current
students
Activities intended to assist students in obtaining part-time employment as a means of defraying part of the cost of their education.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Governing board
An entity that ensures on behalf of the public the performance of an institution or a group of institutions. Responsibilities of the board
may include appointing, supporting, and monitoring the president of the institution; reviewing educational and public service programs;
insisting on strategic planning; and, ensuring good management and adequate resources.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Housing capacity
The maximum number of students for which an institution can provide residential facilities, whether on or off campus.
In-district student
A student who is a legal resident of the locality in which he/she attends school and thus is entitled to reduced tuition charges if offered
by the institution.
In-district tuition
T h e tuition charged by the institution to those students residing in the locality in which they attend school. This may be a lower rate
than in-state tuition if offered by the institution.
In-state student
A student who is a legal resident of the state in which he/she attends school.
In-state tuition
T h e tuition charged by institutions to those students who meet the state's or institution's residency requirements.
Institutionally controlled housing Any residence hall or housing facility located on- or off-campus that is owned or controlled by an institution and used by the institution
in direct support of or in a manner related to, the institution's educational purposes.
Integrated Postsecondary
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institution-
Education Data System (IPEDS)
level data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Library
An organized collection of printed, microform, and audiovisual materials which (a) is administered as one or more units, (b) is located
in one or more designated places, and (c) makes printed, microform, and audiovisual materials as well as necessary equipment and
services of a staff accessible to students and to faculty. Includes units meeting the above definition which are part of a learning
resource center.
Net price
The Higher Education Opportunity Act of 2008 defines institutional net price as "the average yearly price actually charged to first-time,
full-time undergraduate students receiving student aid at an institution of higher education after deducting such aid." In IPEDS,
average institutional net price is generated by subtracting the average amount of federal, state/local government, or institutional grant
and scholarship aid from the total cost of attendance. Total cost of attendance is the sum of published tuition and required fees (lower
of in-district or in-state for public institutions), books and supplies, and the weighted average for room and board and other expenses.
Cost of attendance data are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are collected
in the Student Financial Aid (SFA) component of IPEDS.
Off-campus (not with family)
A living arrangement in which a student does not live with the student's parents or legal guardians in any housing facility that is not
owned or controlled by the educational institution.
Off-campus (with family)
A living arrangement in which a student lives with the student's parents or legal guardians in any housing facility that is not owned or
controlled by the educational institution.
Off-campus housing
Any housing facility that is occupied by students but is not owned or controlled by the educational institution.
On-campus housing
Any residence hall or housing facility owned or controlled by an institution within the same reasonably contiguous geographic area and
used by the institution in direct support of or in a manner related to, the institution's educational purposes.
Other expenses
The amount of money (estimated by the financial aid office) needed by a student to cover expenses such as laundry, transportation,
and entertainment.
Out-of-state student
A student who is not a legal resident of the state in which he/she attends school.
Out-of-state tuition
T h e tuition charged by institutions to those students who do not meet the institution's or state's residency requirements.
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Placement services for program
completers
Assistance for students in evaluating their career alternatives and in obtaining full-time employment upon leaving the institution.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This Department of Veteran
Affairs benefit provides up to 36 months of education benefits at an approved institution for the following college costs: tuition and
fees, books and supplies and housing. The tuition and fees payment, which is the cost for an in-state student attending a public
institution, is made directly to the postsecondary institution whereas payments for books and supplies and housing are sent directly to
the student.
Postsecondary education
institution
An institution which has as its sole purpose or one of its primary missions, the provision of postsecondary education.
Prepaid tuition plan
A program that allows students or their families to purchase college tuition or tuition credits for future years, at current prices.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Remedial services
Instructional activities designed for students deficient in the general competencies necessary for a regular postsecondary curriculum
and educational setting.
Required fees
Fixed sum charged to students for items not covered by tuition and required of such a large proportion of all students that the student
who does not pay the charge is an exception.
Room charges
The charges for an academic year for rooming accommodations for a typical student sharing a room with one other student.
Servicemembers Opportunity
Colleges
A membership group of over 1,700 institutions that functions to expand and improve voluntary postsecondary opportunities for
servicemembers worldwide. It is funded by the Department of Defense through a contract with the American Association of State
Colleges and Universities (AASCU).
Shared library
A facility housing an organized collection of printed, microform, and audiovisual materials, and (a) is jointly administered by more than
one educational institution, or (b) whose funds or operating expenditures have been received from more than one educational
institution. The location of the facility is not a determining factor.
Study abroad
Arrangement by which a student completes part of the college program studying in another country. Can be at a campus abroad or
through a cooperative agreement with some other U.S. college or an institution of another country.
System
An organization of two or more institutions of higher education under the control or supervision of a common administrative governing
body. Governing bodies generally have the power to act in their own name, to hire and fire personnel, enter into contracts, etc. A
coordinating body without these powers or a section of a state agency usually would not be considered a system office.
Teacher certification program
A program designed to prepare students to meet the requirements for certification as teachers in elementary, middle/junior high, and
secondary schools.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Tuition
The amount of money charged to students for instructional services. Tuition may be charged per term, per course, or per credit.
Tuition and fees (published
charges)
The amount of tuition and required fees covering a full academic year most frequently charged to students. These values represent
what a typical student would be charged and may not be the same for all students at an institution. If tuition is charged on a percredit-hour basis, the average full-time credit hour load for an entire academic year is used to estimate average tuition. Required fees
include all fixed sum charges that are required of such a large proportion of all students that the student who does not pay the charges
is an exception.
Tuition guarantee
A program where the institution guarantees, to entering first-time students, that tuition will not increase for the years they are enrolled.
These guarantees are generally time-bound for four or five years.
Tuition payment plan
A program that allows tuition to be paid in installments spread out over an agreed upon period of time, sometimes without interest or
finance charges.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
Weekend/evening college
A program that allows students to take a complete course of study and attend classes only on weekends or only in the evenings.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible beneficiaries additional
institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon Program is a supplementary program to
the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department of Veterans Affairs matches the institutional aid provided
beyond the in-state tuition and fees, but to certain limit each year.
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > FAQ
Institutional Characteristics
Click one of the following questions to view the answer.
General
1)
What is the purpose of the Institutional Characteristics survey?
2)
What institutions are included in IPEDS?
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a mistake in the
fall?
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S. for distance
education location reporting?
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid” courses). How should
students enrolled in these courses be counted in the distance education portion of Fall Enrollment?
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for graduate and/or
married students?
2)
Our institution offers several meal plans. Which plan should I report?
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and fees charges in
Part D question 5, and the tuition and fees charges in Part D question 11?
4)
How do I calculate or determine “average tuition”?
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionally-controlled
housing both on and off campus?
2)
How do I know what amounts to report for room and board and other expenses for off campus?
3)
Do I have to report off campus living expenses?
4)
What are “other expenses”?
5)
What IC data are included on the College Navigator website?
Answers:
General
1)
What is the purpose of the Institutional Characteristics survey?
The primary purpose of the IPEDS Institutional Characteristics (IC) survey is to collect basic institutional
information including mission, student services, and athletic association. IC also collects student charges data
including tuition for different levels and cost data for first-time, full-time students either for programs or for an
academic year. This includes tuition and fee data as well as information on the estimated student budgets for
students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA
survey during the spring collection to calculate net price of attendance.
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2)
What institutions are included in IPEDS?
IPEDS gathers information from every college, university, and technical and vocational institution that
participates in the federal student financial aid programs. The Higher Education Act of 1965, as amended,
requires that institutions that participate in federal student aid programs report data on enrollments, program
completions, graduation rates, faculty and staff, finances, institutional prices, and student financial aid.
Back to top
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a
mistake in the fall?
No, you cannot change your IC data in the winter or spring, except in rare circumstances. Due to processing
and the size of the database, it is difficult to make changes once a survey is closed. It is the responsibility of
the institution's keyholder to report these data correctly in the fall, as they do impact other surveys (e.g.,
Student Financial Aid).
Back to top
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
The Office of Postsecondary Education(OPE) website: OPE Accreditation database at
http://www.ope.ed.gov/accreditation/.
Back to top
5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S.
for distance education location reporting?
Yes, Students located in a U.S. jurisdiction while they are enrolled in distance education courses should be
reported as located in the U.S
Back to top
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid”
courses). How should students enrolled in these courses be counted in the distance education
portion of Fall Enrollment?
Hybrid courses are not considered by IPEDS as distance education. Students enrolled in “hybrid” courses should
be reported as “not enrolled in any distance education courses.”
Back to top
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for
graduate and/or married students?
Yes, if the institution is providing the housing and the students pay “rent” or “board” to the institution.
Back to top
2)
Our institution offers several meal plans. Which plan should I report?
You should report the meal plan that offers the maximum number of meals per week. If your institution offers
unlimited number of meals enter 99.
Back to top
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and
fees charges in Part D question 5, and the tuition and fees charges in Part D question 11?
The tuition and fees reported in question 5 are the average amounts charged to all full-time undergraduate
students; the tuition and fees in question 11 represent the average amounts charged to full-time, first-time
undergraduate students. The data in question 13 should be provided by your financial aid office as these are
the amounts used to determine student budgets.
Back to top
4)
How do I calculate or determine “average tuition”?
If your institution charges tuition on a per-credit-hour basis, then you should estimate average tuition based on
the average full-time credit hour load for an entire academic year. If you have different charges for different
programs at the undergraduate or graduate levels, calculate the “average” tuition using the amount that a
typical student would expect to pay. BE SURE TO REPORT TUITION FOR THE ENTIRE ACADEMIC YEAR!
Back to top
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionallycontrolled housing both on and off campus?
Report the room and board amounts used by your financial aid office for determining student budgets. The
other expenses are the amount of money estimated by the financial aid office needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings. Do not include the tuition and
required fees with other expenses.
Back to top
2)
How do I know what amounts to report for room and board and other expenses for off campus?
You should enter the amount for a typical full-time student living off campus with family or not with family used
by the financial aid office to determine the student budget.
Back to top
3)
Do I have to report off campus living expenses?
Yes, if your institution does not require all of full-time, first-time students to live on campus (or makes ANY
exceptions to this policy).
Back to top
4)
What are “other expenses”?
This is the amount of money, estimated by the financial aid office, that is needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings.
Back to top
5)
What IC data are included on the College Navigator website?
The Institutional Characteristics information that is made available on College Navigator includes special
learning opportunities, student services, tuition and required fees, room and board charges, books and
supplies, other expenses and the institution’s mission statement. The best way to see what information is
available about your institution is to look up your institution on College Navigator.
Back to top
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > Form
Institutional Characteristics for degree-granting 2-year academic year tuition reporters
Overview
Institutional Characteristics Overview
Welcome to the Institutional Characteristics (IC) component. This component collects important information about your institution's mission, student services, and student
charges.
Much of the data reported on IC appear on College Navigator, which is updated once after IC data has been reviewed. Thus, errors may stay on College Navigator for a full
year.
Additionally, the cost of attendance data are used to calculate the net price of attendance in the Student Financial Aid component. This has important implications for what
students see about your institution, and also for the College Affordability and Transparency Center's lists. Revisions or changes to costs can ONLY be made in the
Student Financial Aid component and not in the prior year revision system.
Remember, it is the responsibility of the keyholder to submit accurate data about the institution. Please contact the IPEDS Help Desk for clarifications to make sure that
you are reporting correctly.
Changes to This Year’s IC Component
The following changes were implemented for the 2016-17 data collection period:
• In Part C, the question about library services has been modified.
• In Part C, questions about distance education opportunities have been modified and moved to their own screen.
Common Errors
Quality control reviews of past IC data indicate frequently made errors. Please review the common errors below to ensure accurate reporting. Additional common errors or
tips can be found in the New Keyholder Handbook under Resources.
Part C, question 8 should only be marked 'YES' if your institution is EXCLUSIVELY distance education. Do not mark 'YES' if your courses/programs are also
available in person.
Do not try to outsmart fatal errors; this is falsifying data. Contact the Help Desk to override, or fix, the data.
Make sure you understand ALL definitions before responding to questions. For example, make sure that you are reporting for an 'ACADEMIC YEAR' or 'PROGRAM'
as defined by IPEDS.
To download the survey materials for this component: Survey Materials
To access your prior year data submission for this component: Reported Data
Part A - Mission Statement
1. Provide the institution's mission statement or a web address (URL) where the mission statement can be found. Typed statements are limited to 2,000 characters or
less. The mission statement will be available to the public on College Navigator.
Mission Statement URL:
Please begin URL with "http://" or "https://"
Mission Statement
Part B - Services and Programs for Servicemembers and Veterans
1. Which of the following are available to veterans, military servicemembers, or their families?
Yellow Ribbon Program (officially known as Post-9/11 GI Bill, Yellow Ribbon Program)
Credit for military training
Dedicated point of contact for support services for veterans, military servicemembers, and their families
Recognized student veteran organization
Member of Department of Defense Voluntary Educational Partnership Memorandum of Understanding
None of the above
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Student Services - Special Learning Opportunities
1. Does your institution accept any of the following? [Check all that apply]
Dual credit (college credit earned while in high school)
Credit for life experiences
Advanced placement (AP) credits
None of the above
2. What types of special learning opportunities are offered by your institution? [Check all that apply]
ROTC
Army
Navy
Study abroad
Weekend/evening college
Teacher certification (for the elementary, middle school/junior high, or secondary level)
Do not include certifications to teach at the postsecondary level.
Students can complete their preparation in certain areas of specialization
Students must complete their preparation at another institution for certain areas of specialization
This institution is approved by the state for the initial certification or licensure of teachers
None of the above
Air Force
Part C - Student Services: Other Student Services
4. Which of the following selected student services are offered by your institution? [Check all that apply]
Remedial services
Academic/career counseling services
Employment services for current students
Placement services for program completers
On-campus day care for children of students
None of the above
5. Which of the following academic library resource or service does your institution provide? [Check all that apply]
Physical facilities
An organized collection of printed materials
Access to digital/electronic resources
A staff trained to provide and interpret library materials
Established library hours
Access to library collections that are shared with other institutions
None of the above
6. Indicate whether or not any of the following alternative tuition plans are offered by your institution.
No
Yes
Tuition guarantee
Prepaid tuition plan
Tuition payment plan
Other (specify in box below)
You may use the space below to provide context for the alternative tuition plans you've reported above. These context notes will be posted on the College Navigator
website, and should be written to be understood by students and parents.
Part C - Student Services - Distance Education
7. Please indicate at what level(s) your institution does or does not offer distance education courses and/or distance education programs. Check all that apply.
Distance education courses
Distance education programs
Undergraduate level
Graduate level
8. Are all the programs at your institution offered exclusively via distance education programs?
No
Yes
Does not offer Distance Education
Part C - Student Services: Disability Service
10. Please indicate the percentage of all undergraduate students enrolled during fall 2016 who were formally registered as students with disabilities with the
institution's office of disability services (or the equivalent office).
3 percent or less
More than 3 percent:
%
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part D - Student Charges Questions
1. Are all full-time, first-time degree/certificate-seeking students required to live on campus or in institutionally-controlled housing?
If you answer Yes to this question, you will not be asked to report off-campus room and board in the price of attendance (D11).
This is only a screening question, and your response does not show up on College Navigator.
If you make any exceptions to this rule, and have even one full-time, first-time student living off-campus, please answer No so that this does not cause conflicts with the Student
Financial Aid survey. Making changes to the SFA component is very difficult and may lead to inaccurate reporting for your institution.
No
Yes, and we do not make ANY (even one) exceptions to this rule
2. Does your institution charge different tuition for in-district, in-state, or out-of-state students?
If you answer Yes to this question, you will be expected to report tuition amounts for in-district, in-state, and out-of-state students.
Please only select Yes if you really charge different tuition rates, or you will be reporting the same numbers 3 times.
No
Yes
3. Does your institution offer institutionally-controlled housing (either on or off campus)?
If you answer Yes to this question, you will be expected to specify a housing capacity, and to report a room charge or a combined room and board charge (D10).
No
Yes
Specify housing capacity for academic year 2017-18
4. Do you offer board or meal plans to your students?
If you answer Yes to this question, you will be expected to report a board charge or combined room and board charge (D10).
No
Yes - Enter the number of meals per week in the maximum meal plan available
Yes - Number of meals per week can vary (e.g., students' charge meals against a meal card)
Part D - Undergraduate Student Charges
If the institution charges an application fee, indicate the amount.
Amount
Prior year
Application fee
5. Charges to full-time students for the full academic year 2017-18
Please be sure to report an average tuition that includes all students at all levels (freshman, sophomore, etc.).
In-district
Prior year
In-state
Prior year
Out-of-state
Prior year
Out-of-state
Prior year
All full-time students
Average tuition
Required fees
6. Per credit hour charge for part-time students
Please be sure to report an average per credit tuition that includes all students at all levels (freshman, sophomore, etc.).
In-district
Per credit hour charge
Prior year
In-state
Prior year
Part D - Student Charges - Room and Board
10. What are the typical room and board charges for a student for the full academic year 2017-18?
If your institution offers room or board at no charge to students, enter zero.
If you report room and board separately, leave the combined charge blank. If you report a combined charge, leave the room and board charges blank.
Room and board charges
Room charge (Double occupancy)
Board charge (Maximum plan)
Combined room and board charge
(Answer only if you CANNOT separate room and board charges.)
Amount
Prior year
Part D - Student Charges - Price of Attendance
11. Cost of attendance for full-time, first-time students:
Please enter the amounts requested below. These data will be made available to the public on College Navigator. If your institution participates in any Title IV programs (Pell,
Stafford, etc.), you must complete all information. Estimates of expenses for books and supplies, room and board, and other expenses are those from the Cost of Attendance
report used by the financial aid office in determining financial need. Please talk to your financial aid office to get these numbers, to ensure that you are reporting correctly.
If the 2017-18 tuition and/or fees as reported on this page for full-time, first-time students are covered by a tuition guarantee program, check the applicable box(es) under
'Tuition Guarantee'. Additionally, please indicate the maximum % increase that is guaranteed. These numbers are expected to be fairly small. Please contact the Help Desk if
you are confused about these values and how to report them.
Charges for full academic year
2014-15 2015-16 2016-17 2017-18
Published tuition and required fees:
Tuition Guarantee
(check only if applicable to entering students in 2017-18)
Guaranteed increase %
In-district
Tuition
Required fees
Tuition + fees total
In-state
Tuition
Required fees
Tuition + fees total
Out-of-state
Tuition
Required fees
Tuition + fees total
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part E - Athletic Association
1. Is this institution a member of a national athletic association?
No
Yes - Check all that apply
National Collegiate Athletic Association (NCAA)
National Association of Intercollegiate Athletics (NAIA)
National Junior College Athletic Association (NJCAA)
United States Collegiate Athletic Association (USCAA)
National Christian College Athletic Association (NCCAA)
Other
2. If this institution is a member of the NCAA or NAIA, specify the conference FOR EACH SPORT using the pull down menu.
Sport
NCAA or NAIA member
Conference
Football
No
Yes-Specify
Select One
Basketball
No
Yes-Specify
Select One
Baseball
No
Yes-Specify
Select One
Cross country and/or track
No
Yes-Specify
Select One
U.S. Department of Education
Software Provider Resources
Use of Cookies
Section 508 Compliance
Browsers Supported
Troubleshooting
NCES Privacy Policy
IPEDS Help Desk
(877) 225-2568 or ipedshelp@rti.org
NCES National Center for Education Statistics
2017-18 Survey Materials > Instructions
date: 7/26/2017
Institutional Characteristics
Purpose of Institutional Characteristics Survey
Changes in Reporting
General Instructions
Context Boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part
Part
Part
Part
Part
Part
A - Mission Statement and Distance Education
B - Services and Programs for Servicemembers and Veterans
C - Student Services
D - Student Charges
E - Athletic Association
F - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics (IC) component is to collect basic institutional information including mission,
student services, and athletic association. IC also collects student charges data including tuition for different levels and cost data for firsttime, full-time students either for programs or for an academic year. This includes tuition and fee data as well as information on the estimated
student budgets for students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA survey during
the Winter collection to calculate net price of attendance.
Changes in Reporting
The following changes were implemented for the 2017-18 data collection period:
•Part C, questions about distance education have been modified.
•Part D, instructions about student chargers for cost (price) of attendance for public program reporters have been modified.
General instructions
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website; institutions should check
grammar and spelling of their entries.
Coverage
Carefully read each question in the Institutional Characteristics survey to ensure you are reporting data for the appropriate students. The
student groups for which data are collected vary throughout the IC survey (e.g., undergraduate and graduate). In general, for each group,
ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award.
Students enrolled in courses that are part of a vocational or occupational program, including those enrolled in off-campus centers.
High school students taking regular college courses for credit under their classification as recorded by the institution.
Full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid
determination.
Students from overseas enrolled in U.S. courses (e.g., online students).
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree.
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award or the completion of a vocational program.
Students taking Continuing Education Units (CEUs) unless they are also enrolled in courses creditable toward a degree or other
formal award.
Students exclusively auditing classes.
Residents or interns in Doctor's - professional practice fields, since they have already received their Doctor's degree.
Any student studying abroad (e.g., at a foreign university) if their enrollment at this institution is only an administrative record and the
fee is nominal.
Students in any branch campus located in a foreign country.
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A – Mission Statement
Mission Statement
Provide your institution's mission statement or a web address (please begin with http:// or https://) where the statement can be
found. Typed statements are limited to 2,000 characters. The mission statement will be available to the public on College Navigator.
Part B - Services for Military Servicemembers, Veterans, and Eligible Family Members
Services and Programs for Military Servicemembers and Veterans
Indicate which of the following are offered to veterans, military servicemembers, or their families.
For the Post-9/11 GI Bill Yellow Ribbon program, please choose this only if the Yellow Ribbon program is available at your institution.
Part C - Student Services
Special learning opportunities
Special credit
Indicate if your institution accepts credit earned prior to admission through any of the sources listed.
Special learning opportunities
Indicate if the listed special learning opportunities are offered by your institution. Teacher certification refers to pre-K through 12; if
the institution only provides certification for some levels (e.g., elementary only and not secondary), be sure to indicate that only
certain levels are offered.
Years of study required for entry (Not applicable to less-than-4-year institutions)
If the institution limits entrance to students who have completed certain academic requirements, select the years of study required
for entry. For example, upper division only schools may require 2 years (60 credits) of study prior to admittance, and schools that
offer only graduate programs may require bachelor's degrees or 4 years of study for entrance.
Student services
Student services
Indicate which of the listed services are offered by the institution.
Library
Indicate whether your institution offers any of the listed resources or services. If none of the listed resources/services apply, select
"None of the above".
Alternative tuition plans
Indicate if your institution offers any alternative tuition plans. Use the context box on the bottom of the page to provide details
about tuition plans for College Navigator. Please provide only factual information, context boxes are reviewed and inappropriate
information (such as marketing information) will be removed.
Distance education
Distance education is one that uses one or more technologies to deliver instruction to students who are separated from the instructor
and to support regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Requirements for coming to campus for orientation, testing, or academic support services do not exclude a course from being classified
as distance education. Technologies used for instruction may include the following: Internet; one-way and two-way transmissions
through open broadcasts, closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices;
audio conferencing; and video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction
with the technologies listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Distance education levels
Indicate whether you offer distance education courses and/or programs at the undergraduate level and/or graduate level. Please
check all that apply. If you do not offer distance education courses and/or programs, please select “Does not offer distance
education" at the undergraduate and/or graduate level.
Exclusively distance education programs
Indicate whether or not ALL programs offered by your institution are delivered exclusively via distance education, meaning all the
required coursework for program completion is able to be completed via distance education courses.
Disabilities
Please indicate the percentage of all undergraduate students enrolled in the time period indicated on screen who were formally
registered as students with disabilities with the institution's office of disability services (or the equivalent office). This may include
students with physical or learning disabilities, as well as other types of disabilities. If greater than 3% of students are registered as
having a disability, you will need to indicate a percentage.
Please use the context box on the page to provide information, such as the webpage for your disabilities services website.
Part D - Student Charges
Screening questions
If you responded to questions regarding full-time, first-time degree/certificate-seeking undergraduate students in the Institutional
Characteristics Header survey, your institution will be required to answer all the questions.
On-campus or institutionally controlled off-campus housing requirement
Indicate if ALL full-time, first-time degree/certificate-seeking students are required to live on campus or in institutionally controlled
off-campus housing. If you make ANY exceptions, you should not select this as a requirement, as this will cause inconsistencies
in your reporting between this section and the Student Financial Aid survey calculation of net price.
This question is a screening question, and does not appear on College Navigator. Please respond correctly.
Tuition based on residence
Indicate if the institution charges a different price for students from in-district, in-state, or out-of-state.
Institutionally controlled housing
Indicate if the institution provides institutionally controlled housing (either on- or off-campus) and if so, specify the housing capacity.
Meal plans
Indicate if the institution offers board or meal plans to students. If the institution offers fixed meal plans, provide the number of
meals per week in the maximum plan available. Institutions will be asked to report the board charges or combined room and board
charges on later screens.
Tuition and fees for undergraduate students (academic year reporters)
Undergraduate students include:
Students who have not obtained a bachelor's degree;
Students in bachelor's degree programs that require at least 4 years but fewer than 6 years of college work; or
Students in occupational or general study programs requiring 1, 2, or 3 years of college work that are designed to prepare
students for immediate employment or to provide general education rather than to serve as the first 1, 2, or 3 years of a
bachelor's degree program.
Undergraduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for undergraduate students
This tuition value differs from cost of attendance as it is the average tuition and fees for ALL undergraduate students and all levels
(freshman, sophomore, junior, senior, etc.). It is possible that this number will be different from the cost of attendance that you will
report if you have first-time, full-time students.
Since tuition and required fees and room and board charges may be different for varying groups of full-time undergraduate
students at an institution, adhere to the following rules regarding reporting:
Report the average tuition and required fees for the full academic year charged to in-district, in-state, and out-of-state
students. If you selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-ofstate, provide amounts in all columns even if two are the same. If they are all the same, go back to the screening question that
asks about this and indicate that you do not charge different tuitions.
If the institution charges tuition on a per-credit-hour basis, estimate average tuition based on the average full-time credit-hour
load for an entire academic year.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
If the institution has a single lump sum charge for tuition, required fees, and room and board, enter the amount as a
comprehensive fee.
Per-credit-hour charges for part-time undergraduate students
Enter the average dollar amount your institution charges to part-time undergraduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Tuition and fees for graduate students
Graduate students include any student who holds a bachelor's degree or equivalent, and is taking courses at the postbaccalaureate level. These students may or may not be enrolled in graduate programs.
Graduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for graduate students
Since tuition and required fees may be different for varying groups of full-time graduate students at an institution, adhere to the
following rules regarding reporting:
Do not include doctor’s-professional practice tuition. This will be collected separately.
Report the average tuition and required fees charged to full-time graduate students for the full academic year. If you selected
‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts in
all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and
indicate that you do not charge different tuitions.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
Per-credit-hour charges for part-time graduate students
Enter the dollar amount the institution most frequently charges to part-time graduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Doctor's - professional practice tuition and fees
Report the tuition and fees (if applicable, for both in- and out-of-state) for students in the selected professional practice programs.
Number of programs (program reporters only)
Provide the total number of occupational programs offered by your institution. A program is a combination of courses and related
activities organized for the attainment of broad educational objectives as described by the institution. Please do not count single
courses as a program.
Room and Board
Institutions that offer institutionally controlled housing (either on- or off- campus) will be required to answer the questions in this
section.
