NCF Automated Emails w Descriptions

Attachment 4: National Cancer Institute’s Communications Fellowship (NCF) Program Auto Emails

There are 12 automatic emails that are triggered by the system. Below is a list of all the emails. The content of the emails

follows on pages 2 through 7.

1. In Process Email -- Reminder email that is sent out to all applicants who have started an application but not yet submitted.

2. Confirm Application Received Email – This email is generated and sent out once an applicant submits their application. This email also contains the link to the feedback survey.

3. Request Reference Email – This email is generated to the references once an applicant submits their application. This email contains a link to the portal for the reference to enter their letter.

4. Missing Items Email – This email is generated to the applicant after they have submitted their application. It contains a customized list of items that are missing from their application (reference letters or transcripts). This email is generated by the ICRC Program Manager periodically leading up to application deadline.

5. Ineligible Email – This email is generated to applicants who are not eligible for the program.

6. Incomplete Email – This email is generated when the application deadline is passed and submitted applicants had missing pieces (reference letters or transcripts were missing).

7. Complete Email – This email is generated to the applicants whose applications were submitted and are complete (meaning all required documents are attached and both reference letters have been submitted).

8. Selected Email – This email is generated to the ICRC candidates who have been chosen.

9. Not Selected Email – This email is generated to the applicants who were not selected for the program.

10. Withdrawn Email – This email is generated for applicants who choose to withdraw their application. Applicants may withdraw their applications at any point during the application process.

11. Candidate Ranking – This email is generated for the applicants to rank their preferences for placement in an office.

12. Offer Acceptance Email – This email is generated once the selected candidate accepts their Fellowship offer.

2