The Performance Progress Report will be used by the Office of Community Services to collect comparative date required to account for the expenditure of Federal funds, assess the progress and impact of the Community Economic Development (CED) program and provide feedback to assist grantees.
The data collected also fulfill the requirements of the Office of Management and Budget (OMB) for assessing program performance.
Item |
Data Elements |
Instructions |
1. |
Awarding Federal agency and Organizational Element to Which Report is Submitted |
Enter the name of the awarding Federal agency and organizational element identified in the award document or otherwise instructed by the agency. The organizational element is a sub-agency within an awarding Federal agency. |
2. |
Federal Grant or Other Identifying Number Assigned by the awarding Federal agency |
Enter the grant/award number contained in the award document. |
3a. |
DUNS Number |
Enter the recipient organization's Data Universal Numbering System (DUNS) number or Central Contract Registry extended DUNS number. |
3b. |
EIN |
Enter the recipient organization's Employer Identification Number (EIN) provided by the Internal Revenue Service. |
4. |
Recipient Organization |
Enter the name of recipient organization and address, including ZIP code. |
5. |
Recipient Account Number or Account Number |
Enter the account number or any other identifying number assigned by the recipient to the award. This number is strictly for the recipient's use only and is not required by the awarding Federal agency. |
6. |
Project/Grant Period |
Indicate the project/grant period established in the award document during which Federal sponsorship begins and ends. |
7. |
Reporting Period End Date |
Enter the ending date of the reporting period. For semi-annual, and annual reports, the following calendar quarter reporting period end dates shall be used: 3/31 and 9/30. For final PPRs, the reporting period end date shall be the end date of the project/grant period. . |
8. |
Final Report |
Mark appropriate box. Check “yes” only if this is the final report for the project/grant period specified in Box 6. |
9. |
Report or Frequency |
Select the appropriate term corresponding to the requirements contained in the award document. “Other” may be used when more frequent reporting is required for high-risk grantees, as specified in OMB Circular A-110. |
10. |
Performance Narrative |
Leave blank and complete Form ACF-OGM-SF-PPR-B |
11. |
Other Attachments |
Attach other documents as needed or as instructed by the awarding Federal agency. |
12a. |
Certification – Name |
Type or print the name and title of the Authorized Certifying Official. |
12b. |
Certification - Signature |
The Authorized Certifying Official should sign here. |
12c. |
Certification – Phone |
Enter the area code, phone number and extension of the Authorized Certifying Official. |
12d. |
Certification – Email |
Enter the email address of the Authorized Certifying Official. |
12e. |
Certification – Date |
Enter the date (month, day, year) the report is submitted. |
Form A will primarily collect the quantitative data about your project.
Please enter the page number and total number of pages in the report in the upper right corner
Please enter Items 1, 2, 3a, and 3b according to the instructions for the same items on the cover sheet.
Please enter the end date of the reporting period for this report in Item 4.
Column 1 lists the indicator number. The A corresponds to the form; the number corresponds to the sequential question or line of data, and the last letter (B, J, E, F) identifies the type of information requested. B indicates that these fields are related to new business creation information. J indicates that these fields are related to new job creation information. E indicates that these fields are related to participant employment information. F indicates that this field is related to leveraging additional funds.
Column 2 describes the program goal. For example, “New businesses created to employ low-income individuals.”
Column 3 describes the indicators of progress toward the goal in Column 2 to be used to report in the rest of the columns in the row. Indicators are measurable elements of the desired results of the program. For example, “The # of new businesses created” and “The # of new businesses created that have stayed in operation for AT LEAST 12 months.”
Column 4 describes where the project started on this goal. This is described by entering the value of the indicator at the start of [the project, the year or the reporting period- a decision you will want to make]. For example at the beginning of [project/year/reporting period] 10 jobs may have been created, so at the beginning of the [next period] the baseline for the # of jobs created would be 10. In the first [year/reporting period or at the beginning of the project] this number would be 0. In subsequent reports, this number would be the same number that was entered in the “actual to date” column in the previous report.