Report the typical room charge for the full academic year (as indicated on screen) for a full-time student sharing a room with one other
student. Report the board charge based on the maximum meal plan available for the full academic year (as indicated on screen) to a
full-time student. Report a combined room and board charge only if room and board charges cannot be separated.
If your institution offers room (housing) but does not offer board, refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on board.
If your institution offers board but does not offer room (housing), refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on room.
Academic year reporters cost of attendance for full-time, first-time undergraduate students
If you made errors in the prior year reporting, you will need to make changes in the Student Financial Aid component in the Winter.
There are no changes in the Prior Year Revision System.
This question requires working with your student financial aid office.
Institutions with standard academic terms (semesters, quarters, trimesters, or 4-1-4 or hybrid institutions) should provide cost
information for in-district, in-state, and out-of-state students for the FULL ACADEMIC YEAR in the columns indicated. The numbers
reported for tuition, fees, books and supplies, room and board, and other expenses must match the amounts used by your financial aid
office for determining eligibility for student financial assistance. If your institution has a single lump sum charge for tuition, required fees,
and room and board, enter the amount as a comprehensive fee. You will not be able to lock your submission without these data.
Report BOTH tuition and fees, separately. Please report accurately as these numbers are used in the calculation of net price during the
Student Financial Aid survey. Net price appears to the public in College Navigator, including the College Affordability and Transparency
Center, as mandated in accordance with Sec. 111 of the Higher Education Opportunity Act of 2008 (HEOA).
Indicate whether the tuition and/or fees reported are covered by a tuition guarantee plan. If they are, but it is not a flat rate, please
provide the guaranteed maximum rate of increase.
Program reporters cost (price) of attendance
Institutions with no full-time, first-time students will report the six largest programs on one page, and should follow the directions
under ‘Reporting the next 5 largest programs’ to report these data. For public institutions, report the in-state or in-district costs if
applicable.
Reporting the largest program
Errors can be corrected in the Student Financial Aid component in the Winter.
This question requires working with your student financial aid office.
This section asks questions about the largest program your institution has offered for entering students. Institutions that provided
data for the largest program in the prior year will see pre-loaded data (when CIP code has changed, you will need to update the CIP
with an appropriate CIP). If the largest program has changed, check the box provided and indicate a different program. You will be
required to enter data for all 4 years as indicated on the screen.
To enter or change the largest program
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Provide the total length of program in contact or credit hours and in weeks (as completed by a student attending full-time).
Provide the total length of the academic year, as used to calculate your Pell budget, in contact or credit hours and in weeks.
Enter an application fee (if applicable).
Provide amounts for tuition and fees, books and supplies, room and board, and other expenses FOR THE TIME PERIOD
INDICATED (either for the length of the program, or for 4 weeks). These are the amounts used by your financial aid office for
determining eligibility for student financial assistance.
Note: Programs of English as a second language and GED courses are not to be included in IPEDS. Institutions should report their
largest program based on enrollment size, regardless of whether or not that program is Title IV.
Reporting the next 5 largest programs
This section asks questions about the next 5 largest programs your institution offers for entering students (or, if you have no full-time,
first-time students, the 6 largest programs).
Only if reporting 6 largest programs because you do not have full-time, first-time students, enter an application fee (if applicable).
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Enter the tuition and required fees charged for the entire length of the program.
Enter the cost of books and supplies for the program.
Report the full length of the program and indicate whether the length of the entire program is measured in contact or credit hours.
Report the number of months it takes a full-time student to complete the program.
Part E - Athletic Association
Indicate if the institution is a member of a national athletic association.
For institutions belonging to NCAA or NAIA, select the conference (by sport) from the drop list provided.
Part F - Campus information
For campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Application fee
That amount of money that an institution charges for processing a student's application for admittance to the institution. This amount
is not creditable toward tuition or required fees, nor is it refundable if the student is not admitted to the institution.
Board charges
Charges assessed students for an academic year for meals.
Board plan
The method for providing meals to students during an academic year. Plans may include a specific charge for a specified number of
meals per week or a specified amount against which students may charge their meals.
Books and supplies
The average cost of books and supplies for a typical student for an entire academic year (or program). Does not include unusual costs
for special groups of students (e.g., engineering or art majors), unless they constitute the majority of students at an institution.
CIP code
A six-digit code in the form xx.xxxx that identifies instructional program specialties within educational institutions.
Classification of Instructional
Programs (CIP)
A taxonomic coding scheme for secondary and postsecondary instructional programs. It is intended to facilitate the organization,
collection, and reporting of program data using classifications that capture the majority of reportable data. The CIP is the accepted
federal government statistical standard on instructional program classifications and is used in a variety of education information
surveys and databases.
Clock hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as contact hour.
Comprehensive fee
A single fixed amount of money charged by an institution that covers tuition, required fees, room, and board. For some institutions,
this amount may also cover books and supplies.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Counseling service
Activities designed to assist students in making plans and decisions related to their education, career, or personal development.
Credit for life experiences
Credit earned by students for what they have learned through independent study, noncredit adult courses, work experience, portfolio
demonstration, previous licensure or certification, or completion of other learning opportunities (military, government, or professional).
Credit may also be awarded through a credit by examination program.
Credit for Military Training
Postsecondary credit granted by institutions to military servicemen or veterans for experiences and training gained while in the service.
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Day care service
A student service designed to provide appropriate care and protection of infants, preschool, and school-age children so their parents
can participate in postsecondary education programs .
Degree/certificate-seeking
students
Students enrolled in courses for credit who are seeking a degree, certificate, or other formal award. This includes students who:
- received any type of federal financial aid, regardless of what courses they took at any time;
- received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a degree, certificate,
or transfer-seeking program; or
- obtained a student visa to study at a U.S. postsecondary institution
High school students also enrolled in postsecondary courses for credit are not considered degree/certificate-seeking.
Department of Defense
Voluntary Education Program
Memorandum of Understanding
A voluntary program that functions to expand and improve postsecondary opportunities for servicemembers worldwide. It is funded by
the Department of Defense through a contract with the American Association of State Colleges and Universities (AASCU).
Disability services
Programs designed to provide reasonable academic accommodations and support services to empower students who have disabilities
to competitively pursue postsecondary education. May also include assistance to campus departments in providing access to services
and programs in the most integrated setting possible.
Distance education
Education that uses one or more technologies to deliver instruction to students who are separated from the instructor and to support
regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Technologies used for instruction may include the following: Internet; one-way and two-way transmissions through open broadcasts,
closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices; audio conferencing; and
video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction with the technologies
listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education. Requirements for coming to campus for
orientation, testing, or academic support services do not exclude a course from being classified as distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Dual credit
A program through which high school students are enrolled in Advanced Placement (AP) courses, taught at their high school, that fulfill
high school graduation requirements and may earn the student college credits .
Employment services for current
students
Activities intended to assist students in obtaining part-time employment as a means of defraying part of the cost of their education.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Governing board
An entity that ensures on behalf of the public the performance of an institution or a group of institutions. Responsibilities of the board
may include appointing, supporting, and monitoring the president of the institution; reviewing educational and public service programs;
insisting on strategic planning; and, ensuring good management and adequate resources.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Housing capacity
The maximum number of students for which an institution can provide residential facilities, whether on or off campus.
In-district student
A student who is a legal resident of the locality in which he/she attends school and thus is entitled to reduced tuition charges if offered
by the institution.
In-district tuition
T h e tuition charged by the institution to those students residing in the locality in which they attend school. This may be a lower rate
than in-state tuition if offered by the institution.
In-state student
A student who is a legal resident of the state in which he/she attends school.
In-state tuition
T h e tuition charged by institutions to those students who meet the state's or institution's residency requirements.
Institutionally controlled housing Any residence hall or housing facility located on- or off-campus that is owned or controlled by an institution and used by the institution
in direct support of or in a manner related to, the institution's educational purposes.
Integrated Postsecondary
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institution-
Education Data System (IPEDS)
level data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Library
An organized collection of printed, microform, and audiovisual materials which (a) is administered as one or more units, (b) is located
in one or more designated places, and (c) makes printed, microform, and audiovisual materials as well as necessary equipment and
services of a staff accessible to students and to faculty. Includes units meeting the above definition which are part of a learning
resource center.
Net price
The Higher Education Opportunity Act of 2008 defines institutional net price as "the average yearly price actually charged to first-time,
full-time undergraduate students receiving student aid at an institution of higher education after deducting such aid." In IPEDS,
average institutional net price is generated by subtracting the average amount of federal, state/local government, or institutional grant
and scholarship aid from the total cost of attendance. Total cost of attendance is the sum of published tuition and required fees (lower
of in-district or in-state for public institutions), books and supplies, and the weighted average for room and board and other expenses.
Cost of attendance data are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are collected
in the Student Financial Aid (SFA) component of IPEDS.
Off-campus (not with family)
A living arrangement in which a student does not live with the student's parents or legal guardians in any housing facility that is not
owned or controlled by the educational institution.
Off-campus (with family)
A living arrangement in which a student lives with the student's parents or legal guardians in any housing facility that is not owned or
controlled by the educational institution.
Off-campus housing
Any housing facility that is occupied by students but is not owned or controlled by the educational institution.
On-campus housing
Any residence hall or housing facility owned or controlled by an institution within the same reasonably contiguous geographic area and
used by the institution in direct support of or in a manner related to, the institution's educational purposes.
Other expenses
The amount of money (estimated by the financial aid office) needed by a student to cover expenses such as laundry, transportation,
and entertainment.
Out-of-state student
A student who is not a legal resident of the state in which he/she attends school.
Out-of-state tuition
T h e tuition charged by institutions to those students who do not meet the institution's or state's residency requirements.
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Placement services for program
completers
Assistance for students in evaluating their career alternatives and in obtaining full-time employment upon leaving the institution.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This Department of Veteran
Affairs benefit provides up to 36 months of education benefits at an approved institution for the following college costs: tuition and
fees, books and supplies and housing. The tuition and fees payment, which is the cost for an in-state student attending a public
institution, is made directly to the postsecondary institution whereas payments for books and supplies and housing are sent directly to
the student.
Postsecondary education
institution
An institution which has as its sole purpose or one of its primary missions, the provision of postsecondary education.
Prepaid tuition plan
A program that allows students or their families to purchase college tuition or tuition credits for future years, at current prices.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Remedial services
Instructional activities designed for students deficient in the general competencies necessary for a regular postsecondary curriculum
and educational setting.
Required fees
Fixed sum charged to students for items not covered by tuition and required of such a large proportion of all students that the student
who does not pay the charge is an exception.
Room charges
The charges for an academic year for rooming accommodations for a typical student sharing a room with one other student.
Servicemembers Opportunity
Colleges
A membership group of over 1,700 institutions that functions to expand and improve voluntary postsecondary opportunities for
servicemembers worldwide. It is funded by the Department of Defense through a contract with the American Association of State
Colleges and Universities (AASCU).
Shared library
A facility housing an organized collection of printed, microform, and audiovisual materials, and (a) is jointly administered by more than
one educational institution, or (b) whose funds or operating expenditures have been received from more than one educational
institution. The location of the facility is not a determining factor.
Study abroad
Arrangement by which a student completes part of the college program studying in another country. Can be at a campus abroad or
through a cooperative agreement with some other U.S. college or an institution of another country.
System
An organization of two or more institutions of higher education under the control or supervision of a common administrative governing
body. Governing bodies generally have the power to act in their own name, to hire and fire personnel, enter into contracts, etc. A
coordinating body without these powers or a section of a state agency usually would not be considered a system office.
Teacher certification program
A program designed to prepare students to meet the requirements for certification as teachers in elementary, middle/junior high, and
secondary schools.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Tuition
The amount of money charged to students for instructional services. Tuition may be charged per term, per course, or per credit.
Tuition and fees (published
charges)
The amount of tuition and required fees covering a full academic year most frequently charged to students. These values represent
what a typical student would be charged and may not be the same for all students at an institution. If tuition is charged on a percredit-hour basis, the average full-time credit hour load for an entire academic year is used to estimate average tuition. Required fees
include all fixed sum charges that are required of such a large proportion of all students that the student who does not pay the charges
is an exception.
Tuition guarantee
A program where the institution guarantees, to entering first-time students, that tuition will not increase for the years they are enrolled.
These guarantees are generally time-bound for four or five years.
Tuition payment plan
A program that allows tuition to be paid in installments spread out over an agreed upon period of time, sometimes without interest or
finance charges.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
Weekend/evening college
A program that allows students to take a complete course of study and attend classes only on weekends or only in the evenings.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible beneficiaries additional
institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon Program is a supplementary program to
the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department of Veterans Affairs matches the institutional aid provided
beyond the in-state tuition and fees, but to certain limit each year.
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > FAQ
Institutional Characteristics
Click one of the following questions to view the answer.
General
1)
What is the purpose of the Institutional Characteristics survey?
2)
What institutions are included in IPEDS?
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a mistake in the
fall?
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S. for distance
education location reporting?
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid” courses). How should
students enrolled in these courses be counted in the distance education portion of Fall Enrollment?
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for graduate and/or
married students?
2)
Our institution offers several meal plans. Which plan should I report?
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and fees charges in
Part D question 5, and the tuition and fees charges in Part D question 11?
4)
How do I calculate or determine “average tuition”?
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionally-controlled
housing both on and off campus?
2)
How do I know what amounts to report for room and board and other expenses for off campus?
3)
Do I have to report off campus living expenses?
4)
What are “other expenses”?
5)
What IC data are included on the College Navigator website?
Answers:
General
1)
What is the purpose of the Institutional Characteristics survey?
The primary purpose of the IPEDS Institutional Characteristics (IC) survey is to collect basic institutional
information including mission, student services, and athletic association. IC also collects student charges data
including tuition for different levels and cost data for first-time, full-time students either for programs or for an
academic year. This includes tuition and fee data as well as information on the estimated student budgets for
students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA
survey during the spring collection to calculate net price of attendance.
Back to top
2)
What institutions are included in IPEDS?
IPEDS gathers information from every college, university, and technical and vocational institution that
participates in the federal student financial aid programs. The Higher Education Act of 1965, as amended,
requires that institutions that participate in federal student aid programs report data on enrollments, program
completions, graduation rates, faculty and staff, finances, institutional prices, and student financial aid.
Back to top
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a
mistake in the fall?
No, you cannot change your IC data in the winter or spring, except in rare circumstances. Due to processing
and the size of the database, it is difficult to make changes once a survey is closed. It is the responsibility of
the institution's keyholder to report these data correctly in the fall, as they do impact other surveys (e.g.,
Student Financial Aid).
Back to top
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
The Office of Postsecondary Education(OPE) website: OPE Accreditation database at
http://www.ope.ed.gov/accreditation/.
Back to top
5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S.
for distance education location reporting?
Yes, Students located in a U.S. jurisdiction while they are enrolled in distance education courses should be
reported as located in the U.S
Back to top
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid”
courses). How should students enrolled in these courses be counted in the distance education
portion of Fall Enrollment?
Hybrid courses are not considered by IPEDS as distance education. Students enrolled in “hybrid” courses should
be reported as “not enrolled in any distance education courses.”
Back to top
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for
graduate and/or married students?
Yes, if the institution is providing the housing and the students pay “rent” or “board” to the institution.
Back to top
2)
Our institution offers several meal plans. Which plan should I report?
You should report the meal plan that offers the maximum number of meals per week. If your institution offers
unlimited number of meals enter 99.
Back to top
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and
fees charges in Part D question 5, and the tuition and fees charges in Part D question 11?
The tuition and fees reported in question 5 are the average amounts charged to all full-time undergraduate
students; the tuition and fees in question 11 represent the average amounts charged to full-time, first-time
undergraduate students. The data in question 13 should be provided by your financial aid office as these are
the amounts used to determine student budgets.
Back to top
4)
How do I calculate or determine “average tuition”?
If your institution charges tuition on a per-credit-hour basis, then you should estimate average tuition based on
the average full-time credit hour load for an entire academic year. If you have different charges for different
programs at the undergraduate or graduate levels, calculate the “average” tuition using the amount that a
typical student would expect to pay. BE SURE TO REPORT TUITION FOR THE ENTIRE ACADEMIC YEAR!
Back to top
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionallycontrolled housing both on and off campus?
Report the room and board amounts used by your financial aid office for determining student budgets. The
other expenses are the amount of money estimated by the financial aid office needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings. Do not include the tuition and
required fees with other expenses.
Back to top
2)
How do I know what amounts to report for room and board and other expenses for off campus?
You should enter the amount for a typical full-time student living off campus with family or not with family used
by the financial aid office to determine the student budget.
Back to top
3)
Do I have to report off campus living expenses?
Yes, if your institution does not require all of full-time, first-time students to live on campus (or makes ANY
exceptions to this policy).
Back to top
4)
What are “other expenses”?
This is the amount of money, estimated by the financial aid office, that is needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings.
Back to top
5)
What IC data are included on the College Navigator website?
The Institutional Characteristics information that is made available on College Navigator includes special
learning opportunities, student services, tuition and required fees, room and board charges, books and
supplies, other expenses and the institution’s mission statement. The best way to see what information is
available about your institution is to look up your institution on College Navigator.
Back to top
U.S. Department of Education
Software Provider Resources
Use of Cookies
Section 508 Compliance
Browsers Supported
Troubleshooting
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > Form
Institutional Characteristics for degree-granting 2-year program tuition reporters
Overview
Institutional Characteristics Overview
Welcome to the Institutional Characteristics (IC) component. This component collects important information about your institution's mission, student services, and student
charges.
Much of the data reported on IC appear on College Navigator, which is updated once after IC data has been reviewed. Thus, errors may stay on College Navigator for a full
year.
Additionally, the cost of attendance data are used to calculate the net price of attendance in the Student Financial Aid component. This has important implications for what
students see about your institution, and also for the College Affordability and Transparency Center's lists. Revisions or changes to costs can ONLY be made in the
Student Financial Aid component and not in the prior year revision system.
Remember, it is the responsibility of the keyholder to submit accurate data about the institution. Please contact the IPEDS Help Desk for clarifications to make sure that
you are reporting correctly.
Changes to This Year’s IC Component
The following changes were implemented for the 2016-17 data collection period:
• In Part C, the question about library services has been modified.
• In Part C, questions about distance education opportunities have been modified and moved to their own screen.
Common Errors
Quality control reviews of past IC data indicate frequently made errors. Please review the common errors below to ensure accurate reporting. Additional common errors or
tips can be found in the New Keyholder Handbook under Resources.
Part C, question 8 should only be marked 'YES' if your institution is EXCLUSIVELY distance education. Do not mark 'YES' if your courses/programs are also
available in person.
Do not try to outsmart fatal errors; this is falsifying data. Contact the Help Desk to override, or fix, the data.
Make sure you understand ALL definitions before responding to questions. For example, make sure that you are reporting for an 'ACADEMIC YEAR' or 'PROGRAM'
as defined by IPEDS.
To download the survey materials for this component: Survey Materials
To access your prior year data submission for this component: Reported Data
Part A - Mission Statement
1. Provide the institution's mission statement or a web address (URL) where the mission statement can be found. Typed statements are limited to 2,000 characters or
less. The mission statement will be available to the public on College Navigator.
Mission Statement URL:
Please begin URL with "http://" or "https://"
Mission Statement
Part B - Services and Programs for Servicemembers and Veterans
1. Which of the following are available to veterans, military servicemembers, or their families?
Yellow Ribbon Program (officially known as Post-9/11 GI Bill, Yellow Ribbon Program)
Credit for military training
Dedicated point of contact for support services for veterans, military servicemembers, and their families
Recognized student veteran organization
Member of Department of Defense Voluntary Educational Partnership Memorandum of Understanding
None of the above
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Student Services - Special Learning Opportunities
1. Does your institution accept any of the following? [Check all that apply]
Dual credit (college credit earned while in high school)
Credit for life experiences
Advanced placement (AP) credits
None of the above
2. What types of special learning opportunities are offered by your institution? [Check all that apply]
ROTC
Army
Navy
Study abroad
Weekend/evening college
Teacher certification (for the elementary, middle school/junior high, or secondary level)
Do not include certifications to teach at the postsecondary level.
Students can complete their preparation in certain areas of specialization
Students must complete their preparation at another institution for certain areas of specialization
This institution is approved by the state for the initial certification or licensure of teachers
None of the above
Air Force
Part C - Student Services: Other Student Services
4. Which of the following selected student services are offered by your institution? [Check all that apply]
Remedial services
Academic/career counseling services
Employment services for current students
Placement services for program completers
On-campus day care for children of students
None of the above
5. Which of the following academic library resource or service does your institution provide? [Check all that apply]
Physical facilities
An organized collection of printed materials
Access to digital/electronic resources
A staff trained to provide and interpret library materials
Established library hours
Access to library collections that are shared with other institutions
None of the above
6. Indicate whether or not any of the following alternative tuition plans are offered by your institution.
No
Yes
Tuition guarantee
Prepaid tuition plan
Tuition payment plan
Other (specify in box below)
You may use the space below to provide context for the alternative tuition plans you've reported above. These context notes will be posted on the College Navigator
website, and should be written to be understood by students and parents.
Part C - Student Services - Distance Education
7. Please indicate at what level(s) your institution does or does not offer distance education courses and/or distance education programs. Check all that apply.
Distance education courses
Distance education programs
Undergraduate level
Graduate level
8. Are all the programs at your institution offered exclusively via distance education programs?
No
Yes
Does not offer Distance Education
Part C - Student Services: Disability Service
10. Please indicate the percentage of all undergraduate students enrolled during fall 2016 who were formally registered as students with disabilities with the
institution's office of disability services (or the equivalent office).
3 percent or less
More than 3 percent:
%
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part D - Student Charges Questions
1. Are all full-time, first-time degree/certificate-seeking students required to live on-campus or in institutionally-controlled housing?
If you answer Yes to this question, you will not be asked to report off-campus room and board in the price of attendance (D7).
This is only a screening question, and your response does not show up on College Navigator.
If you make any exceptions to this rule, and have even one full-time, first-time student living off-campus, please answer No so that this does not cause conflicts with the Student
Financial Aid survey. Making changes to the SFA component is very difficult and may lead to inaccurate reporting for your institution.
No
Yes, and we do not make ANY (even one) exceptions to this rule
3. Does your institution offer institutionally-controlled housing (either on or off campus)?
If you answer Yes to this question, you will be expected to specify a housing capacity, and to report a room charge or a combined room and board charge (D10).
No
Yes
Specify housing capacity for academic year 2017-18
4. Do you offer board or meal plans to your students?
If you answer Yes to this question, you will be expected to report a board charge or combined room and board charge (D10).
No
Yes - Enter the number of meals per week in the maximum meal plan available
Yes - Number of meals per week can vary (e.g., students' charge meals against a meal card)
Part D - Student Charges - Number of programs
5. How many programs are offered at your institution?
Be sure not to report single courses, report only full programs. If you do not know what a program is, review the definition in the glossary or call the Help Desk.
Number of programs
Part D - Student Charges - Price of Attendance
7. Cost of attendance for entering students
Please enter ALL amounts requested below. These data will be made available to the public on College Navigator. Estimates of expenses for books and supplies, room and
board, and other expenses are those from the Cost of Attendance report used by the financial aid office in determining financial need. Please talk to your financial aid office
to get the correct numbers to use for this report.
Note: The academic year length you report should be the same calculation used for required reporting for your Pell budget. This number will be used to calculate academic
year costs for your institution and will impact your net price calculation. Please discuss this information with your student aid office to ensure accurate reporting.
LARGEST PROGRAM:
CIP Code
Title
Enter new largest
program
If your largest program has changed from the one listed above, or if no program appears above, click the 'enter new largest program' link, choose a
program and enter data for all three years. Note: if your institution participates in Title IV programs, you must complete all cells.
How is your
program
measured?
Contact Hours
Credit Hours
Total length of PROGRAM in contact or credit hours
Total length of PROGRAM in WEEKS, as completed by a student attending full-time
Total length of ACADEMIC YEAR (as used to calculate your Pell budget) in contact or credit hours
Total length of ACADEMIC YEAR (as used to calculate your Pell budget) in WEEKS
If the institution charges an application fee, indicate the amount.
Amount
Prior year
Application fee
The following numbers need to be reported for the entire length of the program. For example, if your program is 18 months long, report 18 months worth of tuition, fees, books
and supplies.
If your institution charges differently based on residence, please use in-state charges. The correct numbers should be available from your financial aid office.
Published student charges for the entire program
2014-15
2015-16
2016-17
2017-18
Tuition and required fees for the entire program
Books and supplies for the entire program
The following numbers need to be reported for 4 weeks (1 month).
The correct numbers should be available from your financial aid office. Off-campus numbers should be based on costs for your area, not on national averages.
On-campus:
Room and board for 4 weeks (1 month)
Other expenses for 4 weeks (1 month)
Room and board and other expenses for 4 weeks (1 month)
Off-campus (not with family):
Room and board for 4 weeks (1 month)
Other expenses for 4 weeks (1 month)
Room and board and other expenses for 4 weeks (1 month)
Off-campus (with family):
Other expenses for 4 weeks (1 month)
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part D - Student Charges - Price of Attendance - Calculated values
7. Cost of attendance - Calculated values
Please review the numbers below for accuracy. If something looks incorrect, please go to the previous page and make sure all of the numbers reported on that page are
correct. If you still do not think the numbers are correct, please contact the IPEDS Help Desk at 877-225-2568.
CIP CODE OF LARGEST PROGRAM
TITLE OF LARGEST PROGRAM
Published student charges for the entire program
Tuition and required fees
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
Published student charges for an academic year
Tuition and required fees
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
2014-15
2015-16
2016-17
2017-18
Part D - Student Charges - Program Data
8. Please list your second through sixth largest programs and provide the requested information for each program. To enter a CIP code and program title, click on the
select button, and then click on the program from the list provided. Choosing clear will remove the CIP code and title. Report the tuition and fees and the cost of books
and supplies for the TOTAL LENGTH OF THE PROGRAM. Also report the length of the entire program in terms of contact or credit hours and provide the number of months
it takes a full-time student to complete the entire program.
Note: The largest programs are the programs with the most students, not the programs with the longest lengths.
Please make sure to report all costs for each program. As with the largest program, costs are for the entire length of the program.If your institution charges differently based on
residence, please use in-state charges.
Do not skip lines when reporting programs. Your 2nd largest program should be listed as 2nd, your 3rd as 3rd, etc.
CIP Code
Tuition and required
fees
Cost of books and
supplies
1st
Total length of
program
Program
Measurement
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Title
2nd
select
clear
Title
3rd
select
clear
Title
4th
select
clear
Title
5th
select
clear
Title
6th
select
clear
Title
You may use the space below to provide context for the data you've reported above.
# of months to
complete
Part D - Student Charges - Room and Board
10. What are the typical room and board charges for a student for the full academic year 2017-18?
If your institution offers room or board at no charge to students, enter zero.
If you report room and board separately, leave the combined charge blank. If you report a combined charge, leave the room and board charges blank.
Room and board charges
Room charge (Double occupancy)
Board charge (Maximum plan)
Combined room and board charge
(Answer only if you CANNOT separate room and board charges.)
