Privacy Act Interior/OS-29 YCC Recruitment Files

WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:interior_000-28]

DEPARTMENT OF THE INTERIOR

INTERIOR/OS-29

Federal Register: Vol. 41, No. 184, page 41228-41229, September 21, 1976
Federal Register: Vol. 42, No. 57, March 24, 1977
Federal Register: Vol. 42, No. 69, page 18968, April 11, 1977

System name: Youth Conservation Corps (YCC) Recruitment Files--
Interior, Office of the Secretary--29.

System location:
Records are kept at participating field stations of the U.S.
Department of the Interior's Fish and Wildlife Service and National
Park Service. A listing of field locations may be obtained from the
pertinent system manager noted below.
Categories of individuals covered by the system:
Youths between the ages of 15 and 18 who file an application to
attend a Department of the Interior, or State Grant YCC camp.
Categories of records in the system:
The system consists of application forms submitted by eligible
youth and contains the following categories of information: Name,
address, telephone number, birthdate, sex, and name of parent or
guardian.
Authority for maintenance of the system:
Pub. L. 93-408.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary use of the records is for selection among
applications of all eligible applications. Persons selected are
either offered employment in a YCC camp or placed on an alternate
list to be used in case of declination. Disclosures outside the
Department of the Interior may be made (1) to the U.S. Forest
Service, States, counties, cities and other subgrantees for
employment purposes; (2) to the U.S. Department of Justice or in a
proceeding before a court of adjudicative body when (a) the United
States, the Department of the Interior, a component of the
Department, or, when represented by the government, an employee of
the Department is a party to litigation or anticipated litigation or
has an interest in such litigation, and (b) the Department of the
Interior determines that the disclosure is relevant or necessary to
the litigation and is compatible with the purpose for which the
records were compiled; (3) of information indicating a violation or
potential violation of a statute, regulation, rule, order or license,
to appropriate Federal, State, local or foreign agencies responsible
for investigating or prosecuting the violation or for enforcing or
implementing the statute, rule, regulation, order or license; (4) to
a congressional office from the record of an individual in response
to an inquiry the individual has made to the congressional office;
(5) to Federal, State, or local agencies where necessary to obtain
information relevant to the hiring or retention of an employee, or
the issuance of a security clearance, license, contract, grant or
other benefit.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Manual.
Retrievability:
Applications are filed alphabetically by name of individual
applicant.
Safeguards:
Records are kept locked in confidential files.
Retention and disposal:
Pending approval of the Archivist of the U.S.
System manager(s) and address:
(1) Chief, Division of Refuges, U.S. Fish and Wildlife Service,
U.S. Department of the Interior, Washington, DC 20240; (2) Director,
Office of Youth Activities, National Park Service, U.S. Department of
the Interior, Washington, DC 20240.
Notification procedure:
Inquiries regarding the existence of records should be addressed
to the appropriate system manager. A written, signed request stating
that the requester seeks information concerning records pertaining to
him is required. See 43 CFR 2.60.
Record access procedures:
A request for access may be addressed to the appropriate System
Manager. The request must be in writing and be signed by the
requester. The request must meet the content requirements of 43 CFR
2.63.
Contesting record procedures:
A petition for amendment should be addressed to the appropriate
System Manager and must meet the content requirements of 43 CFR 2.71.
Record source categories:
The records in this system originate in two ways: (1) The YCC
application form prepared by the applicant and any additions or
corrections thereto, also prepared by the applicant. (2) Additional
information added to the file by the State recruiter concerning the
applicant's selection, nonselection, declination, etc.