Column 5 describes the final target for the project. So continuing the example, if the project expects to create 25 jobs at the end of the project, this number would be 25. This number will not change from one reporting period to another.
Column 6 documents the grantees cumulative progress towards the project goal. For example, at the end of the second year the grantee may have created a total of 27 jobs, two more than it had planned on.
Column 7 provides the grantee space to provide any additional data that the OCS Project Specialist might need to better understand the data. For example, the grantee may use this space to explain any variance between actual performance (Column 7) and the performance target (Column 5 or 6)
Objectives & Goals and Indicators –
The table below has five columns:
Column 1, “Indicator number,” contains the corresponding question number on the PPR form A.
Column 2, “Indicator,” contains the question, or data element, requested on the PPR form.
Column 3, “Description of Indicator,” contains a description of the data requested. In some cases, the description in this column refers to just one indicator; in others, it pertains to multiple related indicators. This description elaborates on the questions in the PPR and provides clarification on the data requested. In cases where the description applies to multiple indicators, it clarifies relationships between the multiple indicators.
Column 4, “Check your data,” defines relationships among related answers. The inequalities listed in each cell specify which data elements are subsets of other data elements and should therefore contain numbers that are not greater than the answers for which they are a subset. You should use the information in this column to ensure you filled out the PPR form properly.
Column 5, “Example,” provides sample scenarios and how the data would be recorded in the PPR.
The objectives and goals describe the information that OCS wants the grantee not only to collect, but to include in the grant and annual planning. Given the diversity of CED projects, not all of the objectives will apply to every grantee.
Indicator number |
Indicator |
Description of Indicator |
Check your data |
Example (if relevant) |
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Objective: Create new businesses to employ low-income individuals |
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A-01-B |
Total # of new businesses created |
This indicator measures how many total businesses were created with the CED grant
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A-01-B ≥ A-02-B |
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A-02-B |
# of new businesses that were created AT LEAST 12 months ago |
These two indicators measure how many of the businesses that were created with CED funds at least 12 months ago remained in existence after 12 months. The purpose of these indicators is to measure the longevity of the businesses that have been created, while correcting for businesses that were created less than 12 months ago. This allows OCS to accurately calculate the percentage of new businesses lasting at least 12 months without having businesses less than 12 months old skew the result. NOTE: Businesses created more than 12 months ago that lasted at least 12 months but have since folded should still be counted in A-03-B.
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A-02-B ≤ A-01-B A-02-B ≥ A-03-B
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A-03-B |
# new businesses created AT LEAST 12 months ago that have been or were operational in the community for AT LEAST 12 consecutive months |
A-03-B ≤ A-02-B
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Objective: Expand existing businesses to employ low-income individuals |
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A-04-B |
Total # of businesses expanded |
This indicator measures the number of already-existing businesses that were expanded using CED funds. It does not measure new businesses that were created with CED funds, but rather businesses that existed before the CED grant and that the CED grant helped expand.