Amount
Prior year
Part E - Athletic Association
1. Is this institution a member of a national athletic association?
No
Yes - Check all that apply
National Collegiate Athletic Association (NCAA)
National Association of Intercollegiate Athletics (NAIA)
National Junior College Athletic Association (NJCAA)
United States Collegiate Athletic Association (USCAA)
National Christian College Athletic Association (NCCAA)
Other
2. If this institution is a member of the NCAA or NAIA, specify the conference FOR EACH SPORT using the pull down menu.
Sport
NCAA or NAIA member
Conference
Football
No
Yes-Specify
Select One
Basketball
No
Yes-Specify
Select One
Baseball
No
Yes-Specify
Select One
Cross country and/or track
No
Yes-Specify
Select One
U.S. Department of Education
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IPEDS Help Desk
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NCES National Center for Education Statistics
2017-18 Survey Materials > Instructions
date: 7/26/2017
Institutional Characteristics
Purpose of Institutional Characteristics Survey
Changes in Reporting
General Instructions
Context Boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part
Part
Part
Part
Part
Part
A - Mission Statement and Distance Education
B - Services and Programs for Servicemembers and Veterans
C - Student Services
D - Student Charges
E - Athletic Association
F - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics (IC) component is to collect basic institutional information including mission,
student services, and athletic association. IC also collects student charges data including tuition for different levels and cost data for firsttime, full-time students either for programs or for an academic year. This includes tuition and fee data as well as information on the estimated
student budgets for students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA survey during
the Winter collection to calculate net price of attendance.
Changes in Reporting
The following changes were implemented for the 2017-18 data collection period:
•Part C, questions about distance education have been modified.
•Part D, instructions about student chargers for cost (price) of attendance for public program reporters have been modified.
General instructions
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website; institutions should check
grammar and spelling of their entries.
Coverage
Carefully read each question in the Institutional Characteristics survey to ensure you are reporting data for the appropriate students. The
student groups for which data are collected vary throughout the IC survey (e.g., undergraduate and graduate). In general, for each group,
ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award.
Students enrolled in courses that are part of a vocational or occupational program, including those enrolled in off-campus centers.
High school students taking regular college courses for credit under their classification as recorded by the institution.
Full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid
determination.
Students from overseas enrolled in U.S. courses (e.g., online students).
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree.
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award or the completion of a vocational program.
Students taking Continuing Education Units (CEUs) unless they are also enrolled in courses creditable toward a degree or other
formal award.
Students exclusively auditing classes.
Residents or interns in Doctor's - professional practice fields, since they have already received their Doctor's degree.
Any student studying abroad (e.g., at a foreign university) if their enrollment at this institution is only an administrative record and the
fee is nominal.
Students in any branch campus located in a foreign country.
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A – Mission Statement
Mission Statement
Provide your institution's mission statement or a web address (please begin with http:// or https://) where the statement can be
found. Typed statements are limited to 2,000 characters. The mission statement will be available to the public on College Navigator.
Part B - Services for Military Servicemembers, Veterans, and Eligible Family Members
Services and Programs for Military Servicemembers and Veterans
Indicate which of the following are offered to veterans, military servicemembers, or their families.
For the Post-9/11 GI Bill Yellow Ribbon program, please choose this only if the Yellow Ribbon program is available at your institution.
Part C - Student Services
Special learning opportunities
Special credit
Indicate if your institution accepts credit earned prior to admission through any of the sources listed.
Special learning opportunities
Indicate if the listed special learning opportunities are offered by your institution. Teacher certification refers to pre-K through 12; if
the institution only provides certification for some levels (e.g., elementary only and not secondary), be sure to indicate that only
certain levels are offered.
Years of study required for entry (Not applicable to less-than-4-year institutions)
If the institution limits entrance to students who have completed certain academic requirements, select the years of study required
for entry. For example, upper division only schools may require 2 years (60 credits) of study prior to admittance, and schools that
offer only graduate programs may require bachelor's degrees or 4 years of study for entrance.
Student services
Student services
Indicate which of the listed services are offered by the institution.
Library
Indicate whether your institution offers any of the listed resources or services. If none of the listed resources/services apply, select
"None of the above".
Alternative tuition plans
Indicate if your institution offers any alternative tuition plans. Use the context box on the bottom of the page to provide details
about tuition plans for College Navigator. Please provide only factual information, context boxes are reviewed and inappropriate
information (such as marketing information) will be removed.
Distance education
Distance education is one that uses one or more technologies to deliver instruction to students who are separated from the instructor
and to support regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Requirements for coming to campus for orientation, testing, or academic support services do not exclude a course from being classified
as distance education. Technologies used for instruction may include the following: Internet; one-way and two-way transmissions
through open broadcasts, closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices;
audio conferencing; and video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction
with the technologies listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Distance education levels
Indicate whether you offer distance education courses and/or programs at the undergraduate level and/or graduate level. Please
check all that apply. If you do not offer distance education courses and/or programs, please select “Does not offer distance
education" at the undergraduate and/or graduate level.
Exclusively distance education programs
Indicate whether or not ALL programs offered by your institution are delivered exclusively via distance education, meaning all the
required coursework for program completion is able to be completed via distance education courses.
Disabilities
Please indicate the percentage of all undergraduate students enrolled in the time period indicated on screen who were formally
registered as students with disabilities with the institution's office of disability services (or the equivalent office). This may include
students with physical or learning disabilities, as well as other types of disabilities. If greater than 3% of students are registered as
having a disability, you will need to indicate a percentage.
Please use the context box on the page to provide information, such as the webpage for your disabilities services website.
Part D - Student Charges
Screening questions
If you responded to questions regarding full-time, first-time degree/certificate-seeking undergraduate students in the Institutional
Characteristics Header survey, your institution will be required to answer all the questions.
On-campus or institutionally controlled off-campus housing requirement
Indicate if ALL full-time, first-time degree/certificate-seeking students are required to live on campus or in institutionally controlled
off-campus housing. If you make ANY exceptions, you should not select this as a requirement, as this will cause inconsistencies
in your reporting between this section and the Student Financial Aid survey calculation of net price.
This question is a screening question, and does not appear on College Navigator. Please respond correctly.
Tuition based on residence
Indicate if the institution charges a different price for students from in-district, in-state, or out-of-state.
Institutionally controlled housing
Indicate if the institution provides institutionally controlled housing (either on- or off-campus) and if so, specify the housing capacity.
Meal plans
Indicate if the institution offers board or meal plans to students. If the institution offers fixed meal plans, provide the number of
meals per week in the maximum plan available. Institutions will be asked to report the board charges or combined room and board
charges on later screens.
Tuition and fees for undergraduate students (academic year reporters)
Undergraduate students include:
Students who have not obtained a bachelor's degree;
Students in bachelor's degree programs that require at least 4 years but fewer than 6 years of college work; or
Students in occupational or general study programs requiring 1, 2, or 3 years of college work that are designed to prepare
students for immediate employment or to provide general education rather than to serve as the first 1, 2, or 3 years of a
bachelor's degree program.
Undergraduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for undergraduate students
This tuition value differs from cost of attendance as it is the average tuition and fees for ALL undergraduate students and all levels
(freshman, sophomore, junior, senior, etc.). It is possible that this number will be different from the cost of attendance that you will
report if you have first-time, full-time students.
Since tuition and required fees and room and board charges may be different for varying groups of full-time undergraduate
students at an institution, adhere to the following rules regarding reporting:
Report the average tuition and required fees for the full academic year charged to in-district, in-state, and out-of-state
students. If you selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-ofstate, provide amounts in all columns even if two are the same. If they are all the same, go back to the screening question that
asks about this and indicate that you do not charge different tuitions.
If the institution charges tuition on a per-credit-hour basis, estimate average tuition based on the average full-time credit-hour
load for an entire academic year.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
If the institution has a single lump sum charge for tuition, required fees, and room and board, enter the amount as a
comprehensive fee.
Per-credit-hour charges for part-time undergraduate students
Enter the average dollar amount your institution charges to part-time undergraduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Tuition and fees for graduate students
Graduate students include any student who holds a bachelor's degree or equivalent, and is taking courses at the postbaccalaureate level. These students may or may not be enrolled in graduate programs.
Graduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for graduate students
Since tuition and required fees may be different for varying groups of full-time graduate students at an institution, adhere to the
following rules regarding reporting:
Do not include doctor’s-professional practice tuition. This will be collected separately.
Report the average tuition and required fees charged to full-time graduate students for the full academic year. If you selected
‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts in
all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and
indicate that you do not charge different tuitions.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
Per-credit-hour charges for part-time graduate students
Enter the dollar amount the institution most frequently charges to part-time graduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Doctor's - professional practice tuition and fees
Report the tuition and fees (if applicable, for both in- and out-of-state) for students in the selected professional practice programs.
Number of programs (program reporters only)
Provide the total number of occupational programs offered by your institution. A program is a combination of courses and related
activities organized for the attainment of broad educational objectives as described by the institution. Please do not count single
courses as a program.
Room and Board
Institutions that offer institutionally controlled housing (either on- or off- campus) will be required to answer the questions in this
section.
Report the typical room charge for the full academic year (as indicated on screen) for a full-time student sharing a room with one other
student. Report the board charge based on the maximum meal plan available for the full academic year (as indicated on screen) to a
full-time student. Report a combined room and board charge only if room and board charges cannot be separated.
If your institution offers room (housing) but does not offer board, refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on board.
If your institution offers board but does not offer room (housing), refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on room.
Academic year reporters cost of attendance for full-time, first-time undergraduate students
If you made errors in the prior year reporting, you will need to make changes in the Student Financial Aid component in the Winter.
There are no changes in the Prior Year Revision System.
This question requires working with your student financial aid office.
Institutions with standard academic terms (semesters, quarters, trimesters, or 4-1-4 or hybrid institutions) should provide cost
information for in-district, in-state, and out-of-state students for the FULL ACADEMIC YEAR in the columns indicated. The numbers
reported for tuition, fees, books and supplies, room and board, and other expenses must match the amounts used by your financial aid
office for determining eligibility for student financial assistance. If your institution has a single lump sum charge for tuition, required fees,
and room and board, enter the amount as a comprehensive fee. You will not be able to lock your submission without these data.
Report BOTH tuition and fees, separately. Please report accurately as these numbers are used in the calculation of net price during the
Student Financial Aid survey. Net price appears to the public in College Navigator, including the College Affordability and Transparency
Center, as mandated in accordance with Sec. 111 of the Higher Education Opportunity Act of 2008 (HEOA).
Indicate whether the tuition and/or fees reported are covered by a tuition guarantee plan. If they are, but it is not a flat rate, please
provide the guaranteed maximum rate of increase.
Program reporters cost (price) of attendance
Institutions with no full-time, first-time students will report the six largest programs on one page, and should follow the directions
under ‘Reporting the next 5 largest programs’ to report these data. For public institutions, report the in-state or in-district costs if
applicable.
Reporting the largest program
Errors can be corrected in the Student Financial Aid component in the Winter.
This question requires working with your student financial aid office.
This section asks questions about the largest program your institution has offered for entering students. Institutions that provided
data for the largest program in the prior year will see pre-loaded data (when CIP code has changed, you will need to update the CIP
with an appropriate CIP). If the largest program has changed, check the box provided and indicate a different program. You will be
required to enter data for all 4 years as indicated on the screen.
To enter or change the largest program
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Provide the total length of program in contact or credit hours and in weeks (as completed by a student attending full-time).
Provide the total length of the academic year, as used to calculate your Pell budget, in contact or credit hours and in weeks.
Enter an application fee (if applicable).
Provide amounts for tuition and fees, books and supplies, room and board, and other expenses FOR THE TIME PERIOD
INDICATED (either for the length of the program, or for 4 weeks). These are the amounts used by your financial aid office for
determining eligibility for student financial assistance.
Note: Programs of English as a second language and GED courses are not to be included in IPEDS. Institutions should report their
largest program based on enrollment size, regardless of whether or not that program is Title IV.
Reporting the next 5 largest programs
This section asks questions about the next 5 largest programs your institution offers for entering students (or, if you have no full-time,
first-time students, the 6 largest programs).
Only if reporting 6 largest programs because you do not have full-time, first-time students, enter an application fee (if applicable).
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Enter the tuition and required fees charged for the entire length of the program.
Enter the cost of books and supplies for the program.
Report the full length of the program and indicate whether the length of the entire program is measured in contact or credit hours.
Report the number of months it takes a full-time student to complete the program.
Part E - Athletic Association
Indicate if the institution is a member of a national athletic association.
For institutions belonging to NCAA or NAIA, select the conference (by sport) from the drop list provided.
Part F - Campus information
For campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Application fee
That amount of money that an institution charges for processing a student's application for admittance to the institution. This amount
is not creditable toward tuition or required fees, nor is it refundable if the student is not admitted to the institution.
Board charges
Charges assessed students for an academic year for meals.
Board plan
The method for providing meals to students during an academic year. Plans may include a specific charge for a specified number of
meals per week or a specified amount against which students may charge their meals.
Books and supplies
The average cost of books and supplies for a typical student for an entire academic year (or program). Does not include unusual costs
for special groups of students (e.g., engineering or art majors), unless they constitute the majority of students at an institution.
CIP code
A six-digit code in the form xx.xxxx that identifies instructional program specialties within educational institutions.
Classification of Instructional
Programs (CIP)
A taxonomic coding scheme for secondary and postsecondary instructional programs. It is intended to facilitate the organization,
collection, and reporting of program data using classifications that capture the majority of reportable data. The CIP is the accepted
federal government statistical standard on instructional program classifications and is used in a variety of education information
surveys and databases.
Clock hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as contact hour.
Comprehensive fee
A single fixed amount of money charged by an institution that covers tuition, required fees, room, and board. For some institutions,
this amount may also cover books and supplies.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Counseling service
Activities designed to assist students in making plans and decisions related to their education, career, or personal development.
Credit for life experiences
Credit earned by students for what they have learned through independent study, noncredit adult courses, work experience, portfolio
demonstration, previous licensure or certification, or completion of other learning opportunities (military, government, or professional).
Credit may also be awarded through a credit by examination program.
Credit for Military Training
Postsecondary credit granted by institutions to military servicemen or veterans for experiences and training gained while in the service.
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Day care service
A student service designed to provide appropriate care and protection of infants, preschool, and school-age children so their parents
can participate in postsecondary education programs .
Degree/certificate-seeking
students
Students enrolled in courses for credit who are seeking a degree, certificate, or other formal award. This includes students who:
- received any type of federal financial aid, regardless of what courses they took at any time;
- received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a degree, certificate,
or transfer-seeking program; or
- obtained a student visa to study at a U.S. postsecondary institution
High school students also enrolled in postsecondary courses for credit are not considered degree/certificate-seeking.
Department of Defense
Voluntary Education Program
Memorandum of Understanding
A voluntary program that functions to expand and improve postsecondary opportunities for servicemembers worldwide. It is funded by
the Department of Defense through a contract with the American Association of State Colleges and Universities (AASCU).
Disability services
Programs designed to provide reasonable academic accommodations and support services to empower students who have disabilities
to competitively pursue postsecondary education. May also include assistance to campus departments in providing access to services
and programs in the most integrated setting possible.
Distance education
Education that uses one or more technologies to deliver instruction to students who are separated from the instructor and to support
regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Technologies used for instruction may include the following: Internet; one-way and two-way transmissions through open broadcasts,
closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices; audio conferencing; and
video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction with the technologies
listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education. Requirements for coming to campus for
orientation, testing, or academic support services do not exclude a course from being classified as distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Dual credit
A program through which high school students are enrolled in Advanced Placement (AP) courses, taught at their high school, that fulfill
high school graduation requirements and may earn the student college credits .
Employment services for current
students
Activities intended to assist students in obtaining part-time employment as a means of defraying part of the cost of their education.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Governing board
An entity that ensures on behalf of the public the performance of an institution or a group of institutions. Responsibilities of the board
may include appointing, supporting, and monitoring the president of the institution; reviewing educational and public service programs;
insisting on strategic planning; and, ensuring good management and adequate resources.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Housing capacity
The maximum number of students for which an institution can provide residential facilities, whether on or off campus.
In-district student
A student who is a legal resident of the locality in which he/she attends school and thus is entitled to reduced tuition charges if offered
by the institution.
In-district tuition
T h e tuition charged by the institution to those students residing in the locality in which they attend school. This may be a lower rate
than in-state tuition if offered by the institution.
In-state student
A student who is a legal resident of the state in which he/she attends school.
In-state tuition
T h e tuition charged by institutions to those students who meet the state's or institution's residency requirements.
Institutionally controlled housing Any residence hall or housing facility located on- or off-campus that is owned or controlled by an institution and used by the institution
in direct support of or in a manner related to, the institution's educational purposes.
Integrated Postsecondary
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institution-
Education Data System (IPEDS)
level data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Library
An organized collection of printed, microform, and audiovisual materials which (a) is administered as one or more units, (b) is located
in one or more designated places, and (c) makes printed, microform, and audiovisual materials as well as necessary equipment and
services of a staff accessible to students and to faculty. Includes units meeting the above definition which are part of a learning
resource center.
Net price
The Higher Education Opportunity Act of 2008 defines institutional net price as "the average yearly price actually charged to first-time,
full-time undergraduate students receiving student aid at an institution of higher education after deducting such aid." In IPEDS,
average institutional net price is generated by subtracting the average amount of federal, state/local government, or institutional grant
and scholarship aid from the total cost of attendance. Total cost of attendance is the sum of published tuition and required fees (lower
of in-district or in-state for public institutions), books and supplies, and the weighted average for room and board and other expenses.
Cost of attendance data are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are collected
in the Student Financial Aid (SFA) component of IPEDS.
Off-campus (not with family)
A living arrangement in which a student does not live with the student's parents or legal guardians in any housing facility that is not
owned or controlled by the educational institution.
Off-campus (with family)
A living arrangement in which a student lives with the student's parents or legal guardians in any housing facility that is not owned or
controlled by the educational institution.
Off-campus housing
Any housing facility that is occupied by students but is not owned or controlled by the educational institution.
On-campus housing
Any residence hall or housing facility owned or controlled by an institution within the same reasonably contiguous geographic area and
used by the institution in direct support of or in a manner related to, the institution's educational purposes.
Other expenses
The amount of money (estimated by the financial aid office) needed by a student to cover expenses such as laundry, transportation,
and entertainment.
Out-of-state student
A student who is not a legal resident of the state in which he/she attends school.
Out-of-state tuition
T h e tuition charged by institutions to those students who do not meet the institution's or state's residency requirements.
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Placement services for program
completers
Assistance for students in evaluating their career alternatives and in obtaining full-time employment upon leaving the institution.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This Department of Veteran
Affairs benefit provides up to 36 months of education benefits at an approved institution for the following college costs: tuition and
fees, books and supplies and housing. The tuition and fees payment, which is the cost for an in-state student attending a public
institution, is made directly to the postsecondary institution whereas payments for books and supplies and housing are sent directly to
the student.
Postsecondary education
institution
An institution which has as its sole purpose or one of its primary missions, the provision of postsecondary education.
Prepaid tuition plan
A program that allows students or their families to purchase college tuition or tuition credits for future years, at current prices.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Remedial services
Instructional activities designed for students deficient in the general competencies necessary for a regular postsecondary curriculum
and educational setting.
Required fees
Fixed sum charged to students for items not covered by tuition and required of such a large proportion of all students that the student
who does not pay the charge is an exception.
Room charges
The charges for an academic year for rooming accommodations for a typical student sharing a room with one other student.
Servicemembers Opportunity
Colleges
A membership group of over 1,700 institutions that functions to expand and improve voluntary postsecondary opportunities for
servicemembers worldwide. It is funded by the Department of Defense through a contract with the American Association of State
Colleges and Universities (AASCU).
Shared library
A facility housing an organized collection of printed, microform, and audiovisual materials, and (a) is jointly administered by more than
one educational institution, or (b) whose funds or operating expenditures have been received from more than one educational
institution. The location of the facility is not a determining factor.
Study abroad
Arrangement by which a student completes part of the college program studying in another country. Can be at a campus abroad or
through a cooperative agreement with some other U.S. college or an institution of another country.
System
An organization of two or more institutions of higher education under the control or supervision of a common administrative governing
body. Governing bodies generally have the power to act in their own name, to hire and fire personnel, enter into contracts, etc. A
coordinating body without these powers or a section of a state agency usually would not be considered a system office.
Teacher certification program
A program designed to prepare students to meet the requirements for certification as teachers in elementary, middle/junior high, and
secondary schools.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Tuition
The amount of money charged to students for instructional services. Tuition may be charged per term, per course, or per credit.
Tuition and fees (published
charges)
The amount of tuition and required fees covering a full academic year most frequently charged to students. These values represent
what a typical student would be charged and may not be the same for all students at an institution. If tuition is charged on a percredit-hour basis, the average full-time credit hour load for an entire academic year is used to estimate average tuition. Required fees
include all fixed sum charges that are required of such a large proportion of all students that the student who does not pay the charges
is an exception.
Tuition guarantee
A program where the institution guarantees, to entering first-time students, that tuition will not increase for the years they are enrolled.
These guarantees are generally time-bound for four or five years.
Tuition payment plan
A program that allows tuition to be paid in installments spread out over an agreed upon period of time, sometimes without interest or
finance charges.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
Weekend/evening college
A program that allows students to take a complete course of study and attend classes only on weekends or only in the evenings.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible beneficiaries additional
institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon Program is a supplementary program to
the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department of Veterans Affairs matches the institutional aid provided
beyond the in-state tuition and fees, but to certain limit each year.
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > FAQ
Institutional Characteristics
Click one of the following questions to view the answer.
General
1)
What is the purpose of the Institutional Characteristics survey?
2)
What institutions are included in IPEDS?
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a mistake in the
fall?
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S. for distance
education location reporting?
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid” courses). How should
students enrolled in these courses be counted in the distance education portion of Fall Enrollment?
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for graduate and/or
married students?
2)
Our institution offers several meal plans. Which plan should I report?
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and fees charges in
Part D question 5, and the tuition and fees charges in Part D question 11?
4)
How do I calculate or determine “average tuition”?
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionally-controlled
housing both on and off campus?
2)
How do I know what amounts to report for room and board and other expenses for off campus?
3)
Do I have to report off campus living expenses?
4)
What are “other expenses”?
5)
What IC data are included on the College Navigator website?
Answers:
General
1)
What is the purpose of the Institutional Characteristics survey?
The primary purpose of the IPEDS Institutional Characteristics (IC) survey is to collect basic institutional
information including mission, student services, and athletic association. IC also collects student charges data
including tuition for different levels and cost data for first-time, full-time students either for programs or for an
academic year. This includes tuition and fee data as well as information on the estimated student budgets for
students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA
survey during the spring collection to calculate net price of attendance.
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2)
What institutions are included in IPEDS?
IPEDS gathers information from every college, university, and technical and vocational institution that
participates in the federal student financial aid programs. The Higher Education Act of 1965, as amended,
requires that institutions that participate in federal student aid programs report data on enrollments, program
completions, graduation rates, faculty and staff, finances, institutional prices, and student financial aid.
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3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a
mistake in the fall?
No, you cannot change your IC data in the winter or spring, except in rare circumstances. Due to processing
and the size of the database, it is difficult to make changes once a survey is closed. It is the responsibility of
the institution's keyholder to report these data correctly in the fall, as they do impact other surveys (e.g.,
Student Financial Aid).
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4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
The Office of Postsecondary Education(OPE) website: OPE Accreditation database at
http://www.ope.ed.gov/accreditation/.
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5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S.
for distance education location reporting?
Yes, Students located in a U.S. jurisdiction while they are enrolled in distance education courses should be
reported as located in the U.S
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6)
We offer courses that combine distance education and traditional teaching methods (“hybrid”
courses). How should students enrolled in these courses be counted in the distance education
portion of Fall Enrollment?
Hybrid courses are not considered by IPEDS as distance education. Students enrolled in “hybrid” courses should
be reported as “not enrolled in any distance education courses.”
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Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for
graduate and/or married students?
Yes, if the institution is providing the housing and the students pay “rent” or “board” to the institution.
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2)
Our institution offers several meal plans. Which plan should I report?
You should report the meal plan that offers the maximum number of meals per week. If your institution offers
unlimited number of meals enter 99.
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3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and
fees charges in Part D question 5, and the tuition and fees charges in Part D question 11?
The tuition and fees reported in question 5 are the average amounts charged to all full-time undergraduate
students; the tuition and fees in question 11 represent the average amounts charged to full-time, first-time
undergraduate students. The data in question 13 should be provided by your financial aid office as these are
the amounts used to determine student budgets.
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4)
How do I calculate or determine “average tuition”?
If your institution charges tuition on a per-credit-hour basis, then you should estimate average tuition based on
the average full-time credit hour load for an entire academic year. If you have different charges for different
programs at the undergraduate or graduate levels, calculate the “average” tuition using the amount that a
typical student would expect to pay. BE SURE TO REPORT TUITION FOR THE ENTIRE ACADEMIC YEAR!
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Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionallycontrolled housing both on and off campus?
Report the room and board amounts used by your financial aid office for determining student budgets. The
other expenses are the amount of money estimated by the financial aid office needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings. Do not include the tuition and
required fees with other expenses.
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2)
How do I know what amounts to report for room and board and other expenses for off campus?
You should enter the amount for a typical full-time student living off campus with family or not with family used
by the financial aid office to determine the student budget.
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3)
Do I have to report off campus living expenses?
Yes, if your institution does not require all of full-time, first-time students to live on campus (or makes ANY
exceptions to this policy).
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4)
What are “other expenses”?
This is the amount of money, estimated by the financial aid office, that is needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings.
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5)
What IC data are included on the College Navigator website?
The Institutional Characteristics information that is made available on College Navigator includes special
learning opportunities, student services, tuition and required fees, room and board charges, books and
supplies, other expenses and the institution’s mission statement. The best way to see what information is
available about your institution is to look up your institution on College Navigator.
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > Form
Institutional Characteristics for non-degree-granting 2-year academic year tuition reporters
Overview
Institutional Characteristics Overview
Welcome to the Institutional Characteristics (IC) component. This component collects important information about your institution's mission, student services, and student
charges.
Much of the data reported on IC appear on College Navigator, which is updated once after IC data has been reviewed. Thus, errors may stay on College Navigator for a full
year.
Additionally, the cost of attendance data are used to calculate the net price of attendance in the Student Financial Aid component. This has important implications for what
students see about your institution, and also for the College Affordability and Transparency Center's lists. Revisions or changes to costs can ONLY be made in the
Student Financial Aid component and not in the prior year revision system.
Remember, it is the responsibility of the keyholder to submit accurate data about the institution. Please contact the IPEDS Help Desk for clarifications to make sure that
you are reporting correctly.
Changes to This Year’s IC Component
The following changes were implemented for the 2016-17 data collection period:
• In Part C, the question about library services has been modified.
• In Part C, questions about distance education opportunities have been modified and moved to their own screen.
Common Errors
Quality control reviews of past IC data indicate frequently made errors. Please review the common errors below to ensure accurate reporting. Additional common errors or
tips can be found in the New Keyholder Handbook under Resources.
Part C, question 8 should only be marked 'YES' if your institution is EXCLUSIVELY distance education. Do not mark 'YES' if your courses/programs are also
available in person.
Do not try to outsmart fatal errors; this is falsifying data. Contact the Help Desk to override, or fix, the data.
Make sure you understand ALL definitions before responding to questions. For example, make sure that you are reporting for an 'ACADEMIC YEAR' or 'PROGRAM'
as defined by IPEDS.
To download the survey materials for this component: Survey Materials
To access your prior year data submission for this component: Reported Data
Part A - Mission Statement
1. Provide the institution's mission statement or a web address (URL) where the mission statement can be found. Typed statements are limited to 2,000 characters or
less. The mission statement will be available to the public on College Navigator.
