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Sample data collection letter for NPS-8/8A Mail respondents
Sample data collection letter for NPS-8/8A Web respondents
Sample data collection letter for NPS-8/8A Web respondents – Login information
Sample data collection letter for NPS-8B/8C respondents
Sample data release notification letter for NPS-8/8A respondents
Sample data release notification letter for NPS-8B/8C respondents
Sample data collection letter for NPS-8/8A Mail respondents
December 14, 2016
«NAME», «TITLE»
«FACILITY»
«ADDRESS1»
«ADDRESS2»
«CITY», «STATE» «ZIP»
Dear «SALUTATION»:
Once again it is time to collect information about persons under sentence of death in your jurisdiction. Enclosed you will find
NPS-8 and NPS-8A forms for calendar year 2016. The U.S. Census Bureau collects these data for the Bureau of Justice
Statistics (BJS) under the authority of Title 42, U.S.C., Section 3732. All information will be managed in accordance with the
BJS Data Protection Guidelines, which summarize the many federal statutes, regulations, and other authorities that govern BJS
data and data collected and maintained under BJS’s authority. The information that you provide makes it possible for us to
produce an annual report on capital punishment, which is among the most requested BJS publications.
While your participation is voluntary, your assistance is extremely important. Because of your careful work and that of other
data providers, our annual report is viewed as a reliable and accurate source of information on the death penalty in the United
States. Results from the 2015 collection will be released in late December or early January. You can access previous capital
punishment reports on the BJS website at http://www.bjs.gov/index.cfm?ty=pbse&sid=1.
We strongly encourage you to use the updated web submission option at https://respond.census.gov/nps8. Please retain this
information as web login and password information have been sent in a separate letter. Completed forms can also be submitted
via mail using the enclosed return envelope or by fax at (888) 891-2099. We ask that you submit completed forms by
«M_2016_RETURN», 2017. If you have questions or need assistance, you may contact Leslie Miller, our collection agent at
the Census Bureau, by email at govs.nps8@census.gov or by phone at (800) 253-2078.
We estimate that your reporting burden will average 30 minutes per response, including the time needed to review instructions,
search existing data sources, gather and maintain the data needed, and complete and review the collection of information. The
approval of this data collection expires xx/xx/xxxx. Send comments regarding this burden or any other aspect of this collection
of information, including suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, Washington, DC
20531 and to the Office of Management and Budget, OMB No. 1121-0030, Washington, DC 20503.
Thank you for your time and efforts in this data collection and for your support of BJS’s statistical programs. If we can help
meet your information needs, please visit our website at http://bjs.gov or call us at (202) 307-0765.
Sincerely,
Tracy L. Snell, Statistician
Corrections Statistics Program
Enclosures.
Michael Planty, Ph.D., Acting Chief
Corrections Statistics Program
Sample data collection letter for NPS-8/8A Web respondents
December 14, 2016
«NAME», «TITLE»
«FACILITY»
«ADDRESS1»
«ADDRESS2»
«CITY», «STATE» «ZIP»
Dear «SALUTATION»:
Once again it is time to collect information about persons under sentence of death in your jurisdiction. Enclosed you will find
NPS-8 and NPS-8A materials for calendar year 2016. The U.S. Census Bureau collects these data for the Bureau of Justice
Statistics (BJS) under the authority of Title 42, U.S.C., Section 3732. All information will be managed in accordance with the
BJS Data Protection Guidelines, which summarize the many federal statutes, regulations, and other authorities that govern BJS
data and data collected and maintained under BJS’s authority. The information that you provide makes it possible for us to
produce an annual report on capital punishment, which is among the most requested BJS publications.
While your participation is voluntary, your assistance is extremely important. Because of your careful work and that of other
data providers, our annual report is viewed as a reliable and accurate source of information on the death penalty in the United
States. Results from the 2015 collection will be released in late December or early January. You can access previous capital
punishment reports on the BJS website at http://www.bjs.gov/index.cfm?ty=pbse&sid=1.
During the contact information verification conversation with Leslie Miller, our collection agents at the Census Bureau, you
expressed interest in submitting your data using the online web application. You can access materials for web submission at
https://respond.census.gov/nps8. Please retain this information as web login and password information have been sent in a
separate letter. We ask that you submit data by «M_2015_RETURN», 2017. If you have questions or need assistance, you may
contact Leslie Miller by email at govs.nps8@census.gov or by phone at (800) 253-2078.
We estimate that your reporting burden will average 30 minutes per response, including the time needed to review instructions,
search existing data sources, gather and maintain the data needed, and complete and review the collection of information. The
approval of this data collection expires 11/30/2016. Send comments regarding this burden or any other aspect of this collection
of information, including suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, Washington, DC
20531 and to the Office of Management and Budget, OMB No. 1121-0030, Washington, DC 20503.
Thank you for your time and efforts in this data collection and for your support of BJS’s statistical programs. If we can help
meet your information needs, please visit our website at http://bjs.gov or call us at (202) 307-0765.
Sincerely,
Tracy L. Snell, Statistician
Corrections Statistics Program
Enclosures.
