Office of the Chief Information Officer
SUPPORTING STATEMENT
INTRODUCTION
This is to request the Office of Management and Budget’s (OMB) approval for the extension of an information collection request (ICR) titled, “Hazardous Materials Safety Permits,” (OMB Control No. 2126-0030), which is currently due to expire on 07/31/2017.
Part A. Justification
CIRCUMSTANCES
THAT MAKE THE COLLECTION OF INFORMATION NECESSARY
The
Federal laws (Attachment A), relating to the transportation of
hazardous materials (HM) (49 U.S.C. § 5101 et seq.) were
enacted to provide adequate protection against the risks to life and
property inherent in the transportation of HM in commerce by
improving the regulatory and enforcement authority of the Secretary
of Transportation (Secretary). Certain provisions of chapter 51 of
title 49, U.S.C., including §§ 5105(e), 5109 and 5119,
apply only to the transportation of HM by motor vehicle. The
authority for implementing these provisions (except § 5109(f))
has been delegated to FMCSA under 49 CFR § 1.87(d) (2)
(Attachment B).
Section 5109 requires the Department of Transportation (DOT) to prescribe regulations necessary for the Secretary to issue motor carrier safety permits for transporting certain HM. A motor carrier must hold a safety permit issued by DOT and keep a copy of the permit or other proof of its existence in the vehicle, in order to be in compliance while transporting certain HM in commerce. Under § 5109(b), a safety permit is required to transport the following four HM, in quantities above the threshold amounts established by DOT.
- A Class A or B explosive (now Division 1.1, 1.2, or 1.3 explosive);
- Liquefied natural gas;
- Hazardous material designated as extremely toxic by inhalation (TIH); and
- A highway-route-controlled quantity of radioactive material.
DOT may also prescribe additional HM, and the amount of each, to be subject to the safety permit requirement.
Other provisions in section 5109 require DOT to issue regulations for issuing safety permits, including application procedures; the duration, term and limitations of a safety permit; other conditions needed to protect public safety; and procedures to amend, suspend or revoke a safety permit. In order to issue a safety permit, DOT must find that the motor carrier is fit, willing and able to:
Provide the transportation to be authorized by the safety permit;
Comply with Federal hazardous materials transportation law and DOT’s regulations under that law; and
Comply with applicable Federal motor carrier safety laws and applicable minimum financial responsibility laws and regulations.
A final rule (Attachment C) titled, “Federal Motor Carrier Safety Regulations: Hazardous Materials Safety Permits (69 FR 39350 June 30, 2004),” adopted a revised list (referred to as the “Modified Statutory Option” or “expanded list”) and additional explosive and toxic by inhalation materials in certain quantities as appropriate. This list is now codified in 49 CFR § 385.403. Specifically, a permit will also be required for:
- Radioactive Materials – A highway route-controlled quantity of Class 7 materials.
Explosives – More than 25 kilograms (kg) (55 pounds) of a Division 1.1, 1.2 or 1.3 material, or an amount of a Division 1.5 material requiring a placard under part 172, subpart F, of this subchapter.
Toxic by Inhalation (Division 2.3 and 6.1) Materials – Hazard Zone A materials in a packaging with a capacity greater than 1 liter (L) (0.26 gallons); a shipment of Hazard Zone B materials in a bulk packaging (capacity greater than 450 L [119 gallons]); or a shipment of Hazard Zone C or D materials in a bulk packaging having a capacity equal to or greater than 13,248 L (3,500 gallons).
A shipment of methane (compressed or refrigerated liquid), natural gas (compressed or refrigerated liquid), or any other compressed or refrigerated liquefied gas with a methane content of at least 85 percent, in a bulk packaging having a capacity equal to or greater than 13,248 L (3,500 gallons).
This information collection supports the DOT strategic goal of safety by promoting the safe and secure transportation of the designated HM and enhances motor carrier safety on our nation’s highways.
HOW, BY WHOM, AND FOR WHAT PURPOSE IS THE INFORMATION USED
The HM safety permit regulations require companies holding permits to develop a communications plan that allows for the periodic tracking of the shipment.1 This may be accomplished either through phone calls or radio calls placed by the driver or through an electronic monitoring or tracking system. A record of the communications may be kept by either the driver (e.g., recorded in the log book) or the company that contains the time of the call and location of the shipment. These records must be kept, either physically or electronically, for at least six months at the company’s principal place of business or readily available to employees at the company’s principal place of business.
EXTENT
OF AUTOMATED INFORMATION COLLECTION
In
accordance with the Government Paperwork Elimination Act (GPEA) (44
U.S.C. § 3504 (October 23, 1998)) (Attachment D), FMCSA allows
motor carriers to complete and prepare the required communications
documentation electronically. While 100% of the motor carriers are
allowed to use electronic methods to meet this requirement, it is
estimated that at least 85% maintain the communications records
electronically.
EFFORTS TO IDENTIFY DUPLICATION
There are no existing reporting requirements or available data that duplicate the information which is collected.
EFFORTS
TO MINIMIZE THE BURDEN ON SMALL BUSINESSES
The
regulations do not set forth any prescribed method of communication
between the driver and the carrier or the method by which the record
of the communication is maintained. Carriers are permitted to use
any system to communicate with a driver and maintain the record that
meets the criteria specified in 49 CFR 385.415. The FMCSA developed
the regulations under the assumption that small businesses make up
the majority of entities that are subject to these provisions.
IMPACT
OF LESS FREQUENT COLLECTION OF INFORMATION
Implementation
of the HM Safety Permit rule required that communications be
established between motor carriers and their drivers.