Mission Statement URL:
Please begin URL with "http://" or "https://"
Mission Statement
Part B - Services and Programs for Servicemembers and Veterans
1. Which of the following are available to veterans, military servicemembers, or their families?
Yellow Ribbon Program (officially known as Post-9/11 GI Bill, Yellow Ribbon Program)
Credit for military training
Dedicated point of contact for support services for veterans, military servicemembers, and their families
Recognized student veteran organization
Member of Department of Defense Voluntary Educational Partnership Memorandum of Understanding
None of the above
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Student Services - Special Learning Opportunities
1. Does your institution accept any of the following? [Check all that apply]
Dual credit (college credit earned while in high school)
Credit for life experiences
Advanced placement (AP) credits
None of the above
2. What types of special learning opportunities are offered by your institution? [Check all that apply]
ROTC
Army
Navy
Study abroad
Weekend/evening college
Teacher certification (for the elementary, middle school/junior high, or secondary level)
Do not include certifications to teach at the postsecondary level.
Students can complete their preparation in certain areas of specialization
Students must complete their preparation at another institution for certain areas of specialization
This institution is approved by the state for the initial certification or licensure of teachers
None of the above
Air Force
Part C - Student Services: Other Student Services
4. Which of the following selected student services are offered by your institution? [Check all that apply]
Remedial services
Academic/career counseling services
Employment services for current students
Placement services for program completers
On-campus day care for children of students
None of the above
5. Which of the following academic library resource or service does your institution provide? [Check all that apply]
Physical facilities
An organized collection of printed materials
Access to digital/electronic resources
A staff trained to provide and interpret library materials
Established library hours
Access to library collections that are shared with other institutions
None of the above
6. Indicate whether or not any of the following alternative tuition plans are offered by your institution.
No
Yes
Tuition guarantee
Prepaid tuition plan
Tuition payment plan
Other (specify in box below)
You may use the space below to provide context for the alternative tuition plans you've reported above. These context notes will be posted on the College Navigator
website, and should be written to be understood by students and parents.
Part C - Student Services - Distance Education
7. Please indicate at what level(s) your institution does or does not offer distance education courses and/or distance education programs. Check all that apply.
Distance education courses
Distance education programs
Undergraduate level
Graduate level
8. Are all the programs at your institution offered exclusively via distance education programs?
No
Yes
Does not offer Distance Education
Part C - Student Services: Disability Service
10. Please indicate the percentage of all undergraduate students enrolled during fall 2016 who were formally registered as students with disabilities with the
institution's office of disability services (or the equivalent office).
3 percent or less
More than 3 percent:
%
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part D - Student Charges Questions
1. Are all full-time, first-time degree/certificate-seeking students required to live on campus or in institutionally-controlled housing?
If you answer Yes to this question, you will not be asked to report off-campus room and board in the price of attendance (D11).
This is only a screening question, and your response does not show up on College Navigator.
If you make any exceptions to this rule, and have even one full-time, first-time student living off-campus, please answer No so that this does not cause conflicts with the Student
Financial Aid survey. Making changes to the SFA component is very difficult and may lead to inaccurate reporting for your institution.
No
Yes, and we do not make ANY (even one) exceptions to this rule
2. Does your institution charge different tuition for in-district, in-state, or out-of-state students?
If you answer Yes to this question, you will be expected to report tuition amounts for in-district, in-state, and out-of-state students.
Please only select Yes if you really charge different tuition rates, or you will be reporting the same numbers 3 times.
No
Yes
3. Does your institution offer institutionally-controlled housing (either on or off campus)?
If you answer Yes to this question, you will be expected to specify a housing capacity, and to report a room charge or a combined room and board charge (D10).
No
Yes
Specify housing capacity for academic year 2017-18
4. Do you offer board or meal plans to your students?
If you answer Yes to this question, you will be expected to report a board charge or combined room and board charge (D10).
No
Yes - Enter the number of meals per week in the maximum meal plan available
Yes - Number of meals per week can vary (e.g., students' charge meals against a meal card)
Part D - Undergraduate Student Charges
If the institution charges an application fee, indicate the amount.
Amount
Prior year
Application fee
5. Charges to full-time students for the full academic year 2017-18
Please be sure to report an average tuition that includes all students at all levels (freshman, sophomore, etc.).
In-district
Prior year
In-state
Prior year
Out-of-state
Prior year
Out-of-state
Prior year
All full-time students
Average tuition
Required fees
6. Per credit hour charge for part-time students
Please be sure to report an average per credit tuition that includes all students at all levels (freshman, sophomore, etc.).
In-district
Per credit hour charge
Prior year
In-state
Prior year
Part D - Student Charges - Price of Attendance
11. Cost of attendance for full-time, first-time students:
Please enter the amounts requested below. These data will be made available to the public on College Navigator. If your institution participates in any Title IV programs (Pell,
Stafford, etc.), you must complete all information. Estimates of expenses for books and supplies, room and board, and other expenses are those from the Cost of Attendance
report used by the financial aid office in determining financial need. Please talk to your financial aid office to get these numbers, to ensure that you are reporting correctly.
If the 2017-18 tuition and/or fees as reported on this page for full-time, first-time students are covered by a tuition guarantee program, check the applicable box(es) under
'Tuition Guarantee'. Additionally, please indicate the maximum % increase that is guaranteed. These numbers are expected to be fairly small. Please contact the Help Desk if
you are confused about these values and how to report them.
Charges for full academic year
2014-15 2015-16 2016-17 2017-18
Published tuition and required fees:
Tuition Guarantee
(check only if applicable to entering students in 2017-18)
Guaranteed increase %
In-district
Tuition
Required fees
Tuition + fees total
In-state
Tuition
Required fees
Tuition + fees total
Out-of-state
Tuition
Required fees
Tuition + fees total
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
U.S. Department of Education
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Section 508 Compliance
Browsers Supported
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IPEDS Help Desk
(877) 225-2568 or ipedshelp@rti.org
NCES National Center for Education Statistics
2017-18 Survey Materials > Instructions
date: 7/26/2017
Institutional Characteristics
Purpose of Institutional Characteristics Survey
Changes in Reporting
General Instructions
Context Boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part
Part
Part
Part
Part
Part
A - Mission Statement and Distance Education
B - Services and Programs for Servicemembers and Veterans
C - Student Services
D - Student Charges
E - Athletic Association
F - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics (IC) component is to collect basic institutional information including mission,
student services, and athletic association. IC also collects student charges data including tuition for different levels and cost data for firsttime, full-time students either for programs or for an academic year. This includes tuition and fee data as well as information on the estimated
student budgets for students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA survey during
the Winter collection to calculate net price of attendance.
Changes in Reporting
The following changes were implemented for the 2017-18 data collection period:
•Part C, questions about distance education have been modified.
•Part D, instructions about student chargers for cost (price) of attendance for public program reporters have been modified.
General instructions
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website; institutions should check
grammar and spelling of their entries.
Coverage
Carefully read each question in the Institutional Characteristics survey to ensure you are reporting data for the appropriate students. The
student groups for which data are collected vary throughout the IC survey (e.g., undergraduate and graduate). In general, for each group,
ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award.
Students enrolled in courses that are part of a vocational or occupational program, including those enrolled in off-campus centers.
High school students taking regular college courses for credit under their classification as recorded by the institution.
Full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid
determination.
Students from overseas enrolled in U.S. courses (e.g., online students).
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree.
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award or the completion of a vocational program.
Students taking Continuing Education Units (CEUs) unless they are also enrolled in courses creditable toward a degree or other
formal award.
Students exclusively auditing classes.
Residents or interns in Doctor's - professional practice fields, since they have already received their Doctor's degree.
Any student studying abroad (e.g., at a foreign university) if their enrollment at this institution is only an administrative record and the
fee is nominal.
Students in any branch campus located in a foreign country.
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A – Mission Statement
Mission Statement
Provide your institution's mission statement or a web address (please begin with http:// or https://) where the statement can be
found. Typed statements are limited to 2,000 characters. The mission statement will be available to the public on College Navigator.
Part B - Services for Military Servicemembers, Veterans, and Eligible Family Members
Services and Programs for Military Servicemembers and Veterans
Indicate which of the following are offered to veterans, military servicemembers, or their families.
For the Post-9/11 GI Bill Yellow Ribbon program, please choose this only if the Yellow Ribbon program is available at your institution.
Part C - Student Services
Special learning opportunities
Special credit
Indicate if your institution accepts credit earned prior to admission through any of the sources listed.
Special learning opportunities
Indicate if the listed special learning opportunities are offered by your institution. Teacher certification refers to pre-K through 12; if
the institution only provides certification for some levels (e.g., elementary only and not secondary), be sure to indicate that only
certain levels are offered.
Years of study required for entry (Not applicable to less-than-4-year institutions)
If the institution limits entrance to students who have completed certain academic requirements, select the years of study required
for entry. For example, upper division only schools may require 2 years (60 credits) of study prior to admittance, and schools that
offer only graduate programs may require bachelor's degrees or 4 years of study for entrance.
Student services
Student services
Indicate which of the listed services are offered by the institution.
Library
Indicate whether your institution offers any of the listed resources or services. If none of the listed resources/services apply, select
"None of the above".
Alternative tuition plans
Indicate if your institution offers any alternative tuition plans. Use the context box on the bottom of the page to provide details
about tuition plans for College Navigator. Please provide only factual information, context boxes are reviewed and inappropriate
information (such as marketing information) will be removed.
Distance education
Distance education is one that uses one or more technologies to deliver instruction to students who are separated from the instructor
and to support regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Requirements for coming to campus for orientation, testing, or academic support services do not exclude a course from being classified
as distance education. Technologies used for instruction may include the following: Internet; one-way and two-way transmissions
through open broadcasts, closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices;
audio conferencing; and video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction
with the technologies listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Distance education levels
Indicate whether you offer distance education courses and/or programs at the undergraduate level and/or graduate level. Please
check all that apply. If you do not offer distance education courses and/or programs, please select “Does not offer distance
education" at the undergraduate and/or graduate level.
Exclusively distance education programs
Indicate whether or not ALL programs offered by your institution are delivered exclusively via distance education, meaning all the
required coursework for program completion is able to be completed via distance education courses.
Disabilities
Please indicate the percentage of all undergraduate students enrolled in the time period indicated on screen who were formally
registered as students with disabilities with the institution's office of disability services (or the equivalent office). This may include
students with physical or learning disabilities, as well as other types of disabilities. If greater than 3% of students are registered as
having a disability, you will need to indicate a percentage.
Please use the context box on the page to provide information, such as the webpage for your disabilities services website.
Part D - Student Charges
Screening questions
If you responded to questions regarding full-time, first-time degree/certificate-seeking undergraduate students in the Institutional
Characteristics Header survey, your institution will be required to answer all the questions.
On-campus or institutionally controlled off-campus housing requirement
Indicate if ALL full-time, first-time degree/certificate-seeking students are required to live on campus or in institutionally controlled
off-campus housing. If you make ANY exceptions, you should not select this as a requirement, as this will cause inconsistencies
in your reporting between this section and the Student Financial Aid survey calculation of net price.
This question is a screening question, and does not appear on College Navigator. Please respond correctly.
Tuition based on residence
Indicate if the institution charges a different price for students from in-district, in-state, or out-of-state.
Institutionally controlled housing
Indicate if the institution provides institutionally controlled housing (either on- or off-campus) and if so, specify the housing capacity.
Meal plans
Indicate if the institution offers board or meal plans to students. If the institution offers fixed meal plans, provide the number of
meals per week in the maximum plan available. Institutions will be asked to report the board charges or combined room and board
charges on later screens.
Tuition and fees for undergraduate students (academic year reporters)
Undergraduate students include:
Students who have not obtained a bachelor's degree;
Students in bachelor's degree programs that require at least 4 years but fewer than 6 years of college work; or
Students in occupational or general study programs requiring 1, 2, or 3 years of college work that are designed to prepare
students for immediate employment or to provide general education rather than to serve as the first 1, 2, or 3 years of a
bachelor's degree program.
Undergraduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for undergraduate students
This tuition value differs from cost of attendance as it is the average tuition and fees for ALL undergraduate students and all levels
(freshman, sophomore, junior, senior, etc.). It is possible that this number will be different from the cost of attendance that you will
report if you have first-time, full-time students.
Since tuition and required fees and room and board charges may be different for varying groups of full-time undergraduate
students at an institution, adhere to the following rules regarding reporting:
Report the average tuition and required fees for the full academic year charged to in-district, in-state, and out-of-state
students. If you selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-ofstate, provide amounts in all columns even if two are the same. If they are all the same, go back to the screening question that
asks about this and indicate that you do not charge different tuitions.
If the institution charges tuition on a per-credit-hour basis, estimate average tuition based on the average full-time credit-hour
load for an entire academic year.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
If the institution has a single lump sum charge for tuition, required fees, and room and board, enter the amount as a
comprehensive fee.
Per-credit-hour charges for part-time undergraduate students
Enter the average dollar amount your institution charges to part-time undergraduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Tuition and fees for graduate students
Graduate students include any student who holds a bachelor's degree or equivalent, and is taking courses at the postbaccalaureate level. These students may or may not be enrolled in graduate programs.
Graduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for graduate students
Since tuition and required fees may be different for varying groups of full-time graduate students at an institution, adhere to the
following rules regarding reporting:
Do not include doctor’s-professional practice tuition. This will be collected separately.
Report the average tuition and required fees charged to full-time graduate students for the full academic year. If you selected
‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts in
all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and
indicate that you do not charge different tuitions.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
Per-credit-hour charges for part-time graduate students
Enter the dollar amount the institution most frequently charges to part-time graduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Doctor's - professional practice tuition and fees
Report the tuition and fees (if applicable, for both in- and out-of-state) for students in the selected professional practice programs.
Number of programs (program reporters only)
Provide the total number of occupational programs offered by your institution. A program is a combination of courses and related
activities organized for the attainment of broad educational objectives as described by the institution. Please do not count single
courses as a program.
Room and Board
Institutions that offer institutionally controlled housing (either on- or off- campus) will be required to answer the questions in this
section.
Report the typical room charge for the full academic year (as indicated on screen) for a full-time student sharing a room with one other
student. Report the board charge based on the maximum meal plan available for the full academic year (as indicated on screen) to a
full-time student. Report a combined room and board charge only if room and board charges cannot be separated.
If your institution offers room (housing) but does not offer board, refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on board.
If your institution offers board but does not offer room (housing), refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on room.
Academic year reporters cost of attendance for full-time, first-time undergraduate students
If you made errors in the prior year reporting, you will need to make changes in the Student Financial Aid component in the Winter.
There are no changes in the Prior Year Revision System.
This question requires working with your student financial aid office.
Institutions with standard academic terms (semesters, quarters, trimesters, or 4-1-4 or hybrid institutions) should provide cost
information for in-district, in-state, and out-of-state students for the FULL ACADEMIC YEAR in the columns indicated. The numbers
reported for tuition, fees, books and supplies, room and board, and other expenses must match the amounts used by your financial aid
office for determining eligibility for student financial assistance. If your institution has a single lump sum charge for tuition, required fees,
and room and board, enter the amount as a comprehensive fee. You will not be able to lock your submission without these data.
Report BOTH tuition and fees, separately. Please report accurately as these numbers are used in the calculation of net price during the
Student Financial Aid survey. Net price appears to the public in College Navigator, including the College Affordability and Transparency
Center, as mandated in accordance with Sec. 111 of the Higher Education Opportunity Act of 2008 (HEOA).
Indicate whether the tuition and/or fees reported are covered by a tuition guarantee plan. If they are, but it is not a flat rate, please
provide the guaranteed maximum rate of increase.
Program reporters cost (price) of attendance
Institutions with no full-time, first-time students will report the six largest programs on one page, and should follow the directions
under ‘Reporting the next 5 largest programs’ to report these data. For public institutions, report the in-state or in-district costs if
applicable.
Reporting the largest program
Errors can be corrected in the Student Financial Aid component in the Winter.
This question requires working with your student financial aid office.
This section asks questions about the largest program your institution has offered for entering students. Institutions that provided
data for the largest program in the prior year will see pre-loaded data (when CIP code has changed, you will need to update the CIP
with an appropriate CIP). If the largest program has changed, check the box provided and indicate a different program. You will be
required to enter data for all 4 years as indicated on the screen.
To enter or change the largest program
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Provide the total length of program in contact or credit hours and in weeks (as completed by a student attending full-time).
Provide the total length of the academic year, as used to calculate your Pell budget, in contact or credit hours and in weeks.
Enter an application fee (if applicable).
Provide amounts for tuition and fees, books and supplies, room and board, and other expenses FOR THE TIME PERIOD
INDICATED (either for the length of the program, or for 4 weeks). These are the amounts used by your financial aid office for
determining eligibility for student financial assistance.
Note: Programs of English as a second language and GED courses are not to be included in IPEDS. Institutions should report their
largest program based on enrollment size, regardless of whether or not that program is Title IV.
Reporting the next 5 largest programs
This section asks questions about the next 5 largest programs your institution offers for entering students (or, if you have no full-time,
first-time students, the 6 largest programs).
Only if reporting 6 largest programs because you do not have full-time, first-time students, enter an application fee (if applicable).
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Enter the tuition and required fees charged for the entire length of the program.
Enter the cost of books and supplies for the program.
Report the full length of the program and indicate whether the length of the entire program is measured in contact or credit hours.
Report the number of months it takes a full-time student to complete the program.
Part E - Athletic Association
Indicate if the institution is a member of a national athletic association.
For institutions belonging to NCAA or NAIA, select the conference (by sport) from the drop list provided.
Part F - Campus information
For campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Application fee
That amount of money that an institution charges for processing a student's application for admittance to the institution. This amount
is not creditable toward tuition or required fees, nor is it refundable if the student is not admitted to the institution.
Board charges
Charges assessed students for an academic year for meals.
Board plan
The method for providing meals to students during an academic year. Plans may include a specific charge for a specified number of
meals per week or a specified amount against which students may charge their meals.
Books and supplies
The average cost of books and supplies for a typical student for an entire academic year (or program). Does not include unusual costs
for special groups of students (e.g., engineering or art majors), unless they constitute the majority of students at an institution.
CIP code
A six-digit code in the form xx.xxxx that identifies instructional program specialties within educational institutions.
Classification of Instructional
Programs (CIP)
A taxonomic coding scheme for secondary and postsecondary instructional programs. It is intended to facilitate the organization,
collection, and reporting of program data using classifications that capture the majority of reportable data. The CIP is the accepted
federal government statistical standard on instructional program classifications and is used in a variety of education information
surveys and databases.
Clock hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as contact hour.
Comprehensive fee
A single fixed amount of money charged by an institution that covers tuition, required fees, room, and board. For some institutions,
this amount may also cover books and supplies.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Counseling service
Activities designed to assist students in making plans and decisions related to their education, career, or personal development.
Credit for life experiences
Credit earned by students for what they have learned through independent study, noncredit adult courses, work experience, portfolio
demonstration, previous licensure or certification, or completion of other learning opportunities (military, government, or professional).
Credit may also be awarded through a credit by examination program.
Credit for Military Training
Postsecondary credit granted by institutions to military servicemen or veterans for experiences and training gained while in the service.
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Day care service
A student service designed to provide appropriate care and protection of infants, preschool, and school-age children so their parents
can participate in postsecondary education programs .
Degree/certificate-seeking
students
Students enrolled in courses for credit who are seeking a degree, certificate, or other formal award. This includes students who:
- received any type of federal financial aid, regardless of what courses they took at any time;
- received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a degree, certificate,
or transfer-seeking program; or
- obtained a student visa to study at a U.S. postsecondary institution
High school students also enrolled in postsecondary courses for credit are not considered degree/certificate-seeking.
Department of Defense
Voluntary Education Program
Memorandum of Understanding
A voluntary program that functions to expand and improve postsecondary opportunities for servicemembers worldwide. It is funded by
the Department of Defense through a contract with the American Association of State Colleges and Universities (AASCU).
Disability services
Programs designed to provide reasonable academic accommodations and support services to empower students who have disabilities
to competitively pursue postsecondary education. May also include assistance to campus departments in providing access to services
and programs in the most integrated setting possible.
Distance education
Education that uses one or more technologies to deliver instruction to students who are separated from the instructor and to support
regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Technologies used for instruction may include the following: Internet; one-way and two-way transmissions through open broadcasts,
closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices; audio conferencing; and
video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction with the technologies
listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education. Requirements for coming to campus for
orientation, testing, or academic support services do not exclude a course from being classified as distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Dual credit
A program through which high school students are enrolled in Advanced Placement (AP) courses, taught at their high school, that fulfill
high school graduation requirements and may earn the student college credits .
Employment services for current
students
Activities intended to assist students in obtaining part-time employment as a means of defraying part of the cost of their education.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Governing board
An entity that ensures on behalf of the public the performance of an institution or a group of institutions. Responsibilities of the board
may include appointing, supporting, and monitoring the president of the institution; reviewing educational and public service programs;
insisting on strategic planning; and, ensuring good management and adequate resources.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Housing capacity
The maximum number of students for which an institution can provide residential facilities, whether on or off campus.
In-district student
A student who is a legal resident of the locality in which he/she attends school and thus is entitled to reduced tuition charges if offered
by the institution.
In-district tuition
T h e tuition charged by the institution to those students residing in the locality in which they attend school. This may be a lower rate
than in-state tuition if offered by the institution.
In-state student
A student who is a legal resident of the state in which he/she attends school.
In-state tuition
T h e tuition charged by institutions to those students who meet the state's or institution's residency requirements.
Institutionally controlled housing Any residence hall or housing facility located on- or off-campus that is owned or controlled by an institution and used by the institution
in direct support of or in a manner related to, the institution's educational purposes.
Integrated Postsecondary
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institution-
Education Data System (IPEDS)
level data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Library
An organized collection of printed, microform, and audiovisual materials which (a) is administered as one or more units, (b) is located
in one or more designated places, and (c) makes printed, microform, and audiovisual materials as well as necessary equipment and
services of a staff accessible to students and to faculty. Includes units meeting the above definition which are part of a learning
resource center.
Net price
The Higher Education Opportunity Act of 2008 defines institutional net price as "the average yearly price actually charged to first-time,
full-time undergraduate students receiving student aid at an institution of higher education after deducting such aid." In IPEDS,
average institutional net price is generated by subtracting the average amount of federal, state/local government, or institutional grant
and scholarship aid from the total cost of attendance. Total cost of attendance is the sum of published tuition and required fees (lower
of in-district or in-state for public institutions), books and supplies, and the weighted average for room and board and other expenses.
Cost of attendance data are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are collected
in the Student Financial Aid (SFA) component of IPEDS.
Off-campus (not with family)
A living arrangement in which a student does not live with the student's parents or legal guardians in any housing facility that is not
owned or controlled by the educational institution.
Off-campus (with family)
A living arrangement in which a student lives with the student's parents or legal guardians in any housing facility that is not owned or
controlled by the educational institution.
Off-campus housing
Any housing facility that is occupied by students but is not owned or controlled by the educational institution.
On-campus housing
Any residence hall or housing facility owned or controlled by an institution within the same reasonably contiguous geographic area and
used by the institution in direct support of or in a manner related to, the institution's educational purposes.
Other expenses
The amount of money (estimated by the financial aid office) needed by a student to cover expenses such as laundry, transportation,
and entertainment.
Out-of-state student
A student who is not a legal resident of the state in which he/she attends school.
Out-of-state tuition
T h e tuition charged by institutions to those students who do not meet the institution's or state's residency requirements.
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Placement services for program
completers
Assistance for students in evaluating their career alternatives and in obtaining full-time employment upon leaving the institution.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This Department of Veteran
Affairs benefit provides up to 36 months of education benefits at an approved institution for the following college costs: tuition and
fees, books and supplies and housing. The tuition and fees payment, which is the cost for an in-state student attending a public
institution, is made directly to the postsecondary institution whereas payments for books and supplies and housing are sent directly to
the student.
Postsecondary education
institution
An institution which has as its sole purpose or one of its primary missions, the provision of postsecondary education.
Prepaid tuition plan
A program that allows students or their families to purchase college tuition or tuition credits for future years, at current prices.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Remedial services
Instructional activities designed for students deficient in the general competencies necessary for a regular postsecondary curriculum
and educational setting.
Required fees
Fixed sum charged to students for items not covered by tuition and required of such a large proportion of all students that the student
who does not pay the charge is an exception.
Room charges
The charges for an academic year for rooming accommodations for a typical student sharing a room with one other student.
Servicemembers Opportunity
Colleges
A membership group of over 1,700 institutions that functions to expand and improve voluntary postsecondary opportunities for
servicemembers worldwide. It is funded by the Department of Defense through a contract with the American Association of State
Colleges and Universities (AASCU).
Shared library
A facility housing an organized collection of printed, microform, and audiovisual materials, and (a) is jointly administered by more than
one educational institution, or (b) whose funds or operating expenditures have been received from more than one educational
institution. The location of the facility is not a determining factor.
Study abroad
Arrangement by which a student completes part of the college program studying in another country. Can be at a campus abroad or
through a cooperative agreement with some other U.S. college or an institution of another country.
System
An organization of two or more institutions of higher education under the control or supervision of a common administrative governing
body. Governing bodies generally have the power to act in their own name, to hire and fire personnel, enter into contracts, etc. A
coordinating body without these powers or a section of a state agency usually would not be considered a system office.
Teacher certification program
A program designed to prepare students to meet the requirements for certification as teachers in elementary, middle/junior high, and
secondary schools.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Tuition
The amount of money charged to students for instructional services. Tuition may be charged per term, per course, or per credit.
Tuition and fees (published
charges)
The amount of tuition and required fees covering a full academic year most frequently charged to students. These values represent
what a typical student would be charged and may not be the same for all students at an institution. If tuition is charged on a percredit-hour basis, the average full-time credit hour load for an entire academic year is used to estimate average tuition. Required fees
include all fixed sum charges that are required of such a large proportion of all students that the student who does not pay the charges
is an exception.
Tuition guarantee
A program where the institution guarantees, to entering first-time students, that tuition will not increase for the years they are enrolled.
These guarantees are generally time-bound for four or five years.
Tuition payment plan
A program that allows tuition to be paid in installments spread out over an agreed upon period of time, sometimes without interest or
finance charges.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
Weekend/evening college
A program that allows students to take a complete course of study and attend classes only on weekends or only in the evenings.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible beneficiaries additional
institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon Program is a supplementary program to
the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department of Veterans Affairs matches the institutional aid provided
beyond the in-state tuition and fees, but to certain limit each year.
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date: 7/26/2017
2017-18 Survey Materials > FAQ
Institutional Characteristics
Click one of the following questions to view the answer.
General
1)
What is the purpose of the Institutional Characteristics survey?
2)
What institutions are included in IPEDS?
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a mistake in the
fall?
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S. for distance
education location reporting?
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid” courses). How should
students enrolled in these courses be counted in the distance education portion of Fall Enrollment?
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for graduate and/or
married students?
2)
Our institution offers several meal plans. Which plan should I report?
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and fees charges in
Part D question 5, and the tuition and fees charges in Part D question 11?
4)
How do I calculate or determine “average tuition”?
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionally-controlled
housing both on and off campus?
2)
How do I know what amounts to report for room and board and other expenses for off campus?
3)
Do I have to report off campus living expenses?
4)
What are “other expenses”?
5)
What IC data are included on the College Navigator website?
Answers:
General
1)
What is the purpose of the Institutional Characteristics survey?
