Swine Contract Library

Instructions For
Monthly Report: Estimates of Swine to be Delivered Under Contract
(Form P&SP-341)

Packers as defined in 9 CFR 206.1 must use form P&SP-341 to submit monthly estimates of
swine to be delivered under contract.
Reports must be received by the close of business on the 15th of each month. If the 15th day of a
month falls on a Saturday, Sunday, or Federal holiday, the monthly report is due no later than the
close of the next business day following the 15th.
Packers must complete a separate monthly report for each plant that meets the definition of a
packer in 9 CFR 206.1.
Each example contract is classified when submitted. Each existing contract represented by the
submitted example contract will be classified the same.
Packers may obtain a waiver for the requirement to file monthly reports if they do not use
marketing agreements to procure hogs (i.e. the monthly report would consist of zero estimated
deliveries under existing contracts). Requests must be submitted in writing and include a
statement that the packer does not procure swine using marketing agreements. Send the waiver
request to address listed below. If the waiver request is approved, GIPSA will provide a written
document granting a waiver for 12 months. If the packer begins using marketing agreements
during the waiver period, the waiver becomes void and the packer must begin submitting
monthly reports.
Send monthly reports to:
Hardcopy
USDA GIPSA
210 Walnut Street, Suite 317
Des Moines, Iowa 50309

Electronic

FAX

http://scl.gipsa.usda.gov

515-323-2590

The electronic submission processes requires secured access to the website listed above. See
http://www.gipsa.usda.gov/psp/SCL.aspx to obtain information on access to the secure
submission site.
If you have any questions about the form or completing the form, please contact the Midwestern
Regional office using one of the following methods.
Phone:
515-323-2579
request to speak to the Swine
Contract Library staff

P&SP-341-i

Email:
SwineContractLibrary@usda.gov

February 2016

Fax:
515-323-2590
attention Swine Contract
Library staff

Page 1 of 3

Section 1: Identification Information
Line Number
Subject
Instruction
1
Report
Enter the month and the year for the reporting period in
Month and
the format MM/YYYY. This is the month in which the
Year
report is due. A report due by December 15, 2015, the
report month and year would be 12/2015.
2
Packer Name Enter the name of the reporting packer.
3
Federal
Enter the inspection or establishment number assigned to
Inspection
the plant by USDA’s Food Safety and Inspection
Number
Service.
4
Plant Name
Enter the name of the specific plant for which the
contract is being submitted.
5
Plant
Enter the city and state where the plant is located.
Location
6
Name
Enter the name of person authorized to submit this
report.
7
Title
Enter the title of the person identified in Line 6.
8
Phone
Enter the phone number at which the person identified in
line 6 can be reached.
9
Signature
Signature of person identified in Line 6.
Sections 2 & 3– Estimated Number of Swine to be Delivered Under Existing Contracts Per
Month & Estimated Maximum Number of Swine to be Delivered Under
Existing Contracts Per Month
Month/Year
Enter the month and year of the estimates being
10 and 13
submitted. The starting Month/Year is the month
following the Report Month and Year (Line 1) and the
Month/Year combination advances one month for each
line of the report.
For example, if the Report Month and Year is 12/2015,
the entry for Month/Year on the first line is 01/2016, the
entry for Month/Year on the second line is 02/2016,
continuing through the months to the last line which is
12/2016.
11a – 11f

Contract
Types Estimated

Enter the number of swine expected to be delivered to
the plant (Line 4) for each month listed under line 10 for
all of the existing contracts of each contract type.
Report the number of swine committed for delivery
under each contract type in effect, even if those contract
types are not currently being offered for renewal or to
additional producers. Enter zero if the plant does not
have any existing contracts for a contract type.

12

Available
Contracts

Select Yes if you offer or make available for renewal
any contract of the corresponding type.
Select No if you do not offer or make available for
renewal any contract of the corresponding type.

P&SP-341-i

February 2016

Page 2 of 3

14a – 14f

Contract
Types –
Estimated
Maximum

Enter the maximum number of swine that can be
delivered to the plant (Line 4) for each month listed
under Line 13 for all of the existing contracts of each
contract type as identified by GIPSA.
If there are no expansion clauses in any existing
contracts for a given contract type that is currently in
effect, the entries in the column for that type of contract
should be identical to the entries in Section 2, Line 11.

15

Expansion
clause in
contracts

For all existing contracts, identify the expansion clauses
by selecting each expansion clause type that occurs in
any contract under the corresponding contract type for
which estimates are being reported.
(1) Clauses that allow for a range in the number of swine
to be delivered;
(2) Clauses that require a greater number of swine to be
delivered as the contract continues;
(3) Other clauses that provide or allow for expansion in
the numbers of swine to be delivered.
Any combination of expansion clauses may be included.

P&SP-341-i

February 2016

Page 3 of 3