Privacy Act USDA/FS-27 YCC Enrollee Medical Records

WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov]
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USDA/FS-27

Federal Register: Vol. 40, No. 167, pg 38945, August 27, 1975

System name: Youth Conservation Corps (YCC) Enrollee Medical
Records, USDA/FS.

System location: Forest Service Office responsible for
administration of the YCC camp. Addresses of these offices are the
same as listed under 36 CFR 200.2 subpart A.
Categories of individuals covered by the system: Current and
former YCC enrollees.
Categories of records in the system: Medical History Forms,
Accident Injury and Medical Treatment Forms, and Parental Permission
portion of the application forms.
Authority for maintenance of the system: 16 U.S.C. 1703
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: (1) Disclosure to
a Federal, State or local agency maintaining civil, criminal or other
relevant enforcement information or other pertinent information, such
as current licenses, if necessary to obtain information relevant to
an agency decision concerning the hiring or retention of an employee,
the issuance of a security clearance, the letting of a contract, or
the issuance of a license, grant or other benefits. (2) Disclosure to
a Federal agency, in response to its request in connection with the
hiring or retention of an employee, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a contract, or the issuance of a license, grant, or other
benefit by the requesting agency, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter. Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Maintained in file folders.
Retrievability: Indexed by name of enrollee.
Safeguards: Stored in metal filing cabinets in locked office.
Retention and disposal: Manual records are maintained for 3 years.
Everything is then destroyed, except accident forms and medical
treatment forms. These are retained permanently or until such time as
enrollee may submit a claim.
System manager(s) and address: Director, Staff of Manpower and
Youth Conservation Programs, U.S. Department of Agriculture, Forest
Service, Washington, DC 20250.
Notification procedure: Any individual may request information
regarding this system of records, or information as to whether the
system contains records pertaining to him from the Forest Service
organizational unit where the YCC camp was located. The addresses for
these offices are in 36 CFR 200.2, subpart A. A request for
information pertaining to an individual should contain name, address,
dates when work was performed, program under which enrolled, and
location where work was performed.
Record access procedures: Use same procedures as for requesting
Notification.
Contesting record procedures: Use same procedures as for
requesting Notification.
Record source categories: Information in this system comes
primarily from the individual himself, medical doctor, and camp
official compiling accident or injury information.