The primary purpose of the IPEDS Institutional Characteristics (IC) survey is to collect basic institutional
information including mission, student services, and athletic association. IC also collects student charges data
including tuition for different levels and cost data for first-time, full-time students either for programs or for an
academic year. This includes tuition and fee data as well as information on the estimated student budgets for
students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA
survey during the spring collection to calculate net price of attendance.
Back to top
2)
What institutions are included in IPEDS?
IPEDS gathers information from every college, university, and technical and vocational institution that
participates in the federal student financial aid programs. The Higher Education Act of 1965, as amended,
requires that institutions that participate in federal student aid programs report data on enrollments, program
completions, graduation rates, faculty and staff, finances, institutional prices, and student financial aid.
Back to top
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a
mistake in the fall?
No, you cannot change your IC data in the winter or spring, except in rare circumstances. Due to processing
and the size of the database, it is difficult to make changes once a survey is closed. It is the responsibility of
the institution's keyholder to report these data correctly in the fall, as they do impact other surveys (e.g.,
Student Financial Aid).
Back to top
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
The Office of Postsecondary Education(OPE) website: OPE Accreditation database at
http://www.ope.ed.gov/accreditation/.
Back to top
5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S.
for distance education location reporting?
Yes, Students located in a U.S. jurisdiction while they are enrolled in distance education courses should be
reported as located in the U.S
Back to top
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid”
courses). How should students enrolled in these courses be counted in the distance education
portion of Fall Enrollment?
Hybrid courses are not considered by IPEDS as distance education. Students enrolled in “hybrid” courses should
be reported as “not enrolled in any distance education courses.”
Back to top
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for
graduate and/or married students?
Yes, if the institution is providing the housing and the students pay “rent” or “board” to the institution.
Back to top
2)
Our institution offers several meal plans. Which plan should I report?
You should report the meal plan that offers the maximum number of meals per week. If your institution offers
unlimited number of meals enter 99.
Back to top
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and
fees charges in Part D question 5, and the tuition and fees charges in Part D question 11?
The tuition and fees reported in question 5 are the average amounts charged to all full-time undergraduate
students; the tuition and fees in question 11 represent the average amounts charged to full-time, first-time
undergraduate students. The data in question 13 should be provided by your financial aid office as these are
the amounts used to determine student budgets.
Back to top
4)
How do I calculate or determine “average tuition”?
If your institution charges tuition on a per-credit-hour basis, then you should estimate average tuition based on
the average full-time credit hour load for an entire academic year. If you have different charges for different
programs at the undergraduate or graduate levels, calculate the “average” tuition using the amount that a
typical student would expect to pay. BE SURE TO REPORT TUITION FOR THE ENTIRE ACADEMIC YEAR!
Back to top
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionallycontrolled housing both on and off campus?
Report the room and board amounts used by your financial aid office for determining student budgets. The
other expenses are the amount of money estimated by the financial aid office needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings. Do not include the tuition and
required fees with other expenses.
Back to top
2)
How do I know what amounts to report for room and board and other expenses for off campus?
You should enter the amount for a typical full-time student living off campus with family or not with family used
by the financial aid office to determine the student budget.
Back to top
3)
Do I have to report off campus living expenses?
Yes, if your institution does not require all of full-time, first-time students to live on campus (or makes ANY
exceptions to this policy).
Back to top
4)
What are “other expenses”?
This is the amount of money, estimated by the financial aid office, that is needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings.
Back to top
5)
What IC data are included on the College Navigator website?
The Institutional Characteristics information that is made available on College Navigator includes special
learning opportunities, student services, tuition and required fees, room and board charges, books and
supplies, other expenses and the institution’s mission statement. The best way to see what information is
available about your institution is to look up your institution on College Navigator.
Back to top
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2017-18 Survey Materials > Form
Institutional Characteristics for non-degree-granting 2-year program tuition reporters
Overview
Institutional Characteristics Overview
Welcome to the Institutional Characteristics (IC) component. This component collects important information about your institution's mission, student services, and student
charges.
Much of the data reported on IC appear on College Navigator, which is updated once after IC data has been reviewed. Thus, errors may stay on College Navigator for a full
year.
Additionally, the cost of attendance data are used to calculate the net price of attendance in the Student Financial Aid component. This has important implications for what
students see about your institution, and also for the College Affordability and Transparency Center's lists. Revisions or changes to costs can ONLY be made in the
Student Financial Aid component and not in the prior year revision system.
Remember, it is the responsibility of the keyholder to submit accurate data about the institution. Please contact the IPEDS Help Desk for clarifications to make sure that
you are reporting correctly.
Changes to This Year’s IC Component
The following changes were implemented for the 2016-17 data collection period:
• In Part C, the question about library services has been modified.
• In Part C, questions about distance education opportunities have been modified and moved to their own screen.
Common Errors
Quality control reviews of past IC data indicate frequently made errors. Please review the common errors below to ensure accurate reporting. Additional common errors or
tips can be found in the New Keyholder Handbook under Resources.
Part C, question 8 should only be marked 'YES' if your institution is EXCLUSIVELY distance education. Do not mark 'YES' if your courses/programs are also
available in person.
Do not try to outsmart fatal errors; this is falsifying data. Contact the Help Desk to override, or fix, the data.
Make sure you understand ALL definitions before responding to questions. For example, make sure that you are reporting for an 'ACADEMIC YEAR' or 'PROGRAM'
as defined by IPEDS.
To download the survey materials for this component: Survey Materials
To access your prior year data submission for this component: Reported Data
Part A - Mission Statement
1. Provide the institution's mission statement or a web address (URL) where the mission statement can be found. Typed statements are limited to 2,000 characters or
less. The mission statement will be available to the public on College Navigator.
Mission Statement URL:
Please begin URL with "http://" or "https://"
Mission Statement
Part B - Services and Programs for Servicemembers and Veterans
1. Which of the following are available to veterans, military servicemembers, or their families?
Yellow Ribbon Program (officially known as Post-9/11 GI Bill, Yellow Ribbon Program)
Credit for military training
Dedicated point of contact for support services for veterans, military servicemembers, and their families
Recognized student veteran organization
Member of Department of Defense Voluntary Educational Partnership Memorandum of Understanding
None of the above
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Student Services - Special Learning Opportunities
1. Does your institution accept any of the following? [Check all that apply]
Dual credit (college credit earned while in high school)
Credit for life experiences
Advanced placement (AP) credits
None of the above
2. What types of special learning opportunities are offered by your institution? [Check all that apply]
ROTC
Army
Navy
Study abroad
Weekend/evening college
Teacher certification (for the elementary, middle school/junior high, or secondary level)
Do not include certifications to teach at the postsecondary level.
Students can complete their preparation in certain areas of specialization
Students must complete their preparation at another institution for certain areas of specialization
This institution is approved by the state for the initial certification or licensure of teachers
None of the above
Air Force
Part C - Student Services: Other Student Services
4. Which of the following selected student services are offered by your institution? [Check all that apply]
Remedial services
Academic/career counseling services
Employment services for current students
Placement services for program completers
On-campus day care for children of students
None of the above
5. Which of the following academic library resource or service does your institution provide? [Check all that apply]
Physical facilities
An organized collection of printed materials
Access to digital/electronic resources
A staff trained to provide and interpret library materials
Established library hours
Access to library collections that are shared with other institutions
None of the above
6. Indicate whether or not any of the following alternative tuition plans are offered by your institution.
No
Yes
Tuition guarantee
Prepaid tuition plan
Tuition payment plan
Other (specify in box below)
You may use the space below to provide context for the alternative tuition plans you've reported above. These context notes will be posted on the College Navigator
website, and should be written to be understood by students and parents.
Part C - Student Services - Distance Education
7. Please indicate at what level(s) your institution does or does not offer distance education courses and/or distance education programs. Check all that apply.
Distance education courses
Distance education programs
Undergraduate level
Graduate level
8. Are all the programs at your institution offered exclusively via distance education programs?
No
Yes
Does not offer Distance Education
Part C - Student Services: Disability Service
10. Please indicate the percentage of all undergraduate students enrolled during fall 2016 who were formally registered as students with disabilities with the
institution's office of disability services (or the equivalent office).
3 percent or less
More than 3 percent:
%
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part D - Student Charges Questions
1. Are all full-time, first-time degree/certificate-seeking students required to live on-campus or in institutionally-controlled housing?
If you answer Yes to this question, you will not be asked to report off-campus room and board in the price of attendance (D7).
This is only a screening question, and your response does not show up on College Navigator.
If you make any exceptions to this rule, and have even one full-time, first-time student living off-campus, please answer No so that this does not cause conflicts with the Student
Financial Aid survey. Making changes to the SFA component is very difficult and may lead to inaccurate reporting for your institution.
No
Yes, and we do not make ANY (even one) exceptions to this rule
3. Does your institution offer institutionally-controlled housing (either on or off campus)?
If you answer Yes to this question, you will be expected to specify a housing capacity, and to report a room charge or a combined room and board charge (D10).
No
Yes
Specify housing capacity for academic year 2017-18
4. Do you offer board or meal plans to your students?
If you answer Yes to this question, you will be expected to report a board charge or combined room and board charge (D10).
No
Yes - Enter the number of meals per week in the maximum meal plan available
Yes - Number of meals per week can vary (e.g., students' charge meals against a meal card)
Part D - Student Charges - Number of programs
5. How many programs are offered at your institution?
Be sure not to report single courses, report only full programs. If you do not know what a program is, review the definition in the glossary or call the Help Desk.
Number of programs
Part D - Student Charges - Price of Attendance
7. Cost of attendance for entering students
Please enter ALL amounts requested below. These data will be made available to the public on College Navigator. Estimates of expenses for books and supplies, room and
board, and other expenses are those from the Cost of Attendance report used by the financial aid office in determining financial need. Please talk to your financial aid office
to get the correct numbers to use for this report.
Note: The academic year length you report should be the same calculation used for required reporting for your Pell budget. This number will be used to calculate academic
year costs for your institution and will impact your net price calculation. Please discuss this information with your student aid office to ensure accurate reporting.
LARGEST PROGRAM:
CIP Code
Title
Enter new largest
program
If your largest program has changed from the one listed above, or if no program appears above, click the 'enter new largest program' link, choose a
program and enter data for all three years. Note: if your institution participates in Title IV programs, you must complete all cells.
How is your
program
measured?
Contact Hours
Credit Hours
Total length of PROGRAM in contact or credit hours
Total length of PROGRAM in WEEKS, as completed by a student attending full-time
Total length of ACADEMIC YEAR (as used to calculate your Pell budget) in contact or credit hours
Total length of ACADEMIC YEAR (as used to calculate your Pell budget) in WEEKS
If the institution charges an application fee, indicate the amount.
Amount
Prior year
Application fee
The following numbers need to be reported for the entire length of the program. For example, if your program is 18 months long, report 18 months worth of tuition, fees, books
and supplies.
If your institution charges differently based on residence, please use in-state charges. The correct numbers should be available from your financial aid office.
Published student charges for the entire program
2014-15
2015-16
2016-17
2017-18
Tuition and required fees for the entire program
Books and supplies for the entire program
The following numbers need to be reported for 4 weeks (1 month).
The correct numbers should be available from your financial aid office. Off-campus numbers should be based on costs for your area, not on national averages.
On-campus:
Room and board for 4 weeks (1 month)
Other expenses for 4 weeks (1 month)
Room and board and other expenses for 4 weeks (1 month)
Off-campus (not with family):
Room and board for 4 weeks (1 month)
Other expenses for 4 weeks (1 month)
Room and board and other expenses for 4 weeks (1 month)
Off-campus (with family):
Other expenses for 4 weeks (1 month)
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part D - Student Charges - Price of Attendance - Calculated values
7. Cost of attendance - Calculated values
Please review the numbers below for accuracy. If something looks incorrect, please go to the previous page and make sure all of the numbers reported on that page are
correct. If you still do not think the numbers are correct, please contact the IPEDS Help Desk at 877-225-2568.
CIP CODE OF LARGEST PROGRAM
TITLE OF LARGEST PROGRAM
Published student charges for the entire program
Tuition and required fees
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
Published student charges for an academic year
Tuition and required fees
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
2014-15
2015-16
2016-17
2017-18
Part D - Student Charges - Program Data
8. Please list your second through sixth largest programs and provide the requested information for each program. To enter a CIP code and program title, click on the
select button, and then click on the program from the list provided. Choosing clear will remove the CIP code and title. Report the tuition and fees and the cost of books
and supplies for the TOTAL LENGTH OF THE PROGRAM. Also report the length of the entire program in terms of contact or credit hours and provide the number of months
it takes a full-time student to complete the entire program.
Note: The largest programs are the programs with the most students, not the programs with the longest lengths.
Please make sure to report all costs for each program. As with the largest program, costs are for the entire length of the program.If your institution charges differently based on
residence, please use in-state charges.
Do not skip lines when reporting programs. Your 2nd largest program should be listed as 2nd, your 3rd as 3rd, etc.
CIP Code
Tuition and required
fees
Cost of books and
supplies
Total length of
program
1st
Program
Measurement
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
# of months to
complete
Title
2nd
select
clear
Title
3rd
select
clear
Title
4th
select
clear
Title
5th
select
clear
Title
6th
select
clear
Title
You may use the space below to provide context for the data you've reported above.
U.S. Department of Education
Software Provider Resources
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Troubleshooting
NCES Privacy Policy
IPEDS Help Desk
(877) 225-2568 or ipedshelp@rti.org
NCES National Center for Education Statistics
2017-18 Survey Materials > Instructions
date: 7/26/2017
Institutional Characteristics
Purpose of Institutional Characteristics Survey
Changes in Reporting
General Instructions
Context Boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part
Part
Part
Part
Part
Part
A - Mission Statement and Distance Education
B - Services and Programs for Servicemembers and Veterans
C - Student Services
D - Student Charges
E - Athletic Association
F - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics (IC) component is to collect basic institutional information including mission,
student services, and athletic association. IC also collects student charges data including tuition for different levels and cost data for firsttime, full-time students either for programs or for an academic year. This includes tuition and fee data as well as information on the estimated
student budgets for students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA survey during
the Winter collection to calculate net price of attendance.
Changes in Reporting
The following changes were implemented for the 2017-18 data collection period:
•Part C, questions about distance education have been modified.
•Part D, instructions about student chargers for cost (price) of attendance for public program reporters have been modified.
General instructions
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website; institutions should check
grammar and spelling of their entries.
Coverage
Carefully read each question in the Institutional Characteristics survey to ensure you are reporting data for the appropriate students. The
student groups for which data are collected vary throughout the IC survey (e.g., undergraduate and graduate). In general, for each group,
ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award.
Students enrolled in courses that are part of a vocational or occupational program, including those enrolled in off-campus centers.
High school students taking regular college courses for credit under their classification as recorded by the institution.
Full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid
determination.
Students from overseas enrolled in U.S. courses (e.g., online students).
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree.
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award or the completion of a vocational program.
Students taking Continuing Education Units (CEUs) unless they are also enrolled in courses creditable toward a degree or other
formal award.
Students exclusively auditing classes.
Residents or interns in Doctor's - professional practice fields, since they have already received their Doctor's degree.
Any student studying abroad (e.g., at a foreign university) if their enrollment at this institution is only an administrative record and the
fee is nominal.
Students in any branch campus located in a foreign country.
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A – Mission Statement
Mission Statement
Provide your institution's mission statement or a web address (please begin with http:// or https://) where the statement can be
found. Typed statements are limited to 2,000 characters. The mission statement will be available to the public on College Navigator.
Part B - Services for Military Servicemembers, Veterans, and Eligible Family Members
Services and Programs for Military Servicemembers and Veterans
Indicate which of the following are offered to veterans, military servicemembers, or their families.
For the Post-9/11 GI Bill Yellow Ribbon program, please choose this only if the Yellow Ribbon program is available at your institution.
Part C - Student Services
Special learning opportunities
Special credit
Indicate if your institution accepts credit earned prior to admission through any of the sources listed.
Special learning opportunities
Indicate if the listed special learning opportunities are offered by your institution. Teacher certification refers to pre-K through 12; if
the institution only provides certification for some levels (e.g., elementary only and not secondary), be sure to indicate that only
certain levels are offered.
Years of study required for entry (Not applicable to less-than-4-year institutions)
If the institution limits entrance to students who have completed certain academic requirements, select the years of study required
for entry. For example, upper division only schools may require 2 years (60 credits) of study prior to admittance, and schools that
offer only graduate programs may require bachelor's degrees or 4 years of study for entrance.
Student services
Student services
Indicate which of the listed services are offered by the institution.
Library
Indicate whether your institution offers any of the listed resources or services. If none of the listed resources/services apply, select
"None of the above".
Alternative tuition plans
Indicate if your institution offers any alternative tuition plans. Use the context box on the bottom of the page to provide details
about tuition plans for College Navigator. Please provide only factual information, context boxes are reviewed and inappropriate
information (such as marketing information) will be removed.
Distance education
Distance education is one that uses one or more technologies to deliver instruction to students who are separated from the instructor
and to support regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Requirements for coming to campus for orientation, testing, or academic support services do not exclude a course from being classified
as distance education. Technologies used for instruction may include the following: Internet; one-way and two-way transmissions
through open broadcasts, closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices;
audio conferencing; and video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction
with the technologies listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Distance education levels
Indicate whether you offer distance education courses and/or programs at the undergraduate level and/or graduate level. Please
check all that apply. If you do not offer distance education courses and/or programs, please select “Does not offer distance
education" at the undergraduate and/or graduate level.
Exclusively distance education programs
Indicate whether or not ALL programs offered by your institution are delivered exclusively via distance education, meaning all the
required coursework for program completion is able to be completed via distance education courses.
Disabilities
Please indicate the percentage of all undergraduate students enrolled in the time period indicated on screen who were formally
registered as students with disabilities with the institution's office of disability services (or the equivalent office). This may include
students with physical or learning disabilities, as well as other types of disabilities. If greater than 3% of students are registered as
having a disability, you will need to indicate a percentage.
Please use the context box on the page to provide information, such as the webpage for your disabilities services website.
Part D - Student Charges
Screening questions
If you responded to questions regarding full-time, first-time degree/certificate-seeking undergraduate students in the Institutional
Characteristics Header survey, your institution will be required to answer all the questions.
On-campus or institutionally controlled off-campus housing requirement
Indicate if ALL full-time, first-time degree/certificate-seeking students are required to live on campus or in institutionally controlled
off-campus housing. If you make ANY exceptions, you should not select this as a requirement, as this will cause inconsistencies
in your reporting between this section and the Student Financial Aid survey calculation of net price.
This question is a screening question, and does not appear on College Navigator. Please respond correctly.
Tuition based on residence
Indicate if the institution charges a different price for students from in-district, in-state, or out-of-state.
Institutionally controlled housing
Indicate if the institution provides institutionally controlled housing (either on- or off-campus) and if so, specify the housing capacity.
Meal plans
Indicate if the institution offers board or meal plans to students. If the institution offers fixed meal plans, provide the number of
meals per week in the maximum plan available. Institutions will be asked to report the board charges or combined room and board
charges on later screens.
Tuition and fees for undergraduate students (academic year reporters)
Undergraduate students include:
Students who have not obtained a bachelor's degree;
Students in bachelor's degree programs that require at least 4 years but fewer than 6 years of college work; or
Students in occupational or general study programs requiring 1, 2, or 3 years of college work that are designed to prepare
students for immediate employment or to provide general education rather than to serve as the first 1, 2, or 3 years of a
bachelor's degree program.
Undergraduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for undergraduate students
This tuition value differs from cost of attendance as it is the average tuition and fees for ALL undergraduate students and all levels
(freshman, sophomore, junior, senior, etc.). It is possible that this number will be different from the cost of attendance that you will
report if you have first-time, full-time students.
Since tuition and required fees and room and board charges may be different for varying groups of full-time undergraduate
students at an institution, adhere to the following rules regarding reporting:
Report the average tuition and required fees for the full academic year charged to in-district, in-state, and out-of-state
students. If you selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-ofstate, provide amounts in all columns even if two are the same. If they are all the same, go back to the screening question that
asks about this and indicate that you do not charge different tuitions.
If the institution charges tuition on a per-credit-hour basis, estimate average tuition based on the average full-time credit-hour
load for an entire academic year.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
If the institution has a single lump sum charge for tuition, required fees, and room and board, enter the amount as a
comprehensive fee.
Per-credit-hour charges for part-time undergraduate students
Enter the average dollar amount your institution charges to part-time undergraduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Tuition and fees for graduate students
Graduate students include any student who holds a bachelor's degree or equivalent, and is taking courses at the postbaccalaureate level. These students may or may not be enrolled in graduate programs.
Graduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for graduate students
Since tuition and required fees may be different for varying groups of full-time graduate students at an institution, adhere to the
following rules regarding reporting:
Do not include doctor’s-professional practice tuition. This will be collected separately.
Report the average tuition and required fees charged to full-time graduate students for the full academic year. If you selected
‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts in
all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and
indicate that you do not charge different tuitions.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
Per-credit-hour charges for part-time graduate students
Enter the dollar amount the institution most frequently charges to part-time graduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Doctor's - professional practice tuition and fees
Report the tuition and fees (if applicable, for both in- and out-of-state) for students in the selected professional practice programs.
Number of programs (program reporters only)
Provide the total number of occupational programs offered by your institution. A program is a combination of courses and related
activities organized for the attainment of broad educational objectives as described by the institution. Please do not count single
courses as a program.
Room and Board
Institutions that offer institutionally controlled housing (either on- or off- campus) will be required to answer the questions in this
section.
Report the typical room charge for the full academic year (as indicated on screen) for a full-time student sharing a room with one other
student. Report the board charge based on the maximum meal plan available for the full academic year (as indicated on screen) to a
full-time student. Report a combined room and board charge only if room and board charges cannot be separated.
If your institution offers room (housing) but does not offer board, refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on board.
If your institution offers board but does not offer room (housing), refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on room.
Academic year reporters cost of attendance for full-time, first-time undergraduate students
If you made errors in the prior year reporting, you will need to make changes in the Student Financial Aid component in the Winter.
There are no changes in the Prior Year Revision System.
This question requires working with your student financial aid office.
Institutions with standard academic terms (semesters, quarters, trimesters, or 4-1-4 or hybrid institutions) should provide cost
information for in-district, in-state, and out-of-state students for the FULL ACADEMIC YEAR in the columns indicated. The numbers
reported for tuition, fees, books and supplies, room and board, and other expenses must match the amounts used by your financial aid
office for determining eligibility for student financial assistance. If your institution has a single lump sum charge for tuition, required fees,
and room and board, enter the amount as a comprehensive fee. You will not be able to lock your submission without these data.
Report BOTH tuition and fees, separately. Please report accurately as these numbers are used in the calculation of net price during the
Student Financial Aid survey. Net price appears to the public in College Navigator, including the College Affordability and Transparency
Center, as mandated in accordance with Sec. 111 of the Higher Education Opportunity Act of 2008 (HEOA).
Indicate whether the tuition and/or fees reported are covered by a tuition guarantee plan. If they are, but it is not a flat rate, please
provide the guaranteed maximum rate of increase.
Program reporters cost (price) of attendance
Institutions with no full-time, first-time students will report the six largest programs on one page, and should follow the directions
under ‘Reporting the next 5 largest programs’ to report these data. For public institutions, report the in-state or in-district costs if
applicable.
Reporting the largest program
Errors can be corrected in the Student Financial Aid component in the Winter.
This question requires working with your student financial aid office.
This section asks questions about the largest program your institution has offered for entering students. Institutions that provided
data for the largest program in the prior year will see pre-loaded data (when CIP code has changed, you will need to update the CIP
with an appropriate CIP). If the largest program has changed, check the box provided and indicate a different program. You will be
required to enter data for all 4 years as indicated on the screen.
To enter or change the largest program
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Provide the total length of program in contact or credit hours and in weeks (as completed by a student attending full-time).
Provide the total length of the academic year, as used to calculate your Pell budget, in contact or credit hours and in weeks.
Enter an application fee (if applicable).
Provide amounts for tuition and fees, books and supplies, room and board, and other expenses FOR THE TIME PERIOD
INDICATED (either for the length of the program, or for 4 weeks). These are the amounts used by your financial aid office for
determining eligibility for student financial assistance.
Note: Programs of English as a second language and GED courses are not to be included in IPEDS. Institutions should report their
largest program based on enrollment size, regardless of whether or not that program is Title IV.
Reporting the next 5 largest programs
This section asks questions about the next 5 largest programs your institution offers for entering students (or, if you have no full-time,
first-time students, the 6 largest programs).
Only if reporting 6 largest programs because you do not have full-time, first-time students, enter an application fee (if applicable).
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Enter the tuition and required fees charged for the entire length of the program.
Enter the cost of books and supplies for the program.
Report the full length of the program and indicate whether the length of the entire program is measured in contact or credit hours.
Report the number of months it takes a full-time student to complete the program.
Part E - Athletic Association
Indicate if the institution is a member of a national athletic association.
For institutions belonging to NCAA or NAIA, select the conference (by sport) from the drop list provided.
Part F - Campus information
For campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Application fee
That amount of money that an institution charges for processing a student's application for admittance to the institution. This amount
is not creditable toward tuition or required fees, nor is it refundable if the student is not admitted to the institution.
Board charges
Charges assessed students for an academic year for meals.
Board plan
The method for providing meals to students during an academic year. Plans may include a specific charge for a specified number of
meals per week or a specified amount against which students may charge their meals.
Books and supplies
The average cost of books and supplies for a typical student for an entire academic year (or program). Does not include unusual costs
for special groups of students (e.g., engineering or art majors), unless they constitute the majority of students at an institution.
CIP code
A six-digit code in the form xx.xxxx that identifies instructional program specialties within educational institutions.
Classification of Instructional
Programs (CIP)
A taxonomic coding scheme for secondary and postsecondary instructional programs. It is intended to facilitate the organization,
collection, and reporting of program data using classifications that capture the majority of reportable data. The CIP is the accepted
federal government statistical standard on instructional program classifications and is used in a variety of education information
surveys and databases.
Clock hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as contact hour.
Comprehensive fee
A single fixed amount of money charged by an institution that covers tuition, required fees, room, and board. For some institutions,
this amount may also cover books and supplies.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Counseling service
Activities designed to assist students in making plans and decisions related to their education, career, or personal development.
Credit for life experiences
Credit earned by students for what they have learned through independent study, noncredit adult courses, work experience, portfolio
demonstration, previous licensure or certification, or completion of other learning opportunities (military, government, or professional).
Credit may also be awarded through a credit by examination program.
Credit for Military Training
Postsecondary credit granted by institutions to military servicemen or veterans for experiences and training gained while in the service.
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Day care service
A student service designed to provide appropriate care and protection of infants, preschool, and school-age children so their parents
can participate in postsecondary education programs .
Degree/certificate-seeking
students
Students enrolled in courses for credit who are seeking a degree, certificate, or other formal award. This includes students who:
- received any type of federal financial aid, regardless of what courses they took at any time;
- received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a degree, certificate,
or transfer-seeking program; or
- obtained a student visa to study at a U.S. postsecondary institution
High school students also enrolled in postsecondary courses for credit are not considered degree/certificate-seeking.
Department of Defense
Voluntary Education Program
Memorandum of Understanding
A voluntary program that functions to expand and improve postsecondary opportunities for servicemembers worldwide. It is funded by
the Department of Defense through a contract with the American Association of State Colleges and Universities (AASCU).
Disability services
Programs designed to provide reasonable academic accommodations and support services to empower students who have disabilities
to competitively pursue postsecondary education. May also include assistance to campus departments in providing access to services
and programs in the most integrated setting possible.