Companies holding permits are required to develop a communications
plan that allows for the tracking of the HM shipment. At a
minimum, the communication plan must require contact from the driver
or electronic tracking equipment at the beginning and end of
transportation, during loading or unloading of a permitted material
or at least twice per day. FMCSA determined that requiring any
of this communication information to be collected less
frequently would tremendously reduce the benefits of the rule and
jeopardize safety.
SPECIAL CIRCUMSTANCES
There are no special circumstances related to this ICR.
COMPLIANCE WITH 5 CFR 1320.8:
The FMCSA published a notice in the Federal Register (81 FR 79085) with a 60-day public comment period to announce this proposed information collection on November 10, 2016
(see Attachment E). No comments were received in response to that notice.
The FMCSA published a notice in the Federal Register (82 FR 24433) with a 30-day public comment period that announced this information would be sent to OMB for approval on May 26, 2017 (see Attachment F).
PAYMENTS
OR GIFTS TO RESPONDENTS
Respondents
are not provided with any payments or gifts for this information
collection.
ASSURANCE OF CONFIDENTIALITY
FMCSA does not collect the communications plans or records, therefore this is not applicable.
JUSTIFICATION FOR COLLECTION OF SENSITIVE INFORMATION
There are no questions of a sensitive nature.
ESTIMATE
OF BURDEN HOURS FOR INFORMATION REQUESTED
FMCSA
estimates that 180 intrastate carriers and 1,124 interstate
carriers, of which 12 of them are in the new entrant program, are
permitted to transport HM. In total, these 1,304 carriers operate
more than 144,000 trucks; however, not all of those trucks typically
transport HM, requiring a safety permit. The Agency estimates that
each of the estimated carriers operates an average of 30 trucks
requiring HM safety permits. With a total of 1,304 motor carriers,
this results in approximately 39,100 trucks in permitted HM
transport (1,304 carriers × 30 trucks, rounded to nearest
hundred). The Agency estimates that a fully utilized truck is used
for 280 trips per year and that carriers make 10.9 million annual
trips transporting permitted HM (39,100 trucks × 280 trips).2
The HM safety permitting program requires all motor carriers to communicate with their drivers at least twice per day and to maintain written records of these communications. These records must include time and location of the communication. FMCSA estimates that it takes 5 minutes to maintain a daily record for each driver’s daily communication. The total annual information collection burden for maintaining daily communication records is approximately 908,000 hours [10.9 million trips × 5 minutes per record ÷ 60 minutes per hour].
Estimated Annual Burden Hours: 908,333 hours [10.9 million trips × 5 minutes per record ÷ 60 minutes per hour = 908,333.33].
Estimated Number of Annual Respondents: 1,304 motor carriers transporting permitted HM [180 intrastate carriers + 1,124 interstate carriers = 1,304].
Estimated Number of Responses: 41,500 trucks with communication records for transporting permitted HM [1,304 carriers × 30 trucks = 39,120].
ESTIMATE
OF TOTAL ANNUAL COSTS TO RESPONDENTS
There
are no costs to respondents beyond those associated with the annual
hourly burden.
ESTIMATE
OF COST TO THE FEDERAL GOVERNMENT
This
information collection imposes no cost to the Federal government,
because the Federal Government does not routinely collect
information for this burden. Motor carriers holding HM safety
permits are required to maintain a record of communications and have
it readily available to an authorized FMCSA representative or
special agent upon request.
EXPLANATION OF PROGRAM CHANGES OR ADJUSTMENTS This ICR is currently approved at 967,000 estimated annual burden hours. FMCSA estimates that it takes 5 minutes to maintain a daily record for each driver’s daily communications. The total annual ICR burden for maintaining a daily communication record in this request is being adjusted to approximately 908,000 hours [10.9 million trips × 5 minutes per record ÷ 60 minutes per hour = 908,333 rounded to the nearest thousand]. The program adjustment decrease of 58,667 annual burden hours [908,333 proposed annual burden hours – 967,000 currently approved annual burden hours] is due to a decrease in the estimated number of motor carriers requiring HM safety permits.
PUBLICATION
OF RESULTS OF DATA COLLECTION
The
results of this ICR will not be published.
APPROVAL
FOR NOT DISPLAYING THE EXPIRATION DATE OF OMB APPROVAL
FMCSA
is not seeking this approval.
EXCEPTIONS
TO CERTIFICATION STATEMENT
FMCSA
is not seeking any exception to the certification statement.
ATTACHMENTS
Attachment A: 49 U.S.C. § 5101 et seq., July 5, 1994.
Attachment B: 49 CFR § 1.87(d) (2), October 1, 2013.
Attachment C: “Federal Motor Carrier Safety Regulations: Hazardous Materials Safety Permits, 69 FR 39350 June 30, 2004.
Attachment D: 44 U.S.C. § 3504, GPEA, October 23, 1998.
Attachment E: 60-day Federal Register, 81 FR 79085, November 10, 2016.
Attachment F: 30-day Federal Register, 82 FR 24433, May 26, 2017.
1 The HM safety permit regulations also require initial or first time HM Safety Permit carriers to file the Unified Registration System (URS), form MCSA-1 with FMCSA before conducting operations in commerce that require a safety permit. The MCSA-1 may be filed online on the FMCSA website. Currently, update and renewal applications must be filed with FMCSA using the form MCS-150B (Combined Motor Carrier Identification Report and HMSP Application) which is also available on the FMCSA website. The forms MCSA-1 and MCS-150B are covered under the FMCSA’s OMB Control Number 2126-0013, “Motor Carrier Identification Report,” information collection request.
2 Data source: Motor Carrier Management Information System (MCMIS) as of August 26, 2016.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | SUPPORTING STATEMENT |
| Author | AKENNEDY |
| File Modified | 0000-00-00 |
| File Created | 2021-01-22 |