Michael Planty, Ph.D., Acting Chief
Corrections Statistics Program
Sample data collection letter for NPS-8/8A Web respondents – Login information
December 14, 2016
«NAME»
«TITLE»
«FACILITY»
«ADDRESS1»
«ADDRESS2»
«CITY», «STATE» «ZIP»
Dear «SALUTATION»:
Thank you for your continued participation in the National Prisoner Statistics (NPS-8) data collection. As
mentioned in the introductory letter sent under separate cover, if you choose to submit your data online
you may do so using the username and password information below. Username and password are case
sensitive. The web address for online submission can be found in the survey introduction letter. Please
retain both letters in order to efficiently access the online web application when you are ready to submit
your data.
USERNAME: «USER_ID»
PASSWORD: «PASSWORD»
We ask that you please submit your data by «M_2016_RETURN», 2017. If you need any assistance,
please contact Leslie Miller, our data collection agent at the U.S. Census Bureau, by phone at (800) 2532078 or by email at govs.nps8@census.gov.
Sincerely,
Tracy L. Snell, Statistician
Corrections Statistics Program
Michael Planty, Ph.D., Acting Chief
Corrections Statistics Program
Sample data collection letter for NPS-8B/8C respondents
December 14, 2016
«NAME», «TITLE»
«ADDRESS1»
«ADDRESS2»
«ADDRESS3»
«CITY», «STATE» «ZIP»
Dear «SALUTATION»:
Once again it is time to collect information regarding the status of state and federal death penalty statutes. The information
that you and others provide makes it possible for the Bureau of Justice Statistics (BJS) to produce an annual report on capital
punishment. In addition to providing statistics on persons under sentence of death and executions, the report tracks changes in
death penalty laws over time.
The enclosed questionnaire refers to death penalty laws enacted in your jurisdiction during the period January 1, 2016
through December 31, 2016.
You can submit your completed NPS-8«FORM» form via web, fax, or mail. We strongly encourage you to use the web
submission option at https://respond.census.gov/nps8ag. Login and password information can be found on the first page of
the survey, to the left of the address. If you would prefer to submit your data via fax, please fax both sides of your form to
(888) 891-2099, attention Leslie Miller, our collection agent at the U.S. Census Bureau. You may also mail your form to the
Census Bureau using the enclosed envelope.
Regardless of which submission option you choose, we would like to receive your form no later than February 5, 2017. If
you have any questions or need any assistance, please contact Leslie Miller by email at govs.nps8@census.gov or by phone
at (800) 253-2078.
The Census Bureau collects these data for BJS, under the authority of Title 42, U.S.C., Section 3732. All information will be
managed in accordance with the BJS Data Protection Guidelines, which summarize the many federal statutes, regulations,
and other authorities that govern BJS data and data collected and maintained under BJS’s authority. Your participation is
voluntary; however, your cooperation is extremely important in helping us assemble an accurate picture of capital
punishment in the United States. Results from the 2014 and 2015 collections will be released in late December or early
January. You can access previous capital punishment reports on the BJS website
at http://www.bjs.gov/index.cfm?ty=pbse&sid=1.
Thank you for your continued participation in this data collection. If we can help meet your information needs, please visit
our website at http://bjs.gov or call us at (202) 307-0765.
Sincerely,
Tracy L. Snell, Statistician
Corrections Statistics Program
Enclosures.
Michael Planty, Ph.D., Acting Chief
Corrections Statistics Program
Sample data release notification letter for NPS-8/8A respondents
Title First name Last name
Job title
Office
Division
Building
Address1
Address2
City, State Zip code
Dear < Last name>:
Thank you for your participation in the Bureau of Justice Statistics’ survey on capital punishment. The enclosed draft
tables have been compiled from information provided by your office regarding persons under sentence of death during
calendar year 2015. These data will be used in electronic tables that will become available on the BJS website in January
(http://bjs.ojp.usdoj.gov/index.cfm?ty=tp&tid=18).
If you have questions, please call me at (202)616-3288.
Please do not distribute these tables. The data are preliminary and subject to change.
As always, we appreciate your assistance in maintaining the accuracy and timeliness of the Capital Punishment series.
Sincerely,
Tracy L. Snell
Statistician
Corrections Statistics
Attachments
Sample data release notification letter for NPS-8B/8C respondents
{Date}
Title First name Middle Initial Last Name
Job title, Job title #2
Office
Building address
Street address
City, State Zip code
Dear <Title>< Last Name>:
Thank you for your participation in the Bureau of Justice Statistics’ survey on capital punishment. The enclosed tables
were assembled from information provided by your office regarding the status of capital statutes in your State during
calendar year 2015. We will include these tables in Capital Punishment, 2015 – Statistical Tables, our annual capital
punishment report. We expect the information to be released to the public in January
(http://bjs.ojp.usdoj.gov/index.cfm?ty=tp&tid=18).
If you have questions, please feel free to call me at (202)616-3288.
Please do not distribute these tables. The data are preliminary and subject to change.
As always, we appreciate your assistance in maintaining the accuracy and quality of these data.
Sincerely,
Tracy L. Snell
Statistician
Corrections Statistics
Attachments
</pre><Table class="table"><tr><Td>File Type</td><td>application/pdf</td></tr><tr><Td>Author</td><td>denni330</td></tr><tr><Td>File Modified</td><td>2016-11-09</td></tr><tr><Td>File Created</td><td>2016-10-24</td></tr></table></div></div></div><hr>
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