Distance education
Education that uses one or more technologies to deliver instruction to students who are separated from the instructor and to support
regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Technologies used for instruction may include the following: Internet; one-way and two-way transmissions through open broadcasts,
closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices; audio conferencing; and
video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction with the technologies
listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education. Requirements for coming to campus for
orientation, testing, or academic support services do not exclude a course from being classified as distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Dual credit
A program through which high school students are enrolled in Advanced Placement (AP) courses, taught at their high school, that fulfill
high school graduation requirements and may earn the student college credits .
Employment services for current
students
Activities intended to assist students in obtaining part-time employment as a means of defraying part of the cost of their education.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Governing board
An entity that ensures on behalf of the public the performance of an institution or a group of institutions. Responsibilities of the board
may include appointing, supporting, and monitoring the president of the institution; reviewing educational and public service programs;
insisting on strategic planning; and, ensuring good management and adequate resources.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Housing capacity
The maximum number of students for which an institution can provide residential facilities, whether on or off campus.
In-district student
A student who is a legal resident of the locality in which he/she attends school and thus is entitled to reduced tuition charges if offered
by the institution.
In-district tuition
T h e tuition charged by the institution to those students residing in the locality in which they attend school. This may be a lower rate
than in-state tuition if offered by the institution.
In-state student
A student who is a legal resident of the state in which he/she attends school.
In-state tuition
T h e tuition charged by institutions to those students who meet the state's or institution's residency requirements.
Institutionally controlled housing Any residence hall or housing facility located on- or off-campus that is owned or controlled by an institution and used by the institution
in direct support of or in a manner related to, the institution's educational purposes.
Integrated Postsecondary
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institution-
Education Data System (IPEDS)
level data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Library
An organized collection of printed, microform, and audiovisual materials which (a) is administered as one or more units, (b) is located
in one or more designated places, and (c) makes printed, microform, and audiovisual materials as well as necessary equipment and
services of a staff accessible to students and to faculty. Includes units meeting the above definition which are part of a learning
resource center.
Net price
The Higher Education Opportunity Act of 2008 defines institutional net price as "the average yearly price actually charged to first-time,
full-time undergraduate students receiving student aid at an institution of higher education after deducting such aid." In IPEDS,
average institutional net price is generated by subtracting the average amount of federal, state/local government, or institutional grant
and scholarship aid from the total cost of attendance. Total cost of attendance is the sum of published tuition and required fees (lower
of in-district or in-state for public institutions), books and supplies, and the weighted average for room and board and other expenses.
Cost of attendance data are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are collected
in the Student Financial Aid (SFA) component of IPEDS.
Off-campus (not with family)
A living arrangement in which a student does not live with the student's parents or legal guardians in any housing facility that is not
owned or controlled by the educational institution.
Off-campus (with family)
A living arrangement in which a student lives with the student's parents or legal guardians in any housing facility that is not owned or
controlled by the educational institution.
Off-campus housing
Any housing facility that is occupied by students but is not owned or controlled by the educational institution.
On-campus housing
Any residence hall or housing facility owned or controlled by an institution within the same reasonably contiguous geographic area and
used by the institution in direct support of or in a manner related to, the institution's educational purposes.
Other expenses
The amount of money (estimated by the financial aid office) needed by a student to cover expenses such as laundry, transportation,
and entertainment.
Out-of-state student
A student who is not a legal resident of the state in which he/she attends school.
Out-of-state tuition
T h e tuition charged by institutions to those students who do not meet the institution's or state's residency requirements.
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Placement services for program
completers
Assistance for students in evaluating their career alternatives and in obtaining full-time employment upon leaving the institution.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This Department of Veteran
Affairs benefit provides up to 36 months of education benefits at an approved institution for the following college costs: tuition and
fees, books and supplies and housing. The tuition and fees payment, which is the cost for an in-state student attending a public
institution, is made directly to the postsecondary institution whereas payments for books and supplies and housing are sent directly to
the student.
Postsecondary education
institution
An institution which has as its sole purpose or one of its primary missions, the provision of postsecondary education.
Prepaid tuition plan
A program that allows students or their families to purchase college tuition or tuition credits for future years, at current prices.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Remedial services
Instructional activities designed for students deficient in the general competencies necessary for a regular postsecondary curriculum
and educational setting.
Required fees
Fixed sum charged to students for items not covered by tuition and required of such a large proportion of all students that the student
who does not pay the charge is an exception.
Room charges
The charges for an academic year for rooming accommodations for a typical student sharing a room with one other student.
Servicemembers Opportunity
Colleges
A membership group of over 1,700 institutions that functions to expand and improve voluntary postsecondary opportunities for
servicemembers worldwide. It is funded by the Department of Defense through a contract with the American Association of State
Colleges and Universities (AASCU).
Shared library
A facility housing an organized collection of printed, microform, and audiovisual materials, and (a) is jointly administered by more than
one educational institution, or (b) whose funds or operating expenditures have been received from more than one educational
institution. The location of the facility is not a determining factor.
Study abroad
Arrangement by which a student completes part of the college program studying in another country. Can be at a campus abroad or
through a cooperative agreement with some other U.S. college or an institution of another country.
System
An organization of two or more institutions of higher education under the control or supervision of a common administrative governing
body. Governing bodies generally have the power to act in their own name, to hire and fire personnel, enter into contracts, etc. A
coordinating body without these powers or a section of a state agency usually would not be considered a system office.
Teacher certification program
A program designed to prepare students to meet the requirements for certification as teachers in elementary, middle/junior high, and
secondary schools.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Tuition
The amount of money charged to students for instructional services. Tuition may be charged per term, per course, or per credit.
Tuition and fees (published
charges)
The amount of tuition and required fees covering a full academic year most frequently charged to students. These values represent
what a typical student would be charged and may not be the same for all students at an institution. If tuition is charged on a percredit-hour basis, the average full-time credit hour load for an entire academic year is used to estimate average tuition. Required fees
include all fixed sum charges that are required of such a large proportion of all students that the student who does not pay the charges
is an exception.
Tuition guarantee
A program where the institution guarantees, to entering first-time students, that tuition will not increase for the years they are enrolled.
These guarantees are generally time-bound for four or five years.
Tuition payment plan
A program that allows tuition to be paid in installments spread out over an agreed upon period of time, sometimes without interest or
finance charges.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
Weekend/evening college
A program that allows students to take a complete course of study and attend classes only on weekends or only in the evenings.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible beneficiaries additional
institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon Program is a supplementary program to
the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department of Veterans Affairs matches the institutional aid provided
beyond the in-state tuition and fees, but to certain limit each year.
U.S. Department of Education
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > FAQ
Institutional Characteristics
Click one of the following questions to view the answer.
General
1)
What is the purpose of the Institutional Characteristics survey?
2)
What institutions are included in IPEDS?
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a mistake in the
fall?
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S. for distance
education location reporting?
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid” courses). How should
students enrolled in these courses be counted in the distance education portion of Fall Enrollment?
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for graduate and/or
married students?
2)
Our institution offers several meal plans. Which plan should I report?
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and fees charges in
Part D question 5, and the tuition and fees charges in Part D question 11?
4)
How do I calculate or determine “average tuition”?
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionally-controlled
housing both on and off campus?
2)
How do I know what amounts to report for room and board and other expenses for off campus?
3)
Do I have to report off campus living expenses?
4)
What are “other expenses”?
5)
What IC data are included on the College Navigator website?
Answers:
General
1)
What is the purpose of the Institutional Characteristics survey?
The primary purpose of the IPEDS Institutional Characteristics (IC) survey is to collect basic institutional
information including mission, student services, and athletic association. IC also collects student charges data
including tuition for different levels and cost data for first-time, full-time students either for programs or for an
academic year. This includes tuition and fee data as well as information on the estimated student budgets for
students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA
survey during the spring collection to calculate net price of attendance.
Back to top
2)
What institutions are included in IPEDS?
IPEDS gathers information from every college, university, and technical and vocational institution that
participates in the federal student financial aid programs. The Higher Education Act of 1965, as amended,
requires that institutions that participate in federal student aid programs report data on enrollments, program
completions, graduation rates, faculty and staff, finances, institutional prices, and student financial aid.
Back to top
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a
mistake in the fall?
No, you cannot change your IC data in the winter or spring, except in rare circumstances. Due to processing
and the size of the database, it is difficult to make changes once a survey is closed. It is the responsibility of
the institution's keyholder to report these data correctly in the fall, as they do impact other surveys (e.g.,
Student Financial Aid).
Back to top
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
The Office of Postsecondary Education(OPE) website: OPE Accreditation database at
http://www.ope.ed.gov/accreditation/.
Back to top
5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S.
for distance education location reporting?
Yes, Students located in a U.S. jurisdiction while they are enrolled in distance education courses should be
reported as located in the U.S
Back to top
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid”
courses). How should students enrolled in these courses be counted in the distance education
portion of Fall Enrollment?
Hybrid courses are not considered by IPEDS as distance education. Students enrolled in “hybrid” courses should
be reported as “not enrolled in any distance education courses.”
Back to top
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for
graduate and/or married students?
Yes, if the institution is providing the housing and the students pay “rent” or “board” to the institution.
Back to top
2)
Our institution offers several meal plans. Which plan should I report?
You should report the meal plan that offers the maximum number of meals per week. If your institution offers
unlimited number of meals enter 99.
Back to top
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and
fees charges in Part D question 5, and the tuition and fees charges in Part D question 11?
The tuition and fees reported in question 5 are the average amounts charged to all full-time undergraduate
students; the tuition and fees in question 11 represent the average amounts charged to full-time, first-time
undergraduate students. The data in question 13 should be provided by your financial aid office as these are
the amounts used to determine student budgets.
Back to top
4)
How do I calculate or determine “average tuition”?
If your institution charges tuition on a per-credit-hour basis, then you should estimate average tuition based on
the average full-time credit hour load for an entire academic year. If you have different charges for different
programs at the undergraduate or graduate levels, calculate the “average” tuition using the amount that a
typical student would expect to pay. BE SURE TO REPORT TUITION FOR THE ENTIRE ACADEMIC YEAR!
Back to top
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionallycontrolled housing both on and off campus?
Report the room and board amounts used by your financial aid office for determining student budgets. The
other expenses are the amount of money estimated by the financial aid office needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings. Do not include the tuition and
required fees with other expenses.
Back to top
2)
How do I know what amounts to report for room and board and other expenses for off campus?
You should enter the amount for a typical full-time student living off campus with family or not with family used
by the financial aid office to determine the student budget.
Back to top
3)
Do I have to report off campus living expenses?
Yes, if your institution does not require all of full-time, first-time students to live on campus (or makes ANY
exceptions to this policy).
Back to top
4)
What are “other expenses”?
This is the amount of money, estimated by the financial aid office, that is needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings.
Back to top
5)
What IC data are included on the College Navigator website?
The Institutional Characteristics information that is made available on College Navigator includes special
learning opportunities, student services, tuition and required fees, room and board charges, books and
supplies, other expenses and the institution’s mission statement. The best way to see what information is
available about your institution is to look up your institution on College Navigator.
Back to top
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > Form
Institutional Characteristics for less-than-2-year academic year tuition reporters
Overview
Institutional Characteristics Overview
Welcome to the Institutional Characteristics (IC) component. This component collects important information about your institution's mission, student services, and student
charges.
Much of the data reported on IC appear on College Navigator, which is updated once after IC data has been reviewed. Thus, errors may stay on College Navigator for a full
year.
Additionally, the cost of attendance data are used to calculate the net price of attendance in the Student Financial Aid component. This has important implications for what
students see about your institution, and also for the College Affordability and Transparency Center's lists. Revisions or changes to costs can ONLY be made in the
Student Financial Aid component and not in the prior year revision system.
Remember, it is the responsibility of the keyholder to submit accurate data about the institution. Please contact the IPEDS Help Desk for clarifications to make sure that
you are reporting correctly.
Changes to This Year’s IC Component
The following changes were implemented for the 2016-17 data collection period:
• In Part C, the question about library services has been modified.
• In Part C, questions about distance education opportunities have been modified and moved to their own screen.
Common Errors
Quality control reviews of past IC data indicate frequently made errors. Please review the common errors below to ensure accurate reporting. Additional common errors or
tips can be found in the New Keyholder Handbook under Resources.
Part C, question 8 should only be marked 'YES' if your institution is EXCLUSIVELY distance education. Do not mark 'YES' if your courses/programs are also
available in person.
Do not try to outsmart fatal errors; this is falsifying data. Contact the Help Desk to override, or fix, the data.
Make sure you understand ALL definitions before responding to questions. For example, make sure that you are reporting for an 'ACADEMIC YEAR' or 'PROGRAM'
as defined by IPEDS.
To download the survey materials for this component: Survey Materials
To access your prior year data submission for this component: Reported Data
Part A - Mission Statement
1. Provide the institution's mission statement or a web address (URL) where the mission statement can be found. Typed statements are limited to 2,000 characters or
less. The mission statement will be available to the public on College Navigator.
Mission Statement URL:
Please begin URL with "http://" or "https://"
Mission Statement
Part B - Services and Programs for Servicemembers and Veterans
1. Which of the following are available to veterans, military servicemembers, or their families?
Yellow Ribbon Program (officially known as Post-9/11 GI Bill, Yellow Ribbon Program)
Credit for military training
Dedicated point of contact for support services for veterans, military servicemembers, and their families
Recognized student veteran organization
Member of Department of Defense Voluntary Educational Partnership Memorandum of Understanding
None of the above
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Student Services - Special Learning Opportunities
1. Does your institution accept any of the following? [Check all that apply]
Dual credit (college credit earned while in high school)
Credit for life experiences
Advanced placement (AP) credits
None of the above
2. What types of special learning opportunities are offered by your institution? [Check all that apply]
ROTC
Army
Navy
Study abroad
Weekend/evening college
Teacher certification (for the elementary, middle school/junior high, or secondary level)
Do not include certifications to teach at the postsecondary level.
Students can complete their preparation in certain areas of specialization
Students must complete their preparation at another institution for certain areas of specialization
This institution is approved by the state for the initial certification or licensure of teachers
None of the above
Air Force
Part C - Student Services: Other Student Services
4. Which of the following selected student services are offered by your institution? [Check all that apply]
Remedial services
Academic/career counseling services
Employment services for current students
Placement services for program completers
On-campus day care for children of students
None of the above
5. Which of the following academic library resource or service does your institution provide? [Check all that apply]
Physical facilities
An organized collection of printed materials
Access to digital/electronic resources
A staff trained to provide and interpret library materials
Established library hours
Access to library collections that are shared with other institutions
None of the above
6. Indicate whether or not any of the following alternative tuition plans are offered by your institution.
No
Yes
Tuition guarantee
Prepaid tuition plan
Tuition payment plan
Other (specify in box below)
You may use the space below to provide context for the alternative tuition plans you've reported above. These context notes will be posted on the College Navigator
website, and should be written to be understood by students and parents.
Part C - Student Services - Distance Education
7. Please indicate at what level(s) your institution does or does not offer distance education courses and/or distance education programs. Check all that apply.
Distance education courses
Distance education programs
Undergraduate level
Graduate level
8. Are all the programs at your institution offered exclusively via distance education programs?
No
Yes
Does not offer Distance Education
Part C - Student Services: Disability Service
10. Please indicate the percentage of all undergraduate students enrolled during fall 2016 who were formally registered as students with disabilities with the
institution's office of disability services (or the equivalent office).
3 percent or less
More than 3 percent:
%
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part D - Student Charges Questions
1. Are all full-time, first-time degree/certificate-seeking students required to live on campus or in institutionally-controlled housing?
If you answer Yes to this question, you will not be asked to report off-campus room and board in the price of attendance (D11).
This is only a screening question, and your response does not show up on College Navigator.
If you make any exceptions to this rule, and have even one full-time, first-time student living off-campus, please answer No so that this does not cause conflicts with the Student
Financial Aid survey. Making changes to the SFA component is very difficult and may lead to inaccurate reporting for your institution.
No
Yes, and we do not make ANY (even one) exceptions to this rule
2. Does your institution charge different tuition for in-district, in-state, or out-of-state students?
If you answer Yes to this question, you will be expected to report tuition amounts for in-district, in-state, and out-of-state students.
Please only select Yes if you really charge different tuition rates, or you will be reporting the same numbers 3 times.
No
Yes
3. Does your institution offer institutionally-controlled housing (either on or off campus)?
If you answer Yes to this question, you will be expected to specify a housing capacity, and to report a room charge or a combined room and board charge (D10).
No
Yes
Specify housing capacity for academic year 2017-18
4. Do you offer board or meal plans to your students?
If you answer Yes to this question, you will be expected to report a board charge or combined room and board charge (D10).
No
Yes - Enter the number of meals per week in the maximum meal plan available
Yes - Number of meals per week can vary (e.g., students' charge meals against a meal card)
Part D - Undergraduate Student Charges
If the institution charges an application fee, indicate the amount.
Amount
Prior year
Application fee
5. Charges to full-time students for the full academic year 2017-18
Please be sure to report an average tuition that includes all students at all levels (freshman, sophomore, etc.).
In-district
Prior year
In-state
Prior year
Out-of-state
Prior year
Out-of-state
Prior year
All full-time students
Average tuition
Required fees
6. Per credit hour charge for part-time students
Please be sure to report an average per credit tuition that includes all students at all levels (freshman, sophomore, etc.).
In-district
Per credit hour charge
Prior year
In-state
Prior year
Part D - Student Charges - Price of Attendance
11. Cost of attendance for full-time, first-time students:
Please enter the amounts requested below. These data will be made available to the public on College Navigator. If your institution participates in any Title IV programs (Pell,
Stafford, etc.), you must complete all information. Estimates of expenses for books and supplies, room and board, and other expenses are those from the Cost of Attendance
report used by the financial aid office in determining financial need. Please talk to your financial aid office to get these numbers, to ensure that you are reporting correctly.
If the 2017-18 tuition and/or fees as reported on this page for full-time, first-time students are covered by a tuition guarantee program, check the applicable box(es) under
'Tuition Guarantee'. Additionally, please indicate the maximum % increase that is guaranteed. These numbers are expected to be fairly small. Please contact the Help Desk if
you are confused about these values and how to report them.
Charges for full academic year
2014-15 2015-16 2016-17 2017-18
Published tuition and required fees:
Tuition Guarantee
(check only if applicable to entering students in 2017-18)
Guaranteed increase %
In-district
Tuition
Required fees
Tuition + fees total
In-state
Tuition
Required fees
Tuition + fees total
Out-of-state
Tuition
Required fees
Tuition + fees total
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
U.S. Department of Education
Software Provider Resources
Use of Cookies
Section 508 Compliance
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NCES Privacy Policy
IPEDS Help Desk
(877) 225-2568 or ipedshelp@rti.org
NCES National Center for Education Statistics
2017-18 Survey Materials > Instructions
date: 7/26/2017
Institutional Characteristics
Purpose of Institutional Characteristics Survey
Changes in Reporting
General Instructions
Context Boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part
Part
Part
Part
Part
Part
A - Mission Statement and Distance Education
B - Services and Programs for Servicemembers and Veterans
C - Student Services
D - Student Charges
E - Athletic Association
F - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics (IC) component is to collect basic institutional information including mission,
student services, and athletic association. IC also collects student charges data including tuition for different levels and cost data for firsttime, full-time students either for programs or for an academic year. This includes tuition and fee data as well as information on the estimated
student budgets for students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA survey during
the Winter collection to calculate net price of attendance.
Changes in Reporting
The following changes were implemented for the 2017-18 data collection period:
•Part C, questions about distance education have been modified.
•Part D, instructions about student chargers for cost (price) of attendance for public program reporters have been modified.
General instructions
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website; institutions should check
grammar and spelling of their entries.
Coverage
Carefully read each question in the Institutional Characteristics survey to ensure you are reporting data for the appropriate students. The
student groups for which data are collected vary throughout the IC survey (e.g., undergraduate and graduate). In general, for each group,
ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award.
Students enrolled in courses that are part of a vocational or occupational program, including those enrolled in off-campus centers.
High school students taking regular college courses for credit under their classification as recorded by the institution.
Full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid
determination.
Students from overseas enrolled in U.S. courses (e.g., online students).
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree.
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award or the completion of a vocational program.
Students taking Continuing Education Units (CEUs) unless they are also enrolled in courses creditable toward a degree or other
formal award.
Students exclusively auditing classes.
Residents or interns in Doctor's - professional practice fields, since they have already received their Doctor's degree.
Any student studying abroad (e.g., at a foreign university) if their enrollment at this institution is only an administrative record and the
fee is nominal.
Students in any branch campus located in a foreign country.
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A – Mission Statement
Mission Statement
Provide your institution's mission statement or a web address (please begin with http:// or https://) where the statement can be
found. Typed statements are limited to 2,000 characters. The mission statement will be available to the public on College Navigator.
Part B - Services for Military Servicemembers, Veterans, and Eligible Family Members
Services and Programs for Military Servicemembers and Veterans
Indicate which of the following are offered to veterans, military servicemembers, or their families.
For the Post-9/11 GI Bill Yellow Ribbon program, please choose this only if the Yellow Ribbon program is available at your institution.
Part C - Student Services
Special learning opportunities
Special credit
Indicate if your institution accepts credit earned prior to admission through any of the sources listed.
Special learning opportunities
Indicate if the listed special learning opportunities are offered by your institution. Teacher certification refers to pre-K through 12; if
the institution only provides certification for some levels (e.g., elementary only and not secondary), be sure to indicate that only
certain levels are offered.
Years of study required for entry (Not applicable to less-than-4-year institutions)
If the institution limits entrance to students who have completed certain academic requirements, select the years of study required
for entry. For example, upper division only schools may require 2 years (60 credits) of study prior to admittance, and schools that
offer only graduate programs may require bachelor's degrees or 4 years of study for entrance.
Student services
Student services
Indicate which of the listed services are offered by the institution.
Library
Indicate whether your institution offers any of the listed resources or services. If none of the listed resources/services apply, select
"None of the above".
Alternative tuition plans
Indicate if your institution offers any alternative tuition plans. Use the context box on the bottom of the page to provide details
about tuition plans for College Navigator. Please provide only factual information, context boxes are reviewed and inappropriate
information (such as marketing information) will be removed.
Distance education
Distance education is one that uses one or more technologies to deliver instruction to students who are separated from the instructor
and to support regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Requirements for coming to campus for orientation, testing, or academic support services do not exclude a course from being classified
as distance education. Technologies used for instruction may include the following: Internet; one-way and two-way transmissions
through open broadcasts, closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices;
audio conferencing; and video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction
with the technologies listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Distance education levels
Indicate whether you offer distance education courses and/or programs at the undergraduate level and/or graduate level. Please
check all that apply. If you do not offer distance education courses and/or programs, please select “Does not offer distance
education" at the undergraduate and/or graduate level.
Exclusively distance education programs
Indicate whether or not ALL programs offered by your institution are delivered exclusively via distance education, meaning all the
required coursework for program completion is able to be completed via distance education courses.
Disabilities
Please indicate the percentage of all undergraduate students enrolled in the time period indicated on screen who were formally
registered as students with disabilities with the institution's office of disability services (or the equivalent office). This may include
students with physical or learning disabilities, as well as other types of disabilities. If greater than 3% of students are registered as
having a disability, you will need to indicate a percentage.
Please use the context box on the page to provide information, such as the webpage for your disabilities services website.
Part D - Student Charges
Screening questions
If you responded to questions regarding full-time, first-time degree/certificate-seeking undergraduate students in the Institutional
Characteristics Header survey, your institution will be required to answer all the questions.
On-campus or institutionally controlled off-campus housing requirement
Indicate if ALL full-time, first-time degree/certificate-seeking students are required to live on campus or in institutionally controlled
off-campus housing. If you make ANY exceptions, you should not select this as a requirement, as this will cause inconsistencies
in your reporting between this section and the Student Financial Aid survey calculation of net price.
This question is a screening question, and does not appear on College Navigator. Please respond correctly.
Tuition based on residence
Indicate if the institution charges a different price for students from in-district, in-state, or out-of-state.
Institutionally controlled housing
Indicate if the institution provides institutionally controlled housing (either on- or off-campus) and if so, specify the housing capacity.
Meal plans
Indicate if the institution offers board or meal plans to students. If the institution offers fixed meal plans, provide the number of
meals per week in the maximum plan available. Institutions will be asked to report the board charges or combined room and board
charges on later screens.
Tuition and fees for undergraduate students (academic year reporters)
Undergraduate students include:
Students who have not obtained a bachelor's degree;
Students in bachelor's degree programs that require at least 4 years but fewer than 6 years of college work; or
Students in occupational or general study programs requiring 1, 2, or 3 years of college work that are designed to prepare
students for immediate employment or to provide general education rather than to serve as the first 1, 2, or 3 years of a
bachelor's degree program.
Undergraduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for undergraduate students
This tuition value differs from cost of attendance as it is the average tuition and fees for ALL undergraduate students and all levels
(freshman, sophomore, junior, senior, etc.). It is possible that this number will be different from the cost of attendance that you will
report if you have first-time, full-time students.
Since tuition and required fees and room and board charges may be different for varying groups of full-time undergraduate
students at an institution, adhere to the following rules regarding reporting:
Report the average tuition and required fees for the full academic year charged to in-district, in-state, and out-of-state
students. If you selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-ofstate, provide amounts in all columns even if two are the same. If they are all the same, go back to the screening question that
asks about this and indicate that you do not charge different tuitions.
If the institution charges tuition on a per-credit-hour basis, estimate average tuition based on the average full-time credit-hour
load for an entire academic year.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
If the institution has a single lump sum charge for tuition, required fees, and room and board, enter the amount as a
comprehensive fee.
Per-credit-hour charges for part-time undergraduate students
Enter the average dollar amount your institution charges to part-time undergraduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Tuition and fees for graduate students
Graduate students include any student who holds a bachelor's degree or equivalent, and is taking courses at the postbaccalaureate level. These students may or may not be enrolled in graduate programs.
Graduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for graduate students
Since tuition and required fees may be different for varying groups of full-time graduate students at an institution, adhere to the
following rules regarding reporting:
Do not include doctor’s-professional practice tuition. This will be collected separately.
Report the average tuition and required fees charged to full-time graduate students for the full academic year. If you selected
‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts in
all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and
indicate that you do not charge different tuitions.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
Per-credit-hour charges for part-time graduate students
Enter the dollar amount the institution most frequently charges to part-time graduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Doctor's - professional practice tuition and fees
Report the tuition and fees (if applicable, for both in- and out-of-state) for students in the selected professional practice programs.
Number of programs (program reporters only)
Provide the total number of occupational programs offered by your institution. A program is a combination of courses and related
activities organized for the attainment of broad educational objectives as described by the institution. Please do not count single
courses as a program.
Room and Board
Institutions that offer institutionally controlled housing (either on- or off- campus) will be required to answer the questions in this
section.
Report the typical room charge for the full academic year (as indicated on screen) for a full-time student sharing a room with one other
student. Report the board charge based on the maximum meal plan available for the full academic year (as indicated on screen) to a
full-time student. Report a combined room and board charge only if room and board charges cannot be separated.
If your institution offers room (housing) but does not offer board, refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on board.
If your institution offers board but does not offer room (housing), refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on room.
Academic year reporters cost of attendance for full-time, first-time undergraduate students
If you made errors in the prior year reporting, you will need to make changes in the Student Financial Aid component in the Winter.