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Objective: Create positions to employ all individuals (low-income and non-low-income) |
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A-00-J |
Total # of full-time positions created (low-income and non- low-income) |
This indicator measures the total number of full-time positions that were created using CED funds, including positions created for low-income individuals and those created for non-low-income individuals. |
A-00-J ≥ A-06-J A-00-J ≥ A-07-J A-00-J ≥ A-08-J A-00-J ≥ A-09-J A-00-J ≥ A-10-J A-00-J ≥ A-11-J A-00-J ≥ A-12-J |
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Objective: Create positions to employ low-income individuals |
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A-05-J |
Total # of part-time positions created |
This indicator measures the total number of part-time positions that were created using CED funds. |
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A-06-J |
Total # of full-time positions created |
This indicator measures the total number of positions created with CED funds, regardless of whether they were filled by TANF recipients. |
A-06-J ≥ A-07-J A-06-J ≥ A-08-J A-06-J ≤ A-21-E |
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A-07-J |
# of those full-time positions that were created AT LEAST six months ago |
These two indicators measure how many of the positions that were created at least six months ago remained in existence six months after they were created. The purpose of this indicator is to measure the longevity of positions created, while correcting for positions that were created less than six months ago. This allows OCS to accurately calculate the percentage of new positions lasting at least six months without having jobs less than six months old skew the result. NOTE: Positions that were created more than six months ago and lasted at least six months but no longer exist should still be counted in A-08-J. |
A-07-J ≤ A-06-J A-07-J ≥ A-08-J |
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A-08-J |
# of full-time positions created that have been or were operational in the community for AT LEAST six consecutive months
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A-08-J ≤ A-06-J A-08-J ≤ A-07-J |
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Objective: Create full-time positions with benefits |
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A-09-J |
Total # of full-time positions created with health care benefits |
These four indicators document the quality of the positions created. Not all grantees can create positions with health care benefits or opportunity for advancement. However, those grantees that do will want to show the accomplishment of creating higher quality jobs. |
A-09-J≤ A-06-J |
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A-10-J |
Total # of full-time positions created with sick leave |
A-10-J≤ A-06-J |
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A-11-J |
Total # of full-time positions created with retirement benefits |
A-11-J≤ A-06-J |
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A-12-J |
Total # of full-time positions created with profit-sharing |
A-12-J≤ A-06-J |
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Objective: Prepare low-income individuals for employment |
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A-13-E |
Total # of low-income individuals trained in skills for the jobs created |
This indicator documents the number of low-income individuals who were trained. It includes TANF recipients. |
A-13-E ≥A-14-E |
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A-14-E |
# of those low-income individuals trained who were TANF recipients |
This indicator documents the number of low-income individuals who were trained who were TANF recipients when they first took part in CED-funded training. |
A-14-E ≤ A-13-E |
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Objective: Employ low-income individuals in the positions created |
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A-15-E |
Total # of low-income individuals, including TANF recipients, employed in the full-time positions created |
This indicator measures the total number of low-income individuals placed in the full-time positions created with CED funds. This number accounts for turnover. |
A-15-E ≥ A-06-J A-15-E ≥A-16-E A-15-E ≥ A-21-E |
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A-16-E |
# of those low-income individuals employed who were TANF recipients |
This indicator measures the total number of low-income individuals who were TANF recipients at the time they were placed in the full-time positions created with CED funds. This number accounts for turnover. |
A-16-E ≤ A-15-E A-16-E ≥ A-23-E |
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Objective: Create full-time positions with opportunity for advancement |
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A-17-E |
Average STARTING wage of all low-income individuals, including TANF recipients, placed in full-time positions created |
These two indicators measure the average wage at which individuals in CED-funded positions are hired. These numbers only account for starting wage, and do not factor in the new wages of employees who have been awarded raises. |
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A-18-E |
Average STARTING wage of TANF recipients placed in full-time positions created |
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A-19-E |
# of individuals in positions created who received job promotions |
These two indicators measure the upward mobility in the jobs created. |
A-19-E ≤ A-15-E |
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A-20-E |
# of individuals in full-time positions created who received pay raises |
A-20-E ≤ A-15-E |
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Objective: Help low-income individuals retain new jobs |
