Automated emails

ICRC Automated Emails

There are 13 automatic emails that are triggered by the system. Below is a list of all the emails. The content of the emails
follows on the next 2 to 14 pages.
1. In Process Email -- Reminder email that is sent out to all applicants who have started an application but not yet submitted.
2. Application Received Email – This email is generated and sent out once an applicant submits their application. This email contains the link to the survey.
3. Request Reference Email – This email is generated to the references once an applicant submits their application. This email contains a link to the portal
for the reference to enter their letter.
4. Missing Items Email – This email is generated to the applicant after they have submitted their application. It contains a customized list of items that are
missing from their application (reference letters or transcripts). This email is generated by the ICRC Program Manager periodically leading up to
application deadline.
5. Ineligible Email – This email is generated to applicants who are not eligible for the program.
6. Complete Email – This email is generated to the applicants whose applications were submitted and are complete (meaning all required documents are
attached and both reference letters have been submitted).
7. Incomplete Email – This email is generated when the application deadline is passed and submitted applicants had missing pieces (reference letters or
transcripts were missing).
8. Selected Email – This email is generated to the ICRC candidates who have been chosen.
9. Not Selected Email – This email is generated to the applicants who were not selected for the program.
10. Alternate Email – This email is generated to the applicants who have been chosen as alternates.
11. Visit Accepted Email – This email is generated when the selected ICRC candidate accepts the visit offer (a link to accept the visit is included in the
“Selected Email”.
12. Internship Offered Email – This email is generated after the visit has occurred with the selected applicants and after the candidate has been offered a
fellowship.
13. Offer Accepted Email – This email is generated once the selected candidate accepts their Fellowship offer. This is done through the Internship Offered
Email.

1. In Process Email -- Reminder email that is sent out to all applicants who have started an application but not yet submitted.

2. Application Received Email – This email is generated and sent out once an applicant submits their application. This email contains the link to the survey.

3.

Request Reference Email – This email is generated to the references once an applicant submits their application. This email contains a link to the portal for
the reference to enter their letter.

4. Missing Items Email – This email is generated to the applicant after they have submitted their application. It contains a customized list of items that are
missing from their application (reference letters or transcripts).

5. Ineligible Email – This email is generated to applicants who are not eligible for the program.

6.

Complete Email – This email is generated to the applicants whose applications were submitted and are complete (meaning all required documents are
attached and both reference letters have been submitted).

7. Incomplete Email – This email is generated when the application deadline is passed and submitted applicants had missing pieces (reference letters or
transcripts were missing).

8. Selected Email – This email is generated to the ICRC candidates who have been chosen.

9. Not Selected Email – This email is generated to the applicants who were not selected for the program.

10. Alternate Email – This email is generated to the applicants who have been chosen as alternates.

11. Visit Accepted Email – This email is generated when the selected ICRC candidate accepts the visit offer (a link to accept the visit is included in the “Selected
Email”.

12. Internship Offered Email – This email is generated after the visit has occurred with the selected applicants and after the candidate has been offered a
fellowship.

13. Offer Accepted Email – This email is generated once the selected candidate accepts their Fellowship offer. This is done through the Internship Offered
Email.