There are no changes in the Prior Year Revision System.
This question requires working with your student financial aid office.
Institutions with standard academic terms (semesters, quarters, trimesters, or 4-1-4 or hybrid institutions) should provide cost
information for in-district, in-state, and out-of-state students for the FULL ACADEMIC YEAR in the columns indicated. The numbers
reported for tuition, fees, books and supplies, room and board, and other expenses must match the amounts used by your financial aid
office for determining eligibility for student financial assistance. If your institution has a single lump sum charge for tuition, required fees,
and room and board, enter the amount as a comprehensive fee. You will not be able to lock your submission without these data.
Report BOTH tuition and fees, separately. Please report accurately as these numbers are used in the calculation of net price during the
Student Financial Aid survey. Net price appears to the public in College Navigator, including the College Affordability and Transparency
Center, as mandated in accordance with Sec. 111 of the Higher Education Opportunity Act of 2008 (HEOA).
Indicate whether the tuition and/or fees reported are covered by a tuition guarantee plan. If they are, but it is not a flat rate, please
provide the guaranteed maximum rate of increase.
Program reporters cost (price) of attendance
Institutions with no full-time, first-time students will report the six largest programs on one page, and should follow the directions
under ‘Reporting the next 5 largest programs’ to report these data. For public institutions, report the in-state or in-district costs if
applicable.
Reporting the largest program
Errors can be corrected in the Student Financial Aid component in the Winter.
This question requires working with your student financial aid office.
This section asks questions about the largest program your institution has offered for entering students. Institutions that provided
data for the largest program in the prior year will see pre-loaded data (when CIP code has changed, you will need to update the CIP
with an appropriate CIP). If the largest program has changed, check the box provided and indicate a different program. You will be
required to enter data for all 4 years as indicated on the screen.
To enter or change the largest program
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Provide the total length of program in contact or credit hours and in weeks (as completed by a student attending full-time).
Provide the total length of the academic year, as used to calculate your Pell budget, in contact or credit hours and in weeks.
Enter an application fee (if applicable).
Provide amounts for tuition and fees, books and supplies, room and board, and other expenses FOR THE TIME PERIOD
INDICATED (either for the length of the program, or for 4 weeks). These are the amounts used by your financial aid office for
determining eligibility for student financial assistance.
Note: Programs of English as a second language and GED courses are not to be included in IPEDS. Institutions should report their
largest program based on enrollment size, regardless of whether or not that program is Title IV.
Reporting the next 5 largest programs
This section asks questions about the next 5 largest programs your institution offers for entering students (or, if you have no full-time,
first-time students, the 6 largest programs).
Only if reporting 6 largest programs because you do not have full-time, first-time students, enter an application fee (if applicable).
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Enter the tuition and required fees charged for the entire length of the program.
Enter the cost of books and supplies for the program.
Report the full length of the program and indicate whether the length of the entire program is measured in contact or credit hours.
Report the number of months it takes a full-time student to complete the program.
Part E - Athletic Association
Indicate if the institution is a member of a national athletic association.
For institutions belonging to NCAA or NAIA, select the conference (by sport) from the drop list provided.
Part F - Campus information
For campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Application fee
That amount of money that an institution charges for processing a student's application for admittance to the institution. This amount
is not creditable toward tuition or required fees, nor is it refundable if the student is not admitted to the institution.
Board charges
Charges assessed students for an academic year for meals.
Board plan
The method for providing meals to students during an academic year. Plans may include a specific charge for a specified number of
meals per week or a specified amount against which students may charge their meals.
Books and supplies
The average cost of books and supplies for a typical student for an entire academic year (or program). Does not include unusual costs
for special groups of students (e.g., engineering or art majors), unless they constitute the majority of students at an institution.
CIP code
A six-digit code in the form xx.xxxx that identifies instructional program specialties within educational institutions.
Classification of Instructional
Programs (CIP)
A taxonomic coding scheme for secondary and postsecondary instructional programs. It is intended to facilitate the organization,
collection, and reporting of program data using classifications that capture the majority of reportable data. The CIP is the accepted
federal government statistical standard on instructional program classifications and is used in a variety of education information
surveys and databases.
Clock hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as contact hour.
Comprehensive fee
A single fixed amount of money charged by an institution that covers tuition, required fees, room, and board. For some institutions,
this amount may also cover books and supplies.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Counseling service
Activities designed to assist students in making plans and decisions related to their education, career, or personal development.
Credit for life experiences
Credit earned by students for what they have learned through independent study, noncredit adult courses, work experience, portfolio
demonstration, previous licensure or certification, or completion of other learning opportunities (military, government, or professional).
Credit may also be awarded through a credit by examination program.
Credit for Military Training
Postsecondary credit granted by institutions to military servicemen or veterans for experiences and training gained while in the service.
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Day care service
A student service designed to provide appropriate care and protection of infants, preschool, and school-age children so their parents
can participate in postsecondary education programs .
Degree/certificate-seeking
students
Students enrolled in courses for credit who are seeking a degree, certificate, or other formal award. This includes students who:
- received any type of federal financial aid, regardless of what courses they took at any time;
- received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a degree, certificate,
or transfer-seeking program; or
- obtained a student visa to study at a U.S. postsecondary institution
High school students also enrolled in postsecondary courses for credit are not considered degree/certificate-seeking.
Department of Defense
Voluntary Education Program
Memorandum of Understanding
A voluntary program that functions to expand and improve postsecondary opportunities for servicemembers worldwide. It is funded by
the Department of Defense through a contract with the American Association of State Colleges and Universities (AASCU).
Disability services
Programs designed to provide reasonable academic accommodations and support services to empower students who have disabilities
to competitively pursue postsecondary education. May also include assistance to campus departments in providing access to services
and programs in the most integrated setting possible.
Distance education
Education that uses one or more technologies to deliver instruction to students who are separated from the instructor and to support
regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Technologies used for instruction may include the following: Internet; one-way and two-way transmissions through open broadcasts,
closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices; audio conferencing; and
video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction with the technologies
listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education. Requirements for coming to campus for
orientation, testing, or academic support services do not exclude a course from being classified as distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Dual credit
A program through which high school students are enrolled in Advanced Placement (AP) courses, taught at their high school, that fulfill
high school graduation requirements and may earn the student college credits .
Employment services for current
students
Activities intended to assist students in obtaining part-time employment as a means of defraying part of the cost of their education.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Governing board
An entity that ensures on behalf of the public the performance of an institution or a group of institutions. Responsibilities of the board
may include appointing, supporting, and monitoring the president of the institution; reviewing educational and public service programs;
insisting on strategic planning; and, ensuring good management and adequate resources.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Housing capacity
The maximum number of students for which an institution can provide residential facilities, whether on or off campus.
In-district student
A student who is a legal resident of the locality in which he/she attends school and thus is entitled to reduced tuition charges if offered
by the institution.
In-district tuition
T h e tuition charged by the institution to those students residing in the locality in which they attend school. This may be a lower rate
than in-state tuition if offered by the institution.
In-state student
A student who is a legal resident of the state in which he/she attends school.
In-state tuition
T h e tuition charged by institutions to those students who meet the state's or institution's residency requirements.
Institutionally controlled housing Any residence hall or housing facility located on- or off-campus that is owned or controlled by an institution and used by the institution
in direct support of or in a manner related to, the institution's educational purposes.
Integrated Postsecondary
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institution-
Education Data System (IPEDS)
level data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Library
An organized collection of printed, microform, and audiovisual materials which (a) is administered as one or more units, (b) is located
in one or more designated places, and (c) makes printed, microform, and audiovisual materials as well as necessary equipment and
services of a staff accessible to students and to faculty. Includes units meeting the above definition which are part of a learning
resource center.
Net price
The Higher Education Opportunity Act of 2008 defines institutional net price as "the average yearly price actually charged to first-time,
full-time undergraduate students receiving student aid at an institution of higher education after deducting such aid." In IPEDS,
average institutional net price is generated by subtracting the average amount of federal, state/local government, or institutional grant
and scholarship aid from the total cost of attendance. Total cost of attendance is the sum of published tuition and required fees (lower
of in-district or in-state for public institutions), books and supplies, and the weighted average for room and board and other expenses.
Cost of attendance data are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are collected
in the Student Financial Aid (SFA) component of IPEDS.
Off-campus (not with family)
A living arrangement in which a student does not live with the student's parents or legal guardians in any housing facility that is not
owned or controlled by the educational institution.
Off-campus (with family)
A living arrangement in which a student lives with the student's parents or legal guardians in any housing facility that is not owned or
controlled by the educational institution.
Off-campus housing
Any housing facility that is occupied by students but is not owned or controlled by the educational institution.
On-campus housing
Any residence hall or housing facility owned or controlled by an institution within the same reasonably contiguous geographic area and
used by the institution in direct support of or in a manner related to, the institution's educational purposes.
Other expenses
The amount of money (estimated by the financial aid office) needed by a student to cover expenses such as laundry, transportation,
and entertainment.
Out-of-state student
A student who is not a legal resident of the state in which he/she attends school.
Out-of-state tuition
T h e tuition charged by institutions to those students who do not meet the institution's or state's residency requirements.
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Placement services for program
completers
Assistance for students in evaluating their career alternatives and in obtaining full-time employment upon leaving the institution.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This Department of Veteran
Affairs benefit provides up to 36 months of education benefits at an approved institution for the following college costs: tuition and
fees, books and supplies and housing. The tuition and fees payment, which is the cost for an in-state student attending a public
institution, is made directly to the postsecondary institution whereas payments for books and supplies and housing are sent directly to
the student.
Postsecondary education
institution
An institution which has as its sole purpose or one of its primary missions, the provision of postsecondary education.
Prepaid tuition plan
A program that allows students or their families to purchase college tuition or tuition credits for future years, at current prices.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Remedial services
Instructional activities designed for students deficient in the general competencies necessary for a regular postsecondary curriculum
and educational setting.
Required fees
Fixed sum charged to students for items not covered by tuition and required of such a large proportion of all students that the student
who does not pay the charge is an exception.
Room charges
The charges for an academic year for rooming accommodations for a typical student sharing a room with one other student.
Servicemembers Opportunity
Colleges
A membership group of over 1,700 institutions that functions to expand and improve voluntary postsecondary opportunities for
servicemembers worldwide. It is funded by the Department of Defense through a contract with the American Association of State
Colleges and Universities (AASCU).
Shared library
A facility housing an organized collection of printed, microform, and audiovisual materials, and (a) is jointly administered by more than
one educational institution, or (b) whose funds or operating expenditures have been received from more than one educational
institution. The location of the facility is not a determining factor.
Study abroad
Arrangement by which a student completes part of the college program studying in another country. Can be at a campus abroad or
through a cooperative agreement with some other U.S. college or an institution of another country.
System
An organization of two or more institutions of higher education under the control or supervision of a common administrative governing
body. Governing bodies generally have the power to act in their own name, to hire and fire personnel, enter into contracts, etc. A
coordinating body without these powers or a section of a state agency usually would not be considered a system office.
Teacher certification program
A program designed to prepare students to meet the requirements for certification as teachers in elementary, middle/junior high, and
secondary schools.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Tuition
The amount of money charged to students for instructional services. Tuition may be charged per term, per course, or per credit.
Tuition and fees (published
charges)
The amount of tuition and required fees covering a full academic year most frequently charged to students. These values represent
what a typical student would be charged and may not be the same for all students at an institution. If tuition is charged on a percredit-hour basis, the average full-time credit hour load for an entire academic year is used to estimate average tuition. Required fees
include all fixed sum charges that are required of such a large proportion of all students that the student who does not pay the charges
is an exception.
Tuition guarantee
A program where the institution guarantees, to entering first-time students, that tuition will not increase for the years they are enrolled.
These guarantees are generally time-bound for four or five years.
Tuition payment plan
A program that allows tuition to be paid in installments spread out over an agreed upon period of time, sometimes without interest or
finance charges.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
Weekend/evening college
A program that allows students to take a complete course of study and attend classes only on weekends or only in the evenings.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible beneficiaries additional
institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon Program is a supplementary program to
the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department of Veterans Affairs matches the institutional aid provided
beyond the in-state tuition and fees, but to certain limit each year.
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > FAQ
Institutional Characteristics
Click one of the following questions to view the answer.
General
1)
What is the purpose of the Institutional Characteristics survey?
2)
What institutions are included in IPEDS?
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a mistake in the
fall?
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S. for distance
education location reporting?
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid” courses). How should
students enrolled in these courses be counted in the distance education portion of Fall Enrollment?
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for graduate and/or
married students?
2)
Our institution offers several meal plans. Which plan should I report?
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and fees charges in
Part D question 5, and the tuition and fees charges in Part D question 11?
4)
How do I calculate or determine “average tuition”?
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionally-controlled
housing both on and off campus?
2)
How do I know what amounts to report for room and board and other expenses for off campus?
3)
Do I have to report off campus living expenses?
4)
What are “other expenses”?
5)
What IC data are included on the College Navigator website?
Answers:
General
1)
What is the purpose of the Institutional Characteristics survey?
The primary purpose of the IPEDS Institutional Characteristics (IC) survey is to collect basic institutional
information including mission, student services, and athletic association. IC also collects student charges data
including tuition for different levels and cost data for first-time, full-time students either for programs or for an
academic year. This includes tuition and fee data as well as information on the estimated student budgets for
students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA
survey during the spring collection to calculate net price of attendance.
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2)
What institutions are included in IPEDS?
IPEDS gathers information from every college, university, and technical and vocational institution that
participates in the federal student financial aid programs. The Higher Education Act of 1965, as amended,
requires that institutions that participate in federal student aid programs report data on enrollments, program
completions, graduation rates, faculty and staff, finances, institutional prices, and student financial aid.
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3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a
mistake in the fall?
No, you cannot change your IC data in the winter or spring, except in rare circumstances. Due to processing
and the size of the database, it is difficult to make changes once a survey is closed. It is the responsibility of
the institution's keyholder to report these data correctly in the fall, as they do impact other surveys (e.g.,
Student Financial Aid).
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4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
The Office of Postsecondary Education(OPE) website: OPE Accreditation database at
http://www.ope.ed.gov/accreditation/.
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5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S.
for distance education location reporting?
Yes, Students located in a U.S. jurisdiction while they are enrolled in distance education courses should be
reported as located in the U.S
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6)
We offer courses that combine distance education and traditional teaching methods (“hybrid”
courses). How should students enrolled in these courses be counted in the distance education
portion of Fall Enrollment?
Hybrid courses are not considered by IPEDS as distance education. Students enrolled in “hybrid” courses should
be reported as “not enrolled in any distance education courses.”
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Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for
graduate and/or married students?
Yes, if the institution is providing the housing and the students pay “rent” or “board” to the institution.
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2)
Our institution offers several meal plans. Which plan should I report?
You should report the meal plan that offers the maximum number of meals per week. If your institution offers
unlimited number of meals enter 99.
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3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and
fees charges in Part D question 5, and the tuition and fees charges in Part D question 11?
The tuition and fees reported in question 5 are the average amounts charged to all full-time undergraduate
students; the tuition and fees in question 11 represent the average amounts charged to full-time, first-time
undergraduate students. The data in question 13 should be provided by your financial aid office as these are
the amounts used to determine student budgets.
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4)
How do I calculate or determine “average tuition”?
If your institution charges tuition on a per-credit-hour basis, then you should estimate average tuition based on
the average full-time credit hour load for an entire academic year. If you have different charges for different
programs at the undergraduate or graduate levels, calculate the “average” tuition using the amount that a
typical student would expect to pay. BE SURE TO REPORT TUITION FOR THE ENTIRE ACADEMIC YEAR!
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Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionallycontrolled housing both on and off campus?
Report the room and board amounts used by your financial aid office for determining student budgets. The
other expenses are the amount of money estimated by the financial aid office needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings. Do not include the tuition and
required fees with other expenses.
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2)
How do I know what amounts to report for room and board and other expenses for off campus?
You should enter the amount for a typical full-time student living off campus with family or not with family used
by the financial aid office to determine the student budget.
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3)
Do I have to report off campus living expenses?
Yes, if your institution does not require all of full-time, first-time students to live on campus (or makes ANY
exceptions to this policy).
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4)
What are “other expenses”?
This is the amount of money, estimated by the financial aid office, that is needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings.
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5)
What IC data are included on the College Navigator website?
The Institutional Characteristics information that is made available on College Navigator includes special
learning opportunities, student services, tuition and required fees, room and board charges, books and
supplies, other expenses and the institution’s mission statement. The best way to see what information is
available about your institution is to look up your institution on College Navigator.
Back to top
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > Form
Institutional Characteristics for less-than-2-year program tuition reporters
Overview
Institutional Characteristics Overview
Welcome to the Institutional Characteristics (IC) component. This component collects important information about your institution's mission, student services, and student
charges.
Much of the data reported on IC appear on College Navigator, which is updated once after IC data has been reviewed. Thus, errors may stay on College Navigator for a full
year.
Additionally, the cost of attendance data are used to calculate the net price of attendance in the Student Financial Aid component. This has important implications for what
students see about your institution, and also for the College Affordability and Transparency Center's lists. Revisions or changes to costs can ONLY be made in the
Student Financial Aid component and not in the prior year revision system.
Remember, it is the responsibility of the keyholder to submit accurate data about the institution. Please contact the IPEDS Help Desk for clarifications to make sure that
you are reporting correctly.
Changes to This Year’s IC Component
The following changes were implemented for the 2016-17 data collection period:
• In Part C, the question about library services has been modified.
• In Part C, questions about distance education opportunities have been modified and moved to their own screen.
Common Errors
Quality control reviews of past IC data indicate frequently made errors. Please review the common errors below to ensure accurate reporting. Additional common errors or
tips can be found in the New Keyholder Handbook under Resources.
Part C, question 8 should only be marked 'YES' if your institution is EXCLUSIVELY distance education. Do not mark 'YES' if your courses/programs are also
available in person.
Do not try to outsmart fatal errors; this is falsifying data. Contact the Help Desk to override, or fix, the data.
Make sure you understand ALL definitions before responding to questions. For example, make sure that you are reporting for an 'ACADEMIC YEAR' or 'PROGRAM'
as defined by IPEDS.
To download the survey materials for this component: Survey Materials
To access your prior year data submission for this component: Reported Data
Part A - Mission Statement
1. Provide the institution's mission statement or a web address (URL) where the mission statement can be found. Typed statements are limited to 2,000 characters or
less. The mission statement will be available to the public on College Navigator.
Mission Statement URL:
Please begin URL with "http://" or "https://"
Mission Statement
Part B - Services and Programs for Servicemembers and Veterans
1. Which of the following are available to veterans, military servicemembers, or their families?
Yellow Ribbon Program (officially known as Post-9/11 GI Bill, Yellow Ribbon Program)
Credit for military training
Dedicated point of contact for support services for veterans, military servicemembers, and their families
Recognized student veteran organization
Member of Department of Defense Voluntary Educational Partnership Memorandum of Understanding
None of the above
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part C - Student Services - Special Learning Opportunities
1. Does your institution accept any of the following? [Check all that apply]
Dual credit (college credit earned while in high school)
Credit for life experiences
Advanced placement (AP) credits
None of the above
2. What types of special learning opportunities are offered by your institution? [Check all that apply]
ROTC
Army
Navy
Study abroad
Weekend/evening college
Teacher certification (for the elementary, middle school/junior high, or secondary level)
Do not include certifications to teach at the postsecondary level.
Students can complete their preparation in certain areas of specialization
Students must complete their preparation at another institution for certain areas of specialization
This institution is approved by the state for the initial certification or licensure of teachers
None of the above
Air Force
Part C - Student Services: Other Student Services
4. Which of the following selected student services are offered by your institution? [Check all that apply]
Remedial services
Academic/career counseling services
Employment services for current students
Placement services for program completers
On-campus day care for children of students
None of the above
5. Which of the following academic library resource or service does your institution provide? [Check all that apply]
Physical facilities
An organized collection of printed materials
Access to digital/electronic resources
A staff trained to provide and interpret library materials
Established library hours
Access to library collections that are shared with other institutions
None of the above
6. Indicate whether or not any of the following alternative tuition plans are offered by your institution.
No
Yes
Tuition guarantee
Prepaid tuition plan
Tuition payment plan
Other (specify in box below)
You may use the space below to provide context for the alternative tuition plans you've reported above. These context notes will be posted on the College Navigator
website, and should be written to be understood by students and parents.
Part C - Student Services - Distance Education
7. Please indicate at what level(s) your institution does or does not offer distance education courses and/or distance education programs. Check all that apply.
Distance education courses
Distance education programs
Undergraduate level
Graduate level
8. Are all the programs at your institution offered exclusively via distance education programs?
No
Yes
Does not offer Distance Education
Part C - Student Services: Disability Service
10. Please indicate the percentage of all undergraduate students enrolled during fall 2016 who were formally registered as students with disabilities with the
institution's office of disability services (or the equivalent office).
3 percent or less
More than 3 percent:
%
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part D - Student Charges Questions
1. Are all full-time, first-time degree/certificate-seeking students required to live on-campus or in institutionally-controlled housing?
If you answer Yes to this question, you will not be asked to report off-campus room and board in the price of attendance (D7).
This is only a screening question, and your response does not show up on College Navigator.
If you make any exceptions to this rule, and have even one full-time, first-time student living off-campus, please answer No so that this does not cause conflicts with the Student
Financial Aid survey. Making changes to the SFA component is very difficult and may lead to inaccurate reporting for your institution.
No
Yes, and we do not make ANY (even one) exceptions to this rule
3. Does your institution offer institutionally-controlled housing (either on or off campus)?
If you answer Yes to this question, you will be expected to specify a housing capacity, and to report a room charge or a combined room and board charge (D10).
No
Yes
Specify housing capacity for academic year 2017-18
4. Do you offer board or meal plans to your students?
If you answer Yes to this question, you will be expected to report a board charge or combined room and board charge (D10).
No
Yes - Enter the number of meals per week in the maximum meal plan available
Yes - Number of meals per week can vary (e.g., students' charge meals against a meal card)
Part D - Student Charges - Number of programs
5. How many programs are offered at your institution?
Be sure not to report single courses, report only full programs. If you do not know what a program is, review the definition in the glossary or call the Help Desk.
Number of programs
Part D - Student Charges - Price of Attendance
7. Cost of attendance for entering students
Please enter ALL amounts requested below. These data will be made available to the public on College Navigator. Estimates of expenses for books and supplies, room and
board, and other expenses are those from the Cost of Attendance report used by the financial aid office in determining financial need. Please talk to your financial aid office
to get the correct numbers to use for this report.
Note: The academic year length you report should be the same calculation used for required reporting for your Pell budget. This number will be used to calculate academic
year costs for your institution and will impact your net price calculation. Please discuss this information with your student aid office to ensure accurate reporting.
LARGEST PROGRAM:
CIP Code
Title
Enter new largest
program
If your largest program has changed from the one listed above, or if no program appears above, click the 'enter new largest program' link, choose a
program and enter data for all three years. Note: if your institution participates in Title IV programs, you must complete all cells.
How is your
program
measured?
Contact Hours
Credit Hours
Total length of PROGRAM in contact or credit hours
Total length of PROGRAM in WEEKS, as completed by a student attending full-time
Total length of ACADEMIC YEAR (as used to calculate your Pell budget) in contact or credit hours
Total length of ACADEMIC YEAR (as used to calculate your Pell budget) in WEEKS
If the institution charges an application fee, indicate the amount.
Amount
Prior year
Application fee
The following numbers need to be reported for the entire length of the program. For example, if your program is 18 months long, report 18 months worth of tuition, fees, books
and supplies.
If your institution charges differently based on residence, please use in-state charges. The correct numbers should be available from your financial aid office.
Published student charges for the entire program
2014-15
2015-16
2016-17
2017-18
Tuition and required fees for the entire program
Books and supplies for the entire program
The following numbers need to be reported for 4 weeks (1 month).
The correct numbers should be available from your financial aid office. Off-campus numbers should be based on costs for your area, not on national averages.
On-campus:
Room and board for 4 weeks (1 month)
Other expenses for 4 weeks (1 month)
Room and board and other expenses for 4 weeks (1 month)
Off-campus (not with family):
Room and board for 4 weeks (1 month)
Other expenses for 4 weeks (1 month)
Room and board and other expenses for 4 weeks (1 month)
Off-campus (with family):
Other expenses for 4 weeks (1 month)
You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should
be written to be understood by students and parents.
Part D - Student Charges - Price of Attendance - Calculated values
7. Cost of attendance - Calculated values
Please review the numbers below for accuracy. If something looks incorrect, please go to the previous page and make sure all of the numbers reported on that page are
correct. If you still do not think the numbers are correct, please contact the IPEDS Help Desk at 877-225-2568.
CIP CODE OF LARGEST PROGRAM
TITLE OF LARGEST PROGRAM
Published student charges for the entire program
Tuition and required fees
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
Published student charges for an academic year
Tuition and required fees
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
2014-15
2015-16
2016-17
2017-18
Part D - Student Charges - Program Data
8. Please list your second through sixth largest programs and provide the requested information for each program. To enter a CIP code and program title, click on the
select button, and then click on the program from the list provided. Choosing clear will remove the CIP code and title. Report the tuition and fees and the cost of books
and supplies for the TOTAL LENGTH OF THE PROGRAM. Also report the length of the entire program in terms of contact or credit hours and provide the number of months
it takes a full-time student to complete the entire program.
Note: The largest programs are the programs with the most students, not the programs with the longest lengths.
Please make sure to report all costs for each program. As with the largest program, costs are for the entire length of the program.If your institution charges differently based on
residence, please use in-state charges.
Do not skip lines when reporting programs. Your 2nd largest program should be listed as 2nd, your 3rd as 3rd, etc.
CIP Code
Tuition and required
fees
Cost of books and
supplies
Total length of
program
1st
Program
Measurement
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
Contact
hours
Credit
hours
# of months to
complete
Title
2nd
select
clear
Title
3rd
select
clear
Title
4th
select
clear
Title
5th
select
clear
Title
6th
select
clear
Title
You may use the space below to provide context for the data you've reported above.
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Section 508 Compliance
Browsers Supported
Troubleshooting
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IPEDS Help Desk
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NCES National Center for Education Statistics
2017-18 Survey Materials > Instructions
date: 7/26/2017
Institutional Characteristics
Purpose of Institutional Characteristics Survey
Changes in Reporting
General Instructions
Context Boxes
Coverage
Where to Get Help
Where the Data Will Appear
Reporting Directions
Part
Part
Part
Part
Part
Part
A - Mission Statement and Distance Education
B - Services and Programs for Servicemembers and Veterans
C - Student Services
D - Student Charges
E - Athletic Association
F - Branch Campus
Purpose of Survey
The primary purpose of the IPEDS Institutional Characteristics (IC) component is to collect basic institutional information including mission,
student services, and athletic association. IC also collects student charges data including tuition for different levels and cost data for firsttime, full-time students either for programs or for an academic year. This includes tuition and fee data as well as information on the estimated
student budgets for students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA survey during
the Winter collection to calculate net price of attendance.
Changes in Reporting
The following changes were implemented for the 2017-18 data collection period:
•Part C, questions about distance education have been modified.
•Part D, instructions about student chargers for cost (price) of attendance for public program reporters have been modified.
General instructions
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context
boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on the College Navigator Website; institutions should check
grammar and spelling of their entries.
Coverage
Carefully read each question in the Institutional Characteristics survey to ensure you are reporting data for the appropriate students. The
student groups for which data are collected vary throughout the IC survey (e.g., undergraduate and graduate). In general, for each group,
ensure that the guidelines below are met.