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A-21-E |
Total # of low-income individuals who were hired into a CED-created full-time position AT LEAST six months ago |
These two indicators measure the total number of low-income individuals who were employed in a job created with CED funds and remained in that job for at least six consecutive months. It includes individuals who retained their jobs for at least six months and then left the jobs, as well as individuals who retained their jobs for longer than six months. Low-income individuals include TANF recipients. |
A-21-E ≥ A-06-J A-21-E ≤A-15-E A-21-E ≥ A-22-E A-21-E ≥ A-23-E
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More specific examples concerning how to count individuals employed in jobs created can be found on Page 9. |
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A-22-E |
Total # of low-income individuals who retained their full-time jobs for AT LEAST six consecutive months
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A-22-E ≤ A-21-E |
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A-23-E |
# of TANF recipients who were hired into a CED-created full-time position AT LEAST six months ago |
These two indicators measure the total number of TANF recipients who were employed in a position created with CED funds and remained in that position for at least six consecutive months. It includes individuals who retained their jobs for at least six months and then left the jobs, as well as individuals who retained their jobs for longer than six months. TANF recipients are a subset of low-income individuals, so every TANF recipient should also be counted as a low-income individual. |
A-23-E ≤ A-16-E A-23-E ≤ A-21-E A-23-E ≥A-24-E
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A-24-E |
# of TANF recipients who retained their full-time jobs for AT LEAST six consecutive months |
A-24-E ≤ A-21-E A-24-E ≤ A-22-E A-24-E ≤ A-23-E
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Objective: Leverage additional funds to increase project success |
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A-25-F |
How many dollars total dollars has your project leveraged? |
These five indicators measure the amount of money leveraged through any non-CED source. |
A-25-F equals the sum of A-26-F, A-27-F, A-28-F and A-29-F
A-26-F A-27-F A-28-F + A-29-F A-25-F |
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A-26-F |
How many dollars has your project leveraged from government funds? |
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A-27-F |
How many dollars has your project leveraged from the private sector? |
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A-28-F |
How many dollars has your project leveraged from loans? |
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A-29-F |
How many dollars has your project leveraged from other sources? |
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Objective: Generate revenue through CED-created businesses |
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A-30-E |
How much program income has your CED project generated? |
This indicator measures the amount of gross revenue your CED project has generated. It refers to revenue generated through your CED-created business(es), and does not count leveraged funds. If your project has not generated any revenue, please enter 0. |
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Specific examples for how to count individuals employed in CED-created jobs
For all three examples that follow, assume you created Business A with your CED funds and that it is September 2010.
Example 1: John was hired at Business A in July 2009. When he was hired, he qualified as a low-income individual. He was also a TANF recipient. He still holds a job at Business A. John would be counted in each of the following categories:
A-15-E - # of low-income individuals employed in jobs created
A-16-E - # of low-income individuals employed who were TANF recipients
A-21-E - Total # of low-income individuals who were hired into a CED-created job AT LEAST six months ago
A-22-E - Total # of low-income individuals who retained their jobs for AT LEAST six consecutive months
A-23-E - # of TANF recipients who were hired into a CED-created job AT LEAST six months ago
A-24-E - Total # of individuals who were TANF recipients who retained their jobs for AT LEAST six consecutive months
Example 2: Mary was hired at Business A in June 2009. When she was hired, she qualified as a low-income individual. Mary stayed with Business A until July 2010 and then left. Mary would be counted in each of the following categories:
A-15-E - Total # of low-income individuals employed in jobs created
A-21-E - Total # of low-income individuals who were hired into a CED-created job AT LEAST six months ago
A-22-E - Total # of low-income individuals who retained their jobs for AT LEAST six consecutive months
Example 3: Charlie was hired at Business A in February 2010. At the time he was hired, he qualified as a low-income individual. He was also a TANF recipient. He left the job at Business A in April 2010. Charlie would be counted in each of the following categories:
A-15-E - Total # of low-income individuals employed in jobs created
A-16-E - # of low-income individuals employed who were TANF recipients
A-21-E - Total # of low-income individuals who were hired into a CED-created job AT LEAST six months ago
A-23-E - # of TANF recipients who were hired into a CED-created job AT LEAST six months ago
Example 4: Jennifer was hired at Business A in July 2010. When she was hired, she qualified as a low-income individual. Jennifer still holds a job at Business A. Jennifer would be counted in each of the following categories:
A-15-E - Total # of low-income individuals employed in jobs created
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | DHHS |
| File Modified | 0000-00-00 |
| File Created | 2021-01-23 |