1 Foundational Assessment Survey-Center for States

Center for States 7/08/16

OMB Control No.: xxxx-xxxx

Expiration Date: xx/xx/20xx

THE PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13) Public reporting burden for this collection of information is estimated to average 6 minutes per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.

Assessment of Foundational Capacity

Overview

The Assessment of Foundational Capacity is designed to measure the extent to which jurisdictions have key, foundational organizational capacities in place that are considered to be indicators of the health and functioning of child welfare systems. These capacities include organizational resources, infrastructure, knowledge and skills, culture and climate, and engagement and partnership. The data from this assessment will provide contextual information helpful to interpreting the effects of the services provided by the Capacity Building Collaborative.

Administration

The assessment will be administered to all jurisdictions in conjunction with the assessment processes that the Centers undertake with jurisdictions, before a work plan is developed.

• In partnership with the Center for States, the cross-center team will administer the assessment items via electronic survey to States one month prior to the Center’s annual assessment with the State. The Center for States will provide the cross-center team with a list of participants and contact information prior to each State onsite assessment. The Center for States will have access to the results of the Assessment of Foundational Capacities so that the information can be used during the onsite assessment.

Survey items

While similar constructs will be measured across Centers, the content and language of the assessment items below will be tailored to some extent to align with the approaches used by the three Centers in their assessment work with States, Tribes and CIPs. The items shown here are organized by the foundational capacity they are intended to measure.

Using a scale of 1 to 5, please tell us the extent to which you agree with the following statements about your child welfare agency’s capacities:

1	2	3	4	5
Strongly Disagree	Somewhat Disagree	Neither Agree nor Disagree	Somewhat Agree	Strongly Agree

In my opinion, in my agency, there is/are:

Organizational Resources

1. A sufficient number of staff to perform the work of our agency effectively in the majority of jurisdictions across the state

2. An acceptable level of stability among child welfare agency leadership, such as agency directors, administrators, and program managers

3. An acceptable level of staff retention across our child welfare agency

4. Acceptable facilities to conduct the business of our child welfare agency

5. Acceptable materials and technology to perform the work of our child welfare agency

6. Direct and easy access to information, materials, and tools on best practices to guide child welfare agency leadership and management

7. A data system that stores accurate and current information about the children and families we serve

Organizational Infrastructure

Competency

8. An effective process for training new state child welfare agency staff

9. A sufficient and accessible process for ongoing training and professional development of state child welfare agency staff

10. A system to provide feedback to staff to develop and improve their skills, through support, consultation, or coaching

Administration

11. Procedures that allow us to get useful data from our data systems in a timely manner

12. Processes by which we can internally review the performance of our work and make improvements in response to what we find

13. Written policies and protocols that guide the day-to-day functioning of our agency

14. A sufficient array of services available to meet the needs of children and families

15. Structured ways, such as workgroups, regular meetings, and anonymous surveys that allow families and youth to provide feedback on their experience in our system, which inform practice and decision making at the organizational level, not only with individual families

Knowledge and Skills

Workforce

16. A workforce with the professional educational preparation, such as an MSW, if required, needed for our agency’s work

17. A workforce with the specialized training and skills needed for our agency’s work

18. A workforce with the knowledge and skills necessary for our agency to achieve needed improvements to outcome measures of safety, permanency, and well-being

Analytic/evaluative

19. Internal expertise or ability to access external expertise readily in collecting and analyzing data to assess our child welfare work, and whether or not it is conducted as planned

20. Internal expertise, or ability to access external expertise readily, in collecting and analyzing the outcomes of our work, to determine whether our activities are leading to the results that we want

21. Leadership/management that is skilled at facilitating solutions to perceived barriers to the implementation process

22. A deep knowledge of and respect for the role of culture in the families we work with
    
    

Organizational Culture & Climate

23. A shared sense of mission and values toward the children and families we work with in our agency

24. An organizational environment in which staff feel valued and perform their job at their full potential

25. An organizational climate of inclusion in which diversity and culture of staff and viewpoints are valued

26. An organizational climate in which staff value and use multiple sources of formal and informal data to inform their work

27. A sense of mutual trust between staff and leadership/management

28. State leadership open to and supportive of change

29. State leadership that understands and values the work of the child welfare agency

30. Staff are able to accomplish personally meaningful things in their work, remain personally involved in their work and treat clients in a personalized way

31. Staff are able to manage stress, conflicting demands and high work volume

Organizational Engagement & Partnership

32. Effective collaborative relationships with the children and families that we serve

33. Effective collaborative relationships with service providers in our community

34. Effective collaborative relationships with the tribal court system

35. Effective collaborative relationships with state/county courts

36. Effective collaborative relationships with tribal child welfare system in our state/county