O MB Control Number: 0970-XXXX
Expiration: TBD
DATE
State Child Access and Visitation Program Coordinators
SUBJECT: Grants to States for Access and Visitation: Availability of Fiscal Year (FY) 2017 Funds and Application for FYs 2017 - 2019
I am pleased to announce the availability of funding for the Access and Visitation (AV) program for FY 2017 and institution of an updated application process for the AV Grant.
OCSE reviewed previous application requirements, consulted with states, and identified key fiscal and programmatic elements to include in the FY 2017 - 2019 application. This new application reflects a greater emphasis on program efficiency, coordination of services, and increased attention to family safety. This application will cover three fiscal years (FYs 2017 - 2019). Any change in the plan during this period will require prior approval by the federal Office of Child Support Enforcement (OCSE).
The deadline for submission of your application to OCSE is [DATE], 2016.
While the AV program legislation and regulations remain unchanged (click on these hyperlinks, program legislation and program regulations), OCSE encourages states to review the guidance found in Public Law 113-183 (Section 303. Sense of the Congress Regarding Offering of Voluntary Parenting Time Arrangements - see appendix) when determining AV grant program priorities.
Services can be provided directly by the state agency administering the grant or through grants or contracts with courts, state/local public agencies, and/or nonprofit entities such as community- and faith-based organizations. Note: for-profit entities may not receive AV grant funds. Non-AV-related services, such as job training or placement or other services not specified in law, are not allowable under this federal grant program. This is a formula grant program and state/territory participation remains optional.
To apply for funds the state must complete an application that addresses all elements in the following list:
Cover letter from senior level official in the state agency administering the AV grant funds
Description of the target population to be served with grant funds - OCSE strongly encourages states to prioritize noncustodial parent s with child support cases in the Title IV-D program
Description of direct services/interventions provided with grant funds
Description of indirect services/resources provided with grant funds
Description of the administrative structure for the AV grant program and an estimate of administrative costs, including an explanation of how this administrative approach will ensure grant activities are conducted in an effective and efficient manner
Description of safeguards to ensure safety for parents and children receiving AV grant services
Estimated expenditures by program activity (use FY16 grant amount for estimation)
Description of other funds the grantee anticipates using to support AV program services
Description of the process the state/territory will use to obligate and distribute grant funds
Description of how the state/territory will monitor program services delivered by grantees/contractors and fulfill grant reporting requirements
The senior level official in the state agency that administers the AV program will need to submit a signed cover letter. The cover letter should come from a senior level official in the state agency administering the grant funds, or their designee. The letter will need to include:
How the state will comply with its minimum 10 percent share (exception: Guam and the Virgin Islands are not required to contribute a share). Federal funds must constitute no more than 90 percent of total program expenditures. The remaining 10 percent share of program expenditures must be derived from non-federal sources, including state funds, local funds or cash or in-kind contributions. [Note: To comply, the grantee must provide 10 percent of the total program funds, not a 10 percent match. For example, if the federal grant amount is $100,000, then the state share is $11,111 for a total of $111,111 (here is the formula: $100,000/.90 =$11,111)].
A statement that expenditure of the AV program dollars will be used for services to increase and facilitate noncustodial parents' (NCPs') access to and visitation of their children.
A statement of how the direct and in-direct services planned by the state/territory relate to the parenting time policy goals included in PL113-183 (see appendix).
Assurance that the designated state agency will monitor the program.
Notation that the agency will submit its annual survey data by December 30.
Financial Reporting Requirements
Compliance with Terms and Conditions: Prior to and during the process of expending federal AV grant funds, states must adhere to the Terms and Conditions which will accompany the grant award.
Obligation/Liquidation Dates: States must obligate their FY 2017 AV grant funds by September 30, 2018 and liquidate the funds by December 30, 2018.
Reporting Financial Status: A financial status report is required at the end of each fiscal year:
90 days from the end of the first fiscal year (i.e., for the FY 2017 grant, this date would be December 30, 2017); and
90 days from the end of the final fiscal year (i.e., for the FY 2018 grant, this date would be December 30, 2018).
Employer Identification Number (EIN): Please include the current number and note if it has changed.
D-U-N-S Requirement: All AV grantees must have a D&B Data Universal Numbering System (D U-N-S) number. A D-U-N-S number is required for every application for a new award or renewal/continuation of an award, including applications or plans under formula, entitlement, and block grant programs.
State Point-of-Contact: Provide the name, title and address of the official to whom the annual notice of grant award letter will be mailed. We also will provide an e-copy of the letter to the state AV program coordinator.
On-line Data Collection: As of October 1, 2013, all financial reports must be submitted through the On-line Data Collection (OLDC) System. If you do not currently have access to OLDC System, please contact Michael Bratt (michael.bratt@acf.hhs.gov) in the Office of Grants Management.
Send an electronic copy of the signed cover letter and accompanying application to: michael.hayes@acf.hhs.gov.
If you have questions regarding this application or the requirements of the AV grant, please contact Michael Hayes via email.
Thank you for the important work that you are doing to help noncustodial parents gain increased parenting time with their children.
Sincerely,
Vicki Turetsky
Commissioner
Office of Child Support Enforcement
Attachments: Grant Award Terms and Conditions
Section 303 PL113-183
cc: State Child Support Enforcement Directors
OCSE Regional Program Managers
THE PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13)
Public reporting burden for this collection of information is estimated to average 10 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information.
An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.
DRAFT
File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
File Title | Nuance Communications, Inc. |
Author | Hayes, Michael (ACF) |
File Modified | 0000-00-00 |
File Created | 2021-01-23 |