A. Who to include
Students enrolled in courses creditable toward a diploma, certificate, degree, or other formal award.
Students enrolled in courses that are part of a vocational or occupational program, including those enrolled in off-campus centers.
High school students taking regular college courses for credit under their classification as recorded by the institution.
Full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid
determination.
Students from overseas enrolled in U.S. courses (e.g., online students).
Graduate students enrolled for thesis credits, even when zero credits are awarded, as these students are still enrolled and seeking
their degree.
B. Who NOT to include
Students enrolled exclusively in courses not creditable toward a formal award or the completion of a vocational program.
Students taking Continuing Education Units (CEUs) unless they are also enrolled in courses creditable toward a degree or other
formal award.
Students exclusively auditing classes.
Residents or interns in Doctor's - professional practice fields, since they have already received their Doctor's degree.
Any student studying abroad (e.g., at a foreign university) if their enrollment at this institution is only an administrative record and the
fee is nominal.
Students in any branch campus located in a foreign country.
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information
centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Reporting Directions
Part A – Mission Statement
Mission Statement
Provide your institution's mission statement or a web address (please begin with http:// or https://) where the statement can be
found. Typed statements are limited to 2,000 characters. The mission statement will be available to the public on College Navigator.
Part B - Services for Military Servicemembers, Veterans, and Eligible Family Members
Services and Programs for Military Servicemembers and Veterans
Indicate which of the following are offered to veterans, military servicemembers, or their families.
For the Post-9/11 GI Bill Yellow Ribbon program, please choose this only if the Yellow Ribbon program is available at your institution.
Part C - Student Services
Special learning opportunities
Special credit
Indicate if your institution accepts credit earned prior to admission through any of the sources listed.
Special learning opportunities
Indicate if the listed special learning opportunities are offered by your institution. Teacher certification refers to pre-K through 12; if
the institution only provides certification for some levels (e.g., elementary only and not secondary), be sure to indicate that only
certain levels are offered.
Years of study required for entry (Not applicable to less-than-4-year institutions)
If the institution limits entrance to students who have completed certain academic requirements, select the years of study required
for entry. For example, upper division only schools may require 2 years (60 credits) of study prior to admittance, and schools that
offer only graduate programs may require bachelor's degrees or 4 years of study for entrance.
Student services
Student services
Indicate which of the listed services are offered by the institution.
Library
Indicate whether your institution offers any of the listed resources or services. If none of the listed resources/services apply, select
"None of the above".
Alternative tuition plans
Indicate if your institution offers any alternative tuition plans. Use the context box on the bottom of the page to provide details
about tuition plans for College Navigator. Please provide only factual information, context boxes are reviewed and inappropriate
information (such as marketing information) will be removed.
Distance education
Distance education is one that uses one or more technologies to deliver instruction to students who are separated from the instructor
and to support regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Requirements for coming to campus for orientation, testing, or academic support services do not exclude a course from being classified
as distance education. Technologies used for instruction may include the following: Internet; one-way and two-way transmissions
through open broadcasts, closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices;
audio conferencing; and video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction
with the technologies listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Distance education levels
Indicate whether you offer distance education courses and/or programs at the undergraduate level and/or graduate level. Please
check all that apply. If you do not offer distance education courses and/or programs, please select “Does not offer distance
education" at the undergraduate and/or graduate level.
Exclusively distance education programs
Indicate whether or not ALL programs offered by your institution are delivered exclusively via distance education, meaning all the
required coursework for program completion is able to be completed via distance education courses.
Disabilities
Please indicate the percentage of all undergraduate students enrolled in the time period indicated on screen who were formally
registered as students with disabilities with the institution's office of disability services (or the equivalent office). This may include
students with physical or learning disabilities, as well as other types of disabilities. If greater than 3% of students are registered as
having a disability, you will need to indicate a percentage.
Please use the context box on the page to provide information, such as the webpage for your disabilities services website.
Part D - Student Charges
Screening questions
If you responded to questions regarding full-time, first-time degree/certificate-seeking undergraduate students in the Institutional
Characteristics Header survey, your institution will be required to answer all the questions.
On-campus or institutionally controlled off-campus housing requirement
Indicate if ALL full-time, first-time degree/certificate-seeking students are required to live on campus or in institutionally controlled
off-campus housing. If you make ANY exceptions, you should not select this as a requirement, as this will cause inconsistencies
in your reporting between this section and the Student Financial Aid survey calculation of net price.
This question is a screening question, and does not appear on College Navigator. Please respond correctly.
Tuition based on residence
Indicate if the institution charges a different price for students from in-district, in-state, or out-of-state.
Institutionally controlled housing
Indicate if the institution provides institutionally controlled housing (either on- or off-campus) and if so, specify the housing capacity.
Meal plans
Indicate if the institution offers board or meal plans to students. If the institution offers fixed meal plans, provide the number of
meals per week in the maximum plan available. Institutions will be asked to report the board charges or combined room and board
charges on later screens.
Tuition and fees for undergraduate students (academic year reporters)
Undergraduate students include:
Students who have not obtained a bachelor's degree;
Students in bachelor's degree programs that require at least 4 years but fewer than 6 years of college work; or
Students in occupational or general study programs requiring 1, 2, or 3 years of college work that are designed to prepare
students for immediate employment or to provide general education rather than to serve as the first 1, 2, or 3 years of a
bachelor's degree program.
Undergraduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for undergraduate students
This tuition value differs from cost of attendance as it is the average tuition and fees for ALL undergraduate students and all levels
(freshman, sophomore, junior, senior, etc.). It is possible that this number will be different from the cost of attendance that you will
report if you have first-time, full-time students.
Since tuition and required fees and room and board charges may be different for varying groups of full-time undergraduate
students at an institution, adhere to the following rules regarding reporting:
Report the average tuition and required fees for the full academic year charged to in-district, in-state, and out-of-state
students. If you selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-ofstate, provide amounts in all columns even if two are the same. If they are all the same, go back to the screening question that
asks about this and indicate that you do not charge different tuitions.
If the institution charges tuition on a per-credit-hour basis, estimate average tuition based on the average full-time credit-hour
load for an entire academic year.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
If the institution has a single lump sum charge for tuition, required fees, and room and board, enter the amount as a
comprehensive fee.
Per-credit-hour charges for part-time undergraduate students
Enter the average dollar amount your institution charges to part-time undergraduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Tuition and fees for graduate students
Graduate students include any student who holds a bachelor's degree or equivalent, and is taking courses at the postbaccalaureate level. These students may or may not be enrolled in graduate programs.
Graduate application fee
If the institution charges an application fee, indicate the amount. An application fee is the amount of money that an institution
charges for processing a student's application for admittance to the institution. This amount is not creditable toward tuition or
required fees, nor is it refundable if the student is not admitted to the institution.
Tuition and required fees for graduate students
Since tuition and required fees may be different for varying groups of full-time graduate students at an institution, adhere to the
following rules regarding reporting:
Do not include doctor’s-professional practice tuition. This will be collected separately.
Report the average tuition and required fees charged to full-time graduate students for the full academic year. If you selected
‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts in
all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and
indicate that you do not charge different tuitions.
When reporting required fees, include all fixed sum charges that are REQUIRED of a majority of students.
Do not include any charges that are clearly optional.
Per-credit-hour charges for part-time graduate students
Enter the dollar amount the institution most frequently charges to part-time graduate students per credit hour of instruction. If you
selected ‘yes’ for the screening question that you charge different tuitions for in-district, in-state, and out-of-state, provide amounts
in all columns even if two are the same. If they are all the same, go back to the screening question that asks about this and indicate
that you do not charge different tuitions.
Doctor's - professional practice tuition and fees
Report the tuition and fees (if applicable, for both in- and out-of-state) for students in the selected professional practice programs.
Number of programs (program reporters only)
Provide the total number of occupational programs offered by your institution. A program is a combination of courses and related
activities organized for the attainment of broad educational objectives as described by the institution. Please do not count single
courses as a program.
Room and Board
Institutions that offer institutionally controlled housing (either on- or off- campus) will be required to answer the questions in this
section.
Report the typical room charge for the full academic year (as indicated on screen) for a full-time student sharing a room with one other
student. Report the board charge based on the maximum meal plan available for the full academic year (as indicated on screen) to a
full-time student. Report a combined room and board charge only if room and board charges cannot be separated.
If your institution offers room (housing) but does not offer board, refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on board.
If your institution offers board but does not offer room (housing), refer to your institution’s cost of attendance budgets from your
financial aid office to report an estimate of how much students would spend on room.
Academic year reporters cost of attendance for full-time, first-time undergraduate students
If you made errors in the prior year reporting, you will need to make changes in the Student Financial Aid component in the Winter.
There are no changes in the Prior Year Revision System.
This question requires working with your student financial aid office.
Institutions with standard academic terms (semesters, quarters, trimesters, or 4-1-4 or hybrid institutions) should provide cost
information for in-district, in-state, and out-of-state students for the FULL ACADEMIC YEAR in the columns indicated. The numbers
reported for tuition, fees, books and supplies, room and board, and other expenses must match the amounts used by your financial aid
office for determining eligibility for student financial assistance. If your institution has a single lump sum charge for tuition, required fees,
and room and board, enter the amount as a comprehensive fee. You will not be able to lock your submission without these data.
Report BOTH tuition and fees, separately. Please report accurately as these numbers are used in the calculation of net price during the
Student Financial Aid survey. Net price appears to the public in College Navigator, including the College Affordability and Transparency
Center, as mandated in accordance with Sec. 111 of the Higher Education Opportunity Act of 2008 (HEOA).
Indicate whether the tuition and/or fees reported are covered by a tuition guarantee plan. If they are, but it is not a flat rate, please
provide the guaranteed maximum rate of increase.
Program reporters cost (price) of attendance
Institutions with no full-time, first-time students will report the six largest programs on one page, and should follow the directions
under ‘Reporting the next 5 largest programs’ to report these data. For public institutions, report the in-state or in-district costs if
applicable.
Reporting the largest program
Errors can be corrected in the Student Financial Aid component in the Winter.
This question requires working with your student financial aid office.
This section asks questions about the largest program your institution has offered for entering students. Institutions that provided
data for the largest program in the prior year will see pre-loaded data (when CIP code has changed, you will need to update the CIP
with an appropriate CIP). If the largest program has changed, check the box provided and indicate a different program. You will be
required to enter data for all 4 years as indicated on the screen.
To enter or change the largest program
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Provide the total length of program in contact or credit hours and in weeks (as completed by a student attending full-time).
Provide the total length of the academic year, as used to calculate your Pell budget, in contact or credit hours and in weeks.
Enter an application fee (if applicable).
Provide amounts for tuition and fees, books and supplies, room and board, and other expenses FOR THE TIME PERIOD
INDICATED (either for the length of the program, or for 4 weeks). These are the amounts used by your financial aid office for
determining eligibility for student financial assistance.
Note: Programs of English as a second language and GED courses are not to be included in IPEDS. Institutions should report their
largest program based on enrollment size, regardless of whether or not that program is Title IV.
Reporting the next 5 largest programs
This section asks questions about the next 5 largest programs your institution offers for entering students (or, if you have no full-time,
first-time students, the 6 largest programs).
Only if reporting 6 largest programs because you do not have full-time, first-time students, enter an application fee (if applicable).
Select the CIP category code from the first drop-down box and title from the second drop-down box. If you need to restore the
pre-loaded information, click the reset button at bottom of the screen.
Enter the tuition and required fees charged for the entire length of the program.
Enter the cost of books and supplies for the program.
Report the full length of the program and indicate whether the length of the entire program is measured in contact or credit hours.
Report the number of months it takes a full-time student to complete the program.
Part E - Athletic Association
Indicate if the institution is a member of a national athletic association.
For institutions belonging to NCAA or NAIA, select the conference (by sport) from the drop list provided.
Part F - Campus information
For campuses, refer to the instructions on the appropriate screen.
Glossary
date: 7/26/2017
Term
Definition
Academic year
The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the
period covered by a 4-1-4 calendar system.
Application fee
That amount of money that an institution charges for processing a student's application for admittance to the institution. This amount
is not creditable toward tuition or required fees, nor is it refundable if the student is not admitted to the institution.
Board charges
Charges assessed students for an academic year for meals.
Board plan
The method for providing meals to students during an academic year. Plans may include a specific charge for a specified number of
meals per week or a specified amount against which students may charge their meals.
Books and supplies
The average cost of books and supplies for a typical student for an entire academic year (or program). Does not include unusual costs
for special groups of students (e.g., engineering or art majors), unless they constitute the majority of students at an institution.
CIP code
A six-digit code in the form xx.xxxx that identifies instructional program specialties within educational institutions.
Classification of Instructional
Programs (CIP)
A taxonomic coding scheme for secondary and postsecondary instructional programs. It is intended to facilitate the organization,
collection, and reporting of program data using classifications that capture the majority of reportable data. The CIP is the accepted
federal government statistical standard on instructional program classifications and is used in a variety of education information
surveys and databases.
Clock hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as contact hour.
Comprehensive fee
A single fixed amount of money charged by an institution that covers tuition, required fees, room, and board. For some institutions,
this amount may also cover books and supplies.
Contact hour
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Counseling service
Activities designed to assist students in making plans and decisions related to their education, career, or personal development.
Credit for life experiences
Credit earned by students for what they have learned through independent study, noncredit adult courses, work experience, portfolio
demonstration, previous licensure or certification, or completion of other learning opportunities (military, government, or professional).
Credit may also be awarded through a credit by examination program.
Credit for Military Training
Postsecondary credit granted by institutions to military servicemen or veterans for experiences and training gained while in the service.
Credit hour
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward
the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Day care service
A student service designed to provide appropriate care and protection of infants, preschool, and school-age children so their parents
can participate in postsecondary education programs .
Degree/certificate-seeking
students
Students enrolled in courses for credit who are seeking a degree, certificate, or other formal award. This includes students who:
- received any type of federal financial aid, regardless of what courses they took at any time;
- received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a degree, certificate,
or transfer-seeking program; or
- obtained a student visa to study at a U.S. postsecondary institution
High school students also enrolled in postsecondary courses for credit are not considered degree/certificate-seeking.
Department of Defense
Voluntary Education Program
Memorandum of Understanding
A voluntary program that functions to expand and improve postsecondary opportunities for servicemembers worldwide. It is funded by
the Department of Defense through a contract with the American Association of State Colleges and Universities (AASCU).
Disability services
Programs designed to provide reasonable academic accommodations and support services to empower students who have disabilities
to competitively pursue postsecondary education. May also include assistance to campus departments in providing access to services
and programs in the most integrated setting possible.
Distance education
Education that uses one or more technologies to deliver instruction to students who are separated from the instructor and to support
regular and substantive interaction between the students and the instructor synchronously or asynchronously.
Technologies used for instruction may include the following: Internet; one-way and two-way transmissions through open broadcasts,
closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices; audio conferencing; and
video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction with the technologies
listed above.
Distance education course
A course in which the instructional content is delivered exclusively via distance education. Requirements for coming to campus for
orientation, testing, or academic support services do not exclude a course from being classified as distance education.
Distance education program
A program for which all the required coursework for program completion is able to be completed via distance education courses.
Doctor's degree-professional
practice
A doctor's degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or
license required for professional practice. The degree is awarded after a period of study such that the total time to the degree,
including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these
degrees were formerly classified as first-professional and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law
(J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or,
Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Dual credit
A program through which high school students are enrolled in Advanced Placement (AP) courses, taught at their high school, that fulfill
high school graduation requirements and may earn the student college credits .
Employment services for current
students
Activities intended to assist students in obtaining part-time employment as a means of defraying part of the cost of their education.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the
fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
credits or postsecondary formal award earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week
each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the
institution.
Governing board
An entity that ensures on behalf of the public the performance of an institution or a group of institutions. Responsibilities of the board
may include appointing, supporting, and monitoring the president of the institution; reviewing educational and public service programs;
insisting on strategic planning; and, ensuring good management and adequate resources.
Graduate student
A student who holds a bachelor's degree or above and is taking courses at the postbaccalaureate level. These students may or may
not be enrolled in graduate programs.
Housing capacity
The maximum number of students for which an institution can provide residential facilities, whether on or off campus.
In-district student
A student who is a legal resident of the locality in which he/she attends school and thus is entitled to reduced tuition charges if offered
by the institution.
In-district tuition
T h e tuition charged by the institution to those students residing in the locality in which they attend school. This may be a lower rate
than in-state tuition if offered by the institution.
In-state student
A student who is a legal resident of the state in which he/she attends school.
In-state tuition
T h e tuition charged by institutions to those students who meet the state's or institution's residency requirements.
Institutionally controlled housing Any residence hall or housing facility located on- or off-campus that is owned or controlled by an institution and used by the institution
in direct support of or in a manner related to, the institution's educational purposes.
Integrated Postsecondary
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institution-
Education Data System (IPEDS)
level data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary
Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a webbased data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month
Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by
Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and
Academic Libraries (AL).
Library
An organized collection of printed, microform, and audiovisual materials which (a) is administered as one or more units, (b) is located
in one or more designated places, and (c) makes printed, microform, and audiovisual materials as well as necessary equipment and
services of a staff accessible to students and to faculty. Includes units meeting the above definition which are part of a learning
resource center.
Net price
The Higher Education Opportunity Act of 2008 defines institutional net price as "the average yearly price actually charged to first-time,
full-time undergraduate students receiving student aid at an institution of higher education after deducting such aid." In IPEDS,
average institutional net price is generated by subtracting the average amount of federal, state/local government, or institutional grant
and scholarship aid from the total cost of attendance. Total cost of attendance is the sum of published tuition and required fees (lower
of in-district or in-state for public institutions), books and supplies, and the weighted average for room and board and other expenses.
Cost of attendance data are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are collected
in the Student Financial Aid (SFA) component of IPEDS.
Off-campus (not with family)
A living arrangement in which a student does not live with the student's parents or legal guardians in any housing facility that is not
owned or controlled by the educational institution.
Off-campus (with family)
A living arrangement in which a student lives with the student's parents or legal guardians in any housing facility that is not owned or
controlled by the educational institution.
Off-campus housing
Any housing facility that is occupied by students but is not owned or controlled by the educational institution.
On-campus housing
Any residence hall or housing facility owned or controlled by an institution within the same reasonably contiguous geographic area and
used by the institution in direct support of or in a manner related to, the institution's educational purposes.
Other expenses
The amount of money (estimated by the financial aid office) needed by a student to cover expenses such as laundry, transportation,
and entertainment.
Out-of-state student
A student who is not a legal resident of the state in which he/she attends school.
Out-of-state tuition
T h e tuition charged by institutions to those students who do not meet the institution's or state's residency requirements.
Part-time student
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term.
Graduate: A student enrolled for less than 9 semester or quarter credits.
Placement services for program
completers
Assistance for students in evaluating their career alternatives and in obtaining full-time employment upon leaving the institution.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This Department of Veteran
Affairs benefit provides up to 36 months of education benefits at an approved institution for the following college costs: tuition and
fees, books and supplies and housing. The tuition and fees payment, which is the cost for an in-state student attending a public
institution, is made directly to the postsecondary institution whereas payments for books and supplies and housing are sent directly to
the student.
Postsecondary education
institution
An institution which has as its sole purpose or one of its primary missions, the provision of postsecondary education.
Prepaid tuition plan
A program that allows students or their families to purchase college tuition or tuition credits for future years, at current prices.
Program
A combination of courses and related activities organized for the attainment of broad educational objectives as described by the
institution.
Remedial services
Instructional activities designed for students deficient in the general competencies necessary for a regular postsecondary curriculum
and educational setting.
Required fees
Fixed sum charged to students for items not covered by tuition and required of such a large proportion of all students that the student
who does not pay the charge is an exception.
Room charges
The charges for an academic year for rooming accommodations for a typical student sharing a room with one other student.
Servicemembers Opportunity
Colleges
A membership group of over 1,700 institutions that functions to expand and improve voluntary postsecondary opportunities for
servicemembers worldwide. It is funded by the Department of Defense through a contract with the American Association of State
Colleges and Universities (AASCU).
Shared library
A facility housing an organized collection of printed, microform, and audiovisual materials, and (a) is jointly administered by more than
one educational institution, or (b) whose funds or operating expenditures have been received from more than one educational
institution. The location of the facility is not a determining factor.
Study abroad
Arrangement by which a student completes part of the college program studying in another country. Can be at a campus abroad or
through a cooperative agreement with some other U.S. college or an institution of another country.
System
An organization of two or more institutions of higher education under the control or supervision of a common administrative governing
body. Governing bodies generally have the power to act in their own name, to hire and fire personnel, enter into contracts, etc. A
coordinating body without these powers or a section of a state agency usually would not be considered a system office.
Teacher certification program
A program designed to prepare students to meet the requirements for certification as teachers in elementary, middle/junior high, and
secondary schools.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV
federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention
Scholarship and Partnership (NEISP) programs).
Tuition
The amount of money charged to students for instructional services. Tuition may be charged per term, per course, or per credit.
Tuition and fees (published
charges)
The amount of tuition and required fees covering a full academic year most frequently charged to students. These values represent
what a typical student would be charged and may not be the same for all students at an institution. If tuition is charged on a percredit-hour basis, the average full-time credit hour load for an entire academic year is used to estimate average tuition. Required fees
include all fixed sum charges that are required of such a large proportion of all students that the student who does not pay the charges
is an exception.
Tuition guarantee
A program where the institution guarantees, to entering first-time students, that tuition will not increase for the years they are enrolled.
These guarantees are generally time-bound for four or five years.
Tuition payment plan
A program that allows tuition to be paid in installments spread out over an agreed upon period of time, sometimes without interest or
finance charges.
Undergraduate
A student enrolled in a 4- or 5-year bachelor's degree program, an associate's degree program, or a vocational or technical program
below the baccalaureate.
Weekend/evening college
A program that allows students to take a complete course of study and attend classes only on weekends or only in the evenings.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible beneficiaries additional
institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon Program is a supplementary program to
the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department of Veterans Affairs matches the institutional aid provided
beyond the in-state tuition and fees, but to certain limit each year.
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NCES National Center for Education Statistics
date: 7/26/2017
2017-18 Survey Materials > FAQ
Institutional Characteristics
Click one of the following questions to view the answer.
General
1)
What is the purpose of the Institutional Characteristics survey?
2)
What institutions are included in IPEDS?
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a mistake in the
fall?
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S. for distance
education location reporting?
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid” courses). How should
students enrolled in these courses be counted in the distance education portion of Fall Enrollment?
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for graduate and/or
married students?
2)
Our institution offers several meal plans. Which plan should I report?
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and fees charges in
Part D question 5, and the tuition and fees charges in Part D question 11?
4)
How do I calculate or determine “average tuition”?
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionally-controlled
housing both on and off campus?
2)
How do I know what amounts to report for room and board and other expenses for off campus?
3)
Do I have to report off campus living expenses?
4)
What are “other expenses”?
5)
What IC data are included on the College Navigator website?
Answers:
General
1)
What is the purpose of the Institutional Characteristics survey?
The primary purpose of the IPEDS Institutional Characteristics (IC) survey is to collect basic institutional
information including mission, student services, and athletic association. IC also collects student charges data
including tuition for different levels and cost data for first-time, full-time students either for programs or for an
academic year. This includes tuition and fee data as well as information on the estimated student budgets for
students based on living situations (on-campus or off-campus). The cost numbers are also used in the SFA
survey during the spring collection to calculate net price of attendance.
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2)
What institutions are included in IPEDS?
IPEDS gathers information from every college, university, and technical and vocational institution that
participates in the federal student financial aid programs. The Higher Education Act of 1965, as amended,
requires that institutions that participate in federal student aid programs report data on enrollments, program
completions, graduation rates, faculty and staff, finances, institutional prices, and student financial aid.
Back to top
3)
Can I change my Institutional Characteristics data during the winter or spring surveys if I made a
mistake in the fall?
No, you cannot change your IC data in the winter or spring, except in rare circumstances. Due to processing
and the size of the database, it is difficult to make changes once a survey is closed. It is the responsibility of
the institution's keyholder to report these data correctly in the fall, as they do impact other surveys (e.g.,
Student Financial Aid).
Back to top
4)
Where can I find my accrediting agency information since it is no longer collected in IPEDS?
The Office of Postsecondary Education(OPE) website: OPE Accreditation database at
http://www.ope.ed.gov/accreditation/.
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5)
Are U.S. jurisdictions or territories (like Guam, the U.S. Virgin Island, etc.) considered in the U.S.
for distance education location reporting?
Yes, Students located in a U.S. jurisdiction while they are enrolled in distance education courses should be
reported as located in the U.S
Back to top
6)
We offer courses that combine distance education and traditional teaching methods (“hybrid”
courses). How should students enrolled in these courses be counted in the distance education
portion of Fall Enrollment?
Hybrid courses are not considered by IPEDS as distance education. Students enrolled in “hybrid” courses should
be reported as “not enrolled in any distance education courses.”
Back to top
Student Charges
1)
When determining the dormitory capacity, should we include off campus housing reserved for
graduate and/or married students?
Yes, if the institution is providing the housing and the students pay “rent” or “board” to the institution.
Back to top
2)
Our institution offers several meal plans. Which plan should I report?
You should report the meal plan that offers the maximum number of meals per week. If your institution offers
unlimited number of meals enter 99.
Back to top
3)
For academic year tuition reporters, what is the difference between the undergraduate tuition and
fees charges in Part D question 5, and the tuition and fees charges in Part D question 11?
The tuition and fees reported in question 5 are the average amounts charged to all full-time undergraduate
students; the tuition and fees in question 11 represent the average amounts charged to full-time, first-time
undergraduate students. The data in question 13 should be provided by your financial aid office as these are
the amounts used to determine student budgets.
Back to top
4)
How do I calculate or determine “average tuition”?
If your institution charges tuition on a per-credit-hour basis, then you should estimate average tuition based on
the average full-time credit hour load for an entire academic year. If you have different charges for different
programs at the undergraduate or graduate levels, calculate the “average” tuition using the amount that a
typical student would expect to pay. BE SURE TO REPORT TUITION FOR THE ENTIRE ACADEMIC YEAR!
Back to top
Price of Attendance
1)
How do I know what amounts to report for room and board and other expenses for institutionallycontrolled housing both on and off campus?
Report the room and board amounts used by your financial aid office for determining student budgets. The
other expenses are the amount of money estimated by the financial aid office needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings. Do not include the tuition and
required fees with other expenses.
Back to top
2)
How do I know what amounts to report for room and board and other expenses for off campus?
You should enter the amount for a typical full-time student living off campus with family or not with family used
by the financial aid office to determine the student budget.
Back to top
3)
Do I have to report off campus living expenses?
Yes, if your institution does not require all of full-time, first-time students to live on campus (or makes ANY
exceptions to this policy).
Back to top
4)
What are “other expenses”?
This is the amount of money, estimated by the financial aid office, that is needed by a student to cover
expenses such as laundry, transportation, entertainment, and furnishings.
Back to top
5)
What IC data are included on the College Navigator website?
The Institutional Characteristics information that is made available on College Navigator includes special
learning opportunities, student services, tuition and required fees, room and board charges, books and
supplies, other expenses and the institution’s mission statement. The best way to see what information is
available about your institution is to look up your institution on College Navigator.
Back to top
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| File Type | application/pdf |
| File Title | IPEDS Survey Material: View Forms |
| File Modified | 2017-07-27 |
| File Created | 2017-07-27 |